Workflow for Payment Request

Hello ,
Is there any standard workflow(s) for Payment Request Release procedure (T-Code : F871)?

Hi Anurag,
To search a workflow, go to t-code PFTC, select workflow template and give the workflow ID.
It would open the workflow template for you.
Also you can go to SWDD and enter the workflow ID. This would open the entire workflow and would display all the steps the workflow has in a graphical manner.
To find the workflow associated with Payment Request Release procedure (T-Code : F871), go to SWELS and activate the event trace. Now execute your transaction F871. Go to SWEL and see all the workflows triggered for Payment Request Release procedure (T-Code : F871) events. You can also find the workflow linkages in SWETYPV t-code.
Hope this helps!
Regards,
Saumya

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Standard workflow for downpayment request approval

Hi,
Is there any standard workflow for downpayment request approval?
Please suggest.

Hi,
There is no standard flow for the down payment request generally in many projects down payment requests are rarely created process starts with Down payment request F-47 then Down payments F-48
then clearing of Down Payment f-54
Down PAyment request is just a template.If you want to use then use then u can skip this step.
regards
Deepa

Workflow for Payment proposal

Hi all,
Has anyone of you developed workflow approval process at the time of payment proposal generation? Is there a standard workflow available?
We want the payment proposal to trigger a workflow and send it to the manager for approval - this manager then posts the payment.
Please let me know if and how this can be done.
Thanks,
Mary

Hi,
I have exactly the same requirement. I need to trigger a workflow when the payment proposal is completed.
I've been searching for the answer on the internet. Several people have asked the same question, but I haven't seen any real answer to the question yet.
There is no standard SAP business object for payment proposal, there is one for payment request which uses F111. There is no standard workflow template, the one for payment release is only for releasing individual invoice. There are answers about restricting the authorisation, it helps, but it doesn't meet all requirements. We have people create payment proposals in UK for companies in Europe. We really need a workflow resolution. Seperating the authorisation will still require the person who created the proposal sending email to people in different countries to approve the payment.
Two technical problems that we are facing.
1. There is no existing business object. I've been told that we should should ABAP Class. And include the IF_WORKFLOW in the interface.
2. There is no event created when the payment proposal is completed. We are working on creating an event. I've been told to use SWE_EVENT_CREATE function module.
If you have more information about how this can be done, or if there is any easier way, please let me know. I will be very grateful.
Thanks,
Manlee

Workflow for authorization requests

Hi
First of all
I don't normally work with SAP security and authorizations, so please tell me if my question is in wrong forum.
My question
Does any Workflow for authorization requests exist.
If I search SDN and google, I get lots of hits about authorization for workflow, but what I search is workflow for authorization requests.
Background
I often observe time wasting discussions about "who should have authorization for what", and I think this is caused by lack of well defined procedures describing the business rules and process for granting authorizations to a specific user.
Of course I understand the need for a more overall design and implementation of authorizations, but at the same time I observe, that a very common scenario is, that a new or existing employee is asked to take care of some business task or maybe a system maintenance task like customizing, but the user don't have the correct authorizations to perform this specific task.
So
Does any standard workflow exist for handling the process of requesting, approving and implementing authorizations?
Or is there a better approach to this problem?
Kind regards

Hi,
if you mean a request for new role assignment then there is no standard SAP workflow for this. You could implement. SAP offers other tools that can help you to achieve this. GRC suite has a tool for role approvals and it's super easy to implement approval workflow in SAP IdM. 3rd party IdM solutions have workflow capabilities as well. External tools such as SAP IdM allow you to perform role assignment over multiple SAP and non-SAP systems (there are other benefits as well).
If you mean request to add missing authorization object to already existing role then I don't think there is a need for workflow. In stable environment this should not happen very often and you still have to create/modify security role in DEV and then posh it through QA environment to production.
Cheers

F-47 park and post option OR F110 block option for payment requests

HI experts,
current business scenario:
F-47 payment request by AP users
F110 payment run (including payment requests) by manager
so between F-47 & F110 system doesnt trigger for payment approvals
Business requirement:
After F-47 system should trigger workflow to concerned manager for approval
OR
At F110 (payment run) system should proceed after approvals if payment requests includes in the run
Limitation:
Business doesnt use F-48 ( post down payment) because check is processed by Bank
Pls suggest workflow after F-47 or at F110 which wil intimate the concerned manager
and stops &/ block the concerned payment till approval.
regards
Edited by: melgibson on Jan 16, 2012 8:30 AM

Hi,
Now i got your point. your requirement can be achived using a ABAP development.
1) Create a Z table to store down payment requests (with all fields, those you use in F-47) and this table needs to be maintained via a Ztcode. (ZF-47). As soon as the user enter the DP request data in Ztcode, system should trigger the WORKFLOW and will send these requests to the manager's SAP Inbox. So once the manager approves few of them, those requests only will be processed by a Zprogram, which will create SAP standard DP requests using F-47 in background.
Note: Please make sure that, your Ztable should have one special field called STATUS, which will be depending on manager's approval. If the manager rejects it, then status should be automatically updated to the Ztable.
2) anyhow bank will automatically creates DP for all F-47 requests, which were pre approved above.
This logic should work and fits to your requirement.
Cheers,
Srinu

How to find the workflow for Change Request for the PO's

Hi All,
We have a PO which is pending and we can't receipt it again nor make payment on this. After checking the Approval history for that PO we found that the change request has been made. The change request was to change the amount to be paid to R39196 instead of R58237.00. We don't know where to check the workflow for the change request to identify the cause.
what i need to know is how to find the workflow for that change request? The other workflows can be checked using the po_header_id for the PO's but i am confused with the change request workflow
Your input will be highly appreciated.
Thanks in advance
Rgds,
Sonia

For 11.5.10.2 run this query to determine the keys to search on:
Select wf_item_type, wf_item_key from APPS.po_change_requests where document_type = 'PO' and Document_num = 'put-PO-number-here'
Then use the keys returned by the query to look up the Workflow in
Workflow Administrator Web Applications / Administrator Workflow / Status Monitor
Search using the results returned in fields "Type Internal Name" and "Item Key" in Status Monitor
The query for change requests on a specific Requisition would be:
Select wf_item_type, wf_item_key from APPS.po_change_requests where document_type = 'REQ' and Document_num = 'put-Req-number-here'

Workflow for payment release doesn't block the FI Document by tnx MIRO

Hi Gurus, we are implementing the Workflows for all the Payable Accounts, we don't have problem with txn FB60, the documents posted are automatically blocked but with txn MIRO it doesn't happen.
In customizing I set the "RE" Class Document (Invoice Verification) like the KR (Vendor FI Invoice) to work in that workflow.
Is the same case for the txn PRRW (travel management) in Travel expenses for example.
I appreciate your help.
Regards.!!

HI,
How did you block payment for FB60? Is there any std BAPI available? Let me know because even i am in need of the same?
Regards,
Raj

Workflow for payment release

Hello ,
I have done the configuration of workflow variant for payment release but the invoice with the payment block can be paid without any release approval .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
subworkflowWS00400012
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS00400012-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
Then in the vendor master i have inputted the relase group also and the payment term which is having the block .
While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
But in my inbox . the item is flowed with red colour and the erro log is
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System Response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Kindly guide me . and let me know which setting i have missed .
thanks

Hi,
Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
You might be able to test them via SWUS or trigger them via SWUE.
If you create a new copy, remember to put that in the customizing.
hope this helps
Paul

Workflow for appropriation requests

Hi friends,
This is regarding the approval process for appropriation requests.
The necessary Event linkage activation, partner determination procedure, appropriation request types, defining of approval levels for AR and other necessary configurations. When I am clicking the "for approval" button, the workflow gets started. But the corresponding person is not getting the mail in his inbox for approval.
Please give a solution asap.
regards
Pratap.V

Hi Sreenivas,
I already did this. Still the problem exists.
Frankly speaking, I know I am making a silly mistake somewhere because I have done all the major settings required. And I am finding it difficult to trace this small mistake. It will ne good if you can send some screen shots of all the configuration required for this.
regards
Pratap

AE 5.1 and 5.2 - Configuring parallel workflows for "Delete" Request type

Has anyone configured parallel workflows for the "Delete" Request type? I want to configure 1 for SAP and 1 for non-SAP applications, but have been unable to do it successfully.
The initiators I have created that do not work are:
1 - SAP initiator:
SAP application with "OR" condition
Request Type = Delete with "AND" condition
2 - Non-SAP initiator:
Non SAP application 1 with "OR" condition
Non SAP application 2 with "OR" condition
Non SAP application 3 with "OR" condition
Request Type = Delete with "AND" condition
When I create a request to Delete a user with SAP app and Non SAP app I get the error: "Error in creating request. Multiple Initiators, [NON SAP DELETE, SAP DELETE] Found."
Based on what I am reading on p. 58 of the AE52ConfigGuide.pdf, this should be possible to do. Does anyone have any suggestions?

This is my understanding.,
A request cannot have more than one initiator. You cannot trigger multiple initiators for one single request. In your case both attributes SAP & Non SAP application are given with OR condition which makes both the initiators alike. As mentioned in the documentation the request for deletion can be made to happen in both SAP & Non SAP application by having forked path (for this the initiator should be OR Application SAP OR Non SAP Application AND Request Type Delete). Given the other option then it should have different initiator for SAP and Non SAP applications by giving them with AND condition.

Auto Approval Workflow for leave request Management.

Hi Guru's,
I am working on leave request Workflow i.e WS12300111.
Now i have to implement the auto approval of workitem if the approver doesnt take any action in 3days.
1. i have implemented deadline monitoring i.e in Latest end tab
refer date/time :- Expression Date : %DATUM% Time : %UZEIT% 3 days Action : Modeled Display test
Outcome : Reminder Mail
In outcome tab i have activated Processing obsolete.
i have created an activity if the deadline is reached so that it should auto approve the workitem.
in that activity i have created a copy of class CL_PT_REQ_WF_ATTRIBS created 1 method auto_approve. and used function module PT_ARQ_REQUEST_EXECUTE so that it will change the status from SENT to APPROVE.
But when i apply leave in portal , workflow starts but it doesnt reach to branch auto approve after the deadline is reached.
Please suggest is the deadline monitoring implemented correctly or not .
whether the auto approve method used is correct or not
or there is another solution to this
I have checked the SWU3 setting and it is green.
Please Advise
Thanks in Advance
chitis

Hi Rick ,
Thanks for the Reply.
But is there something wrong in deadline monitoring i have maintained for the task.
could you please share the procedure for implementing deadline monitoring specific to auto approval of the workitem.
thanks in advance
chitis

Workflow for Purchase request

Hi all,
I would be glad, if someone can let me know weather SAP B1 9.0 supports purchase request object in Workflow.
If yes let me know the process.
Regards,
Neslin

Hi Aarya,
Check whether approver 1 can release PR for approver 2 and approver 3 with normal ME54N transaction. If yes, then its an issue of authorization.
Check out the authorization object M_EINK_FRG in user profile in this case. I think the authorization for release codes assigned to approver 2 and 3 is given to approver 1.
Nikhill

Workflow for transport request

Hi experts,
i want to create a workflow that if any user want to transport the request to the production server then mail shud go to basic administrator for relesed the request.
Is any standard worklow exist for this
regards
Sid

Hi Sid,
Check if FM 'BAPI_CTREQUEST_RELEASE' is useful for you.
You can create a workflow and add an activity step to call this FM.
Regards,
Saumya

Workitem Lock problem in workflow for leave request

Hi Experts,
I am facing the strange problem in the workflow of the leave request.
We have implemented the two level approval for workflow. For the first level approval we have created custom WebDynpro application where approver approves the request and selects 2nd approver for the workflow. Here we are calling method initiate_state_transition of class/interface if_pt_req_request to change the status of workflow from sent to approved in custom WebDynpro application .
For the second level approval we are using standard approval application.
When 1st approver approves the request, workflow moves to next task, but this task gives error "Work item 000000605682 locked by user SD21690 (enqueue error)".
I am not getting why this is happening?
Could you please help me.
Thanks
Sameer

Hi
As you have developed a custom application for first level approver where the status of record is being changed from sent to approved.
please check what is the workitem number that is initiated. If its 605682 and the first approver is SD21690 then please make sure you release that workitem in your webdynpro application.
You must have customized the workflow to add the first approver step. Where you would be mentioning the name of the custom application in SWFVISU against your custom task.
The problem is with the workflow so please check the workflow. Your first approer is not releasing the workitem post approval and that is the reason for lock.
Vivek - this lock is not enque lock its a workitem lock.
Please revert with further questions if required.
thank you
barin

Workflow for service request

Hi
Would it be possible to have a workflow in which when the status of a service request is changed to closed, the open tasks related to the service request would also be changed to completed.
-Nilesh
Edited by: Nilesh Singh Chouhan on Mar 10, 2010 10:47 AM

Hi Nilesh,
This forum is for Analytics topics. Please post this to the Administrator forum.
-Administrator

Workflow for Payment Request

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