Workflow for Pro forma invoice

HI Experts ,
I had a scenario. i.e After creating  the Pro Forma invoice it must go to a concern person and he has to accept or reject that invoice. And once he rejects mail must go to the person who has created the invoice.In case if he accepts the invoice than the user has to create the actual invoice. Now my question is there any standard workflow for this or need to create a new ones.
If need to create please help me  how to do this .
Thanks in Advance.
Phani.

Hi,
Is it not possible on basis of percentage but it is possible on basis of quantity
say you have 10 qty and total amount is 100 (10 for 1unit), now you want partial proforma then
On VF01 screen click on SELECTION LIST and change qty as 3 and click on copy, now according to qty total amount will be change as 30
Kapil

Similar Messages

  • What are customizing steps to create pro forma invoice from STO delivery?

    I have copied FUPI output for pro forma invoice billing type F8. I tested and was able to successfully get it to work for a regular delivery that was created from a standard sales order.  However, I need this to also work for a stock transport order created delivery but I keep getting the error that the item is not relevant for billing.  I have searched the web for 2 days and did find one posting that was exactly the same issue that I have and the person asking the question said they solved the problem but did not provide the answer as to how.
    I tried changing the item category NLN billing relevance to D from a J and that did not work either. I need the pricing to print on the pro forma invoice also.  On a standard sales order created delivery it works like a charm.
    this is what I hope to accomplish - create sto - create delivery from sto - create pro forma invoice for customs 
    Any help would be greatly appreciated.
    thanks in advance
    Donna

    Hi
    In VOV7 the billing relevance for  item category NLN should be  maintained as A (delivery related billing)
    Then you need to maintain copy controls  in VTFL between NL to F8
    In copy controls at header level copying requirements should be 009
    At item level for item category NLN copying requirements should be 010
    Pricing is picked from the OVKK settings that is for your sales area, CPP as the receiving plant is the customer, and DPP from the billing type of F8 For this combination you need to maintain Pricing Procedure
    In VTFL At item level for item category NLN the pricing type should be B
    If you need to maintain this settings you can create F8 proforrma invoice in intra comapny STO
    Regards
    Raja

  • Dynamic layout elements determination logic for output of Pro-Forma Invoice

    This is my requirement below. Please give the suggestion    
    Business requires output to be generated in name of the client, with client logo and scenario specific data elements. To do this in Standard SAP will require to define hundreds and hundreds of layouts. By making most of the client/scenario elements on the layout we can greatly reduce the number of required layouts and reduce implementatuion effort and lead-time.
         The goal is to define a generic table that will hold most of the dynamic layout elements for different document types and countries, including logo, sender address etc.
          For this we will create Z-versions of the output types BA00 ( Order Confirmation, ZPRI (Pro-Forma Invoice) and RD00 (ZD00 Invoice).The layout text blocks will be permanently fixed.The print Program user-exit should call the Z-table that holds the dynamic layout elements and retrieve these elements and merge them with the matching layout text block.
    Message was edited by: janardhan b

    Hi Janardhan,
       Even I have faced the similar situation.but what we have done is instead of calling the dynamic text elements..Why don't we call the text elements based on the required condition ,Then u dont have to maintain all the text elements required in the table.In the table we can only have the doumnent type,client name,logo name and address.
    In the print program if u r using script layout then call the required text elements (write_text) based on the client name and document type that is fetched from the Z-table,Otherwise if u r going for smartforms then with in the layout give the condition under the conditions node of the window or the text.

  • Wrong payer value while creating PRO FORMA invoice for multiple delivery

    Hi experts,
    I am trying to create PRO FORMA Invoice for multiple deliveries thru VF01.
    The problem here is the payer value is copied as the value of payer for the first delivery to all invoices. All other fields are picked up properly.
    Please help me to idenify the problem. Also if I create the invoices thru VF04 the invoices the created with correct payer.
    Thanks in advance.

    Hi Ankur,
    Thanx for the input.
    Right now we have customized routine 909 for header level and std. routine 004 for item level.
    Code for routine 909 is
    FORM BEDINGUNG_PRUEFEN_909.
    SY-SUBRC = 0.
    Fakturasperre
    IF LIKP-FAKSK NE SPACE.
    SELECT SINGLE * FROM TVFSP WHERE FAKSP = LIKP-FAKSK
    AND FKART = TVFK-FKART.
    IF SY-SUBRC = 0.
    PERFORM VBFS_HINZUFUEGEN USING '000000' '014' SPACE SPACE SPACE.
    SY-SUBRC = 4.
    EXIT.
    ENDIF.
    SY-SUBRC = 0.
    ENDIF.
    break-point.
    SELECT * FROM VBFA WHERE VBELV = LIKP-VBELN.
    IF VBFA-VBTYP_N = 'U' .
    PERFORM VBFS_HINZUFUEGEN USING '000000' '148' LIKP-VBELN
    SPACE SPACE.
    SY-SUBRC = 4.
    Insert + Unicode/Upgrade Project
    STOP.
    LEAVE SCREEN.
    Insert - Unicode/Upgrade Project
    ENDIF.
    ENDSELECT.
    ENDFORM.
    can u please check n confirm if the wrong value is coming due to this code?
    Thank in advance.

  • Pro forma invoice for particular customer.

    Gurus :
    one of our Customer 389, is asking for a Pro Forma invoice to be created with each on of their orders when they ship. Can this be set up?  and how
    Full points will be given.
    Thank you
    Van bills

    Hi
    Proforma inv can be created with ref to order and del
    F8 is the proforma inv which is created with ref to del in std SAP
    F5 is the proforma inv which is created with referance to order in std SAP
    Proforma inv is a type of billing doc which is used for export transactions which gives info abt billing but it cant be treated as an actual billing doc or even as a duplicate bill
    No billing doc can be created referring Proforma inv
    You can give as many as Proforma inv to a customer because billing status doesnt get updated
    The final actual billing can differ from the details given inProforma inv
    Data from Proforma inv doesnt get transferred to accounting
    Regards
    Raja

  • How to Create a Pro Forma invoice (F5) for selecetd items in the order?

    Hello,
    Is there a way to create a F5 Proforma invoice for an order, but for selected items? e.g if the sales order has 5 line items , is there a way to select the items we want to create the proforma for? or it's always going to create the proforma for all eligible items?
    Thank you so much.
    Irfan

    Dear Satish,
    Thanks for your reply.
    Without getting into config and setting up the invoice split criteria, when creating a proforma is there a way to select the line items from the order and create the pro forma invoice only for those items?
    Thanks.
    Irfan

  • Pro forma invoice for % of total

    Dear all,
    is it possible to make a pro forma invoice for a part of the total amount (eg 30%)?
    Thanks,
    Herta

    Hi,
    Is it not possible on basis of percentage but it is possible on basis of quantity
    say you have 10 qty and total amount is 100 (10 for 1unit), now you want partial proforma then
    On VF01 screen click on SELECTION LIST and change qty as 3 and click on copy, now according to qty total amount will be change as 30
    Kapil

  • Pro forma invoice from a Delivery Output using "8 - Special Function"

    SAP Gurus
    I am interested to create a proforma invoice for a delivery that is created in the system using VL01N. I am using an option to use the Delivery output to be allow creation  of the pro forma invoice. I created a new output type and assigned 8 - Special function as the medium of the output.
    I managed to find a BAPI that serves this purpose perfectly. Please look at BAPI_BILLINGDOC_CREATEFROMDATA. Enter the following Parameters.
    In table BILLINGDATAIN insert one line with the following data:
    ORDBILLTYP = ZFDP
    REF_DOC = Delivery number
    REF_DOC_CA = 'J'
    The BAPI when it runs on own, creates the required pro forma invoice. But when it is attached to the output type to be triggered as a special function, does not work. What kind of routine should I enter in the processing routine.
    Program on output screen is ZFDP_BAPI
    Form Routine is ENTRY
    there is a routine maintained inside the program ZFDP_BAPI called "ENTRY"
    Inside the subroutine ENTRY, the BAPI_BILLINGDOC_CREATEFROMDATA is invoked.
    Please advice.
    Thank you.

    Hello
    Thanks for the reply. Earlier when I was using the BAPI BAPI_BILLINGDOC_CREATEFROMDATA, The BAPI used for the output type did not work as it uses u2018Commit Worku2019 statement and it interferes with the u2018commitu2019 of standard program. Due to this reason the transaction dumps every time.
    Are you performing the output with dispatch time '4' ? - the answer is yes, I am.
    Just double -checking with you that if you decide to use Use BAPI BAPI_BILLINGDOC_CREATEMULTIPLE and call it in background task, do you think that the we can get past this issue short dump issue? 
    Thanks

  • How to create pro forma invoice (F8) in this way

    hi all,
    we would like to create pro forma invoice with reference to DO(PGI done). At the same time update
    LC#Number under the header text and update Box No. under the item text.
    we're looking for one step solution(either BDC,bapi...etc) because there will be printing come out once the invoice is saved. we don't wish to come back to update the header text and item text again to print second time.
    thanks.

    Hi
    In VOV7 the billing relevance for  item category NLN should be  maintained as A (delivery related billing)
    Then you need to maintain copy controls  in VTFL between NL to F8
    In copy controls at header level copying requirements should be 009
    At item level for item category NLN copying requirements should be 010
    Pricing is picked from the OVKK settings that is for your sales area, CPP as the receiving plant is the customer, and DPP from the billing type of F8 For this combination you need to maintain Pricing Procedure
    In VTFL At item level for item category NLN the pricing type should be B
    If you need to maintain this settings you can create F8 proforrma invoice in intra comapny STO
    Regards
    Raja

  • Pro forma invoice problems if billing plan is used

    Hello experts,
    i have a problem again with the billing plan.
    To problem now is the pro- forma for following case:
    A billing plan is used for the items in the sales order. only at the end when the delivery gets prepared at the end, the pro forma invoice will be created.
    The billing relevance for the item category is 'I' - with the billing plan type (a partial billing with % used).
    For the proforma the entire value should appear on the Pro forma finally when the manufactured modul passes the customs.
    I am struggling with the correct copy control settings.
    The already billed values do not appear on the PRO Forma - for the 'real bills' it is ok.While creating the pro forma the related message appears in the log.
    Which settings in copy control for the copy control (sales order --> billing type (pro forma) do I need to use if I need to have the entire sales order item value on the pro forma bill.
    all helpfull answers are highly appreciated.
    Thanks a lot in advance
    Kurt

    Hi Kurt,
    If you are using a billing plan say periodic billing plan; then i dont think you will have a delivery created against it. From the order / contract; it would be a billing document.
    If you are planning to use any of the billing plans; then invoices are bound to split based on invoicing dates and the settings of billing plan.
    If you are planning to pull all the parts for the purpose of customs then probably you can plant to develop a new output type that would print the details from the billing document (instead of Proforma from delivery). This new output type will be used for "N" number of billing documents against a sales order / contract in order to capture all the part numbers in it.  So if you have 3 parts in the order and 6 invoices, then the new output would get triggered 6 times and you will end up with 6 prints.
    Making changes to incorpoate billing plan related copy control settings would turn your development / configuration more complex.
    I hope i understood your question correctly.
    Hope this helps;
    Regards,
    Syed Nasir

  • Convert Multiple Deliveries into one PRO Forma Invoice

    Hi,
    I need to create a single PRO FORMA invoice for all the multiple deliveries for a single single Customer.
    1. Which Copy control do I have to do it?
    2. Should I do at Header or Item Level?
    3. What are the Config settings required to do this?
    4. What kind of checks to be done in this process?
    I checked the Copy control in SPRO in Pro Form Invoice (F8) for Delivery: Its 009.Looks like this is Header level.
    Thanks
    Kiran

    Hi Shiv ram,
    Thanks for ur reply..
    As per your reply:
    In VF01, enter the delivery documents and click on enter button. Then go to Menu - Environment -> split analysis.
    I didnot find this option in VF01. Am in 4.7EE.
    If the reason is foreign trade data, then I suggest in the copy control (transaction VTFL) for billing document (proforma invoice), put the following values;
    You are right to some extent. Once this Proforma Invoice is created, I need to move this data to GTS system.
    For determine export data - 'B' Redetermine the export data
    For Allocation number and Reference number fields - 'E' - Actual billing document number.
    I didnot understand any thing in this.
    Can you please provide more clearity.
    Thanks
    Kiran

  • Packing list and Pro forma invoice

    Dear Experts,
    Can i print a Pro Forma Invoice from the Sales Order (before delivery) ?
    Can i print the Packing list without making handling units (the materials comes in Cartoons) ?
    Thanks for your time

    Hi,
    For both, yes.
    To print order related proforma invoice, in t.code VF01 select the relevant order related proforma invoice document type and create the proforma invoice. Then you can print it.
    In the same way you can print the packing list in VL02 or VL02N t.code. In VL02N, go to menu Outbound delivery ->Issue delivery output. Here select the output for packing list and print. Printing packing list without making handling unit really depends on the packing list print program.In the program if it is coded to look for handling units, then without handling unit you can't print. Otherwise, you can try.
    Regards

  • Manually download Pro forma invoice

    Hi All,
    Can you help me out with these question.
    1, How to manually download Pro forma invoice by one time for one days shipment.
    2, Do you have other manual for download shipping slip PDF?
    Thanks

    Thank you very much for kind reply
    First Question is done, it working now.
    Can you please assist me in second question.
    >>>>> " How to download shipping slip as PDF "

  • Very High Pro Forma Invoice Issue

    Hi, any one explain about this
    Very High Priority- Pro Forma Invoice Issue
    how to create proforma invoice issue and where it can be used. In which scenarios we can use it.

    Hello,
    You can create Proforma Issue with the billing type F5 for Order related billing and F8 for delivery related billing.
    A Proforma invoice is an invoice provided by a supplier in advance of providing the goods or service. The term pro forma (occasionally written proforma) comes from a Latin phrase meaning, "as a matter of form". Its meaning depends on the context in which it is used. In business terminology, A pro forma document is provided in advance of an actual transaction. Such a document serves as a model for the actual documents of the transaction. A pro forma (or proforma) invoice is a document that states a commitment from the seller to reserve some goods to be sold to a certain person, the buyer. The buyer places an order and if the seller agrees, it extend a proforma invoice; when the buyer receives this invoice and agrees to all the terms specified in it, the goods are sent and the proforma is replaced by a commercial invoice (the definitive document). <b>A proforma invoice doesn't establish any obligation of transfering money from the buyer to the seller.</b>
    Regards,
    Gauravjit.
    Reward points if the explaination is helpful

  • Pro-Forma Invoice

    Good morning,
    I'm Spanish, and I'm travelling to the US soon, and I would like to purchase a MacBook, but I need an invoice, prior to adquiring it (a pro-forma invoice), to get the money in advance in order to be able to buy it there.
    Does anyone know if it's possible to get it, and how can I do it?
    thank you very much

    Hi there,
    I've had to do a very similar thing, but I don't think SBO totally covers the whole principles of pro-formas.
    The way I found to handle this was to raise a sales order for the goods, the go into "AR Reserve Invoice" and copy from the order (this updates the GL from an invoice point of view but doesn't downdate stock).
    On receiving payment, match against the Reserve Invoice then from within the Reserve Invoice take the "Copy To" option at the foot of the form and choose "Delivery", process the delivery then go back into it, right click and take the "Close" option to preclude this appearing on a "Delivered not Invoiced" report.
    The only issue with this is that obviously the invoice transaction will affect both the sales and vat accounts, but if payment doesn't come through then you can always credit this.
    You may decide to compliment this with a query or approval to tie up the process (but unfortunately it does need to be kind of manual in certain areas).
    Hope this helps, if you get stuck drop me a line.
    Julian

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