Workflow for Purchase order

Hi,
Can anyone let me know the steps to activate workflow for purchase order so that workflow will be triggered after creation of PO and for any modification done after release.
What are the customization and tcodes required for PO workflow and is there any technical involvement requires.
Thanks in advance!
Karun

Hi
I took it from sdn.
WORKFLOW FOR PO RELEASE PROCEDURE
Steps involved are :
1) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code
2) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.
3) Go to OOCU > here under MM, go to MM-PUR,
4) Click on "activate event linking"
5) Go for "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button. Activate "Event linkage activated" and also activate "Enable usage of event queue"
and Save.
6) Click on "Assign agents" and proceed all above steps.
BUS2012 is the relevant business object and Releasestep created is the event for the same.
7) Check SWETYPV transaction for the WF you have activated for BUS2012 and confirm.
Test the same by creating a PO and check the SBWP for SAP Mail of respective Users

Similar Messages

Searching for Workflow for Purchase Order Change

Hi experts!
We are using SRM5.0 / extended classic scenario and backend R/3 4.7 Enterprise.
We should implement an approver process for the purchase order changes. Does any one of you know whether there exists a standard SAP workflow?
Many thanks for your help.
Regards,
Corinne

Hi
Please refer to the following links for detailed step-by-step details.
Workflows for Purchase Orders - n-step approval workflow ( WS14000145 )... Start WS14000075, WS14000089 or WS14000145...-step approval workflow ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
Authorization - Purchase orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
Setting Up SAP Business Workflow - WS14000145 ( n-step approval )... WS14000145... WS14000145 N-step approval PO WS14000145 N-step approval of contract
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
Dynamic Modification - Purchase orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/84/dda441e79ead5fe10000000a1550b0/frameset.htm
Back & Forth Processing and the Retain Function - Purchase orders ( WS14000145 ) 
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
Approval Workflows for Purchase Orders and Change Versions
http://help.sap.com/saphelp_srm50/helpdata/en/ec/fe163ff8519a06e10000000a114084/frameset.htm
Workflow for Contracts - Workflow for Purchase Orders ( WS14000145 )
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
SRM Business Workflow - One-step Approval
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/frameset.htm
WS14000089
http://help.sap.com/saphelp_srm50/helpdata/en/5a/c5173f5ff48443e10000000a114084/frameset.htm
WS14000075
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5efc85d011d2b42d006094b92d37/frameset.htm
Regards
- Atul

Creating workflow for purchase order release.

Hi friends
I want step by step detail about creation of workflow for purchase order release..
After release purchase order it will goes to the two level of approval..
after that the workflow should be completed...
how can i develope the workflow for that scenario..
Thanks
Gowrishankar

Hi Gowrishankar,
You can get step by step workflow for PO using standard workflow
Release of Purchase Order :WS20000075
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
Thanks and Regards,
Prabhakar Dharmala

Urgent : Workflows for Purchase Order

hi,
My requirement is to make workflows for creation of Purchase Order.i,e Whenever a PO is made in the system,one mail should be sent to the concerned person for approval.I came across object type BUS2012 which is for Purchase Order but it's event list does not contain for "creation".How to approach for the same or any other solution.
Thanks and Regards,
Gaurav

Hi,
Standard Workflow for Purchase Order is WS20000075(Access it via PFTC_DIS Tcode). The business Object for Purchase order is BUS2012(access it via SWO1 Tcode).
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee153f55c811d189900000e8322d00/frameset.htm
Regards
Kiran Sure

Workflow for purchase order rejection and esclation.

Hi,
Can any body tell us the what is the standard workflow for purchase order rejection and esclation.
if no standard WF is there then how can create the workflow for ecslation and rejection.
Thanks & Regards,
Priti shrivastava

Please check here.
http://help.sap.com/saphelp_srm30/helpdata/en/5a/c5173f5ff48443e10000000a114084/content.htm

Standard n-step approval workflow for Purchase Order in sap 4.7?

Hello friend,
In SAP 4.7 there is any standard template for n-step approval workflow for Purchase Order.
thanks in advance.

Hi AM,
there is no std template for n-step approvals but for Single Release.
What you could do is create a custom one as per the number of approvals for PO.
Also note a PO Release Strategy can handle only 8 levels of approval.
Hope it helps.
Aditya

Workflow for Purchase Order Form?

I am setting up a paperless Purchase Order system at my company.
A Purchase Order form has been created in Acrobat with spaces for 4 digital signatures.
There is a network filesystem where a copy of the form can be stored and completed copies of the form placed. Preferably, a copy of the form will be retrieved from the server, then emailed through the signature process.
The Workflow:
1. A user obtains a copy of the PO form, fills it out, digitally signs the form and sends it to their supervisor for approval by email (preferred) or by placing the form in a shared directory.
2. The supervisor digitally signs the PO and sends it to their Manager.
3, The Manager digitally signs the PO and sends it to the approval authority.
4. The approval authority digitally signs the PO and forwards the form to the purchasing department for placement.
There are about 100 users, 20 supervisors, 5 Managers and 1 Approval Authority.
How would this workflow be implemented? What I have found so far is examples where 1 form is distributed to a number of people, filled out and returned, collated and reviewed. I been unable to find any examples of this type of workflow.
Any suggestions?
Dennis

It's not that difficult. I think there is only one entry for the object and event you use in your workflow.
If you would have done a little searching in this forum you would have had your answer already.
Regards,
Martin

Workflow for Purchase order creation!!!

Hi,
I am new for SAP Workflow. I have a requirement to create workflow for PO creation. Once the approval of 2 levels, then PO should be released. Could you please help me to do this. Please provice me the step by step procedure or relevent materials links.
Thanks in Advance!!

Hi,
Get yourself familiar with terms like PO release strategy, etc. This has lots of material in SAP help. You might also take a look to SAP MM workflow scenarions document - it has documentation of PR release, but the idea is quite similar with POs.
You can also google "PO release strategy in SAP", and you should find some step by step instructions.
In general, lots of things can be done purely by configuring in SPRO and not that much WF development (if any) is required unless you have some specific requiremenets.
Regards,
Karri

Activating conditions for Purchase Order workflows in EBP

Dear SRMer's,
I am facing the following problem:
System Info :SRM Server 5.5, ECC 6.0
Scenario 1:
All start conditions for Purchase Order in SAP Business Workflow are activated.
I created a direct procurement shopping cart (DP) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP PO.
When Ordering, the follow on Documents are created, but says the PO is waiting for approval. When I check for this PO in the Backend R/3 system in the Me22n (Display PO changes), I don't see the PO.
Scenario 2:
All Start conditions for Purchase Order in SAP Business Workflow are de-activated
I created another direct procurement shopping cart (DP2) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP2 PO (Status is held).
When Ordering, I get the Warning message, no workflow found, contact system administrator.
Please advice what needs to be configured for the PO to be ordered successfully.
Thanks in advance
Raj

Hi,
In your scenario 1, if system is saying that there the PO has to be approved, it means that you have managed the user that will receive the workitem..
Activating all PO WF is not a solution as in standard there are two many cases activated (amount, role, limit...)
I propose you to first activate only the 0 step WF and to overwrite the code inside
Just code that every PO modification should trigger O step WF thus it will be more simple to test it.
Later on, if you want to implement more complex starting conditions, you just have to modify the WF content...
Kind regards,
Yann

SAP workflow for purchase requisition and purchase order

Hello Sap Workflow,
Can you please help me on building workflow for purchase requisition and purchase order with the necessary screen shots ?
your quick response will be greatly appreciated.
Thanks in Advance

Hi,
Please check http://help.sap.com .
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92761846f311d189470000e829fbbd/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/EN/04/92775546f311d189470000e829fbbd/frameset.htm
Configuration guides are available in SAP Solution Manager.
Regards,
Masa

Release for purchase order for workflow

explain me about the release procedure for purchase order i am comfortable with all steps but for the last step were we will be defining the settings for workflow

It's all fine and dandy that you want to be polite and reply to every reply with a "thanks for your reply", but it isn't very informative. In fact, I'm leaning towards calling it SPAM, but that is perhaps going a bit too far. Such replies do not add one bit of information, they just mark the thread as having contents added since I last visited, and wastes my time as I look at the thread to see what new information has come up.
At the risk of sounding rude, could you please quit your habit and instead mark the question as answered if any of the answers solved your problem (handing out forum points where appropriate)? If none of the replies solved your problem, then please tell us how far they got you and what's stopping you now.
Thank you.

Email Alert for Purchase Order Release

Hi,
When a PO is subject to release I would like an external email to be sent to the relevant user as per assignments in config.
I have used standard workflow for PO release and this is working with no problems, alerts successfully going to the workflow inbox.
But does anyone know the steps to configure the standard workflow so that an external email is sent?
Thanks

hi
WORKFLOW FOR PO RELEASE PROCEDURE
Steps involved are :
1) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Release Codes > here assign Workflow indicator as "1" against each Release Code
2) SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders > Define Release Procedure for Purchase Orders > Workflow > Here against each release code assign OT as US and respective User ID's for Release Codes.
3) Go to OOCU > here under MM, go to MM-PUR,
4) Click on "activate event linking"
5) Go for "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button. Activate "Event linkage activated" and also activate "Enable usage of event queue"
and Save.
6) Click on "Assign agents" and proceed all above steps.
BUS2012 is the relevant business object and Releasestep created is the event for the same.
7) Check SWETYPV transaction for the WF you have activated for BUS2012 and confirm.
Test the same by creating a PO and check the SBWP for SAP Mail of respective Users
regards
KI

Starting Conditions for Purchase Order WF

Hi all,
We have developed a Workflow (Process-Controlled Workflow) for SRM Purchase Order. The requirement we have is that if the PO is released and then changed, only the WF should start again if the amount is changed. Any other field change in the PO should not trigger WF again.
There is customizing to define which fields should trigger WF for Shopping Cart, but I don´t found this for Purchase Order:
PRO--> SRM server --> sourcing--> Define Fields in Shopping Cart Which Trigger Workflow
Any suggestions?
Many thanks,
Ezequiel

Hi,
In your scenario 1, if system is saying that there the PO has to be approved, it means that you have managed the user that will receive the workitem..
Activating all PO WF is not a solution as in standard there are two many cases activated (amount, role, limit...)
I propose you to first activate only the 0 step WF and to overwrite the code inside
Just code that every PO modification should trigger O step WF thus it will be more simple to test it.
Later on, if you want to implement more complex starting conditions, you just have to modify the WF content...
Kind regards,
Yann

Predefined object type for Purchase order release stratergy

dear experts,
There are already predefined object type for purchase order like bus2012 where i can create new events and methods. I want to know is there any predefined objects for purchase order release strategy. The requirement is there i want to define method, that should display the po release screen. If i bind this method with work flow template, mail should be triggered and if i click the mail po release screen should be opened for respective material...
regards,
Kandhan G

Hello
I'm using the BUS2012 Object type in workflow task but in simulation the task run correct but in the transaction when modify a purchase orden the task send an error...
maybe the error is similar...did you solve this problem?..
Thanks!
Wladimir E.
[email protected]

UWL Workflow for Purchase creation and Requisition

Hello Friends,
Could you please help me on the following UWL configuration scenario?
1. Workflow process for purchase requisitions (create purchase requisition ME51N)
2. Workflow process for purchase orders (create purchase order ME21N)
For the above scenario, what need to be done in portal. I already established SSO, and other connectivity between portal 7.0 and SAP System.
For the above scenarios do we need to import any package into portal...like business packages?
Or will it work in UWL automatically? (I am not sure about this line...I am new to UWL)
Please help me on this.
Thanks,
Vasanth

Hi
U need to register the system with portal
Registering the SAP ECC system that will provide work items to UWL. For example, registering the system on which Business Workflow runs
Each SAP system that will provide work items must be registered as follows.
1.Navigate to System Administration  System Configuration  Universal Worklist and Workflow  Universal Worklist - Administration.
2.Choose the New button.
3.In the dialog box:
In System Alias, enter the system alias.
In Connector Type, select WebFlowConnector.
4.Choose Save to store the current configuration object.
Register Work Item Types:
The work item registration process involves identifying each system by its alias, and then generating the XML description of how to process the work item types to be received by UWL from each system.
1.Choose System Administration  System Configuration  Universal Worklist & Workflow  Universal WorkList - Administration. The system displays the iView titled Registration for item types of Universal Worklist Webflow. The system displays a list of system aliases for which the work item types are not yet registered.
2.Select Register Item Types for New Systems Only button.
Register Item Types for All Systems button is selected to perform the registration for all configured systems. Register Item Types for New Systems Only button is selected to perform registration for systems whose XML processing description has not been downloaded before.
Regards
Krishna.

Workflow for Purchase order

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