Workflow for recruitment procedure

Hi
I need help in creating a workflow for the recuitment process of my company, which is a long process involving several rounds of interviews.
I tried finding a standard template for the same but the templates are available only for e-recruitment scenario.
Please let me know the standard template name for the same and guide me to caary it out as I am new in this feild.
Thanks in advance.
Krishna

Hi Krishna,
These are the some standard workflow for the interview processing check this.
WS00200036      Interview                Interview Applicant
WS00200038      Applicant               Applicant Processing
WS00200073      Selection               Applicant Selection
WS00200037      Selection               Applicant Selection
Hope any one of this will suit to your requirement, if that is the case award me points.
Regards
Balaji E.

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PO - Workflow for release procedure

hi Gurus,
i need your help for configuration Workflow for PO IN release procedure. Send e-mail... menssengers...etc.
tanks for send me doc´s and sap materials for configurations.
tks very much.

hi,
check at SPRO --> MM --> Purchasing --> PO --> release procedure --> rel. proccedure w/o classification --> Define rel procedure for PO --> here do settings for workflow

Workflow Concept for Release Procedure in SAP MM

Dear Support,
    Please help me to understand the concept of Workflow in Release Procedure , and pls provide me any usefull Configuration
document so that I can able to Map .
So pls help me to sending document for workflow for Release Procedure.
Thanks

Dear Mr. venkatesh,
Mail will trigger in mentioned combination.
If you have mentioned same login id then mail go to one login id related mail or if you have mentioned different login then go to diffrenet login id.
1R                   01                    HOD IT       US             SAPMM01
1R                   02                   HOD HR     US             SAPPM01
1R                   03                   HOD FI         US            SAPPS01
1R                   03                   HOD FI         US            SAPPS01
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madhurendra Sharma

Workflow for EP without SAP R/3

Hi WF Expert,
I am new to SAP EP Workflow, currently working on my first project. This is a project for a University, wherein we have to implement students admission process for distance education . We have to using WebDynpro tool for this portal and backend oracle database.Here there is no SAP R/3 server only EP server.
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Please any one can guide me the same and send me some documents which is related to EP workflow..
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Jnana Ranjan

You can use Guided Procedures which is a "light" edition of Business Workflow.
Search for 'Guided Procedure' and you will find a lot of documentation and material guiding you through implementation of various types of solutions.

Use of ADOBE form with SAP workflow for R/3 4.6C

Hi All,
We are thinking of usage of ADOBE form feature as one of options to design workflow for creation and maintenance of Info record like Material Master creation. BTW the existing systems are EP 7.0 with the back end SAP ERP system 4.6 C
We would like to just check the feasibility of usage of ADOBE interactive form for above scenario. Would it be possible to go ahead with the above concept or what would be pre-requisites or risks involved?
1. How would system identify the role to direct the Adobe form for approval in case the form is raised by multi department?
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If you use EP 70 you can used guided procedure for your requirement .
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Creating workflow for purchase order release.

Hi friends
I want step by step detail about creation of workflow for purchase order release..
After release purchase order it will goes to the two level of approval..
after that the workflow should be completed...
how can i develope the workflow for that scenario..
Thanks
Gowrishankar

Hi Gowrishankar,
You can get step by step workflow for PO using standard workflow
Release of Purchase Order :WS20000075
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
Thanks and Regards,
Prabhakar Dharmala

Workflow for P.O release process.

Hi Guys,
As per the one of the thread I have done setting as per the below. Ref last 10 line for the details of the problem.
Hi,
1) Work flow: - Work flow is standard functionality of SAP.
I give one example to u.
In the case of purchase order creation, First purchase person create purchase order, then first purchase order approved by purchase head and then auditor approved purchase order on print of purchase order.
With work flow you can send soft copy of purchase order to both person purchase head and auditor to approve your purchase order.
Due to this your process for purchase material is faster then manual process.
2) You can implement work flow in purchase order release strategy with below mention detail.
For mail facility, you need to activate workflow for PO release procedure;
*Go to SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders *
Define Release Procedure for Purchase Orders > Release Codes >
here assign Workflow indicator as "1" against each Release Code
Now come to SPRO > MM > Purchasing > Purchase Order > Release Procedure for Purchase Orders >
Define Release Procedure for Purchase Orders > Workflow >
Here against each release code assign OT as US and respective User ID's for Release Codes.
Now Go to OOCU > here under MM, go to MM-PUR,
Now click on "activate event linking"
Here open "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button
Here activate "Event linkage activated" and also activate "Enable usage of event queue" and Save data.
Same way and click on "Assign agents" and proceed all above steps.
Now create a PO and check the SBWP for SAP Mail of respective Users
This was the details given by the thread but now I have completed till
OOCU > here under MM, go to MM-PUR,
Now click on "activate event linking"
Here open "WS 20000075" and for BUS2012 RELEASESTEPCREATED, click on Detailed view button
Here activate "Event linkage activated" and also activate "Enable usage of event queue" and Save data.
For proceeding futher as said in the above procedure. I am getting User ID inside WS20000075 when I click on Assign Agents but I am not getting the details button to repeate the step as said.
Please let me know whatever I have done is enough to get the mail or is there any thing else need to be done.
Thanks
Dhanu

Hi,
release code and release group should be assigned in the authorization object for the approving authorities.
apart from this the settings looks ok and it will work

Workflow for purchase requisition?

Dear all;
I would like to know if there is any standar workflow for MM that can map this requeriment: user A creates a purchase requsition, the WF sends a mail to the user B to release it, user B releases it and then the WF sends a mail to user A to let him know the event.
The WF should know how many approvals (if any) the purchase has, so it can adapt to any type of purchase
Thank you very much!

Hi f_mont.
Workflow don't need a design with a loop because it is created a new workflow to each step of aproval. Standard program will trigger other workflow to next level and will trigger terminator event to already running.
It's automatic and transparent to user and you. This follow the sequence of each aproval sequence depending of functional configuration about it.
To get it ready to start and be triggered, ask to functional fill field in SPRO, with 1 (users of viwl T16FW) or 9 (EXIT). --> SPRO --> Materials management --> Purchasing --> Purchasing req. --> Release procedure ... --> Define Release procedure for PR...Release Codes --> Field workflow = 1 or 9.
Configure the same number in rule PFAC in workflow step task to 20000027 and it will get automatic depending on configuration in 1 or 9. 1 is automatic and needs previous functional configuration and 9 needs that you encode some line codes in user exit EXIT_SAPLEBNF_005 (enhance M06E0005 in CMOD).
I need to do the same here (for PO, contract and requisition), but here will be type 9 and I need to get users by profile in user exit.
best regards.
Glauco
Edited by: Glauco Kubrusly on Jun 14, 2011 9:58 PM

Workflow for PO

Hi Friends,
Can anyone tell me how to configure workflow for Purchase order,I mean what is the entire procedure for it from starting to end?
With regards.
Rohit.

hi,
u can reffer the following link with example so it becomes easy to understand the entire concept of flow:
[http://help.sap.com/saphelp_46c/helpdata/en/fd/45b7ee9d6411d189b60000e829fbbd/frameset.htm]
[http://help.sap.com/saphelp_46c/helpdata/en/fd/45b7ee9d6411d189b60000e829fbbd/frameset.htm]
[http://help.sap.com/saphelp_46c/helpdata/en/fd/45b7ee9d6411d189b60000e829fbbd/frameset.htm]
[http://help.sap.com/saphelp_46c/helpdata/en/fd/45b7ee9d6411d189b60000e829fbbd/frameset.htm]
in above all links are related to the entire procedures, so u can reffer accordingly.
hope u will get the solution.
bst rgds,
rajesh

Regd. workflow and incompletion procedures

Hi,
can workflows or events be triggered from incompletion procedures? for eg. when a sales order is incomplete and saved, a workflow should start, which handles the process...
Regards,
Vijay

Hi~ vijay.
I'm not sure that there is a workflow for it.
but, I think it's possible.
why don't you try like this.
1) make your own workflow templete.
2) find some place you want to code... I mean some kind of
 user exit things.
 in case of sale order.
 Edit user exit 'userexit_save_document'.
 check some field for incompletion procedure.
 for example>
if vbap-taxm1 eq ' ' or
 vbap-werks eq ' ' or
 .... in case of some condition field for
 incompletion procedure is imcompleted
 call function 'SWE_EVENT_CREATE'
 .... call workflow ....
 endif.
But, There is a lot of impletion log for sales order, so when an order is created
and saved with impletion log, it calls an workflow.
and somebody get an workitem.... I think it's a little bit cumbersome.
In T-code 'V.02', you can check all the incompletion documents.
why don't you use v.02
I wish I could help you.
Kyung Woo

MDO Forms workflow in Guided Procedures...

Hi,
Could someone please tell me what does "MDO Forms workflow in Guided Procedures" means?
I know about Guided Procedures.But my functional specification says to implement "MDO Forms workflow in Guided Procedures".Could someone please help me out with this?
Thanks in advance,
Agasthi.

Dear Alan,
Yes i have generated the form's submit URL... It works fine when the pdf is saved in the users desktop and upon clicking the submit button it kicks of a Process with a Visual Approval callable object..
However my requirement is that the Adobe form be submitted online during GP runtime.. The process is initiated by the User in the portal (not offline) who wants to put in a request. When the user initiates a process an Adobe form is opened to him in which he fills in his request. This request is then forwarded for Approval.. After Approval a digital signature need to be attached to the document and further on it needs to be sent out to other User Groups.. In case the request is rejected then the control goes back to the requestor who can either modify his request and send it again for approval or simply delete the request.. Throughout the whole process Print of the request can be taken at any time. Considering the requirements of Print & Digital signature i think using Adobe would be the way to go.. What do you think about implementing such a requirement in GP with Adobe UIs? Is it the right way of going about it?
Quite an interesting nut to crack.. Ain't it ??
Cheers
Nitesh

Workflow for purchase requisition release strategy

Hi all,
I need an urgent help on Workflow for Purchase Requisition Release. The requirement is that when a purchase requisition with a given combination (Purchasing Group, Material Group and Account Assignment Category) is created and saved, it should trigger a workflow for approval of release or rejection to one specific business manager. If he dont responds in 2 days, it should be sent to other business manager. If any one of them releases the requisition, it should send a mail to the requestor that the requisition is released. And if it is rejected, then also a mail to be sent to the requester informing that his requisition is rejected...
Can anyone take some pain and guide me step by step procedure to implement this or to use any existing one.... I know its BUS2009 thats used in this but really dont know how to implement it properly.
Its urgent...
Edited by: Hima on Apr 11, 2008 12:45 PM

Check this link
http://help.sap.com/saphelp_47x200/helpdata/en/04/92762546f311d189470000e829fbbd/frameset.htm
Thanks
Arghadip

Release Strategy with Workflow for PR & PO

Hi Experts,
I have configured the PR & PO Release strategy and it is working fine. My client wants the Workflow concept in Releases.
So User should get the information about the releases for PR & PO.
But I don't have much idea on Workflow, how it works for Release strategy. Can anybody give information on how to configure the Release strategy with Workflow in PR & PO.
Points will be awarded .
thanks & rgds
Swamy

Hi Swamy,
The release workflow is configured by MM functional consultant. As for the workflow determination (i.e. which level should approve first and so forth) depends solely/mainly on the Finance of the company. It differs from one company to another. And the level of approval also differ from one company to another. Hence, like you mentioned, this would be provided by the user, so it is okay. I have replied to someone on another thread asking about workflow, and this is how it works.
How it works? For example, for a PR release strategy, once the PR is raised by a user for a certain value, the PR raised that matched the classification of the release strategy configured will be triggered. In this sense, once the release strategy is triggered, the releaser holding the release code to release this PR will receive a workflow in their SAP inbox (Not Outlook) for their execution, which is sent automatically by SAP system. These is accessible via the t-code SBWP. Each releaser have a unique login ID and password.
Assuming the release strategy required 3 levels of release, for example A3, A2 and finally A1 (final release), A3 will first receive this workflow in his/her inbox. After A3 has released, A2 will subsequently receive workflow in his/her inbox for this same PR. In the PR, you will be able to see that A2 release is now possible. This flow will continue until the final releaser, A1 and then, the status of the PR will be unblocked for issuance of PO.
How is it configured in SPRO? In the Workflow for PR release strategy, you are able to assign a unique ID (usually employee ID) to a particular release code, which these release codes are tied to one or more release strategies. The workflow determines who is to release for a release strategy with that particular release code via the assignment of the ID to that particular release code. Each assignment is only possible for one Plant, and you have to assign the same for many other Plants for the same ID in the workflow if you want him/her to have the authority to release purchasing docs in more than one Plant.
How to configure?
Before that, you need to obtain the following information - User ID of the releaser for the specified release code, Plant to be released by the user, and finally of course the Group and Release code (which you already have).
For PR: IMG>MM>Purchasing>Purchase Requisition>Release Procedure>Procedure with Classification>Set Up Procedure with Classification-->Workflow
For PO: IMG>MM>Purchasing>Purchase Order>Release Procedure for Purchase Orders>Define Release Procedure for Purchase Orders>Workflow.
Maintain the details u already have in hand:
For PR: Group (PR or PO), Code (release code), Plant (you have to maintain the same details for each of the Plant that the same release code releases) Object (US) and Agent ID (the user's ID used to login to SAP system and SBWP).
For PO: Group (PR or PO), Code (release code), Object (US) and Agent ID (the user's ID used to login to SAP system and SBWP).
Please note that PO is not Plant specific, and is usually one releaser to release the PO for GR. It is the PR that during the initial stage has the most level of release (up to max. 8 level) before a PR can be converted to PO. After the PO is converted, it is usually deemed accepted, hence only one release code is usually required to release the PO.
Hope this will give you an idea how the workflow works and how to configure it.
Rgds.

PR workflow for item level release (stock and non-stock)

Hello gurus,
I am not getting the agents.!!
I am creating a workflow for pr( item level release)..and using standard wf WS00000038 for this, as the standard wf contains the simple release procedure only but i have to add some custom steps to it, so i have copied this wf as custom wf .
In this wf i have to fetch the agents based on the "stock" and "non-stock items".
so i have maintained strategies and release code like:
i have maintained two strategies W1(non-stock) and W2(stock)..and release code for W1 are P1 and P2..here P1 i have given for my first level of approval and P2 for second level of approval.
The release code for W2 are P3 and P2..first level is P3 and second is P2.
so what i have did in a workflow , started with a condition step where i have given "releasecode = p1".. if yes than than it will go for getting approval from p1 , in this activity i am using standard rule 157.
The main thing is 1). i am not getting how to fetch agents using standard rule. 2)and how and where to define next level of approval for both stock and non-stock.
means by using condition step in the starting i am dividing workflow in two parts stock and non stock but how to proceed next.
i am really confused. should i use rules or write my own methods. please if anybody has gone through the same scenario than please suggest some points. i will really appreciate the help.
Kind Regards.
Himanshu

Hello HIM Joshi !
                   Include the task TS00007986 and all its branches and in a loop and loop around it for two times.When the loop goes for the first time, it should pick the first agent and during its second iteration, it should pick the second agent.
                   To accomplish so, In the same loop, but before the above task , include a background task which should populate the agent ids depending on stock and non-stock details and pass it to the the task TS00007986
                   That's all.
Regards,
S.Suresh

Workflow for BO BUS1001006 not retreiving plantu2666

Hi Experts,
I have activated a workflow for material creation using BO BUS1001006 .
It works fine , but the problem is it does not give me the plant details.
My requirement is that i have to send the plant of the material created /changed.
hope you offer quick solutions.
<THREAD LOCKED. Duplicate of [Workflow for BO BUS1001006 not retreiving plant]. Please do not duplicate posts, read the [Rules of Engagement|https://wiki.sdn.sap.com/wiki/display/HOME/RulesofEngagement] for further info>
Edited by: Mike Pokraka on Jan 28, 2009 7:33 AM

Hi Martina,
If you have done that then you are almost on the verge of completion!
Follow this binding procedure between the task container and the method container and get the results.
In the BO method, add an output parameter that would store the plant detail.
Now create a data element in the method code of the same type as plant detail type.
Then use swc_set_element to store the value of the plant detail in the output parameter.
In the workflow task, create an output parameter of the same type as the BO method output parameter.
In the binding between the task container and the method container fetch the value of plant details from method container to task container element.
Now pass this parameter to the workflow container and use in the send mail step in the mail text.
Make sure to save and generate the BO after doing all the changes.
Regards,
Saumya

Workflow for recruitment procedure

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