Workflow for releasing blocked purchase orders

Hi,
We want to implement a workflow for financial approval of purchase orders. At the moment a purchase order exceeds a certain value, the order will be blocked and approval is needed from the responsible cost center manager. As we are completely new to workflow, is there some one that can help me with my questions below?
1. Is there a standard workflow in SAP (ECC6.0) that supports the above process?
2. What are the trigger points for this workflow (creation and change of PO?)
3. What are the required steps to set up this workflow.
Regards,
Ed

hi,
You can set up your workflow while you setup your release strategy..Before you do this you have to use authorisation in order to assign the role to a special person, in your case cost centre manager and follow on with your release strategy...
Creation n changibity will depend on the changability indicator defined under release indicator set up...
where you can choose as per your req. for eg 4, 5 or 6 etc...
you also take help of BI consultant if req....
Also you can find may threads reg. Workflow into SDN...
Regards
Priyanka.P

Similar Messages

Problem for releasing blocked sales order on Creditlimit

Hi Gurus,
        I a   hve a problem for releasing blocked sales orders
         what i have done: 1)i have blocked sales order based on exceeded creditlimit
         (i have change SDType in 'OVAK' is 'C')
                  2)now i have to release for furthur processing so i have done following steps
                  3)Goto VKM3/VKM1 T.Code and then release what order that is blocked.
                  4) order will appear in the list.
                  5)Select that one.
                  6)Click on the green flag that appears on the left hand side.
                  7)Click on save.
                  8)click on back it will ask for "Leave list".
                  9)Click on yes.
                  10)It said that Sales orer has been released
Still what my problem is:
Problem: 1)So i'm trying to create deliver for Sales order but it shows an error
         2)"Sales order is blocked for delivery: Credit limits" Even it was released
Plz kindly help me what i do....
Thanks In Advance
sivakumar

sorry   i was unfotunately put this thread here over in SD

Enterprise Services for release a Purchase Order

Hello,
   Im looking in the ES Workplace an enterprise service for release a purchase order but I cant find it. Someone knows the name?
Thanks
Regards
MG

Hello Venu,
Thanks for the response. I am doing what you said, I have exposed the BAPI as a web service, activate it (sicf), configurating the endpoint (soamanager), publish to the service registry (wspublish). But I have 2 problems,
   1. When I try to test it from the service registry it shows me this error: "Invalid transport binding settingsHTTP Client, does not have endpoint url specified", and I saw and the enpoints are configured.
   2. When I consume the web service through Web Dynpro, after I deploy and run, the applications show me this error, "java.lang.NoSuchMethodError: com.sap.tc.webdynpro.model.webservice.gci.WSTypedModel"wsexample1.wsexample1_model.Wsexample1_model.<init>(Wsexample1_model.java:124)".
Regards
SU

How to trigger workflow for already created purchase order ?

HELLO EXPERTS
let me clear my scenario first . i have 1 purchase order whose workflow is not triggered . means it is showing me message no workflow that have already worked for this object.i have created 1 more purchase order taking reference of this purchase order means both are same same message for this po also. it was happening because event linkage for the business object bus2012 is not activated but now it is enabled and i have created third purchase order with reference to above po means this third po is also same as above 2 no change other than po number but for this workdflow is getting triggered . now i want to trigger workflow for orignal first po but for my first po it is showing me same message that no workflow that have already worked for this object. what i have to do to trigger workflow for this po. i have performed this steps in test system. i have workflow number

Hello !
      You can trigger the workflow from SWUE.Enter bus2012 and created for object type and event respectively.
      Click object key button where enter the purchase order number which have been already created.
      But, why do you want to trigger the workflow again for already created purchase order ?
Regards,
S.Suresh

How to setup a release strategy for store generated purchase order

Hi there,
Does anybody know how to setup a release strategy for store/plant generated purchase order? I have a request from our client, but I never cross this before. Please help and let me know the step with every single detail.
Greatly thank for your help.
Kind Regards,
2tea

Please go thru the below Release Procedure and check whether you have maintained all the settings properly.
PO RELEASE STRATEGY
The release code is a two-character ID allowing a person to release (clear, or approve) a requisition or an external purchasing document. The release codes is basically controlled via a system of authorizations (authorization object M_EINK_FRG).
Use SE12, structure CEKKO to check all the fields available for controlling the Purchase Order.
e.g. If the total value for the Purchase Order exceeds 10,000, release strategy 01 is assigned to the Purchase Order. There is only one characteristic created in this example. For controlling the Purchase Order type, create characteristic for CEKKO-BSTYP and the value NB.
CT04 - Create Characteristic e.g. NETVALUE
Click Additional data Table name CEKKO Field name GNETW and press enter
(for currency dependent field, you are prompt to enter the currency which the system then converts the currency of the Purchasing document into this currency)
In the Basic data (X refers to tick),
X Mutliple values
X Interval values
In the Value data, in the Char. value column, type >10000 and press enter
Save your data
CL02 - Class
Class - Create REL_PUR
Class type - 032
Click Create
Description - Release Procedure for Purchase Order
In the Same Classification section, click Check with error
In the Char. (characteristic) tab, type NETVALUE to assign your characteristics to the class
OMGS - Define Release Procedure for Purchase Order Type
Release Group - New entries
Rel.group Rel. Object Class Description
02 REL_PUR Rel. Strategy for PO
Release codes - New entries
Grp Code
02 01
Release indicators
Release indicators Release Description
0 Blocked
1 X Release
Release Strategy
Release group 02
Rel.strategy 01
Release codes 01
Release status 01
Classification Choose your check values
OMGSCK - Check Release Strategies
(make sure there are no error messages)
Once the Purchase Order is not release, buyers will not be able to print the Purchase Order.
Goods Receipts will be shown with Message no. ME 390 - Purchasing document XXXXXXX not yet released.
In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the Header. This allowed the buyers to check the release status of the Purchase Order.
The person with the release authorization have to use ME28 to release the Purchase Order.
Regards,
Ashok

RE: standard workflow template for Rejecting of purchase order

Hi,
Workflow template for 'Rejecting of purchase order' , 65400030 is missing in SAP version 4.6c. Is there any patch to get this feature in 4.6c?
Thanks and Regards,
Sowmya

Hi,
Yes, it was posted previously. But we are getting some more problem regarding the workflow template.
We have changed the standard template and it is getting reflected in all the clients. So i think these templates are client independent. Is there any way to retrieve back older version of these templates?
Please go through this matter and reply at the earliest
Thanks and Regards,
sowmya

Release strategyu for contracts and purchase order

Hi,
My client want both contracts and release orders (purchase order created w.r.t contract) must to go to release approval before procuring the material or service.
Is it possible to configure seperate release strategies for contact and purchase order?
Please let me know.
Thanks in advance.
Regards
Kishore.

Hi,
Thanks for your replies.
Characters for contract will be
1. Company code
2. Aggreement type
3. Target value
4. Purchase group
Characters for Purchase order will be
1. Company code
2. Dodument type
3. Net value + VAT(Gross value)
4. Purchase group
BASED ON THE ABOVE CRITERIA, PLEASE LET ME KNOW HOW TO CONFIGURE. Release strategy for purchase orders already existing in the system as mentioned above as per the mentioned characteristics. Now i need to configure for contracts only.
Please help me in this regard.
Regards
Kishore.
Edited by: Jyothula Kishore on Feb 2, 2010 7:37 AM
Edited by: Jyothula Kishore on Feb 2, 2010 12:01 PM

Create custom data when releasing a Purchase Order

Hello people,
The customer uses ME28 to release the Purchase Order.
They have, for instance, two release estrategies: W1/01 and W2/02, that differ about the price.
The scenario is:
When the customer releases a Purchase order from W2/02 strategy using ME28 transaction, we need to do some verifications in Z tables and create a record in another Z table. If for some reason the purchase order will not be released, this Z data does not have be saved.
And if some error occurs and the data don´t be saved, the estrategy must remain blocked (not released).
In which EXIT is the best point to do this?
Thanks a lot!

hey
try these 2 user exits
MM06E005 - ZXM06U43 which is called from exit EXIT_SAPMM06E_012. This code is hit at the time you check or save.
M06E0004 - Changes to communication structure for release purch. doc - EXIT_SAPLEBND_002

Can anyone give me user exit name for create/update purchase order partners

Hello guys
Can anyone gives me user exit name for create/update purchase order partners?
Requirement is to insert/update partner when SC flag is checked while creating/updating purchase order (ME22N / ME21N) by using user exit.

hi,
check these exits.
Transaction Code - ME21N                    Create Purchase Order
Enhancement/ Business Add-in            Description
Enhancement
MEQUERY1                                Enhancement to Document Overview ME21N/ME51N
MEVME001                                WE default quantity calc. and over/ underdelivery tolerance
MM06E001                                User exits for EDI inbound and outbound purchasing documents
MM06E003                                Number range and document number
MM06E004                                Control import data screens in purchase order
MM06E005                                Customer fields in purchasing document
MM06E007                                Change document for requisitions upon conversion into PO
MM06E008                                Monitoring of contr. target value in case of release orders
MM06E009                                Relevant texts for "Texts exist" indicator
MM06E010                                Field selection for vendor address
MMAL0001                                ALE source list distribution: Outbound processing
MMAL0002                                ALE source list distribution: Inbound processing
MMAL0003                                ALE purcasing info record distribution: Outbound processing
MMAL0004                                ALE purchasing info record distribution: Inbound processing
MMDA0001                                Default delivery addresses
MMFAB001                                User exit for generation of release order
MRFLB001                                Control Items for Contract Release Order
MELAB001                                Gen. forecast delivery schedules: Transfer schedule implem.
AMPL0001                                User subscreen for additional data on AMPL
LMEDR001                                Enhancements to print program
LMELA002                                Adopt batch no. from shipping notification when posting a GR
LMELA010                                Inbound shipping notification: Transfer item data from IDOC
LMEQR001                                User exit for source determination
LMEXF001                                Conditions in Purchasing Documents Without Invoice Receipt
LWSUS001                                Customer-Specific Source Determination in Retail
M06B0001                                Role determination for purchase requisition release
M06B0002                                Changes to comm. structure for purchase requisition release
MEFLD004                                Determine earliest delivery date f. check w. GR (only PO)
MEETA001                                Define schedule line type (backlog, immed. req., preview)
ME590001                                Grouping of requsitions for PO split in ME59
M06E0005                                Role determination for release of purchasing documents
M06E0004                                Changes to communication structure for release purch. doc.
M06B0005                                Changes to comm. structure for overall release of requisn.
M06B0004                                Number range and document number
M06B0003                                Number range and document number

A report showing all release refused purchase orders

Dear SAP Gurus
Please assist, I need to run a report showing a list of release refused purchase orders.
CN

Hi,
I dont think there is a standard report for that.. you can have the details from table EKKO with release indicator as 1 (EKKO_FRGKE)
Regards
Merwyn

Can't release an purchasing order

Dear experts!
Thank you for your attention!
I can't release an purchase order when I processed a " 3rd party order with shipping nocification" .
The purchase requisitions has been created automantically and been assigned and also been converted to PO.
However, I can't release the purchase order with no reason.
hint: the material is not define for the vendor.
Where did the problem come out?
Best regard!
Tangdark

Hi
maintain info records in ME11
and also sourcelist in ME01
release in Me28 or Me29
regards

Release Strategy - Purchase Order

I have configured the relevant settings for creating the purchase order.
I am now able to create the purchase order and email the same.
However, the requirement is to release the purchase order by a Superior in the organization.
I have come across the transaction code ME28.
Can you please let me know the configuration and user transaction steps in order to follow he release strategy of the purchase order.
Thanks in advance for your inputs.
Regards,
Ravi

hi,
Few points:
1. Po can be released only at header level..
2. For configuartion, go to SPRO >> IMG >> MM >> Purchasing >> PO >> define release strategy for PO >>
here you shd set up your new release strategy ...for that you need to edit characteristics, class...
first maintain your characteristics ie. from "EDIT characteristics" ...here create your own characteristics and enter the suitable data here...enter class type '032' for the same...
reference the fields from CEKKO structure...and add your require release relevent fields...
then go to EDIT CLASS...here define your new class and maintain same class type as 032...
3. After this maintain release strategy...click on release group option..go inside...link your req. release group to class...so that the classified characteristics will seems while releasing the document...
4. Maintain release codes...
5. maintain release indicator...
6. then maintain inside Release strategy tab...
here define you already maintain group and codes...maximum 7 rel. codes are possible...
then maintain preriquisite...
In side classification, maintain the fields based on which you wanna release the PO...
and maintain the other req. things on diff. tabs...
7. after doing this check your rel. strategy at OMGSCK tcode ie. given in tree path at same place inside SPRO path define above..
Try making a PO and check whether its working or not...
regards
Priyanka.P

Workflow for releasing PR

Hello Friends,
I need a workflow for releasing the PR. For this I had used the default workflow WF_REQ_REL. Its working fine.
My problem is, if I am rejecting and saving the release of an item in the PR, the workflow is currently choosing the outcome 'Purchase requisition item significantly changed'. Is this correct?
When I reject the release of a particular item in the PR, I think the outcome to be executed should be 'Release of purchase requisition item refused'.
Can someone give an appropriate explanation & a solution for this ? Is there anything wrong from my side ?
Regards,
Abijith

Hi Abijith,
Yes it will follow the significantly changed branch only if you cancel or reject a purchase requisition. The reason is if you check the status of purchase requisition then whenever the PR is rejected, the status becomes changed.
If you want to take any action in the workflow when the PR gets rejected, then you need to read the field BANPR of table EBAN. If BANPR = 08(REJECTED) , this implies that the PR is rejected and you can take the further actions thereafter based on it.
There is nothing wrong from your side. But try to look into more technical things like values of fields in table EBAN etc. to know why exactlly it is following the SIGNIFICANTLY CHANGED branch.
Feel free to ask more if you don't get this.
Regards,
Guddan

Eror when release the purchase order

hello,
any body pls explain me. my client requires when they going to release the purchase order it should check the chapter id. if it is not maintained it should allow to release. is it possible. it yes please explain me.
thaks
bhakta

The message you are looking for is actually available only for me21 &
not for ME21N due to technical constraints.
However you can make use of the following logic & customise the message
to appear during PO creation through me21n.
This is how the system works as of now. In ME21 this can be captured
as an error message and the sytem displays it so. In ME21N the
output of message is on the 'last in first out' process. In this case if
there are any standard messages then the particular CIN message would
not be shown. In case there are no other messages then this message
is shown out. Customers can capture this mesage on a priority basis
by making some adjustments at the time of display of this message
in function module J_1I6_DETERMINE_EXCISE_RATE.
You can write your own code to display the 'chapter id missing' error.
In 'FV64A352' include program, we are calling the function module
'J_1I6_DETERMINE_EXCISE_RATE'.In this module we are getting the
'chapter id missing' exception when chapter id is not maintained for
a material.So in 'FV64A352' just after this function module call, you
can catch this exception(chapter_id_missing = 1) and display your
own error message there.
This will be a customer modification from SAP standard, so please think twice before going ahead

Releasing Blocked Sales Order

Hi All,
I need to create a report to show who released blocked sales order, The TCode for releasing sales Order is VKM1. I want to know after releasing order where this information gets stored. the changed person and the order values.. where I can find this information..
Thank you,

Hi ,
try to go thru all other posts also , then only it wil justify what we are doing here for u?
<b>have u seen VBUK-CMGST =Overall status of credit checks</b>
<b>          Credit check was not executed/Status not set
A          Credit check was executed, document OK
B          Credit check was executed, document not OK
C          Credit check was executed, document not OK, partial release
D          Document released by credit representative</b>
Regards
Prabhu

Workflow for releasing blocked purchase orders

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