Workflow: invoice blocked due to quantity (BUS2081)

Hi all
First let me mention that I'm not a developer but a FI/CO consultant and new in this forum as well. So please excuse if this posting is in the wrong forum of if the question is stupid.
We want to optimize the process of invoice verification. Therefore I implemented the Workflow WS20000397 which works great.
But this workflow only deals with price-blocked invoices. What about the quantity-blocked ones?
For this topic I found no information at all, only the Workflow WS00400026, but I'm not shure if this is still to be used with newer releases (4.7, Basis release 620).
But anyway I tried to connect WS00400026 to BUS2081 in the function "event type linkages" with the event BLOCKEDQUANT where I entered WS00400026 as the receiver type.
Now I'm not shure if this Workflow and the procedure is correct because a) I could not find any information about this and b) the "linkage activated" will automatic deactivated when posting an invoice.
Could someone give me some hints how to deal with the quantity blocked invoices and workflow?
Thank you and best regards
Wolfgang

Hi Joan
Good question. First I tend to use this mail function, but then I decided to implement the workflow because
a) I was wondering how this works g and it is kind of sexy
b) I needed already a workflow for the Investment Management and wanted to stick on this technique
c) later we want to scan incoming invoices where we also will need to work with Workflows
d) the WF provides some functions like jumping directly to the invoice and order, delete blocking reasons or change the order
e) the WF could later be modified to cover more or other requirements
Of course the receipant of the Workitem also gets an eMail (via Internet) to let him know about an incoming workitem.
The most time I needed to find out how this works. Now it's just a piece of cake (as long as the SAP-standard WF for this is used without any modifications); would take not more than 15 Minutes to set it up again... no joke. But this depends also on the release you're on.
Of course you have to make a good end user documentation (but you have to anyways for the invoice verification) and about two good flow charts. This together with some trainings really needs the time.
Bye
Wolgang

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Custom invoice blocked due to Quantity.

Hi All
This is regarding Intercompany India scenario.
Issue : Custom invoice #5109581820 has been blocked for quantity. There are seven conditions ( JCDB,JCV1,JECV,J1CV,JEDB,JSDB,JADC) maintained for custom vendor and one condition (ZCCC ) for custom clearing charges vendor.
Hence there are total eight conditions for customs. And the above mentioned invoice has been block for Basic customs duty (JCDB) and Ecess on total duty (JEDB) conditions. Question : 1) Why the invoices for Basic customs duty (JCDB) and Ecess on total duty (JEDB) conditions are blocked.
2) Why only the invoices for Basic customs duty (JCDB) and Ecess on total duty (JEDB) conditions are blocked and not for other conditions ?
Details are as follows:
1)In PO#4700279549 total PO qty is 100.140kg
And delivery have been done in partial for qty 80.150kg and 19.990kg
2)PGI also done in partially for the same qty.
3)Now first custom invoice #5109538999 is for qty 80.150kg.has been posted on dated 16.10.2008
4)GR for qty 40.110 has been done on dated 31.10.2008
5)On dated 03.11.2008 GR posted for qty 20.040 but cancelled again on same date.
6)Now custom invoice #5109581820 posted for remaining qty 19.990 but still for invoice #5109538999 for remaining(80.150-40.110=40.040) qty has not been received before second of custom invoice.
7)After 5.11.2008 GR posted for qty 20.00kg and on 06.11.2008 Gr posted for qty 20.040
That means total GR has been posted for custom invoice #5109538999.
Thanks and Regards..
Trupti

Hi Joan
Good question. First I tend to use this mail function, but then I decided to implement the workflow because
a) I was wondering how this works g and it is kind of sexy
b) I needed already a workflow for the Investment Management and wanted to stick on this technique
c) later we want to scan incoming invoices where we also will need to work with Workflows
d) the WF provides some functions like jumping directly to the invoice and order, delete blocking reasons or change the order
e) the WF could later be modified to cover more or other requirements
Of course the receipant of the Workitem also gets an eMail (via Internet) to let him know about an incoming workitem.
The most time I needed to find out how this works. Now it's just a piece of cake (as long as the SAP-standard WF for this is used without any modifications); would take not more than 15 Minutes to set it up again... no joke. But this depends also on the release you're on.
Of course you have to make a good end user documentation (but you have to anyways for the invoice verification) and about two good flow charts. This together with some trainings really needs the time.
Bye
Wolgang

Invoice blocked due to price

I have a framework po where there are invoiced blocked due to price. The invoices took the total over the po price. PO price was increased, but the payment block did not release when RM08RELEASE was run. Now, when MRBR is run to manually release, these invoices do not show up, yet, on vendor account via FBL1N, they still show "R" block. Can someone explain why this is happening?
Thanks,
Bill

Charlie:
I guess my question is that when the condition that caused the invoice to block, which was price, was corrected, why wasn't the invoice block removed when we ran RM08RELEASE with automatic release processing selected?

Invoice Block due to qty

Hi All,
I have a query on Invoice workflows . I'm trying to design an invoice workflow for Qty Block ( as there is no standard one ... although there is one for Priceblock). The event QuantBlock exists in the business object BUS2081 .but no method like ListBlockedPriceItemdata or BlockedPriceCheck which exist for Price variances .
....the requirement being to send a list of Invoice Lines Blocked due to qty to the requisitioner , so that he can take some action . After that to recheck whether the invoice has any other qty variances ( this will be in a loop ).As the requisitioner can be different for every line item there can be multiple requisitioners for the invoice .
Any ideas ?
Regards,
Radha Subramanian

Well, this is sort of obvious....
Create your own subtype and create your own methods using the SAP standard code as models for the implementation. Perhaps SAP implemented this for price blocks just to give customers an example of what is possible?
As for the different requisitioners, that sounds like a candidate for dynamic parallell steps or subworkflows.
When there is no standard functionality available (no function modules either like the ones for price blocks), then you don't have much choice. If you want it, you code it.

Invoice block due to tolerance limit

Hello,
I have created a PO for 600 DKK.
I have created an invoice for 610 DKK and want to do the invoice verification in MIRO.
The invoice gets blocked.
Which tolerance limit is causing this?
I have specified tolerance limits in transaction OMR6:
1) PP (price variance): + 5% - 5% +15 DKK - 15 DKK
2) KW (Var. from condition): +2% -2/ - -
My 10 DKK difference between the PO & invoice lies between these tolerances.
Are there any other tolerances to be fixed?
Thank you for sharing your experience.
Kind regards,
Linda

Hi,
Stochastically blocked meaning that the invoice was blocked due to a payment block set at random in the document header. For each company code, we can define the degree of probability that an invoice will be stochastically blocked. In IMG setting, We mention Threshold value and the Percentage probability for our Company code.
The degree of probability depends on the invoice value. If our Invoice value is the same or larger than the threshold value, the degree of probability is the same as the percentage probability maitained. If the invoice value is smaller, the degree of probability is calculated in proportion to the threshold value.
Example
Threshold value: 3000 percentage: 60
Invoice value Degree of probability of a block
3000 60 %
5000 60 %
1500 30 % (= 60 * 1500/3000)
100 2 % (= 60 * 100/3000)

Invoice Block due to price variance

Dear Friends,
In invoice verification I have configured invoice block for price variance (PP).
I have mentioned upper limit as 5%.
PO---100
GRN---100
Invoice---120
I have made this as warning message. I want this should not be open for payment before releasing in MRBR. After posting the document in MIRO it shows that invoice is blocked for payment. The payment bock indicator in payment tab in MIRO shows as "R"--Invoice verificatin.
But system allows this document for payment to be done both in f-58 & f-53.
So please tell me how to stop payment to be done before releasing it in MRBR.
Regards
R Panda

Hi
I think you may be missing some settings in FI, thats the reason it is allowing to pay the invoice whcih are blocked for payment.
Please check with your FI consultant
Thanks & Regards
Kishore

Workflow - Invoice Blocked for Price Reason / Qty Reason

Hi Ramki / Workflow Gurus,
Has anyone worked with Workflows WS20000397 and Workflow for Qty Reason ?
Please advise me about Agent Determination. I want to workitem to Cost Center Manager.
Warm Regards.
Pras

Hi Pras,
I have not worked with WS20000397 but Agent Determination should be no different from any other workflow. Depending on how a user is identified as a Cost Center Manager, you can probably create a custom rule or use any available tool (evaluation path?).
BTW, workflow in now included in the Business Process Management (BPM)forum.
Can you send me your email address? Mine can be found on my business card.
Cheers,
Ramki Maley.

Invoice blocking due to tolerance limit at header Invoice Value.

Hi,
Our client needs to have tolerance limit set for total Invoice value.The Invoice contains multiple line items.The tolerance may be % or $ value.The standard setting which I know is for each Invoice line item but not for cummulative.The issue is if we post exceed but within tolerance amount for each line item from the Invoice containing multiple line items,the total Invoice value exceeds considerably.
Please let me know the how to deal with this issue?

Hi Mandar,
Set Tolerance Limits:
In this step, you specify the tolerance limits for each tolerance key for each company code.
When processing an invoice, the R/3 System checks each item for variances between the invoice and the purchase order or goods receipt. The different types of variances are defined in tolerance keys.
As per your req ,it is not possible to compare PO Net header value with GR Total value and Toatl Invoice value because PO , GR and Invoice may contain the different line items.
we are always doing Invoice verification at item level not on header level so SAP provides all the keys at item level only.
Rewards if helpful...
Regards
Sanjay L

Invoice block removal due to quantity.

Hi ,
Is there a standard workflow to remove invoice that is blocked due to quantity mismatch.
Or is there any other simple way to do that ?
Regards
Immanuel D

I will assume that your title is correct: it is the invoice block you want to remove and not the invoice itself.
There is a transaction which will remove blocks for which the blocking reason no longer exists. I just can't remember it now, and I don't have access to SAP here, but it is in the SAP menu close to the other LIV transaction. Find the transaction for releasing manually, it should be close to that.

Invoice Block problem in MIRO

Hi Friends,
I am facing a issue. Can some one help to overcome this issue please
1. We have created PO with item value Rs 100 and GR is not done yet.
2. Then we created Invoice for value Rs 20. Invoice got blocked due to Quantity (because GR is not done)
3. Now,I am creating subsequent debit for the same PO for the remaining value of Rs 80. But this subsequent document is not getting blocked . According to me this subsequent document should also get blocked. Can some one help me why this problem. Is it a standard SAP functionality that subsequent document will not get blocked?
Deva

Please have a look for details
http://help.sap.com/saphelp_erp60_sp/helpdata/en/a8/b99725452b11d189430000e829fbbd/content.htm
Subsequent Debits/Credits are used in cases where the quantity is in the original invoice is to remain the same. For eg.
PO 10 - $10
Gr 10 - $10
LIV 10 - $11 (Logistics Invoice Verification)
The vendor invoice is more than that in the Purchase Order. In order to correct, the Vendor may send in another invoice for
the Increased amount or a credit memo for the increased amount.
If you approve of the price increase, post the subsequent invoice received as a Subsequent Debit/Credit Invoice.
If it is a credit memo that has been received, then post the credit memo as Subsequent Debit/Credit.
This would retain the quantity but reduce the amount.
Subsequent Debit/Credit is for the case when the credit is not for the full amount eg. if the Vendor decided to credit
only the $1 overcharged.
Credit memo is for the credit of the full amount and value.
Edited by: Sridhar Jayavarapu on Feb 12, 2009 2:34 PM

Payment block due to quality reasons

Hi Gurus,
My client would like to have a the payment blocked when the material is in quality inspection upon GR. Using a QM control key 0007 in material master, we can set invoice block due to quality reasons.
However, I would like to have the payment blocked when the received material is in QI stock. The manual payment block works in MIRO, but how can the payment be blocked automatically?
Thanks for your inputs on the same.
Regards,
Aroop

HI,
There is a Quality Block (Block.reason: quality) check Box active in the MIRO,untill we have cleared the Stock from quality inspection.
So we have to write in the Exit below
EXIT_SAPLMRMP_010-ZXM08U16-----MIRO
if this indicator SPGRC is "X" Configure an error message that material is in Quality inspection.
Hope so it helps
Regards
Anjanna.

Can i use standard workflow for invoice block ? (BUS2081 . WS20000397)

Hi Experts ,
Please any one help me to use the standard workflow for Handlinig invoices blocked(T-code MIRO ).
I want an email sent , when PO invoice is posted and blocked with attched PDF format .
checked Business object BUS2081 . and Workflow WS20000937.
But not sure how to use . Please help me to used to get the mail using the standard Workflow .
Thanks .

HI
Iam not pretty much sure about MM or Invoices I found one of the [SAP Help documentation|http://help.sap.com/erp2005_ehp_04/helpdata/EN/0e/0e3b0cb84111d3b5b2006094192bbb/frameset.htm] . This might help you to process ahead.
Regards
Pavan

Price variance workflow for blocked invoices in MM purchasing

Hi Gurus,
We are implementing price variance workflow for blocked invoices. We built a custom workflow to
take care of the routing requirement of the customer.
We also did necessary customization defining the tolerance limits for price variance. Before testing the workflow wanted to check events in SWEL and its is found that system doesn't raise any event for price/ quantity block and hence the workflow is not triggered at all.
Event trace active flag is set in SWELS. I am not able to figure out what we are missing.The invoice gets created correctly with the price/quantity blocks and blocked invoices are available when we see in Tcode 'MRBR'.
Any suggestion will be highly appreciated.
Edited by: srinivas bejjanki on Jan 29, 2009 10:34 PM

Hello,
So you are absolutely sure the event trace is on. If you try SWUE with some other event, you see the entry in SWEL, dated a few minutes ago, correct?
When you try SWUE with BUS2081.BlockedPrice does it give any message?
Does SWUE work with any other BUS2081 event?
regards
Rick Bakker
Hanabi Technology

MIRO - Invoice Blocking!

Dear Gurus,
I have a condition on PO, which are not part of Inventory cost. Now after GRN, when i post an Invoice for these conditions it blocks the Invoice for Payment due to Quantity since the complete Quantity has been delivered.
Need ur Help!!!

I have Released the Invoice through MRBR. But this invoice should not be blocked with Qty Reason since GRN has been done and it is blocking invoice for those conditions on PO which will not become part of Inventory cost.
Help me what settings should be required for those conditions which will not become part of Inventory cost.

Removing invoice block at line-item level

Hello SAP gurus
I've been asked by a client to create a way to delete invoice blocks at a line item level via workflow. The workflow sends a workitem for each blocked line-item that the invoice has. What I need to do now is create custom code that will delete a single line-item block instead of removing the block at the header level. This header-level block deletion will only occur when all the line item blocks are cleared.
I know there are a few programs that exist for doing this at the header level (BAPI_INCOMINGINVOICE_RELEASE, MRM_INVOICE_RELEASE_UPDATE, running a MRBR BDC, etc.), but so far I haven't found a standard SAP code to make this possible at the line-item level. I am aware that making changes to standard SAP table records is heavily not recommended (if not practically forbidden), but the client is insisting they want this functionality and soon. Is there another way of making this line-item block deletion without resorting to modifying the RSEG/RBKP/RBKP_BLOCKED tables? Thanks a lot for your help.
Regards,
-Juan Ramos

Hi,
If you want to split the deliveries in to number of nvoices general configuration is in Item category use Billing relevence = K (Delivery-related invoices for partial quantity).
At the time of creating Invoice in VF01 give the delivery number and click the selection list on the right side top.
You can split based on your line items.
Thanks,
Sree.Manam

Workflow: invoice blocked due to quantity (BUS2081)

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