Workflow logs

Hi Friends,
We have workflows running in our system. Each day 2 log files are being created in the system (Not specific to each workflow) 1 with 2000KB and 1 with 50 KB around in development system but, in production it is only 50 KB.
I would like to know why these log files are created?
Thanks in advance.

Hi,
I don't know what these logs are. When I tried to open data is not readable some boxes are comming.
Actually this was complaint from basis that database is being filled because of these files.
Thanks

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Recipients view in workflow log

Hi all,
Today I noticed that Recipients list in workflow log for a particular task looks different if I log on with two different users.
For example I have a decision step with two possible agents US 00000001 and US 00000002.
If I logon with my user id I see recipients list like this:
Approval process
|--> US 00000001
|--> US 00000002
But If logon with another user id I see recipient list like this:
US 00000001
|--> US 00000002
Do you know if it is something related with configuration?
If yes what should we do to change it?
Thanks!

Thanks for your answers,
I tryed changing WLC parameter Id but it did not worked.
Below I add two screenshots with view differences:
[https://lh6.googleusercontent.com/-m2jdjm8X5qU/Tab0sWd6_YI/AAAAAAAAAQs/wEdtyRaF2zA/s288/untitled2.JPG|https://lh6.googleusercontent.com/-m2jdjm8X5qU/Tab0sWd6_YI/AAAAAAAAAQs/wEdtyRaF2zA/s288/untitled2.JPG]
[https://lh4.googleusercontent.com/-TSg8eQrQ5qg/Tab0sVo8i-I/AAAAAAAAAQw/i220aJIbMIw/s288/untitled1.JPG|https://lh4.googleusercontent.com/-TSg8eQrQ5qg/Tab0sVo8i-I/AAAAAAAAAQw/i220aJIbMIw/s288/untitled1.JPG]
Hope someone can help me.
Thanks!

Document change via workflow log.......

Dear all
In our scenario, I am creating a word document in workflow.After creation its going to first level approver for his decision.consider he is not executed the doc.
When I check the status of document from the workflow log(from :Work item executed by me), its allowing me to change the doc.If I made any changes its updating the document,which is already waiting for decision.......Is this correct?Is there any possibilities to restict the document changes from the workflowlog view?
Not only for Word doc.......other doc also.........

I feel you can restrict this by putting some authorization. May be there is something you can restrict in the HOLD Document option.
Thanks
Arghadip

View workflow logs in services for object tab in transaction

HI All ,
Is there any settings that need to be done to see the workflow associated witha particular Tcode in Services for Objects tab.
Actually i want to see the custom workflow logs other than using tcode swi1 .
Regards ,
Sijin K P
Moderator message: not directly related to ABAP development, please see the Workflow forum.
Edited by: Thomas Zloch on Jan 17, 2012

Hi,
You have to implement GOS (Generic Object service).
Plenty of material available for it, you can reffer to meet your requirment.
Regards,
Manish

Error in Workflow log

Hi All,
I have got very little knowledge of workflows thus seeks the help from all of you.
The problem is as folows.
When I execute tcode SWI1 and click on any task it goes to the workflow log. When I click on the details of the workflow so the agents are displayed.But when I click on the object associated to any agent, the system displays and error message 'Error triggering method for Holiday Entitlement' where Holiday Entitlement is the Object associated to an agent.
Please let me know why this error is occuring and how can I resolve it.
Regards

One possibility is insufficient authorization. I probably don't have to tell you how to resolve that.
Another possibility, especially if the workflow has status "Error" is that the object does not have a valid key. I shouldn't have to tell you how to resolve that either. However, if this is the problem, and you need help to resolve it, you should tell us how your workflow is started.
General hints: binding, binding, binding.

Workflow log in error

Hi,
I have one workflow log for ivoice.
It is in error stste in one step. I have restaterd the main workflow using swpr .
Still the workflow is in error.
User wants to complete the workflow in any case. But if I use SWIA then it says that error workflow can not be completed manually.
Please suggest how can i complete the workflow.
egards,
Sandeep

Hello,
Try it with fm SAP_WAPI_ADM_WORKFLOW_CANCEL
regards
Rick Bakker
Hanabi Technology

Parameter file not found in the location as specified by infa workflow log

Hi,
I am unable to find the Parameter file in the location, /u01/obi/inf_svr/server/infa_shared/Temp/SDE_ORA_APTransactionFact_ExpenseDistribution_Full_vxqbGa, as specified in the Informatica workflow log. But Informatica maps are succeeding without any error. Also Parameter file location specified by DAC is different ie /u01/obi/inf_svr/server/infa_shared/SrcFile and proper parameter file exist in this location. Please someone help clarify what is happening here and how the maps are succeeding with the parameter file as specified in th workflow log.

How to configure the task(Informatica workflow) which contains two sessions in it?
Because I found a recommendation that every workflow should have only one session in it and the session name must be same as that of workflow name. But my requirement is, I have to configure a workflow in DAC which contains two sessions in it.
Thanks a lot in advance for all your help sir.

Activity step is not visible in workflow log

Hi All.
I added two task in my workflow and transported it to qualityand it got transpported successfully.
then i triggered the workflow and when i am checking the log
one of my task is not visible in my log.
Please guide me in this.
Thanks in advance
Regards
Anit

I feel like you have to re check the activity steps defintion under the tab Details , in this tab, you have a section Workflow log ---> Graphical represnetation make sure that you hvae selected the In All workflow Logs....
This could be one of the reason that why the workitem is not appearing in the workflow log....
And even under the OUTCOMES tab you have a check box where you can say that if this is the outcome then do not display in the workflow log so please even recheck under the outcomes tab of the activity step if any of the check box is enabled please disable it and then try to reimport to the other system and check...

Pulling Multiple Approver Names from Workflow Logs for One Work Item

I have a workflow design which requires multiple approvals per single work item. I happen to have another functional design that is also pulling data from those same workflow logs. Assuming I have multiple approvals at various levels for a single work item which table do I need to reference along with which fields to reference the different approvers per level of approval?

Hello,
The same tables. The principle is the same, just more agents.
regards
Rick Bakker
Hanabi Technology

SAP workflow logs for work item forwarding.

Hi All,
I just forwarded the workitem today to around 25 users. But I dont know where does this reflect in the logs. My workflow is waiting for approval in managers inbox.
And the workflow logs says ready state. And no where that I can see the list of 30 users that I have forwarded it to !
Thanks,
AC.

Hi,
I just forwarded the workitem today to around 25 users. But I dont know where does this reflect in the logs. My workflow is waiting for approval in managers inbox.
You can only forward the dialog workitem. Now go to workflow log. Clicks on agent button you will find the current agent to whom the workitme is belongs. After forwarding refresh your managers SBWP, workitem will not be there.
Thanks and regards,
SNJY

Workflow Logs - Custom or Standard?

Is it normal / recommended to use the standard SAP workflow logs or to always have a custom table setup? Any recommendations or input would be appreciated, thanks.

Hello,
Always use the custom SAP setup, unless absolutely necessary.
Are you having a problem with the workflow logs? They work well for me.
regards
Rick Bakker
Hanabi Technology

Class attribute in technical workflow log not updated

Hi Gurus,
I built a workflow analogous to the famous demo workflow "demoformabs" but with the demo class: CL_SWF_FORMABSENC instead of the BOR: FORMABSENC.
In the BOR Formabsenc there is also an attribute for the "Approver" (USR01) in addition to "Creator" (USR01).
This attribute "Approver" is missing in the class "CL_SWF_FORMABSENC".
So I added this attribute "Approver" also in the class "CL_SWF_FORMABSENC":
data APPROVER type SIBFLPORB value CL_SWF_BOR_TYPES=>MC_USR01.
Finally in the method "approve" I set the value for the attribute "APPROVER".
me->approver-instid = me->APPROVBY.
I can see that the value has been successfully set by setting a binding from this class attribute to a workflow container element.
BUT, in the technical workflow log (container) I can not see the class attribute "Approver" populated.
Here it´s still displayed as < no instance >.
What do I need to do, to make this value appear also in this class attribute in the technical workflow log?
Albeit I know, that it´s working, I am getting confused, that it´s still displayed as empty.
Cheers,
Dominik

Hi Dominik,
You should not populate attributes in this manner, for the very reason you're experiencing. Attributes are transient and behave like variables, i.e. when the class stops existing they disappear. During binding only the key is transferred, and - if needed - the class is re-instantiated at the other end. If you have implemented some kind of buffering/instance management (not a bad idea), then you may be lucky to have attributes survive if everything happens within the same program context. However once your WF session stops executing, this is lost.
This is why when you look at the log later, it is re-instantiating a completely new instance - where would it know the approver from?
The attribute value must be written to the DB somewhere, so that any later object instantiation (e.g. when you look at the log) will read the value and populate the attributes correctly.
Incidentally this is why OO theory discourages the use of public attributes and suggests GET_ and SET_ methods instead....
Regards,
Mike

Customizing Standard Workflow Log

Hi All,
Good Morning!
I'm asking this question from an end user perspective.
Is there a standard way to bring the workflow log on the main document screen (for example: ME23n) so that user need not navigate to workflow overview?
Also there are many improvements that are to be done in this view.
1. Showing the current user name the workitem is sitting with instead of information link.
2. Showing the workitem processing end date/time alongwith start date/time.
3. highlighting deadline notifications (to keep the end user happy )
Can this be achieved?
Thanks,
Raj

Hi Raj
The only way I know of is "Development"...."Extensive Development" :-)
Say, ME23N, check for Screen Exits, then develop Screen code similar to screen 0200 of program SAPLSWI2, with all your add-ons. This would be painful for every type of transactions.
Users will always want to have everything on one screen, moon and stars and the sun, however, that ain't possible
Try convincing for standard reporting, for example:
Frequently workflows in system - SWI2_FREQ
Work items by deadline monitoring - SWI2_DEAD
Work items initiated by ‘Me’ (from SAP Business Workplace – SAP Inbox)
Workflow in which ‘I’ took a decision/ forwarded (from SAP Business Workplace – SAP Inbox)
Workflow for a given type Document - SWI6
Workflow of All documents of a type – SWI14
Regards,
Modak

Exclude task from workflow log

I have had a client ask me to stop several tasks in a particular workflow from appearing in the workflow log. There does not appear to be an option that does this. The options I see are
In all workflow logs
Only in technacal workflow log
Condition 'Complete Work Item ' True: Not in graf protocol
The user doesn't want to see certain taks in the log displayed via SWI1. Anyone know how to achieve this?
Cheers,
Ross

Dear Ross,
I guess this is not something that is soft customizing. This needs to have a change done in the workflow template.
As Rick mentioned, there are few steps where you have an option in the Outcomes tab "Not in Workflow Log" checkbox that is used to exclude that step from the log.
But this would call for a workflow change and would require a transport request.
Hope this helps!
Regards,
Saumya

Did the user open the document before approving it? How to log this in workflow logs?

Hi there,
My workflow on Document Library needs to keep logs of:
- When a user is assigned the document for approval/rejection, did he actually open it or download it before approving?
How to get this information please in workflow logs please? (I know this information exists in SharePoint Audit logs but that does not work for me - I need this in workflow logs).
Thanks.

If you are looking for event logs for Document open/edit you can use "Audit Logs". For more information check these links:
http://social.technet.microsoft.com/Forums/en-US/3217c715-3ba7-4925-a18e-d7b01ceee71b/-is-it-possible-to-set-alert-on-open-document-event?forum=sharepointadminprevious
http://sharepoint.stackexchange.com/questions/9315/view-document-event-for-document-library
***If my post is answer for your query please mark as answer***
***If my answer is helpful please vote***

Enable service of objects -workflow overview-workflow log for IDOCS?

Hi everyone,
I need to enable service of objects -workflow overview-workflow log for IDOCS. Using object key i know how to go to log.Users need that functionality to be enabled for Idocs.For po and pr I can see so its not parameter settings.I feel its configuration somewhere I dont know where?
Can someone help?
Thanks in advance..

Hi VJ,
I'm facing the same issue, the workflow overview is not displaying the log from ME52N. But i have delegate my business object. Is there anything need to be done further.
Thanks & Regards,
Tina

Workflow logs

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