Workflow Payment release: Documents created in MM do not enter to WF

Hello:
I have realized that is not entering to workflow the 100% of the documents that are created in MM (These documents fulfill the conditions Company Code and Document type)
I was analyzing these documents and belong to same vendors. I think that some field should be exist in Vendor Master Data that has not been filled.
This is certain? in case, which is the field ? or which is the logic that workflow follows to identify the documents of vendors which they must enter?. In opposite case I hope can help me with some suggestion to explains because these documents do not enter from MM (Registering them from Fi this problem does not occur).
Thanks

The customizing for payment release of invoices registered as logistics (MM) invoices is separate from the customizing of payment release for invoices registered only as FI documents.
With respect to the vendor difference, this may be caused by the release group field, but if the behaviour is consistent in FI it is not likely to be caused by the release group. In MM customizing for payment block you can also set up stochastic rules (e.g. 50% of invoices over 10.000 NOK are to be blocked). Perhaps this is the case?
There is no integration between MM payment release and FI payment release in the sense that payment blocks in MM do not correspond 1-to-1 with payment blocks in FI. All the MM invoices that receive a payment block (for one reason or the other) will have a follow-on accounting document with payment block code R. If your unchangeable payment block code is not R this means that people with sufficient authorization can remove payment block R from the accounting document even if the MM invoice is not released for payment.
There are several possible solutions. If you still have problems with this, please follow up in this thread.

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Hello ,
I have done the configuration of workflow variant for payment release but still the invoice is not getting blocked when we are paying it .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS10000052-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release
Then in the vendor master i have inputted the relase group also .
But when i make the payment for that vendor , no blocking of invoice is happening nor it is going for approval procedure.
Please guide me what all other checklist available for executing the Workflow variant for payment release .
Thanks.

Thanks Kiran ,
Now hte invoice is getting blocked automatically and i am getting the error as
Line item not relevant for payment release
Message no. F5783
for which i changed the error message to warning mgs and saved the invoice .
But while making the payment i was not getting any payment block. I was able to make the payment
Actually I should get the payment block while I am making the payment and then i should release it through FB13 .
Please let me know if I am wrong .
Thanks

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Hi Amanullah, How are you?
Did you get an answer about this situation ? I am trying to do the same thing by FI or by MM and I'm worrying if we can to do by Standard SAP. In FI I'm trying to do via spro:
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Hi all
Can somebody explain to me how we setup standard workflow so that all vendor invoices greater than 100.000 can be blocked for payment automatically & released by some other user?
I tried to give the document type "KR" to the workflow variant & tried to do invoicing for the vendor. But I do not how I could release that blocked invoice...Is there any specific tcode or I have to go to the proposal & change the blocked reason from P to 'space'.
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Hello Morgan,
Payment Release Process
Purpose
For each workflow variant, you can specify the amount from which a payment release should be triggered.
You can differentiate between one, two, and three-level release. This enables between one and three people to be involved in the release procedure, thus supporting both dual and triple control.
Prerequisites
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Release approval procedure
(document type and amount for each workflow variant)
Assign persons with release authorization
In order to do this, you must first create release approval groups that can be entered in the customer and vendor master records.
Depending on these criteria and the release level, you can assign release authorizations in the form of organizational objects (job, position, organizational unit) in Customizing. If you do not define any criteria (such as release approval groups), the system takes the initial value of these criteria when the payment program is run. For example, if the system was unable to determine the release approval group, the release approval procedure and the employees with release authorization are determined on the basis of release approval group zero.
Process Flow
Minimum requirements:
The payment release function must be activated.
The relevant document type must be defined.
An item containing the following specifications must be created for employees with release authorization:
Workflow variant
Initial release approval path
Initial level
Maximum amount
Employees with release authorization can also be determined and assigned by user exits at each stage of the release approval procedure.
Result
If, when the payment run is made, the system could not determine an employee with release authorization, then it sends a message to the inbox of every person who has been assigned the task "payment release". Only after all these people have released the payment will the payment block be removed.
If a line item is refused for release, it is forwarded to the clerk who entered it for correction. After the document has been changed, the payment release procedure begins again. If changing the line items necessitates further actions, these must be defined within the Workflow component. The event CHANGED has been preconfigured for this purpose in the standard workflow model. If you run this event, the system assumes that the line item was rejected for payment. However, the item is NOT forwarded for correction to the clerk who entered it.
If an item is cleared before it is released, the payment release procedure is terminated (event CLEARED).
===========================================================
Workflow settings: The standard system contains several workflow models for payment release: One workflow framework (WS00400012) and three sub-workflows. In Customizing for Financial Accounting, you can specify which sub-workflow should be used when the workflow framework is run. You can also enter your own sub-workflows. They must however send and receive the same data from the workflow framework as the workflow models do.
You can use the standard sub-workflows (WS00400011, WS00400021, and WS00400022) to carry out a one, two, or three-level payment release procedure. If you require more than three release levels, you can copy the workflow models, enhance them and then enter the enhanced workflow definition in Customizing for Financial Accounting.
Event Linkage for the Event CREATED
If an amount requires a payment release, the event CREATED is triggered when a document is posted.
In this case, you must go into the workflow framework in the Workflow Workbench and enter the event linkage for this event, as described below:
Data for Event Linkage
Object type
BSEG
Event
CREATED
Receiver type
WS00400012
Receiver module
SWW_WI_CREATE_VIA_EVENT
Check Function
Receiver type
FM (function module)
Global
X
Enabled
X
Standard Tasks for the Event CREATED
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Payment release (line item)
Change (line item)
Creating and Assigning Organizational Objects for Payment Release
You must assign organizational objects (organizational units, jobs, positions) to the standard tasks. These organizational objects can be created either in Personnel Planning and Development, via the Workflow Workbench, or in Customizing for Financial Accounting (assignment of release authorization to employees).
When you create organizational units, you must assign them to jobs or positions. You can then assign users to the positions.
Examples for assignments:
Organizational unit X < Position Y < User
Organizational unit X < Job Y < Position Z < User
In Customizing for Financial Accounting, you can assign organizational objects to the workflow variant, the release approval path, the release approval level, and the amount. These objects then release the amount depending on these criteria.
The organizational objects for payment release defined in Customizing for Financial Accounting are automatically assigned in the background to the standard payment release task (TS00407862).
The organizational objects for changing line items after they have been rejected for payment must be assigned to the standard task "Change line item" (TS00407864), either in Personnel Planning and Development, or via the Workflow Workbench. Alternatively, you can define the task as a general task (Additional data -> Classification).
Changing Line Items
The workflow models described above all contain a pre-configured event (CHANGED), which triggers other events in the same fashion as a rejection does. This event can be triggered by change documents. You must define it via the Workflow Workbench.
Hope I had been able to help you. Please assign points.
Rgds
Manish

Workflow for payment release

Hello ,
I have done the configuration of workflow variant for payment release but the invoice with the payment block can be paid without any release approval .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
subworkflowWS00400012
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS00400012-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
Then in the vendor master i have inputted the relase group also and the payment term which is having the block .
While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
But in my inbox . the item is flowed with red colour and the erro log is
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System Response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Kindly guide me . and let me know which setting i have missed .
thanks

Hi,
Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
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hope this helps
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Hi,
As mentioned in the help docs we have done the following settings for Release for payment, yet the Workflow is not getting triggered.
SPRO->Financial Accounting (New)->Accounts Receivable and Accounts Payable->Business Transactions->Release for Payment
Create Workflow Variant for Release for Payment
XX01     WS004MSBT Payment release
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     WF var.name     WS004MSBT Payment release
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      Subworkflow     WS00400012
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     0004     G/L accounts
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     XX01     KR     0001     0001
     XX01     KR     0002     0002
     XX01     KR     0003     0003
     XX01     KZ     0001     0001
     XX01     KZ     0002     0002
     XX01     KZ     0003     0003
     XX01     SA     0001     0001
     XX01     SA     0002     0002
     XX01     SA     0003     0003
Assign Release Approval Procedure for Release for Payment
     Wrkf      ApPath     Amt To            Curr     Rel levels     Swf Amt rel     Swf pnmt rel
     XX01     0001     5,000.00      INR     1     WS10000052     WS00400011
     XX01     0001     10,000.00     INR     2     WS10000053     WS00400021
Define Relevant Document Types for Release for Payment
     Workflow Variant     Type
     XX01                       KR
     XX01                       KZ
     XX01                     SA
Define Users with Authorization to Payment Release
     XX01     1     1     5,000.00     INR
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     XX01     1     2     10,000.00     INR
     Assigned Authorization Object
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Carry Out Function Enhancements for Release for Payment
Define Payment Block Reason for Payment Release
           Free for payment
     *     Skip account
     A     Locked for payment
     B     Blocked for payment
     I     CML:InvestorContract
     N     Postprocess inc.pmnt
     P     Payment request
     R     Invoice verification
     V     Payment clearing
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The workflows have been activcated
We have done Eventlinkage and activated it.

In future when you post question please do some formatting. It seems like a novel.
Have you checked in SWEL whether the event CREATED of Business Object BSEG getting triggered. I hope you have activated the linkage between event and workflow from PFTC or SWE2 transaction code.
Thanks
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Hi Arghadip,
                     Thank You.
                     I checked out the table VBWF01 I found the subworkflow "WS00400011" in SUBNR field.would be there any other reasons why its getting error?
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Thank you.
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Thanks Kiran ,
Now hte invoice is getting blocked automatically and i am getting the error as
Line item not relevant for payment release
Message no. F5783
for which i changed the error message to warning mgs and saved the invoice .
But while making the payment i was not getting any payment block. I was able to make the payment
Actually I should get the payment block while I am making the payment and then i should release it through FB13 .
Please let me know if I am wrong .
Thanks

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Workflow Payment release: Documents created in MM do not enter to WF

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