Workflow- Purchase order

Hi
When i was working on 800 Client for Workflow configuration i had the predefined template for Release Procedure for Purchase order i like to copy the same template and i have to work on my Business Requirement template if i want to copy that one system is giving the following message .
Please help me on this issue
Prefix number: entry missing for system DEV client 800
Message no. 5W023
Diagnosis
Tasks, rules, and workflow definitions require an ID that is unique throughout all systems and clients. In this way, you can ensure that you can transport these objects from one system into another at any time (without restrictions). From a technical point of view, the uniqueness of the ID is ensured by what is known as a "prefix number". You can define a separate prefix number for every system and every client in table T78NR.
System Response
If a prefix number is not defined in the client in which you are currently working, it is not possible to maintain (maintenance terminates).
Procedure
Maintain table T78NR in Customizing, and create an entry for the system in question and the current client.

Hello,
refer the note
Note 1041016 - Workflow setup in new installations for BRM

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Workflow Purchase order release

Hi,
I want to activate workflow for purchase order released.
Requirement is when first level releasaed the purchae order, it should mail to second level.
I have done following settings in the system.
In the SPRO - Release Procedure PO - Workflow, I have assigend Object type - US, User against release code.
Done settings in t code SWDD - Workflow builder.
Now when first level is releasing the PO, system is not triggering the event.
I do not know weather i have done it correctly or not, But as per my above requirement, what settings should I do in the system in release strategy config and workflow settings.
Waiting for your reply.
Thanks,
Samir Bhatt

http://www.sap-img.com/workflow/workflow-of-purchase-requisition-release-strategy.htm
Also Look into saptechnical dot com youll get detailed procedure for Workflow Scenarios.
Regards,
Ashok
Edited by: Ashok Kumar Telikula on Aug 4, 2008 8:28 PM

Workflow: purchase order created approve defferent users

hi friends,
i am creaed purchase order throw workflow. under that based on release stategy released and cancelld working fine. but our client requirement is two defferent release codes is customising one release code <=1000 is approved (current user), and another release code is =>1000 is approved (another user). so please give me a valuable suggestions.
advance thanks you.
Regards,
Bikshu.

Hi,
Based on the release strategy for PO, you can set the agents in config. SPRO - Materials Management - Purchasing - Purchase Order - Release Procedure for Purchase Order - Define Release Procedures for PO's - Workflow.
Here, based on the release group and release code, you can set the approval agents. This method can be used if your approval agents are fixed and known. If it has to be calculated at runtime, then you have to use other methods and rules.
Ensure that you have made an entry of 1 in the Workflow column for the appropriate release group and release code under SPRO - Materials Management - Purchasing - Purchase Order - Release Procedure for Purchase Order - Define Release Procedures for PO's - Release code.
In you step in the workflow, leave the agents as blank when you adopt this method.
Cheers,
Satish
Edited by: Satish Kumar R on Oct 13, 2008 1:55 AM

Activating Workflow Purchase Order Material Management:

Hi:
I am working in the Workflow for Purchaser Order.
Actually I have to notify when an Order have been created.
I am using the BUS2012 and also using as basis the Workflow WS20000075.
My problem is that I pre-configured Workflow in the transaction SWU3 and everything is OK.
And I activated the WF in the transaction SWDD in the start events:
Category: Object Type: Event of the object:
BO BUS2012 RELEASESTEPCREATED
And every time that I am creating a new Purchaser Order the Workflow automatic deactivated, and I have to activate this again manually.
Is there any way to avoid the deactivating?
Or Are there any way obligate the Workflow always been active?
Thanks a lot for the help
Best Regards.
Jessica

Hi eveybody:
Thanks for your help. I have two possible solutions. Can you tell me what do you think about these?
I entered to the transaction SM21 and check the logs. I found the following:
The enqueue lock for the work item, which was set by the who has been invalidated by the execution of an application met Business Workflow. This problem only occurs when the function DEQUEUE_ALL is called within the application method. The who runtime system consequently has an inconsistent status. The symptoms can arise:Work items have the status COMPLETED although the completin received and processed. The workflow container has an undefined status Deadlocks occurs in the workflow database tables
So, We need to aplicate a note, and the basis is working on that.
While the basis is working on that I used the transaction SWEQADM, in basic data I change the information of the receiver error feedback to: Do not change linkage, and now is working, the WF is not deactivating with this.
Actually I hope that the note help me, and I can put instead of do not change linkage, the standard Deactivation of linkage.
What do you think about it?
Thanks a lot.
Best Regards

Workflow purchase order external release

hi;
how to release purchase order externally by using external agent...there is a problem with that while sending purchase order externally in until loop... Sp how to solve that.
And also how to fix those errors already occure in production system..
Regards,
kasinadh

Hi,
In standard SAP workflow, SAP is sending a mail item (notification) to SAP mail inbox. There is no action is required from there. So mail will remain their as mark as read. If you want to remove it than one needs to delete it from respective mail box.
Best Regards,
Bhagat

Workflow - Purchase order Release strategy

Hi All,
Good Morning
I had created workflow for Purchase order release strategy with steps(To Determine Agents, Release of Purchase order, Release of PO effected) and in Me21N I created PO and PO came to my SAP inbox(SBWP) and I released that PO and saved it.
but My problem is after releasing PO when I checked my Inbox again still that PO is sitting there, it is supposed to disappear from there
Can anyone please assist me to resolve this issue .
Thanks in advance.

Hi,
In standard SAP workflow, SAP is sending a mail item (notification) to SAP mail inbox. There is no action is required from there. So mail will remain their as mark as read. If you want to remove it than one needs to delete it from respective mail box.
Best Regards,
Bhagat

Purchase Order Workflow message for previous level approver

Hi folks!!
We are implementing PO workflow through which we want to notify the next level releaser as well as we also want to notify the previous levels releaser as well as Purchase requisition creator (if PR has been used as reference document to create PO).
I have already successfully implemented the workflow, in which next level of approver gets the notification in his/her SAP Business Workplace as soon as the PO gets approved by the previous level.
But my requirement is on final approval of PO, notification should also send back to the previous levels approver of PO and Requisition creator.How can I achieve it, please help.
Best regards

Hi,
A check can be made during final level of approval for which e-mail will get triggered to the previous approver and the requisitioner. you would need to provide a Logic to your developer with the message body whihc will trigger an e-mail during final approver and mail recipients will be the previous approver and the Requisitioner which can be picked from Line item in Purchase Order.
Prashant

Problem with WorkFlow of Purchase Orders related to non active employees

Dear all,
We are running into issues with the WorkFlow when people are linked to a PO who are not anymore an active employee. That will give problems in the workflow as those people are logically not going to goods receipt/invoice reciept/approve those invoices.
How should we deal with this problem?
We are thinking about a solution like creating an overview of ALL purchase orders (without Goods Receipt) in which the creator, project manager or project sponsor of that specific PO is not anymore an active employee.
Could someone please advise the right solution?
Thanks in advance.

Experts? Anyone?

Display Purchase Order in SRM 7.0 -workflow error

Hi SRM Gurus,
Hi Masa ,
Please check this thread,
I am having the same error
We are upgrading from SRM 3.0 to SRM 7.0.
while displaying purchase order
Cannot get process info; function BBP_PDH_WFL_APPROVAL_SIMULATE throws exception Workflow Not Found
PDO Layer error
PDO Layer error
No approval Workflow Found. Inform System Administrator.
I have configured the Workflow as Application controlled workflow only.(client wants to use the same workflow used in SRM 3.0). I got message Business object BUS 2203 modified
How to resolve this
Please give your inputs
Regards
G.Ganesh Kumar

Hi Ganesh,
I also encounter this error for purchase orders. How did you check the errors you encounter in business object BUS2201?
Please refer to below thread.
[SRM 7.0 Error in Display of Approval in Purchase Orders|SRM 7.0 Error in Display of Approval in Purchase Orders]
Would really appreciate your help.
Thank you.

How to troubleshoot approval workflow of a rejected purchase order

Hi,
We are working in oracle applications 11i.
I have a purchase order with status rejected that has hanged up in the system. The user rejected PO and the document has not been transferred to the PO buyer. From the application forms -> Forward documents window, I can see that neither the user who rejected or the buyer has the document.
From System Administrator responsibility I can see that the workflow administrator can modify a PO that is only IN PROCESS,
what shall I do?

please check :
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/how-to-troubleshoot-approval-workflow-of-a-rejected-purchase-order-4211332

Error in Purchase Order Workflow

Hi,
I am facing an problem in Purchase Order Workflow. We are working on ECC6.0 Version. I activated the PO workflow WS20000075 (BUS2012) for the PO release strategy. I assigned an user for the task "Release Purchase Order effected" that is step 000107 and after that I deassigned that user from that step.
Now I am facing a problem, that the workflow is getting deactivated and unable to go further because it is getting an error in resolving the agent at that release effected step even after I deassigned the user. Every time I need to go to type event linkages to activate type event for the workflow.
The error it is raising is SWF_RUN 544.
So can anyone suggest me some solution for this and highly appreciated for the quick response.
Thanks & Regards,
Ramesh S

Hi Krishna,
Thanks for the reply. But here I donot want the agent to be assigned to that step. I already deassigned the agent from there but still it is giving me the error saying that unable to resolve the agent.
Thanks & Regards,
Ramesh S

Need to add two activities in Purchase order workflow template

Hello,
I got a requirement for purchase order at workflow template level need to add two activities like below
a) p.o changed
b) p.o cancelled.
once p.o changed based on agent determination agent will receive the mail in his inbox same functionality for p.o cancelled.
also at work item level need to add attributes .
but currently standard workflow for PO release it WS200000075 have only release activity .
how to add activity types to be available workflow template also please let me how to do binding for above activities once created?

Hi vinoth,
yes this p.o workflow based on release strategy. i was copied the standard workflow template added activities
one is for changed and another is rejection.
once functional guy rejected the purchase order rejection activity not working properly
also same problem faced for changed step also while change the p.o value at item level.
i am using business object BUS2012 adding attributes for work item.
please guide me how to achieve above functionality also how to do binding for changing and rejection activities?

Problem in Purchase Order Release Workflow

Hello Experts,
I am working in a workflow for releasing PO.In this workflow I have created just one activity step type to release a purchase order.Here I have taken PO(BUS2012) object as input parameter.In the activity step type I am using a custom task(TS99900011).In this task I have used BUS2012 as Business Object and SINGLERELEASE as method.Here I have used 3 terminating events of BUS2012 object.They are Released, Reset and significantly changed. I have just copied the standard task (TS20000166).
Now my activity step has four outcomes.We can see them in Outcomes tab.
1.Purchase Order Released(Cgy:External Events)
2.Not Used(Cgy:External Events)
3.Purchase Order Changed Significantly(Cgy:External Events)
4.Processing obsolete(Cgy:Internal Events).
I have set agent assignment as user Manas.
Now, when I am testing the workflow with a valid PO number as input the work item goes to my inbox for release the PO as expected.There I can release or reject the PO.But while saving after releasing or rejecting the PO the work item still remains in Workspace Inbox.Any of the four outcomes is not appropriate for the activity.
Can anybody suggest any solution to overcome the situation.
Are the external events are really helpful in developing workflow activity?Please suggest.

Hi Manas,
There is one option, where you can stop the workitem and even entire workflow.
Use Fork for parllel processing
Have a Wait step with BUS2105-Significantlychanged event and outcome to the end of workflow.
Thanks,
Sudhir.

How to trigger workflow for already created purchase order ?

HELLO EXPERTS
let me clear my scenario first . i have 1 purchase order whose workflow is not triggered . means it is showing me message no workflow that have already worked for this object.i have created 1 more purchase order taking reference of this purchase order means both are same same message for this po also. it was happening because event linkage for the business object bus2012 is not activated but now it is enabled and i have created third purchase order with reference to above po means this third po is also same as above 2 no change other than po number but for this workdflow is getting triggered . now i want to trigger workflow for orignal first po but for my first po it is showing me same message that no workflow that have already worked for this object. what i have to do to trigger workflow for this po. i have performed this steps in test system. i have workflow number

Hello !
      You can trigger the workflow from SWUE.Enter bus2012 and created for object type and event respectively.
      Click object key button where enter the purchase order number which have been already created.
      But, why do you want to trigger the workflow again for already created purchase order ?
Regards,
S.Suresh

Purchase order release workflow - urgent

Hi friends
When iam creating purchase order it trigger the workflow WS20000075 for releasing purchase order in that purpose what can i do..
How can i set the Agents
How can i trigger the events - i think in that purpose using pftc we trigger the workflow.. so i need clear steps from beginning onwards..
my exact requirement
once i create purchase order, the workflow will be triggered..
after that the mail goes to the approver.. if he/she click that mail purchase order release statement want to be open.. after that he/she release purchase order it will goes to the next level..anyone give the step by step procedure..for that
Thanks
Gowrishankar

yes prabakar.. but iam confused..
You can get step by step workflow for PO using standard workflow
Release of Purchase Order :WS20000075
And for two levels of approvals you have to configure in SPRO the path is
Purchase Order:
SPRO> Material Management->Purchasing->/Purchase order-->Release procedure ---> Procedure with classification ---> set up procedure with classification ---> double click on Release strategies and Workflow.
If you don't know about this configuration, you have to confirm with your MM consultant.
after finish this iam triggering events using pftc
in that pftc iam choosing business object bus 2012 for po release..
i think thats enuf..
After that it is possible to trigger workflow.. when iam create purchase order..
Thanks
Gowrishankar

Workflow- Purchase order

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