Workflow step approval by group

Hi Experts!
I have a SAP BI workflow. I have a step when I need approval from each member of a group. How can I achieve that the workflow doesn't step forward before the approval of each of the members.
Thanks in advance
Peter

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Workflow step approval via e-mail

Hi Experts,
I have a question related SAP BI workflow,
Is there any possibility to approve a workflow step via e-mail?
I mean I have a specific step what needs approval, can I prepare this approval step via e-mail? (not the built-in SAP mailbox)
Thank you in advance
Peter

Hi,
as far as I remember there was once a tool called MAPI or MAPI-Interface. The workflow guys used this to display workflow items in outlook. When you started the workitem in outlook the system did log you in and you could execute the workitem. Please consult the workflow guys for more details.
Regards Matthias

Workflow step (Approve Action) calling custom Java Service and "passing params"

Good Afternoon, Fellow Coders!
Normally I research and do proof of concepts until I find a solution but given super tight deadlines, I just don't have time - so I need your help.
I am trying to have an Workflow Approve Action (Workflow Exit Event idocScript call) call a Custom Component (Java Service) AND "pass" some kind of parameters (bare minimum dDocName)
In a perfect world it would be as simple as: processContentInfo(String dDocName, String xMyCode1, String xMyCode2);
But since I am calling the Java Service from idocScript (via executeService) I cannot directly pass params via the API.
Is there a simple way to do this??
It seems like if you can't directly pass params you could at least set them in the managed container (m_binder) and just know to pick them up on the Java side via some DataBinder like m_binder.getLocal(
Am I missing a simple idocScript function that will let you do this?
Note: I am NOT executing the Service from a URL so the normal ?param1&param2 -> m_binder.getLocal solution is no good.
Also, Bex's book warns about Service Classes "not easily being able to call other UCM Services".... My Custom Service needs to do exactly that (as well as JDBC and other stuff). Is this really an issue??
Seems like as long as I have dDocName I could use RIDC to hit whatever I want as long as I know how to use a binder, etc - is there some mystic nuance that prevents this? Or was he just saying it's hard UNLESS you know RIDC well??
Any and all quality advice is appreciated! And please, try to give me a detailed answer as opposed to something vague like "try a Service Handler", I need something I can quickly digest.
Thanks in advance!

You can set parameters for the service call by setting Idoc Script variables before you call executeService.
<$dDocName="TEST12345"$>
<$param1="09876"$>
<$param2="ABCDEFG"$>
These variables are then available via the service DataBinder.
Here is information about how to execute a service from a custom component. There should not be any issues doing this.
http://www.redstonecontentsolutions.com/5/post/2012/05/executing-a-service-from-aservicehandler.html
http://jonathanhult.com/blog/2012/06/execute-a-service-from-a-java-filter/
Jonathan
http://jonathanhult.com

Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
1)You can develop an RFC that collects required basic data from R/3 and display them in ABAP WD - Adobe Form. The End user can change/fill the remaining contents of the Adobe Form and submits it for approval. The RFC again handles the triggering part of the Workflow and passes the form data to the workflow containers.And for approvals, you can use the SWFVISU to call a ABAP WD application from Workflow. And in turn the control again goes back to RFC and so...
2)I dont have much idea in ECC 60 if there is a similar ABAP WD application like Standard Java WD IsrFormApprove.
3)No idea.
Regards,
Raja Sekhar

Single Step approval BRF Workflow for RFx.

Hi,
I am facing one problem in process controlled workflow for RFx. I have the scenario where I have only one approver but 7-8 reviewer are there in between of approver and initiator for example:
Initiator >reviewer1>reviewer2->reviewer3->....reviewer8-->approver.
For acheiving this I have activated standard single step approval workflow.
But while I am trying to add reviewers to the RFx at the time of creation of RFx the system is not shwing the reviewers. it gets refreshed only reviewers line is added to the reviewers Tab but system did not display any reviewer.
And while I publish the RFx it directly goes to the approver and while i tried to add the reviewer from approver end the same problem is coming.
Please help me. How I cam achieve this functionality.
Thanks & Regards,
Sachin

Hello Ashutosh,
Thanks For your reply. I want to add reviewers at the time of creation of RFx not ad-hoc approvers.
As I explain in my question that I have only one approver in whole approval process rest all are the reviewers only who only do the review and add comments not the approving authority.
Thanks,
Sachin

Shopping cart's One step approval workflow activation

Hi Gurus,
Please reply me for, how to create a shopping cart with One step approval workflow activation?
regards,
George.

Hi George,
The creation of the SC stays the same. Only the event linkage and the start conditions determine which workflow will be started.
Regards,
Martin

Is N level workflow in SRM suitable for BRF rather than the two step approv

Could anybody give some information about N level workflow in SRM abt whether it is more suitable for BRF (business rule framework) for agent determination rather than the two step approval workflow ?

Hi Rita,
BRF is process level configuration. You will have to define a schema and it will be tied to a Business object (say BUS2121). Schema consists different process steps. Each process step can be tied to a work flow (Task id). So, it doesn't matter whether 2 step or N step WF in BRF for the process step. Agent determination will happen regardless.
Regards,
DV

N-step approval workflow for Shopping Cart-WS14000133

Hi Experts,
We have 5-6 levels of approvals for Shoppoing carts.All the SC needs to be approved by 5-6 managers based on their approval limits.All the approval limits are assigned at the Role level .(We have created Z roles)
Please let me know how and where to define the roles in BADI to activate the N-step approval workflow for Shopping Cart-WS14000133
Thanks,
Venky

To add to Masa's reply.
This Badi is well documented by the online help and it even comes with example implementations AND it is mentioned in full detail at help.sap.com
Kind regards, Rob Dielemans

One step approval workflow

Hi All,
I have added a step in one step approval workflow to check shop on behalf.
When a person shop's on behalf of a manager, and 1 step approval is triggered, i want the approver to be the manager.
But what is happening is that Manager's Manager is getting the workitem!
My query is that :if A shop's for B, the approver should be B for the shopping cart. How can i achieve this????
Anybody knows what needs to be done in this scenario?
Thanks & Regards,
San

Hi San,
In addition to Usman's views also look at the below mentioned points :
1. In your org. structure if you have named somebody else as the head of the department for that org. unit, it will go to that person for approval.
2. And there is no point in taking approval from the same guy for whom you are shopping on behalf. In such a case that guy can himself create a shopping cart.
Looks like there is some mis / lack of understanding about the correct client requirements.
But there are few work arounds you define this guy as the substitute for his manager.Then either of them can approve the shopping cart.
Or.. don't make any body as H.O.D of org. unit and define the approval agent in the work flow builder using SWDD txn and let the approver will be taken from there.
Hope this makes you more clear and helps in resolving your issue. Clarifications are welcome.
Award points for helpful answers.
Rgds,
Teja

2 step approval workflow

How to create a 2 step approval workflow in CLM system. The scenario is like this- The contract first craeted by owner goes for internal review (legal or business as collaborators) and then goes to Product category manager (first approver) and once all stakeholders including supplier gives go-ahead on acceptance of contract, it will be signed off by Financial authority (value based approval)(second step approver).
Appreciate if someone guide on this....
Cheers!
Amit

Dear Pras,
I've a similar requirement.
Credit / Debit Note Generation
Credit note:
A credit note is a document that decreases the company's receivables and decreases the customer's liability.
Debit note:
A debit note is a document that increases the company's receivables and the customer's liability.
Both the above cases, system generate notes msg. and transmit to the concerned authority.
Criteria
Less than Rs 1,00000 - workflow only to User1
Between Rs, 1,00000 - Rs, 2,00000 - workflow to User1 and then to User2.
Please help me ... I'm new to Workflow.
Regards,
Abir

Standard n-step approval workflow for Purchase Order in sap 4.7?

Hello friend,
In SAP 4.7 there is any standard template for n-step approval workflow for Purchase Order.
thanks in advance.

Hi AM,
there is no std template for n-step approvals but for Single Release.
What you could do is create a custom one as per the number of approvals for PO.
Also note a PO Release Strategy can handle only 8 levels of approval.
Hope it helps.
Aditya

SRM workflow set dfault reviewer for haz material one step approval SC

Good afternoon everyone,
is there a way to add default reviewer always to show up on approval preview for haz materials shopping cart??? I am using standard wf template ws 10000129. do i have to copy it and make some changes or is ther eany way i can add default reviewer in this workflow itself? help would be greatly appreciated.

I was get some trouble when implement one step approval from HQ in my company.
It's a logical when some one just implement one step approval it is not make a hugh impact for controlling and sometimes end-user was change their own approval step make negative impact for workflow. Not logical but they make it logical but system still make sure it work.

One step approval workflow in SRM 7.0 BRF

Hi,
Please le tme know how to configure the one step approval workflow for Shopping cart in.SAP SRM 7.0
We ant to know where we can specify the approva limit lik if sc value is greater than 50 it should go for one level of approval else no approval required.
We are using process controlle workflows.
Thanks,
Venky
Edited by: SAP SRM123 on Jul 14, 2011 12:18 PM

I was get some trouble when implement one step approval from HQ in my company.
It's a logical when some one just implement one step approval it is not make a hugh impact for controlling and sometimes end-user was change their own approval step make negative impact for workflow. Not logical but they make it logical but system still make sure it work.

Can a workflow steps and users for the steps be controlled by contributors?

Is it possible to have a workflow that allows contributors to select list of steps and users in the steps? The universal set of steps and users for steps can be defined in the designer mode. But the contributors can decide for a particular content item what steps need to be skipped and the users for the step. But atleast one approver step is mandatory. This is some strange requirement that our client is expecting. Is this possible?
Regards,
Pratap

Hi Pratap,
Short answer: Yes. This has been possible since the Stellent 5.x days (and possibly earlier). We can help you with this if you need services - see our Workflow offerings here: http://bit.ly/b2Ydv6
Or you can do it yourself. For the details you should see "Setting Up Ad Hoc Step Users" in the workflow admin guide (pp 147, section 9-13) http://download.oracle.com/docs/cd/E10316_01/cs/cs_doc_10/documentation/admin/workflow_guide_10gr3en.pdf
Remember that a "step" is just a container for a certain group of users to take action on certain kinds of content. So you can have one step but if you loop over it 3 times with a different set of users each time you have a defacto 3 step workflow.
You need 2 things:
1) the workflow plumbing for the selection of the next "step" (and/or group of users) in the workflow (tokens and subworkflows typically)
2) a UI for the end users / contributors to actually make the selections.
For 1) you use tokens that will ultimately resolve to a list of user names who should take action. You might use names (e.g. bcripe) or aliases (e.g. The Legal Team) or other concepts that make sense to the end users who will be participating (e.g. capital expenditure review). Whatever you do the tokens will ultimately yield one or more user ids which become the step users.
For 2) you can use anything that will make those plumbing values available to the UCM workflow engine. Most common is using metadata fields. They're easy, can be displayed only during workflows (using rules and profiles), and fairly intuitive for most UCM users (if there are not too many!!!). However, you can just as easily write web services, BPEL tasks, or CIS integrations that take form or other triggered input from the user and pass those parameters back to the workflow engine. For more complex workflows this is often a good idea especially if you are dealing with people who are only casual users of UCM or who are interacting with content through another primary UI.
Either way, let us know what we can do to help. Workflows are a special passion to us here at Fishbowl and we've got supported software to prove it. http://bit.ly/95Rocu
Warmly,
Billy Cripe
Fishbowl Solutions

N-step approval process for PO in SRM 7

Here are a couple of questions I have regarding N-Step approval configuration for PO in SRM 7 Process Controlled Workflow:
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
2) I have set up the process level configuration as such:
100 ZEV_PO_SL_APPR_001 PO approval level 1 RR_EMPLOYEE Specify Employee for Approval
200 ZEV_PO_SL_APPR_002 PO approval level 2 RR_MANAGER Get Creator's Line Manager for Approval
300 ZEV_PO_SL_APPR_003 PO approval level 3 RR_MANAGER Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
Thanks!

Hi,
1) It's our business requirement that the last-change person of the PO is defined as the first approver in the chain. I tested with RR_EMPLOYEE and a hard-coded user BP number (my own), but got error "Strategy RR_EMPLOYEE did not determine any approver". Changing to any other user's BP number worked. So I am guessing the buyer himself can not be an approver. Since this is a business requirement, we wouldn't mind developing enhancement to work around this restriction. If you could point me to the place where this is checked, that would help me.
SAP recently released the consultant OSS note to handle this issue.. when the release the SRM 7.0 , SC requestor or PO creator ( Buyer ) cant be in the approval list.. later on they release a OSS note to handle this issue.. 1551561\
2) I have set up the process level configuration as such:
100 ZEV_PO_SL_APPR_001 PO approval level 1 RR_EMPLOYEE Specify Employee for Approval
200 ZEV_PO_SL_APPR_002 PO approval level 2 RR_MANAGER Get Creator's Line Manager for Approval
300 ZEV_PO_SL_APPR_003 PO approval level 3 RR_MANAGER Get Creator's Line Manager for Approval
The corresponding expressions are simply checking against the PO total value, such as -
0V_PO_POTOTALVALUE >= 0 AND 0V_PO_POTOTALVALUE < 1,000
0V_PO_POTOTALVALUE >= 1,000 AND 0V_PO_POTOTALVALUE < 25,000
0V_PO_POTOTALVALUE >= 25,000
But when I checked the Approver list with a PO with total value > 50,000, only the first level is triggered and listed. And once approved, the PO went into "Ordered" status. But it should have gone through 3 levels of approval. I'd greatly appreciate it if you could point out what might have been wrongly defined in my configuration.
once you implement the OSS note Q1, you can build the custom RR resolver to handle this issue with in one process level.. but you have to implement the process level BADI as well.. please refer /SAPSRM/BD_WF_PROCESS_PO badi for more details
Saravanan

Workflow step approval by group

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