WorkFlow Step By Step Example

Hi Latheesh,
Could you please send a Work Flow Step by Step Example
this is my personal mail id
[email protected]
[email protected]
Thanks & Regards,
Ashok Kumar

Hi,
I have sent u the doc.
also refr this links:
Workflows:
http://www.sap-img.com/workflow/sap-workflow.htm
http://www.sapgenie.com/workflow/index.htm
https://sapneth9.wdf.sap.corp/workflow
http://help.sap.com/saphelp_webas620/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
rgds,
latheesh

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Workflow Step : Insert Outbox

Hi,
I want to know how we can make use of the Workflow Step : Insert Outbox.
Would be nice if i can get some example for the same. Thanks.

Hi,
I think this step can't be used. If you try to use it you will get the below error message from the system.
No maintenance interface exists for your chosen step type. This means that not all step types can be configured in the workflow configuration for example.
System Response
This is confirmed by the system with this message.
Regards,
Surjith

Custom pages at each workflow step in UCM

How can I link custom pages (say JSP pages) with a workflow step in UCM? Suppose I've a workflow with a reviewer and approver and I want to get some field values at each step, how can I do so? Currently, the only option I get is Approve/Reject links at each step.

so suppose you create an HCST page (see Bex's book if any of you reading aren't sure what those are) and check it into the content server.
You will need to reference it from the workflow in queue page or the emails that get sent out to the step reviewers (or both).
I suspect that in addition to calling the page (via URL) you would also pass some information on the URL like the content ID of the item being reviewed in workflow, the workflow step, etc. That information will be available already on the page you are navigating from.
Then your hcst looks and functions like any other template page. It has the information from the URL params that it can use as inputs for additional queries or services that you're executing. There are some examples of basic HCSTs in the book and in the Dynamic Server Pages guide here:
http://download-west.oracle.com/docs/cd/E10316_01/cs/cs_doc_10/documentation/developer/dynamic_server_pages_10en.pdf

Workflow Steps send automatic emails, but this is not required..??

Hello,
   we have a strange problem we got recently with our workflows steps we are using.
   The Workflow Steps and Workitems works all just fine, the Issue is that some times the trigerred Workflow Steps automaticly send an an external email to the User outlook with the Wokitem Text & Description, i dont remember that i have activated any thing to send email in the Workflow steps we are using...Please help and advice why this emails is sent out and how we can deactivate it.
We are using the standard SAP Performance Management Workflows, Example WF-Step: TS12300110.
Thanks and Kind Regards,
Nazih

Again, i would like to clarify some thing here:
1. The Workflow Tasks we are using in out Process are working just fine.
TS12300110
TS12300111
TS12300115
TS12300112
TS12300096
2. In this SAP Workflow Tasks, there is no step which send an email to the WF-User.
3. To send an Email to user we can use the Reports RSWUWFML mor RSWUWFML2 as you mentioned, i know this well and yes they are planned in the System with a Variant, but which does not include our Workflow Tasks in it. and also the Report RSWUWFML is planned to run once a day in the evening, but we are getting the Emails directly after triggerring the WF-Tasks...strange?
4. I have checked the Tcode SWE2 and found one entry to the WF we are using:
BOR-Objekttyp     APPR_DOC     INFO_APPRAISER_CHANGE_APPROVE     WS12300115
If i deactivate here i will shut down the Workflow ..right?
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Oracle UCM - Workflow Step Release on a specific Date

I would like one of my workflow steps not to advance untill a specified date/time is meet. For example, a metadate field is set to "1/30/12 5:00" and the document enters workflow. In order for the document to advanced past this step, the date (1/30/12 5:00) must be in the past, otherwise it waits.
Edited by: user10262934 on Jan 18, 2012 9:21 AM

Take a look at Additional Exit Conditions - described here: http://docs.oracle.com/cd/E21764_01/doc.1111/e10978/e01_user_if.htm#BABFGBEA
You will need an idocscript expression which will evaluate whatever logic you want to implement.

AppleScript to skip Automator workflow step - when no files are provided

My current Automator workflow:
Get Specified Finder Items (path to folder auto-populating with images from a camera)
Get Folder Contents
Sort Finder Items - by Creation Date in descending order (gets oldest item first)
Limit Number of Items - Limit to First 1 items
Move Finder Items (If no items are passed to this step skip it)
Loop - Automatically; Stop after 20 minutes; Use the original input
What I am trying to accomplish:
I'm trying to write an AppleScript to skip the "Move Finder Items action" when it is not supplied with any files (from the previous workflow step), moving on to the next step which is a loop to begin my workflow again.
Big picture:
I have a workflow, where I am moving files from one folder to another folder (one at a time). When the input folder is empty, Automator comes back with "No item references were passed to the Move Finder Items action (-50)"; which it should - because it is not passed any files. I would like to ignore this error (or skip this step) and continue with the workflow if no files are provided to the "Move Finder Items action". I currently have an AppleScript (see below) that stops the workflow when this error occurs, but I would like to have this flow continue, not stop.
AppleScript:
on run {input, parameters}
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I'm not aware of a way to do this with a workflow saved as an application, but Automator is scriptable, so you can manipulate a workflow document. For an example, build the follwing workflow:
Ask for Text (just to get some input)
Run AppleScript:
on run {input, parameters}
set currentAction to index of current action of front workflow -- the most recent completed action
if input is {} then -- if no input then disable the following action
    tell Automator action index (currentAction + 2) of front workflow to set enabled to false
else -- enable it
    tell Automator action index (currentAction + 2) of front workflow to set enabled to true
end if
return input
end run
Ask for Confirmation (just to show a dialog when enabled - this action will be enabled/disabled based on the text input)
Loop
You can also use action names, but I think it is less confusing to use indexes, since names can be edited and an action can be used more than once.

Webdynpro ABAP & JAVA step by step example

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thanks and regards,
sapbbm.

Hi Bala,
Go through the below link,
https://www.sdn.sap.com/irj/sdn/developerareas/abap?rid=/webcontent/uuid/fed073e5-0901-0010-4eb4-c9882aac7b11 [original link is broken]
Here u can find 6 tutorial applications on Webdynpro Abap with step by step procedure, Using this u can start of with Webdynpro from the basics.
Along with this u can find good documentation in,
http://help.sap.com/saphelp_erp2005/helpdata/en/f6/501b42b5815133e10000000a155106/frameset.htm
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Webdynpro ABAP & JAVA step by step example with screen shots

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hi bala,
check out this URL you have 41 sample codes and PDF of Webdynpro for JAVA.
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/49f2ea90-0201-0010-ce8e-de18b94aee2d
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Workflow step not executed...

Hi,
In my workflow requirement (for VA01), I want to record the status in a custom table as follows;
Approver id     date   time    status
ABC                                     Submitted for approval
ABC                                     Approved (or) Rejected
So I have created a step called 'update custom status' after the step that sends email to the approver agent whose details stored in another custom table. Then I associated a task with this step which is bound to a custom class / method which has the logic to write the status to the custom table.
The issue is I do not see this step excuted. I checked in the log.
What can be wrong ?
Workflow steps are as follows;
1. Read the document's net value and store in a variable.
2. Read the custom table for agents list to whom the doc has to be sent for approval.
3. Send email for approval.
4. update custom status.
In the graphical view, I can see the update custom status step being called (Green link from previous step to this step) but after that no progress.
Am I missing passing some values ? Or is this step not giving any results ? Whats happening ?
Details on this update custom status step are as follows;
A custom task with terminating event set as _WORKITEM defined. (not synchronous)
A step of type activity defined and bound to the above task with binding done.. (what values should I pass to record the above needed details.)
In other words, how can I record the status in my custom table ?
thnks

Hi
I think its a background step. If yes, then make it foreground and debug and see what is the problem. Also check for short dumps and turn on the event trace and see the terminating event is getting triggered.
Vinoth

Ucm: displaying some fields on a profile based on a workflow step

Hi,
Is it possible to hide/display some standard/custom metadata fields on a profile based on a workflow step/
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1. manager step
2. specialist step
3. reviewer step
On the 3 step, a reviewer can decide calling an adhoc workflow if he updates some custom metadata fields(adhoc rev1, adhoc rev2). My requirement: Is it possible to show the custom metadata fields only to reviewer on updating the content item. It should not get displayed while checkin the content item or any other step users update the content item.
thanks

I had a similar question some times ago - see this thread: Value of dpAction
Yes, you can do it, but you will have to define rule activation conditions properly - using dpAction and dWfCurrentStepID.

Calling Adobe form in a Workflow Step for approval

Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
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2)I dont have much idea in ECC 60 if there is a similar ABAP WD application like Standard Java WD IsrFormApprove.
3)No idea.
Regards,
Raja Sekhar

Url link in User Decision workflow step

Hi Experts,
I had created a workflow for "Employee transfer" process using SWDD tcode.
I had a created a workflow step with type as "User Decision".I had included "Approve" & "Reject" decision options.
Now i want to include URL link along with "Approve" & "Reject" in the user decision workflow step (i.e) The manager needs to see the URL link along with "Approve" & "Reject" in his SAP workflow inbox.
Can anyone guide me...
Regards,
Krishna Balaji T

Hi Krishna,
I understand your issue. I have faced a similar issue in my project.
Here is the solution!
To add link of a URL you need to have the binding with the BO of the transaction your are refering to. To do this, you need to bind your BO event (triggering event) to the workflow container and then the workflow container to task container. This BO value should flow from event-> workflow -> task container to get the link in the User Decision.
To do the binding you need to follow the following steps:
1. Go to t-code SWDD and open your workflow template.
2. Go to Basic Data (cap sign button at the top of the screen) or click Ctrl + F8
3. Go to Start Events tab.
4. In the Object type enter your BO name (BO for the transaction you need to add as link), in Event of object enter the BO event. This would serve as the triggering event for your workflow.
5. Click on 'B' i.e. Binding Defined, click on generate automatic binding. It would automatically generate the appropriate binding for the workflow. You can also alter the binding as per requirement. This binding would ensure that the URL comes under 'objects and attachments' section.
6. Click on 'C' i.e. Start Condition. A dialog would open, select the appropriate start condition for the workflow. Check the condition before saving (recommended).
6. Click on 'A' to Activate the binding and start condition. All 'A', 'B' and 'C' would get green.
7. Save the changes made and activate your workflow.
8. Do the binding between the workflow and the user decision step. Select automatic binding (recommended).
You can also refer to the similar thread that I had provided solution to. This would help you resolve the issue!
Re: URL of site has to be attached along with the mail
Hope this helps!
Regards,
Saumya

Urgent with step by step example

Hi
I was trying to create the given example(Step by step example) from the pdf document(OracleBPM-Tutorial_10.3.pdf) on Page 36 step 12 mentioned as below.
My question is Do we expand Expense Report Process or Scren Flow when creating Instance reportSF?
If i follow the below step i did not see the reportSF as said in step 5 from Page 37
Step 12 Page 36
In the Project Navigator, expand Processes and click Expense Report. The process notation appears in
the design editor. In the Variables window, in theInstance section, add a process variable named reportSf,
of type ExpenseReport. You can do this by following steps 2 to 7 of the Creating the Process Variable on
page 32 activity.
Step 5 Page 37
In the Select BPM Object Variable list, select reportSf.
Thanks

Hi,
The tutorial has you answer "no" / "no" instead of "no" / "yes" in step 6 on page 36 (if this had been an Interactive and not a Global Creation activity it should have been "yes" / "yes"). Because of this the many steps on pages 36 and 37 are necessary - it's normally much easier and less confusing than what they have you doing here. In real life you won't find yourself doing what's described here too often.
Agree, it's not clear from what they've written, but step 12 is done while you are inside the Screenflow.
Step 5 on the next page is also done inside the Screenflow after you've right clicked the Interactive Component Call task. If you do not see the (poorly named) variable "reportSf" variable in the dropdown, go back to step 12 and add it to the Screenflow's variable list.
You have not run into it yet, but on page 38 you won't be able to do "reportArg = ReportSfArg" - there'a typo and it should be "reportArg = reportSfArg" (again - because they had you answer "no" / "no" on step 6 on page 36).
Hope this helps,
Dan

Workflow Step 'In Process'- Send mail with PDF attachment

Hi,
have to send mail with PDF attachment.
I have written a function module with following steps,
1. Convert SPOOL number to PDF using Function Module 'CONVERT_OTFSPOOLJOB_2_PDF'.
2. Send mail with PDF attachment using Function Module 'SO_DOCUMENT_SEND_API1'.
The Function Module is giving required output when tested and called in the report(Background Job).
When I call this Function Module from Method-> Workflow Task the Workflow steps status is 'In Process' and not ending.
Could you please help me on this??

Hi shafath,
When you try to send mail, You need to call the function FP_JOB_OPEN before calling the function module to generate the pdf. ( /1B****) . Is it missing in your code?

Workflow step approval via e-mail

Hi Experts,
I have a question related SAP BI workflow,
Is there any possibility to approve a workflow step via e-mail?
I mean I have a specific step what needs approval, can I prepare this approval step via e-mail? (not the built-in SAP mailbox)
Thank you in advance
Peter

Hi,
as far as I remember there was once a tool called MAPI or MAPI-Interface. The workflow guys used this to display workflow items in outlook. When you started the workitem in outlook the system did log you in and you could execute the workitem. Please consult the workflow guys for more details.
Regards Matthias

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