Workflow Step : Insert Outbox

Hi,
I want to know how we can make use of the Workflow Step : Insert Outbox.
Would be nice if i can get some example for the same. Thanks.

Hi,
I think this step can't be used. If you try to use it you will get the below error message from the system.
No maintenance interface exists for your chosen step type. This means that not all step types can be configured in the workflow configuration for example.
System Response
This is confirmed by the system with this message.
Regards,
Surjith

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Dynamic text in MDM notify workflow step

Hallo MDM Gurus,
Do you know how to create a dynamic text in the MDM notify workflow step?
I would like to insert some record informations in the text of this step.
Any suggestion is helpful.
Thank you.
SB

Try the following parameters in Subject and Description of Notify stuff....
pelase feel free to revert to me.
%RepositoryName%            --> The repository name.
%TableName%                    --> The table name.
%JobId%                             --> The job id.
%JobName%                       --> The job name.
%StepId%                           --> The step id.
%StepName%                     --> The step name.
%Records%                        --> The record id and display fields of the job records.

SharePoint 2013 Workflow Steps

Hi,
Here is my scenario for which I am looking to set up a SharePoint workflow in SPD designer. Please see the details.
1) The workflow should be initiated as soon as an item is created.
2) There is a field in the List called "Assigned to" and an email notification must be sent to this user with a task assigned to him with a link to edit the item that initiated the workflow.
If the user choose a status of "Not Started" or "In Progress" the notification should continue to remind the assignee until the status is set to "Completed".
Status should be a field in the SharePoint list that can be used to sort the items.
Can anyone help me with Workflow steps for this scenario?
Thank you
techie

Hi Techie,
Steps:
1) Create a workflow and set the workflow to be started on Item Created and modified.
2) Insert Conditional activity If Status not equal to "Completed".
3) Insert Action activity Send Mail notification to "Assigned To".
Save and Publish the workflow.
This workflow will get initiated when item is created and send notification mail if status ="Not started" or "In Progress".
This workflow will get initiated when item is modified and send notification mail if status ="Not started" or "In Progress".
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Best Regards,
Brij K
http://bloggerbrij.blogspot.co.uk/

Workflow step not executed...

Hi,
In my workflow requirement (for VA01), I want to record the status in a custom table as follows;
Approver id     date   time    status
ABC                                     Submitted for approval
ABC                                     Approved (or) Rejected
So I have created a step called 'update custom status' after the step that sends email to the approver agent whose details stored in another custom table. Then I associated a task with this step which is bound to a custom class / method which has the logic to write the status to the custom table.
The issue is I do not see this step excuted. I checked in the log.
What can be wrong ?
Workflow steps are as follows;
1. Read the document's net value and store in a variable.
2. Read the custom table for agents list to whom the doc has to be sent for approval.
3. Send email for approval.
4. update custom status.
In the graphical view, I can see the update custom status step being called (Green link from previous step to this step) but after that no progress.
Am I missing passing some values ? Or is this step not giving any results ? Whats happening ?
Details on this update custom status step are as follows;
A custom task with terminating event set as _WORKITEM defined. (not synchronous)
A step of type activity defined and bound to the above task with binding done.. (what values should I pass to record the above needed details.)
In other words, how can I record the status in my custom table ?
thnks

Hi
I think its a background step. If yes, then make it foreground and debug and see what is the problem. Also check for short dumps and turn on the event trace and see the terminating event is getting triggered.
Vinoth

Ucm: displaying some fields on a profile based on a workflow step

Hi,
Is it possible to hide/display some standard/custom metadata fields on a profile based on a workflow step/
e.g. I am having a workflow with 3 steps
1. manager step
2. specialist step
3. reviewer step
On the 3 step, a reviewer can decide calling an adhoc workflow if he updates some custom metadata fields(adhoc rev1, adhoc rev2). My requirement: Is it possible to show the custom metadata fields only to reviewer on updating the content item. It should not get displayed while checkin the content item or any other step users update the content item.
thanks

I had a similar question some times ago - see this thread: Value of dpAction
Yes, you can do it, but you will have to define rule activation conditions properly - using dpAction and dWfCurrentStepID.

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Hello,
There are some ISR forms and workflows in MSS which use Workflow tasks configured as JavaWebDynpro to call Adobe form from the Workflow Step.
Is it possible to achieve the same using ABAP Web Dynpro and creating a new task and configuring to use it as an ABAP Web Dynpro (which can in turn call the Adobe form from the WD)?
Thanks.

Hi Anjali,
1)You can develop an RFC that collects required basic data from R/3 and display them in ABAP WD - Adobe Form. The End user can change/fill the remaining contents of the Adobe Form and submits it for approval. The RFC again handles the triggering part of the Workflow and passes the form data to the workflow containers.And for approvals, you can use the SWFVISU to call a ABAP WD application from Workflow. And in turn the control again goes back to RFC and so...
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3)No idea.
Regards,
Raja Sekhar

Url link in User Decision workflow step

Hi Experts,
I had created a workflow for "Employee transfer" process using SWDD tcode.
I had a created a workflow step with type as "User Decision".I had included "Approve" & "Reject" decision options.
Now i want to include URL link along with "Approve" & "Reject" in the user decision workflow step (i.e) The manager needs to see the URL link along with "Approve" & "Reject" in his SAP workflow inbox.
Can anyone guide me...
Regards,
Krishna Balaji T

Hi Krishna,
I understand your issue. I have faced a similar issue in my project.
Here is the solution!
To add link of a URL you need to have the binding with the BO of the transaction your are refering to. To do this, you need to bind your BO event (triggering event) to the workflow container and then the workflow container to task container. This BO value should flow from event-> workflow -> task container to get the link in the User Decision.
To do the binding you need to follow the following steps:
1. Go to t-code SWDD and open your workflow template.
2. Go to Basic Data (cap sign button at the top of the screen) or click Ctrl + F8
3. Go to Start Events tab.
4. In the Object type enter your BO name (BO for the transaction you need to add as link), in Event of object enter the BO event. This would serve as the triggering event for your workflow.
5. Click on 'B' i.e. Binding Defined, click on generate automatic binding. It would automatically generate the appropriate binding for the workflow. You can also alter the binding as per requirement. This binding would ensure that the URL comes under 'objects and attachments' section.
6. Click on 'C' i.e. Start Condition. A dialog would open, select the appropriate start condition for the workflow. Check the condition before saving (recommended).
6. Click on 'A' to Activate the binding and start condition. All 'A', 'B' and 'C' would get green.
7. Save the changes made and activate your workflow.
8. Do the binding between the workflow and the user decision step. Select automatic binding (recommended).
You can also refer to the similar thread that I had provided solution to. This would help you resolve the issue!
Re: URL of site has to be attached along with the mail
Hope this helps!
Regards,
Saumya

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Hi,
have to send mail with PDF attachment.
I have written a function module with following steps,
1. Convert SPOOL number to PDF using Function Module 'CONVERT_OTFSPOOLJOB_2_PDF'.
2. Send mail with PDF attachment using Function Module 'SO_DOCUMENT_SEND_API1'.
The Function Module is giving required output when tested and called in the report(Background Job).
When I call this Function Module from Method-> Workflow Task the Workflow steps status is 'In Process' and not ending.
Could you please help me on this??

Hi shafath,
When you try to send mail, You need to call the function FP_JOB_OPEN before calling the function module to generate the pdf. ( /1B****) . Is it missing in your code?

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Hi Experts,
I have a question related SAP BI workflow,
Is there any possibility to approve a workflow step via e-mail?
I mean I have a specific step what needs approval, can I prepare this approval step via e-mail? (not the built-in SAP mailbox)
Thank you in advance
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Hi,
as far as I remember there was once a tool called MAPI or MAPI-Interface. The workflow guys used this to display workflow items in outlook. When you started the workitem in outlook the system did log you in and you could execute the workitem. Please consult the workflow guys for more details.
Regards Matthias

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Is there a workflow step that can add a record to a mask? Any ideas on how we can achieve that?
Thanks.

TS is correct,
this may be another solution, but a quite complex and I'm not sure that it works fine for your requirements. Besides, probabily enrichment is not in your MDM package because needs another license. In any case this solution required java customizing.
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Workflow Step stays "In Process"

Hi Experts,
I have a workflow step which refers to a standard task. The step type indicates "Processing completion by event"
The related standard BO event is already completed, but this step is still 'In Process'. Probably the terminating event is not captured in the WF step.
Please suggest how to set this workflow step to completed status so that it moves on. (Is it advisable to re-create the BO event manually through SWUE)
Thanks in advance!
Ali

Thanks Paul.
-Checked in SWEL, the terminating event is not issued
- No dump found in ST22
Please suggest how to set this workflow step to completed status so that it moves on. (Is it advisable to re-create the BO event manually through SWUE)
Thanks in advance!
~Ali~

Checking Payload of WorkFlow Step in BPM

Hello All,
I was trying the scenario MessageSplit Using BPM
I am stuck at send Step after receiver determination ,I want to know what is the payload (input output)
after each workflow step in the BPM ,but i am unable to check .
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Hello Experts,
Could somebody guide me in this scenario as i am not able to carry on
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Hi,
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before to waste time by searching in this way, what's the best solution to call an ECC workflow step from PI ?
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Mickael
(*) maybe I don't use the good terminology. Sorry.

hi Shabarish,
I'm confortable with web service, IDoc, RFC/bapi and abap proxy (and ...), but here, I prefer to use abap proxy (asynch + sxmb_moni in ecc) except if there is another better approach
else as in PI we have ccBPM, so a workflow , as in ECC we have also workflow , does my approach (abap proxy & call method) is the good one ? or is there a better way between these two workflow tools: PI + ECC ? like a standard "workflow module" or a workflow "connexion" ? (I fear I know the answer but I would prefer to be sure),
Note: I'm in PI 7.11 SP06 and ECC 6.0.
Regards.
Mickael

ODI11g Integration Step: Insert flow into I$ Table failure: TNS: error

The project/interfaces have been working successfully for quite sometime. After a server reboot, they are all failing on the Integration step
Insert flow into I$ Table failure with:
ODI-1228: Task xxxxx(Integration) fails on the target ORACLE connection xxxxxx.
Caused By: java.sql.SQLException: ORA-12154: TNS:could not resolve the connect identifier specified
I have verified the topology and the dblink/Data Server is what resides in the tnsnames.ora file (which also has not changed).
Any ideas what else to look at, all topology connection tests are successful.
Thank you.

All connections were testing successfull. The problem ended up being with one of the database links, after the server reboot there were multiple tnsnames and the environment was not pointing to the correct one. After removing all tnsnames except for the correct, the problem was fixed.
Thank you for your response.

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Hi,
In a workflow step, I linked a method xxx, in method xxx I have coded 2 outcomes, when i use this method in my step I am getting a default outcome "Step executed" outcome in addition to the outcomes already coded in the method. so instead of 2 outcomes i get 3 outcomes, i am not able to turn off the default outcome. is their anyway working around this problem? please help.
Regards
Narendiran Rathinavelu

Hi,
Can you be more specific when you say "overwrite" i went to the tab outcomes and try deactivating it, but it is not allowing me to, please help.
Regards
Naren

Workflow Step : Insert Outbox

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