WORKFLOW substitute overview

Hello,
I'm searching for a very simple overview of substitutions for the person who substitutes an other person...
Person A activates Person B as his substitute from 01/09/08 until 10/09/08.
Via Setting>workflow settings>maintain substitute Person A gets an overview of all his substitutes with the period of substitution.
When Person B logs on in the SBWP, he can see who he is substituting (Setting>workflow settings>adopt substition), but he can't see a period.
Is there an other way than this to check who and when your are substituting someone?
thanks,
Joachim

First of all why do you logically delete workitems which are in error? As far as I know there is no option to continue that workflow. You should always investigate the error and try to resolve it so you can restart it.
>
Manoj Malpani wrote:
> Error workflow does not come under that pending instance ( Automatic Continucation). Is there any harm?
What do you mean by this? You said you saw the workflows which are in error under this pending instances. What you see there are the items which are in temporary error. This means the system will try to execute them again when the error monitoring job will run. So no need to take action.
I think you will need to be a bit more clear in what you mean and want.
Regards,
Martin

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Maintain workflow substitute for other user

Hi,
one of our users went on holiday and forgot to maintain a workflow substitute in his workplace. Now I as admin are forwarding his items manually to other users. Does anyone know a way for me as admin to set a substitute for him?
Best regards.

Function module RH_SUBSTITUTES_LIST does this, a common little program is
REPORT zwf_substitute.
PARAMETERS: p_user LIKE usr02-bname MATCHCODE OBJECT user_comp OBLIGATORY.
START-OF-SELECTION.
CALL FUNCTION 'RH_SUBSTITUTES_LIST'
 EXPORTING
 us_type = 'US'
 us_id = p_user
 maintainance_flag = 'X'
 EXCEPTIONS
 no_active_wf_plvar = 1
 otype_not_valid = 2
 object_not_valid = 3.
IF sy-subrc <> 0.
 MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
 WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ENDIF.
With a report you can assign a transaction code and control authorization to the transaction code instead of having people executing function modules or reports directly in production.
Message was edited by Kjetil Kilhavn:
Sorry about the rather unreadable code, but I don't know what's the problem with the CODE tag.

Workflow substitute

Hello All,
Is there a report to show us which workflow approvers have appointed a substitute?
Report (and in another way) showing who the substitutes are and from who.
Regards,
Sangeeta

No there is not.
What I have seen is that every customer created its own z report.
Quite simple actually. Just use SAP_WAPI_SUBSTITUTES_GET and SAP_WAPI_SUBSTITUTIONS_GET.
Regards,
Bert

Check workflow substitute

Dear friends,
I need some help about tables or module functions that give me information about workflow substitution.
I need the following:
- How to know if a user has created a substitution.
- If a substitution exists, how to know which user is the substitute.
Thanks very much in advance,
Maite.

Hi,
Table HRUS_D2 shows you the substitutor and his/her substitutes, and whether the substitution is active or not.
You could have found the answer also by doing a search here in SDN, and reading couple of other threads..
Regards,
Karri

Workflow Administrator Overview

Dear Friends,
In the Tcode SWF_GMP, there is a field Pending instance (Automatic contiunation) . In this field, there is more than 500 items are there. Some of item went into error state and i deleted them logically. Those items still showing in this fields.
How to handle those items and it is there some impace.
Thanks & Regards,
Manoj

First of all why do you logically delete workitems which are in error? As far as I know there is no option to continue that workflow. You should always investigate the error and try to resolve it so you can restart it.
>
Manoj Malpani wrote:
> Error workflow does not come under that pending instance ( Automatic Continucation). Is there any harm?
What do you mean by this? You said you saw the workflows which are in error under this pending instances. What you see there are the items which are in temporary error. This means the system will try to execute them again when the error monitoring job will run. So no need to take action.
I think you will need to be a bit more clear in what you mean and want.
Regards,
Martin

WorkFlow: Work Item getting stuck in requestor's inbox after resubmitting

Hi all,
There is a form which has to get approved for further processing. When the requestor submits it for approval, the workitem goes into the approver's inbox. There are three approvers. When one of the approvers rejects it, it goes back to the requestor's inbox. Now the requestor changes the form and resubmits it again. But now, it won't go from that inbox to the approver's inbox.
Could anyone tell me how to debug this kind of a workflow scenario? What transactions should I be using to find out what's going on here? I'm a bit new to WorkFlow.
Thanks.

Hi Kinna,
What work item is this? Did you check the workflow log/ overview for any errors?
Regards,
Suresh Datti
P.S. You will probably get a bettr response if you psot this question on the Business Process Management (BPM) forum.
Message was edited by: Suresh Datti

AP workflow comments not saved after posting

dear
Ive posted it in controlling forum, but it had to be rather here.
I
when i check SAP AP workflow document overview id like to see comments entered by accountant as the reason for document parking. as soon as the document gets posted i see the approval and coding workflow path but comments are not saved any longer. do you know what might be a reason for that? why it happens? maybe it is related to specific settings for workflow?
workflow log for the posted docs is neither showing this information.
your advice much appreciated.
thank you very much!
regards
els

thank you for trying to help me.
Well, it looks this way: invoice is parked as PO document via workflow and send for approval - for different reasons (price difference, no GR, any PO found etc). Accountant while parking enters comment - to inform approver about the issue.
Sometimes the invoices bounces back already coded and ready for posting, sometimes is rejected - then we have 2nd comment as the reason for rejection. When finally invoice is ready for posting and is posted - these all comments (for parking, for posting) are disappearing. They are not saved in workflow overview history.
The posting might be done manually via workflow, automatically, or via tcode to post parked doc. But in anyway - comments are not saved. I am sure its possible to review invoice workflow history (if appicable) and see the issues identified for that invoice (audit purposes for instance). But I dont know how to check what should be set up for the workflow to have all these comments saved in workflow overview history (not long text, not WF log).
When i.e. you enter WF overview history you see name and action (park, reject etc) - when was clicking on that line it was seen below the screen the comment.
Thank you very much for your help!
regards
els

Adobe LiveCycle Workflow Tips

We created a bunch of new tips last month for users of LiveCycle Workflow. Here's a partial list of them... If you'd like to contribute content to our developer centers, we'd love to host it! Contact me via email at [email protected] and we'll work out a content publishing schedule. Our new developer centers will allow us to better feature content from 3rd parties, so this is a great opportunity for you to highlight your company and the work that you've done!
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<[email protected]> ha scritto nel messaggio news:[email protected].. > We created a bunch of new tips last month for users of LiveCycle Workflow. > Here's a partial list of them... If you'd like to contribute content to > our developer centers, we'd love to host it! Contact me via email at > [email protected] and we'll work out a content publishing schedule. > Our new developer centers will allow us to better feature content from 3rd > parties, so this is a great opportunity for you to highlight your company > and the work that you've done! Thanks Mike, that is very useful :) Ciao, Alessio

Defining substitutes in a multi SAP component system landscape

Hi All,
I need some help trying to understand and figure out how to best proceed with a recommendation/solution for defining workflow substitutes in a new SAP installation that includes the following components: Netweaver 2004S, EP6, SRM5 and ERP 2005.
The client is planning to rollout various ESS, MSS, ERP and SRM workflows throughout the organization and use the UWL for all workflow scenarios.
Being new to the portal and UWL, I been reading and trying different things with respect to maintaining substitutes in the ERP and SRM systems as well as the UWL.
Ive figured out that the UWL substitute processing is not linked to the ERP and SRM functionality. This means that anyone responsible for approvals will need to log into the ERP system and define the required personal substitutes in the Workflow Inbox and then repeat the same process in the SRM Approval tab.
If the above is the only way to define substitutes, then the process will not be met with open arms for all sorts of reasons.
As Im new to these new SAP components, am I missing something? There is a simple solution to defining substitutes in this type of a system landscape or do you need to build something to provide the required/desired single entry point for both systems.
Also, what do the UWL substitutes provide?
Regards,
Jerry

Hi Jerry,
Yes the UWL does create substitutes across all connected SAP systems **PROVIDED**:
1. Each system has all the function modules prefixed SAP_WAPI_SUBSTITUT...
2. There is a mapping between the portal user and a user id in each of the systems
3. The user has the relevant authority (auth object S_WF_SUBST) to create/maintain/display substitutes in each of the systems
If you have the SAP_WAPI_SUBSTITUT... function modules in some systems but not others you should be able to copy them (you'll need some SSCR keys of course to copy them under SAP standard names) and everything should be fine. I've done this before to a 6.20 NetWeaver system and it worked fine.
If its still not working you need to check the support pack notes for EP6 - for instance you do need to be on at least EP6 SP14 patch 2 for all substitution features to work.
Regards,
Jocelyn

Authorization in Substitute

Hello Friends,
I am facing an problem whenever an user create an substitute for him.
Let me explain the problem.
Suppose user grade is 15 and he is going for leave for 10 days so He want to make a substitue and his substitute's grade is 13 which is lower than 15. His substitute dont have all the required authorization.
Now, we are assinging all the missing roles to his substitute. It is working fine.
But it does not like a good solution Is there any way to do it at the time when user create a substitute for him.
I have a small doubt also.
Suppose an user create a subtitute in active stage for 10 days. and after 10 days, the substitution period get expired but the substitute can also see the workitems which are created during the substitution period.
Any solution for this problem.
Thanks & Regards,
Manoj

> Let say Some workitem are in process state, They get replaced maunally through SWIA after the substituion period expired. In case, these workitem should not get appeared in Substitute Inbox but it is appearing.
>
SAP obviously do not agree with you
You can observe the same if you as an administrator start executing a work item. If you replace it, you will still be among the agents, even if you weren't originally one of the users receiving the work item. I suppose SAP has been thinking that as long as you have "touched" the work item you are relevant, and that what you observe for substitutes is just a (wanted or unwanted) side-effect.
The user can create many substitutes. You can imagine a situation where a user with high authorization delegates his work items to two people with less authorization. Each of them will see what he/she is authorized to see.
There is a difference between a substitute in SAP Business Workflow and a substitute taking over your job responsibility. The latter needs all the authorizations you had in order to be able to fully replace you, but the workflow substitutes are not necessarily taking over every responsibility you had. It could be they are just off-loading you in one of your roles, in which case you definitely do not want them to get all your authorizations.
Most areas in SAP are capable of handling more complex scenarios than most customers use, and then the solutions sometimes seem to be incorrect - or unnecessarily complex.

Setting up substitute for first time during unplanned absence

Hi, hope you can help. I've looked through the FAQ / Wiki pages but without luck.
We've had a couple of scenarios lately where users (having never set a workflow substitute) have had unplanned absences, workflow (and notification tasks) are being sent to their workplace awaiting action ... which may not happen for some time.
I want to be able to go in to the user account and set up the substitute, is this possilble? (I am aware this could be a security function - but cannot find this either!)
Thanks

Hi,
Have you tried transaction RMPS_SET_SUBSTITUTE. I am not sure when it was introduced: it was not available in 470 system but exists in ECC6. I haven't used it in productive systems since we are just upgrading but it looks like it might do the trick for you if you are on ECC6.
Regards,
Saku

Substitution rule does not work in SAP CRM

Hi,
In our client, we have work flow set up for substitutions. Manager A has specified B as his substitute for approving work flow items during his absence. I checked the table T77S0, WFLOW AUTOF is set to 'X'. I checked the table HRUS_D2, here the entry shows as
User User Start date End date Substitute profile Substitute Active
A B 03/10/2014 01/01/9999 0001 X
However B is not able to receive the workflow items of A. When I tried to forward using SWIA, then B is getting workflow items. Not sure, why the substitution is not working. User A has set up workflow substitute in SAP CRM Web UI.
Any suggestions to resolve this will be greatly appreciated.
Thanks.
With regards,
Ravi

You assigned substitution profile 0001 which is disciplinary or something like that - this substitution profile has no meaning and is only an example. try not assigning a substitution profile or use profile 'all' which contains the 'NO_CLASS' task class which is the default classification for tasks in the system.
you can see substitution definition in SAP Web Application Server → Business Management → SAP Business Workflow → Basic Settings (Organization Management) → Substitute Profile.
see also: Maintaining and Activating Substitutes (SAP Library - SAP Business Workflow)

Display universal work item from CRM work list

Hello all,
In ECC system, we have defined several workflows. We can see the work item from the universal work list via the portal.
Now, we have a new request, we would like to see these work items form CRM work list.
I have checked the custo and I have questions:
1. spro- Customer Relationship Management under UI Framework Technical Role Definition Define Navigation Bar Profile . Select the relevant navigation bar profile and add the specific UI objects WI_BOR.
please check the link http://help.sap.com/saphelp_crmscen70/helpdata/en/e9/7fec7e8f954e7fb60d56dd6324e313/frameset.htm
2. CRM->Basic functions->Worklists->Define Alert Inbox and Workflow Inbox->Define Object-Specific Navigation
=> here i am not sure if need to add entry, if yes, which entry ?
3. need to define ??
RFC destination
. Transaction Launcher Logical Systems and URLs
and workflow substitute profile Id
Thanks in advance for your help.
Best Regards,
Elsa

I've found a solution.
I've been told that this problem is occuring
because the Work Item ID is not being passed correctly to the BOR basedtransaction.
The solution in my case is:
(1) Goto SPRO -> Customer Relationship Management -> IC Web Client ->
Basic Functions -> Transaction Launcher -> Configure Transaction
Launcher (wizard)
(2) Give the launch transaction id in the 'Entries' screen. The launch
transaction id is Z_ACTION_EXECUTE_WORKITEM in my case.
(3) Keep all the parameters same in the further screens until you reach
the 'Transaction Parameters' screen
(4) In this screen, the value currently being passed to Object Key is
//selectedAUI Workitem/WI_ID. Change this to
//selectedAUIWFWIAttachments/OBJECT_ID.
Goto last step and then say 'Complete'.

Logging use of FM RH_SUBSTITUTES_LIST

Hi'
I have made a little tool that uses RH_SUBSTITUTES_LIST to maintain workflow substitutes from a central point. My problem is, that I want to log, what the user do in the subsequent dialog. I.E. which user is set as substitute, in what interval.
Kind regards
Mikkel Iversen

Hi,
It seems, that no changedocs are recorded, and the dbtablog is deactivated on the system.
Kind regards
Mikkel
Message was edited by: Mikkel Iversen

Merging f4v files into a single file

Hello All,
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Can I merge/ combine multiple f4v files into a single f4v file using Adobe premiere pro?
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Exporting with Adobe Media Encoder (video)
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FAQ: How do I learn Premiere Pro?
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Getting Started with Premiere Pro CS6
http://www.video2brain.com/en/getting-started-with-premiere-pro
Adobe Premiere Pro Help and tutorials
http://helpx.adobe.com/premiere-pro/topics.html
Premiere Pro CS5-CS6 Reference
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WORKFLOW substitute overview

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