Workflow substitution profile - mechanics

Hi,
I am testing workflow substition profiles as we need to allow users to set up personal subs for timesheets but not FI documents.
I have followed all the steps in the IMG and set the classification of the workflow task accordingly. This works great in DEV but not in our QA & PRD environments where <b>all</b> workflows seemed to be pulled through for the substitute rather than just those tasks with the correct classification.
Does anybody know where the workflow items are read/filtered when a personal substitute is maintained?
Thanks,
Rowan

Hi Rowan/Altin,
It's been a while since I played with it, but I remember that HR-based subs only worked if the workflow used HR agent assignments (i.e. Job, Personnel No, Org Unit etc. rather than SAP UserIDs). Also, make sure you don't have personal subs set up as well.
Hope that helps,
Mike
PS - it would be nice for people to use their own ids/names. This is not specifically directed at you but a general comment as I see this often.

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Hi Susan Thomas
check the below article and confirm whether all the settings are done as mentioned in the document
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/109d2ea2-035c-2c10-06be-f6165ba7af11
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Are you working with a third party (non-SAP) system? I have a feeling that this won't work. Or what is actually your requirement? What are you trying to achieve?
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I understand that it is possible to set up a substitution profile so that certain WF documents go to a substitute, while other's don't
(https://forums.sdn.sap.com/click.jspa?searchID=16809306&messageID=5957127)
"In your example just create one class "Leave requests".
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Assign the leave request approval tasks to the class "Leave request".
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1. Confidential
2. Disciplinary
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from a business point of point, i do not know...
I think this is to follow which "kind" of substitution is used. The meaning depends on each customer...
Values from the drop-down box come from customizing.
IMG: SAP Implementation Guide > SAP Web Application Server > Application Server > Business Management > SAP Business Workflow > Basic Settings > Substitute Profile > Define Substitute Profile.
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howdy
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Workflow Substitution rules - How can I...

Hello Guru's
I am relatively new @ workflow and I am implementing some workflow scenario's.
Two of them: Release Purchase Order & Release Purchase Contract.
Release Purchase Order:
Workflow u201CWS2000075u201D -> TS20000166 -> Agent Determination Rule      "Person Resp. for PO Release"
In the responsibilities tab I have created several Purchase groups:
- Purchasing Group of 100 to 299
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I have assigned agent assigment with correct agents. The rule test is doing well !!
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But how can I arrange a special substitution for this workflow? Per user you can set the substitution, but that is NOT what I want. What I want is when a PO is created for Lead Buyer of Purchase Group 100 and is pending for release for more then 2 days, it should go to another Lead Buyer of Purchase Group 200 or 300 for release the PO.
Another one, when the Purchase Manager for Group A has some workitems, after 2 days they should go to another Purchase Manager, e.g. Purchase Manager for Group D. Is there a possibility to arrange that?
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G. Leurs
Edited by: G. Leurs on Dec 16, 2009 11:23 AM

Hi,
You can acheive your requirement using deadline. substitution is nto required.
1)Specify the 2days time in the latest end tab
2) select the modelled deadline in the options below.
3) in outcomes tab, activate the processing obsolete line
4) now u can c 3 lines from the task for release
     1) normal flow whn executed
     2) Will check the deadline. Once it is reached it will progress with the steps in processing obsolete branch.
     3) Processing obsolete branch. In this branch,
           a) place the 'PRocess Control' step to remove the workitem from the preovious user
           b) Include the workitem step to send it to the next person who shld release the PO.
Hope this helps you.
Regards,
Sivagami R

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Hi Experts
I need the help regarding the substitutation of Workflow on ESS. For standard leave workflow when I am activating the substituation from business workplace in R/3 its working fine. But the same thing when I had done in ESS UWL iview to activate the substitution in ESS, its showing that its activated and successful but none of the workitems are sent to the substitute approver for action.
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Dear all,
I have a question regarding the Substitution with work flow. Pleaes help !! Many thanks in advance!!
The scenario is as follow:
*Approver 2 is Approver 1's subsititue; Workflow will trigger an email notification to the approver(s) once there is a PR waiting for approval
Steps to replicate during substitutions:
1) PR creator creates the PR and saved
2) Work item sent to both Approver 1 and 2
3) Email notification (Inbox --> Document) only send to Approver 1 only but not forwarded to Approver 2.
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Many many thanks!!
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Hello Friends,
I am currently working on a workflow approval migration Project on SAP ECC 6.0
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> I need to enforce end validity date while users are assigning substitutes.
> Based on activity groups/roles , I need to restrict substitution assignment.
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Workflow substitution profile - mechanics

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