Workflow task - Function 'SWL_WI_SELECT'

Hi Experts,
When pass a workitem id from a workflow task to the function 'SWL_WI_SELECT' with parameter DO_COMMIT = 'X', I always get the error message 'No administrator found for the task'. Do you know if I am missing anything and how to fix it? Please help!
Thanks and Best regards,
Chuong Le

Hi Chuong
Check out [this thread|"No administrator found for the task" in the front end; to start with and then try refreshing the organisational environment within SO01 (menu Settings->Workflow Settings ->Refresh Organsiational Environment).
If neither is the case then let us kn0ow and we'll try another tack.
Regards
Gareth
Edited by: Gareth Ellem on Dec 20, 2007 10:27 AM

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Any Ideas how I can figure out how to resolve this?
Thanks for any input

Hi mikeatquestar,
it seems you may need to check if should the task able to create at your environement,
you may try this at your development environment first:
Saved a task list as a template from a working site collection and moved the template to the problem site collection. Used this template to create a new list, and associated this list to the Workflows task list.
http://office.microsoft.com/en-us/windows-sharepoint-services-help/manage-list-templates-HA010099156.aspx#BMcreate
http://office.microsoft.com/en-us/sharepoint-server-help/copy-or-move-a-list-by-using-a-list-template-HA101782479.aspx
Regards,
Aries
Microsoft Online Community Support
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread.

Workflow Tasks NOT expiring!

Hi guys,
I've bumped lately with an issue building a workflow on SP2010, as you mostly already have figured out from the title, workflow tasks are NOT expiring.
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When a Task is Pending fires well, and it ends with Pause for 2 minutes > then send email. then task due date reaches but
When a Task Expires never kicks! tasks simply stays at status "Not Started"
when I check the workflow history, it shows the last log "pausing completed", but I suspect the main issue is with the task processor, task isn't expiring and im not sure where to look.
timer job service is working, I've checked timer jobs (workflow auto cleanup, workflow failover and bulk workflow task processing) and they're all running in timely fashion now.
any thoughts?
thanks
If a reply helps you Vote As Helpful, if a reply solves your problem don't forget to Mark As Answer. Aabed Yassine.

hi Victoria,
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At C:\Users\spadmin\Desktop\Get-TimeZone.ps1:2 char:70
+ $site=new-object Microsoft.SharePoint.SPSite(portal.xx<<<< );
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Get-SPServiceContext : Cannot bind argument to parameter 'Site' because it is n
ull.
At C:\Users\admin\Desktop\Get-TimeZone.ps1:3 char:39
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You cannot call a method on a null-valued expression.
At C:\Users\admin\Desktop\Get-TimeZone.ps1:4 char:14
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New-Object : Exception calling ".ctor" with "0" argument(s): "Value cannot be n
ull.
Parameter name: serviceContext"
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i'm not sure what are the variables in this code, I've change the site collection URL and domain\user. anything else I should edit?
If a reply helps you Vote As Helpful, if a reply solves your problem Mark As Answer. Its made to make it helpful for others seeking help.

Workflow task in "In Process"

Hi all,
I have a workflow task that stayed in the "In Process" state. The task's method calls a function. I don't know if the function had an error or what actually happened. The function makes a call to a third party software(PRISM). I have the task set to synchronous to wait for a return code. Does anyone know of a way to trouble shoot this.

Yes, if you can reproduce it by calling the same method with the same inputs from transaction SWO1 (testing the BOR object type - or SE24 if it is a class). Then the debugging should reveal most of the information you need.
I assume you are making an RFC call. In your function call you should, if it has not been done already, set up the special exceptions for RFC calls which will enable you to receive a returned error message in case of e.g. communications failure.

IDOC related to workflow task

Is there any table or report which gives IDOC nos related to workflow task?

Sreedevi, it depends what you want (where you start from), so please be more specific in your question next time (or if this doesn't answer your question).
If you have a work item number and want to know the IDoc number you can use function module SAP_WAPI_OBJECTS_IN_WORKITEM to get a list of all object references. Then you have to process it from there. You can make a flexible solution which is compatible with future added IDoc types by checking the object type of each object returned and traversing the inheritance hierarchy until you get to object type IDOC. Then you know it is an IDoc, and you can find the IDoc number as the key of the object. Or you can hardcode supported object types using a CASE or IF statement. The flexible solution would be much more fun to program in my opinion.
If you have an IDoc number and want to find work items you have to go the other way. That means starting with object type IDOC, finding all the inherited object types and for each of these using function module SAP_WAPI_WORKITEMS_TO_OBJECT. Again, another possibility is to hardcode the list of object types you want to check.
The table Rose told you about, HRS1201, contains no IDoc numbers, but it contains all the tasks with the methods they use. So actually you can use that to find all the object types you need to check (whether they are inherited from IDOC), since all work items will refer to a task definition.

Workflow Agent Function Module

I am trying to develop a workflow for the approval of CATS time entries. Users will enter their time data and specify a receiving maintenance work order (CATSD-RAUFNR). The approver of the CATS time entry should be the user ID identified in the Partner tab of the maintenance work order identified in the CATS record.
I am trying to determine the agent in a workflow task based on a default rule for agent assignment. My idea was to capture the work order number (stored in table AUFK) from the CATS entry, then reference plant maintenance partners table (IHPA) to get the user id to use as the agent in the workflow.
I have developed a function module that works when testing it in the function builder, but when I try to test it in the "Maintain Rule" transaction (PFAC_CHG), it does not work. Can anyone let me know how to make this code work in the Maintain Rule simulation?
Here is my code for the function module:
FUNCTION Z_GET_WO_PARTNER.
""Local Interface:
*" IMPORTING
*"     VALUE(ORDER_NUMBER) TYPE AUFNR OPTIONAL
*" TABLES
*"      ACTOR_TAB STRUCTURE SWHACTOR
*"      AC_CONTAINER STRUCTURE SWCONT
*" EXCEPTIONS
*"      NOBODY_FOUND
*INCLUDE .
TYPES: BEGIN OF PLANT_MAINT,
          OBJECT     TYPE IHPA-OBJNR,
          PARTFUNC   TYPE IHPA-PARVW,
          PARTNER    TYPE IHPA-PARNR,
        END OF PLANT_MAINT.
TYPES: BEGIN OF ORDER_MASTER,
          ORDER      TYPE AUFK-AUFNR,
          OBJECTN    TYPE AUFK-OBJNR,
        END OF ORDER_MASTER.
DATA: WA_MAINT TYPE PLANT_MAINT.
DATA: WA_ORDER TYPE ORDER_MASTER.
DATA: ITABIHPA TYPE STANDARD TABLE OF PLANT_MAINT.
DATA: ITABAUFK TYPE STANDARD TABLE OF ORDER_MASTER.
DATA: PARTNERVAR TYPE STRING.
DATA: OBJN TYPE STRING.
Get object number from order master
SWC_GET_ELEMENT AC_CONTAINER 'OrderNumber' ORDER_NUMBER.
CLEAR: ACTOR_TAB.
REFRESH: ACTOR_TAB.
SELECT SINGLE AUFNR OBJNR FROM AUFK INTO WA_ORDER
     WHERE AUFNR = ORDER_NUMBER.
IF SY-SUBRC NE 0.
    RAISE nobody_found.
ENDIF.
OBJN = WA_ORDER-OBJECTN.
*get Partner field (system user id) from Plant Maintenance: Partners table
SELECT SINGLE OBJNR PARVW PARNR FROM IHPA INTO WA_MAINT
          WHERE OBJNR = OBJN AND PARVW = '§G'.
IF SY-SUBRC NE 0.
    RAISE nobody_found.
    ELSE.
        ACTOR_TAB-OTYPE = 'US'.
        ACTOR_TAB-OBJID = WA_MAINT-PARTNER.
        APPEND ACTOR_TAB.
ENDIF.
ENDFUNCTION.
(sorry about the poor ABAP code...)

To my guess, the function module interface is incorrect. The function module should contain only the following interface:
""Local Interface:
*" TABLES
*"      ACTOR_TAB STRUCTURE SWHACTOR
*"      AC_CONTAINER STRUCTURE SWCONT
*" EXCEPTIONS
*"      NOAGENT_FOUND
You seem to be passing an order number. you need pass container elements using the table AC_Container and cannot send it directly. For further information, look at the following tutorial:
http://www.****************/Tutorials/Workflow/Rules/Create.htm
Hope this helps
SS

10.1.2. to 10.1.3 Human workflow task migration issue

Hi all,
I am currently looking at the possibility to migrate our 10.1.2 bpel processes, containing human workflow task, to 10.1.3.1.0 Everything seems to migrate smoothly except the human workflow functionality.
The initateTask invoke action returns the following error in the 10.1.3.1 console when I ran an 10.1.2. bpel process containing a human workflow task:
[2006/12/04 03:01:00]
"{http://schemas.oracle.com/bpel/extension}remoteFault" has been thrown.
- <remoteFault xmlns="http://schemas.oracle.com/bpel/extension">
- <part name="code">
<code>
WSDLReadingError
</code>
</part>
- <part name="summary">
<summary>
Failed to read wsdl.
Failed to read wsdl at "http://xesoa1.iteye.local:8894/orabpel/default/TaskActionHandler/TaskManagerService.wsdl", because "Failed to read WSDL from http://xesoa1.iteye.local:8894/orabpel/default/TaskActionHandler/TaskManagerService.wsdl:WSDL not found".
Make sure wsdl is valid. You may need to start the OraBPEL server, or make sure the related bpel process is deployed correctly.
</summary>
</part>
</remoteFault>
I know that in 10.1.3 the human workflow mechanism is heavily changed and now is invoked by using other services (TaskService) than the services used (TaskActionHandler process)in 10.1.2. In 10.1.2 the TaskActionHandler was a separate build-in bpel process used for interaction between a bpel process and the human workflow. This process is not present in the 10.1.3.1 installation, so that is causing my error. Moreover, in 10.1.3 the interaction between a bpel process is and the human workflow is not done by invoking a separate bpel process (TaskActionHandler) but by invoking a java wsif service TaskService..(Correct me when I'm wrong or not complete)
My question now is how can I migrate my 10.1.2 human workflow task to 10.1.3.1 without manually rewrite the task scopes to 10.1.3...According to the fragment below copied from the JDeveloper 10.1.3.1 help files it should be possible. Maybe, there's is a way to deploy the needed processes manually?
Oracle BPEL Process Manager Workflow Services 10.1.2 and 10.1.3.1.0 Compatibility
For release 10.1.3.1.0, the workflow wizard has been replaced by a Human Task editor. This editor enables you to specify task settings such as task outcome, payload structure, task participants, assignment and routing policy, expiration and escalation policy, notification settings, and so on. You cannot use the Human Task editor to edit 10.1.2-based workflows. To use any new 10.1.3.1.0 functionality, the task scope of the workflow must be manually migrated to use the new workflow metadata. Note also that this is the last release in which you can deploy workflows designed with 10.1.2.
Kind regards,
Tom Hofte

Hi Clemens,
Thanks for your quick response. The Taskmanager and the Taskactionhandler are indeed not deployed so I will do that automatically.
Still one question/remark left:
You noticed that you still have to complete the tasks using the old worklist app. . So if i'm correct, you have to use the deprecated 10.1.2 worklist api or build-in worklist app. The 10.1.2 worklist app is not deployed in my 10.1.3 installation. However, 10.1.3 only contains the new worklist app. Is there also a way to deploy it manually?
Writing this down it al looks a bit clumsy to me. Is it not a better option to invest some time in migrating all tasks scopes manually to 10.1.3, because as far as I can see the human tasks are causing the main issues concerning migration? After this you have a 10.1.3 compliant system. I wonder what your opinion is on this issue.
Kind regards,
Tom

Call enhancement class method from Bus. workflow task

Hi all,
I recently enhanced a global class from SAP (add a new method). Now I would like to call it from a workflow task (ABAP Class object used in the task). So it seems that only "native" methods from the class itself can be selected for the object method of the task.
Same issue if I try to call it via secondary methods options...
Last idea I have before the repair is: retrieve the instance saved into the WF container via a custom class interfacing IF_IFS_SWF_CONTAINER_EXIT (program exit) and call the enhanced method from the method proposed in this interface.
Maybe someone had the same issue? Anyone could help or propose solution?
Many thanks in advance for your help,
KR,
Olivier

I think it might qualify for an OSS message.
There was simmilar note for BADIs which was corrected: https://service.sap.com/sap/support/notes/1156392
CL_SWF_UTL_DEF_SERVICES which is used in PFTC to determine callable methods doesn't include enhancements when calling function SEO_CLASS_TYPEINFO_GET (parameter WITH_ENHANCEMENTS is default FALSE)

Access control in workflow tasks

I want to filter which users should have access to a certain workflow task. If looking in the help file there should be some way to filter the users which should be granted access. But this functionality seems to be switched off. Can anybody tell me why and if there is another way to filter the users?
In the "behalf of" section the filter option is still available...
Kind regards
Jörn Kaplan

Hi Jörn,
please check your Identity Store configuration on the tab "Workflow" if "use simplified access control" is disabled (By default this is enabled)
Once this is disabled you should get in the access control settings of your workflow task also the option "Allow access for: " - "Filter"
Best regards,
Oliver

E-mail via Workflow task is not send they say aprox once a month

Hi there
I am asked to check one system with a workflow running 2+ years. It is actually an task with method which sends an e-mail when Purchase requisition is created.
It istriggered by event in user exit(via function).
The version is IS oil 4.6C.
The problem is that e-mail is not send they say aprox once a month (which I personaly do not believe). However I have to do something (and explain what could be the reason).
What would be your idea to do?
I have in mind to subtye BUS2081 to e.g zz BUS2081 and then delegate bus2081 system wide(which is not done (but I think this will not solve the problem).
In addition all technical details:
I created event ZCREATED for object ZABUS2105 (done as copy of BUS2105) in user exit MEREQ001 (EXIT_SAPLMEREQ_008) while creating purchase requisition via z transaction me51n and my colleague added this function in MV45AFZZ(while creating purchase order from sales order).
CLEAR EVENT_CONTAINER. REFRESH EVENT_CONTAINER.
i_banfn = IM_BANFN_NEW.
CALL FUNCTION 'SWE_EVENT_CREATE'
       EXPORTING
            OBJTYPE           = 'ZABUS2105'
            OBJKEY            = i_banfn
            EVENT             = 'ZCREATED'
                      creator           = sy-uname
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This event triggers workflow task TS92000018
Task TS92000018 is a background task and has atribute »general task« . Metoda (program) is:
BEGIN_METHOD ZWF_SEND CHANGING CONTAINER.
   call function 'ZWF_SEND_MAIL7XX'
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END_METHOD.
Function Z_SEND_MAIL7XX:
FUNCTION ZWF_SEND_MAIL7XX.
""Local interface:
*"       IMPORTING
*"             REFERENCE(BANFN) TYPE BANFN OPTIONAL
*"             REFERENCE(STATUS) DEFAULT 1
DATA: reclist   TYPE STANDARD TABLE OF somlreci1 WITH HEADER LINE,
        objtxt    TYPE STANDARD TABLE OF solisti1   WITH HEADER LINE,
        objpack   TYPE STANDARD TABLE OF sopcklsti1 WITH HEADER LINE.
DATA: doc_chng TYPE sodocchgi1,
        tab_lines TYPE sy-index,
        subject   TYPE so_obj_des,
        email like zwf_emailko7XX,
        menge(17) TYPE c,
        I_Zwf_obdelan7xx like zwf_obdelan7xx,
        I_eban like eban occurs 10 with header line.
        SELECT SINGLE * FROM Zwf_obdeLAN7xx into i_zWF_obdelan7xx WHERE
BANFN
EQ
BANFN.
IF sy-subrc NE 0.
KONCNEMU
SELECT single * FROM eban where banfn = banfn.
    SELECT single * FROM zwf_emailko7XX into email
                    WHERE ekgrp = eban-ekgrp.
refresh reclist.
    reclist-receiver = email-SMTP_ADDR.
    reclist-rec_type = 'U'.
    APPEND reclist.
CONCATENATE text-015 banfn INTO subject SEPARATED BY space.
doc_chng-obj_name = 'SENDFILE'.
Mail Subject
doc_chng-obj_descr = subject."text-001.BO22.11.2005
Mail Contents
refresh i_eban.
CONCATENATE text-015 banfn text-016 sy-mandt text-017 eban-ernam INTO
objtxt
SEPARATED BY
space.
    APPEND objtxt.
select * from eban into i_eban where banfn = banfn.
menge = i_eban-menge.
CONCATENATE i_eban-matnr i_eban-txz01 menge i_eban-meins INTO objtxt
SEPARATED
BY space.
APPEND objtxt.
append i_eban. clear i_eban.
endselect.
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
doc_chng-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num = 0.
objpack-body_start = 1.
objpack-body_num = tab_lines.
objpack-doc_type = 'RAW'.
APPEND objpack.
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
       EXPORTING
            document_data              = doc_chng
            put_in_outbox              = 'X'
       TABLES
            packing_list               = objpack
           object_header              = objhead
           contents_bin               = objbin
            contents_txt               = objtxt
            receivers                  = reclist
       EXCEPTIONS
            too_many_receivers         = 1
            document_not_sent          = 2
            operation_no_authorization = 4
            OTHERS                     = 99.
insert into zwf_obdelan7xx values banfn.
commit work.
endif.
ENDFUNCTION.

There are several things you can check before starting to check the code/solution.
I would start by sending an e-mail from SAP Business Workplace - either to someone who say he/she receives e-mail only once a month, or to yourself if that is not possible. Check how long it takes from the mail is sent until it is received. Once the first mail has been received, send another mail and check the time again (to determine the sendmail process' interval). Of course you can probably just check the configuration of send processes ... but you may as well give them some hard proof.
Secondly, check the send log (transaction SOST) - and find out how often there are the type of messages you are interested in. Alternatively, test the workflow and verify that messages are sent immediately.

Collect Signatures workflow using Firefox not showing Workflow task "This document requires your signatures" Open this task...

Hi!
I am assuming FireFox does not support the Collect Signatures workflow in SharePoint 2010.
We are testing things now, and if the Outlook link is opened via IE, the workflow task shows up when the Word 2010 document opens for signing...and I can sign the document.
If we open the hyperlink in Firefox, I go through the initial prompts and get to a stopping point where I cannot sign the document and the message states:
"Signatures can't be added or removed because this document was opened as read-only".
It looks as if we have to tell our users to use IE since there is ActiveX involvement in this entire collect signatures process.
Please advise...thank you!

Hi!
Yes, I did see this under the ActiveX Controls area (3/4 down the page) from the same link you mention above:
Connect to Outlook, Connect to Office, and Sync to SharePoint Workspace >> Works with an ActiveX control and the stssync:// protocol. Therefore, functionality may be limited without
an ActiveX control, such as the one that is included in Microsoft Office 2010. The feature also requires an application that is compatible with the stssync:// protocol, such as Microsoft Outlook.
...which I'm assuming is the whole ActiveX control issue...and hence the Firefox problem.
Thank you!

Calling workflow tasks in program

Hi,
I want to know how to call a workflow task in a ABAP program. This task is linked to a customised method.
Thanks
Ananth

Hi Ananth
You have two options to trigger a workflow task
1> Attach a Business object and a particualr event in the
   triggering event of your task.
   Then in your ABAP pgm use FM SWE_EVENT_CREATE to raise
   the event for the Business object and the event which
   you attach in the task as trigerring event
2> Else , you can make use of SWW_WI_START function module and pass pass parameter ( it will be the name of your workflow task , The workitem Type , creator etc .)
Thanks
Shovit

Univeral Worklis - XML Content Configuration for workflow tasks

I work in an HR and SAP Portal project in Stockholm, Sweden. We have now activated the course booking functionality in the "Training and Event" module. The basic functionality is that course bookings etc. should be approved by managers using workflows. Therefore must be the Universal worklist be configured. I have also read the guide "How ToConfigure the Univeral Worklist" but I still need some guidance on how to do that.
These workflows are used in the process:
·     WS01200147 (Employee Attendance Cancellation)
·     WS01200151 (Approve Employee's Attendance Booking)
·     WS01200160 (Approve Employee's Rebooking)
I should appreciate if you could help me to create a correct XML-file to include above workflows/tasks in the universal worklist.
Best regards,
Jan Wodlin

The have used the following documentation to configure my UWL.
http://help.sap.com/saphelp_erp2004/helpdata/en/e5/fc550f79ed4131a63c540cddbfe7be/frameset.htm
PS: Please reward points if i am of any help to you.

How to delete ad hoc workflow tasks in UWL centrally?

Hi,
While we were testing UWL function of Enterprise Portal in Netweaver 7.0, number of users created ad hoc workflow tasks in UWL. We have recently decided to use Universal Worklist for Inbox-based workflow only (WebFlowConnector) and not to use it for ad hoc workflow (AdHocWorkflowConnector).
Instead of asking all users to go in to UWL and delete all their ad hoc workflow tasks, I (as a System Administrator) like to delete all ad hoc workflow tasks myself, centrally. Is this possible? Does anyone know how to delete all ad hoc workflow tasks centrally?
Thank you.
Joon,

Hi Joon,
I think it will be really difficult to achieve what you want as each task is related to a particular user.
I am not sure @ a Sysadmin can accessing other users' tasks.
You can try looking for some way by using UWL apis.
I think you can get all your user's adhoc tasks in an ItemCollection object by using append method of Itemcollection Interface and then see that deleting this object may achieve give u desired reults.
Also try having a look at the IUWLItemManager interface.
You will find these interfaces in com.sap.netweaver.bc.uwl
See [here|https://help.sap.com/javadocs/NW04S/current/uw/index.html]
I hope it helps.
Regards,
Sumit

Filtering Workflow tasks

Hi,
I have a requirement where in I have to filter the line items displayed in the 'Workflow Tasks' section of the Worklist workcenter. I tried doing that from the UI in the component GS_WFI/WFIResultList-> Do_Prepare_Output. But I get a wierd kind of error that comes intermittently. Now I am trying to do that using a BAdI. Can anyone please provide pointers on which BAdI/method can be used to get this done. One which i could find was 'CRM_IC_INBOX_BADI', but only 2 methods of the interface are triggered and they do not have any any relevant data. Please provide pointers on how to achieve this functionality.
Regards,
Radhika

Hi Radhika,
If you see the report program that is executing behind that transaction is "RSWWWIDE", you can open that report progam and debug it, you will find the code to delete the work items. You can use that code to delete workitems after checking condition in your code. I hope i am able to explain.
Regards,
Raman Khurana

Workflow task - Function 'SWL_WI_SELECT'

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