Workflow templates

Hi ,
I had an question wrt Workflow embedded within the EBS.
If I set my notification preferences to HTML with attachments, I can see the emails in Outlook with 'Approve' , 'Reject' and 'Request Information' links at the bottom.
If I click on any of these links, it opens up an Outlook email response template and the recipient needs to enter their response within quotes i.e. ''.
1) is it possible to customise the text within this response email ? Please note this is the email generated AFTER I have received the notification, which I know can be customised using Message Templates (SYSTEM : Mailer).
If so, how ?
The users can very easily miss entering data correctly within the 2 quotes and the message being returned.
Other people experiences would be welcome.
Thank You
Shankar

Sounds like you have picked up the notes from someone else's course manual. Of course, you should try and attend a course yourself, e.g. BIT605.
If you can't do that try the tutorials in the SAP Library help at http://help.sap.com for your release. You'll find them in the "reference" section of the workflow topic.
Regards,
Jocelyn

Similar Messages

"Workflow Template Create" screen appears while executing the work item.

Hi,
I am learning the workflow. I have created a test workflow in which there is a user decision step and 2 mail sending steps for the outcomes of the user decision.The workflow is activated properly . When I excute the workflow the screen for "Workflow Template Create" opens everytime. When I go to the Business workpkace a mail is there in my inbox with the title as given in the user decision step. Again when i am trying to execute the work item in the inbox again the same screen for "Workflow Template create " is opening. I am totaly confused with this problem . Pls suggest what might be the reason..?

I think the Wflow Template Creation screen is not opening but your current session is getting closed so the previous session which is Wflow Create one which you have already opened is appearing. Please check your template design and act accordingly.
Thanks
Arghadip

Need to add two activities in Purchase order workflow template

Hello,
I got a requirement for purchase order at workflow template level need to add two activities like below
a) p.o changed
b) p.o cancelled.
once p.o changed based on agent determination agent will receive the mail in his inbox same functionality for p.o cancelled.
also at work item level need to add attributes .
but currently standard workflow for PO release it WS200000075 have only release activity .
how to add activity types to be available workflow template also please let me how to do binding for above activities once created?

Hi vinoth,
yes this p.o workflow based on release strategy. i was copied the standard workflow template added activities
one is for changed and another is rejection.
once functional guy rejected the purchase order rejection activity not working properly
also same problem faced for changed step also while change the p.o value at item level.
i am using business object BUS2012 adding attributes for work item.
please guide me how to achieve above functionality also how to do binding for changing and rejection activities?

Workflow template not shown in list workflow setting

I created a new list, a new site content type, and new reusable workflow. The site content type is added to the list.
Worked fine at the Dev environment.
Deployed the workflow to UAT environment as WSP file and list as a list template.
In UAT, a new site content type is created and added to the list.
The WSP was activated and feature enabled. But the workflow is not associated with the site content type, instead associating with all site content type.
Then use copy and modify to associate the workflow with the right content type. It works. Save and publish the workflow.
Go to List, Workflow settings, click on Add a Workflow, the workflow template is not shown in the workflow template drop-down. Even when the associated content type is all, the workflow should display in the workflow template drop-down in list workflow settings.
Save and publish the workflow a couple of times, ususally the issue will be resolved. But not this time..
Please help!! Thanks a lot!!
Feng Wan

Hi Prabhakar ,
just give a try for following program .
Use program RHMOVE30 - enter object type WS, and your WF number. Use eval path TASKHIER.
Use the dropdown on the request parameter to create a transport request.
When you get the result list, make sure your task is selected for transport then use the option to include it in the Transport.
You should then be able to go to txn SE09 and see your task has been assigned to the transport.
You can then transport your task.
Regards,
Shounak M.
Message was edited by: Shounak M

How to convert workflow template number into transation code?

Hi Experts,
We are using WS20000081 Leave request workflow in SAP 4.7.I created one customized workflow according to the client requirement.How can i convert WS99900009 into Transaction?
I created one absence type with workflow template WS99900009.While applying a leave it is showing the erroe as "WS99900009 is unknown" .
Please help me to resolve this problem.
Thanks,
Hemalatha

Hi Arun
WS20000081 and WS04200009 are triggering when i applied a leave.But i need to add some amore task in that.For that i created the Customized workflow.Then we tried to create Rule groups with custom workflow id number in ESS settiongs.It was saying that ws99900009 is unknown.And we tried to replace the WS20000081 by ws99900009.It was alos saying that ws99900009 transaction is unknown.
So pls guide me how to convert ws99900009 into transaction?
Thanks in advance
Regards,
Hemalatha

Not Able to see Workflow Template in 4.6c

Hello Experts,
I am working on 4.6C version. I have a strange problem, when i use the transaction SWDD, i am not able to insert the workflow template say WFXXXXX but in the pop up if i press WF Definition then i am able to see the template.If i directly press enter(Insert) in the pop up screen then it is saying Workflow Template doesn't exist.
Can any one of you please help me in this. One more doubt, is it possible to Retrieve WF Template if it is deleted by mistake in 4.6C??.
Thanks a lot in advance....
Rgds,
Mohan

Hi Jagan,
The workflow template is by naming convension WSxxxxxxxx. Please try using this and check if you find the template.
Also you can trace the workflow template in t-code PFTC. Select WS Workflow Template and give your workflow template ID. It would give you the details of your workflow.
Hope this helps!
Regards,
Saumya

Create Workflow template using WebPartPagesWebService

Hello,
I'm using SharePoint web service "WebPartPagesWebService", I used the method ValidateWorkflowMarkupAndCreateSupportObjects() to create a workflow template.
below is my method:
string DefinitionFile = @"C:\Users\Administrator\Desktop\WorkflowFolder\testwf.xoml";
string RulesFile = string.Empty;// @"C:\Users\Administrator\Desktop\WorkflowFolder\Workflow.xoml.rules";
string ConfigFile = @"C:\Users\Administrator\Desktop\WorkflowFolder\testwf.xoml.wfconfig.xml";
string flag = "2";
WebPartPagesWebServiceSoapClient client = new WebPartPagesWebServiceSoapClient();
client.ClientCredentials.Windows.AllowedImpersonationLevel = System.Security.Principal.TokenImpersonationLevel.Impersonation;
client.ClientCredentials.Windows.AllowNtlm = true;
string str = client.ValidateWorkflowMarkupAndCreateSupportObjects(DefinitionFile, RulesFile, ConfigFile, flag);
I get a error in the result: "Data at the root level is invalid. Line 1, position 1."
Is there any idea how ca i fix it?
Many thanks

Hi Jinming ,
If you are creating a template to allocate overhead cost to the final product , you have to use either enviornment 009 ( Process Orders ) and enviornment 0012 ( Production Orders ).
For planning , use enviornment 001 ( Cost Estimate/production Orders ).
I dont think enviornment 104 is correct . I dont see the enviornment in my list ECC 5.0
Enviorment 009 and 012 are tried and tested . Use them as per your requirement .
Please revert back for any further clarifications .
Regards
Sarada

MIRO: Activate Workflow template for Price Blocking

Dear Friends,
I am in the process of configuring WF for the Price block at the time of posting of invoices.
I maintain the following setting in customizing:
Logistics Invoice Verification->Invoice Block->Activate Workflow Template->TG 20000030 Assign agents to tasks->WS 20000397 Treatment of inv. blkd for price, Log.IV->TS 20000661 At least 1 item blocked for price reas.?
Now for this task, I want to assign the PO creator. I do not want to assign Agent as a specific SAP user. It should be the generic user who creates the PO.
Business Requirement: A mail should be sent to purchaser, when the invoice is blocked for price reasons.
Please Advise.
With Kind Regards
Faisal

Friends,
I want to set a deadline monitoring for a case when the approver doesnt execute the workitem even after 2days. (so I believe I need to use "Requested Start")?
Further I understand how this is done, my question is can we do change it to the standard template or do I need to copy it and then make the changes.
Also Kindly share some information on using SRM ALERTS for the same functionality to send reminders/alets to approvers on delay of approving task.
Thank you so much.
Vj

How to transport changes made on Workflow Template to other cleint

We have make changes to Workflow template via tcode PFTC_CHG (Change Task), with workflow builder screen, we make changes on the standard task, work item text etc, save the changes to workflow template WS90000XXX. However the changes we make is not save under a Transport Request number.
How to make the changes on workflow template to save under a transport request and transport it to other client. ?

Hi Eric,
All development and customization of workflwo are saved in a transport request.
If while making the changes it did not prompt you for a TR then check the TR in whcih the task was created.
To port TRs follow the below procedure:
1. Go to t-code SCC1.
2. Select the transport request number and enter the source system (client)
3. Click on 'Including Request Subtasks.
4. Click on button 'Start immediately'
This would port the TR.
Please note to port workbench TRs before the customizing TRs.
Regards,
Saumya

Compare different versions of a workflow template

Hi,
How can we compare workflow templates? We need to compare the different
versions available in our Quality and development systems for any kind of
changes -
1. new steps added
2. steps deleted
3. other changes related to binding, events etc..
What is best way to compare different versions of a workflow template??
regards,
revoori

Try from t-code..
PFTC..

Workflow template PE_Approve01 not being triggered when attendee is booked

Hello
Have copied and configured the workflow template for approval of bookings. When i test the workflow from tcode swdd it is executed, but when i try and book an attendde for an event using tcode pv00 the workflow is not triggered. Is this the correct tcode that triggers the workflow or it needs ESS for it to work?

I hope you might be using the workflow template WS1200160 for approval booking for this workflow tempalte you have to activate the event linkage between the BOR event PDRELA_025 -> moveRequested if your requirement is to trigger the workflow for Pre booking the you have to use the BOR event PDRELA_027 -> Created , all you have to do is ,
1. Goto PFTC transaction, select the task type as workflow template.
2. Mention the workflow template number open in chnage mode and clcik on the tab Triggering Events and select the BOR type as BOR and BOR any one one of the above mentioned BOR's and any one of the events and activate the linkage by clicking on the buton present in the first column...

EP6.0.2 Create new workflow template with graphical editor

Hi!
In the EP6 Content (Administration -> Workflow Content -> Workflow Templates) you can find an iview to generate templates for ad-hoc (java-) workflows.
After installation the button "Create New Template" is disabled.
How can I configure the EP to create new template with graphical editor? Or should I wait till SP4 is rleased?
Regards,
Henric

Hi Henric,
We have had to develop our own way of creating templates. This area seems to be very underdeveloped at the moment.
Paul

New number for a workflow template

Hi all,
do you know if it's possible in 4.7 to change the number of a workflow template, for example from WS90000017 to WS90000007. After some technical problems I need this kind of operation but I've seen that after a copy the number is automatically created by the system using an ordered sequence.
Thanks in advance, best regards.
Angelo

Hi Anjelo,
Number of workflow template is generated automatically by the system based on Workflow customization settings.
And the very intension is to have each workflow template a unique number across the system.
By the way, what was the reason, you needed a diferent number for same template?
Regds,
Akshay Bhagwat

Is there any function module to trigger workflow template

Hi,
I have created a workflow template in tcode PFTC, which i am using to send email, this workflow needs to be triggered once the document is posted, there are no events being triggered at that stage, My query is 'Is there any function module to trigger this workflow template from the user exit'?.
Thanks in Advance
Santosh

Use FM
SAP_WAPI_START_WORKFLOW.
or if you have triggering event for the wflow use
SWE_EVENT_CREATE
SAP_WAPI_CREATE_EVENT
Thanks
Arghadip

HCM/OM workflow template - approval for creating positions

Hi Guys,
My requirement is to create a custom workflow for the approval process of creating positions. I have the follwing questions:
1. Is there any workflow template that can be used?
2. What BO should be used?
3. On what event should the WF be triggered?
Many Thanks in advance,
Cristian

Please check with these Business objects
PDOTYPE_S Position
PDOTYPE_SH HR Position
Thanks
Arghadip

How to get or call PCR form in workflow template.

Hi All,
I'm working in ESS and MSS workflow now. For my requirement, I need to get or call PCR form in workflow template. How can I achieve this.
Thanks - Krish

Hi Raj,
Check if the following links helps you:
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/50d1cb99-46cf-2b10-8880-85004a301283
PCR workflow
Regards,
Saumya

Workflow templates

Similar Messages

Maybe you are looking for