Workflow to be disappear in workplace

Hi friends
i have triggered a workflow say eg position requisition and when i log into my workplace i see that as pending for decision but when the approver has taken decision the workflow is till existing in my workplace
Can any body ell me the reason why it is still existing
Thanks in advance

Hi krishnakk,
I am not getting you. You are the approver and you approved the Task and still its there in your box?
It will not happened. May be you approved the some other request's.
Initiate a new request and note the work item id and Approve it.
Then check the workflow log using the SWIA Transaction.
Thanks,
Viji.

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Workflow - items in the business workplace

Hi gurus,
I would like to ask you about an issue which deals with release of a purchase order. I created a PO which has to go through the release process. I assigned myself in PPOMW as one of the releasers. After I saved the PO, there were two items in my BWP, one is under the file "document", the other in the file "workflow". After I have released the PO, the one in the file "workflow" disappeared but not the other in the file "document". My question is, why this informative item still exists although the release has already been carried out and if there are especially a big amount of entries in BWP, how can one get rid of them?
Thanks for your help in advance.
Esra

You can select all and right click and delete another option is stop splitting the message from workflow and only send workflow message to workflow folder not in inbox
this can be done
ask your workflow of basis guy.

HTMLDB and Workflows - pl/flow, Oracle Workflow or BPEL?

Hi,
I am looking for a workflow engine to integrate with HTMLDB for workflow applications.
Most of the stuff I try to do will happen in the database (as of now).
Which one should I choose? Which one is easy to use (intuitive, good samples)?
I haven't used any of those, which is the fastest to learn?
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I find pl/flow interesting, but is it used a lot? Is there still development going on?
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~Dietmar.

Hi Bob,
thanks for thoughts on this.
I was in touch with the lead developer of pl/flow and he explained that there was not much to add since the package was XPDL interface 2 compliant and most of the users were happy with it.
You can even import workflows from XPDL visual workflow modelers which has some charme, since it is standards based.
I was reluctant to use Oracle Workflow for several reasons.
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* It is not standards based
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The cost shouldn't be an issue since it is included in the database license as far as I have researched.
I would be interested in all developer experiences using Oracle Workflow with HTMLDB or other tools.
Is perhaps the HTMLDB - developer team working on an integration with Oracle Workflow?
Thanks,
~Dietmar.

Workflow, workitem redirection - changing the agent

Hi Friends,
Workflow is triggered and workitem is sent to the agent responsible. now the problem is the responsible agent is on vacation.
how can i redirect the workitem to other person,
is there a way to do this?
thanks a lot.
Points will be rewarded.

Hello Kiran,
if the user <i>is</i> alread on vacation, the administrator can use the transaction SWIA to forward the workitem. You can select by the workflow task TS... by workitem id.
To find out, which workitems the user currently has in his inbox, please consult the database table SWWUSERWI.
For the future, each involved person of the workflow should maintain a "substitute" (Workplace>Settings>Workflow-->Maintain Subs.) and active this setting before his vacation.
Best regards,
Florin

Workflow error:/PTGWFI/M_MMC_MSG1 037 Please contact security administrator

Hi,
This error message is shown when I double click on a workflow message on the business workplace.
Can you please help me to understand what does this mean?
Thanks in advance,
Andrea

Hello Andrea,
This is an error in a customer or partner namespace, it belongs to whatever developments/packages you have implemented that use /PTGWFI. Either this belongs to your company or it is a third-party add on.
Cheers,
Mike

Authorisation required to display Workflow Tasks in PFCG

Hi Gurus,
When using PFCG I have a strange difference between a user with SAP_ALL authorisatios and a user without SAP_ALL.
Using the SAP_ALL user, when I display a role it shows the Tasks under the Workflow tab.
Using the user without SAP_ALL, it still displays the Workflow tab but the Tasks are not displayed.
I have come to the conclusion that this must be authorisation related, so does anyone know what authorisations allow users to display the Workflow Tasks in PFCG?
All help greatly appreciated.
Thanks,
Matt

> What I am trying to find out is which authorisations I need to add to an alternate role in order to avoid using SAP_ALL.
The following are basic transactions which are being used in the SAP Workflow.
Tcodes - Description
OOAW - Evaluation paths
PFAC_CHG - Change roles
PFAC_DEL - Delete roles
PFAC_DIS - Display roles
PFAC_INS - Create roles
PFOM - Maintain assignment to SAP organizational objects
PFOS - Display assignment to SAP organizational objects
PFSO - Organizational environment of a user
PFTC_CHG - Change tasks
PFTC_COP - Copy tasks
PFTC_DEL - Delete tasks
PFTC_DIS - Display tasks
PFTC_INS - Create tasks
PPOCW - Create organizational plan
PPOMW - Maintain organizational plan
PPOSW - Display organizational plan
SWDA - Workflow Builder (Calls the Workflow Builder in alphanumeric mode)
SWDD - Workflow Builder
SWDS - Workflow Builder (Selection)
SWDD_CONFIG - Workflow configuration
SBWP - The Business Workplace
SWDC_DEFINITION - Workflow Builder administration data
SWDC_RUNTIME - Workflow runtime administration data
SWNCONFIG - Extended notifications for business workflow
SWDM - Business Workflow Explorer
SWEINST - Evaluation and maintenance of instance linkages
SWEINSTVC - Evaluation and maintenance of instance linkages
SWE2 - Evaluation and maintenance of type linkages
SWE3 - Evaluation and maintenance of instance linkages
SWE4 - Switch event trace on/off
SWEL - Display event trace
RSWELOGD - Delete event trace
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Regards
Siva

Send email via workflow , duplicate email problem

Dear Sir,
We implement workflow to send email through workplace INBOX in CRM 5.0, However, when trigger to send email to INBOX, it 's always send duplicate emai.
I don't know how to solve this problem.
Thank you and best regards,
Vimol

Hi Vimol ,
The very reasons for this to occur could be -
1) Duplicate workflows being trigerred.
It might be a case that two workflows are getting trigerrred by the same event .
to check this use Event trace.
go to SWELS --> switch on trace --> trigger workflow as per your functionality ---> goto swels and switch off trace ---> look at SWEL
if you find two similar events , disable one and then recheck your process.
2) OR it could be incorrect start conditions.
3) or check workflow documentation , sometimes customizing tables also contribute towards workflow
trigerring .
hope this helps.
Thanks,
sahiba

Movement of order from CRM to R/3

Hi,
We know that after creating the order in CRM it moves to R/3 and there the delivery takes place. Now can you tell me where to do the necessary config so that after creation,the order will move from CRM to R/3? Similarly I want to know the config for billing where it is mentioned that after completion of delivery the billing will be done in CRM and not in R/3.
Another thing is what is work flow and what is the meaning of workflow inbox?
Thanks and regards,
Dipankar Nag

Hi Dipanker,
To get the data flowing from CRM to R/3 you will have to configure your middlware.
Refer the following link:
http://help.sap.com/saphelp_crm40/helpdata/en/c7/95fc381478ab6fe10000000a11402f/frameset.htm
Workflow is automation of the Business Processes to be handled by different people in the organisation.
Refer the following links for Workflow:
http://www.sap-press.com/product.cfm?account=&product=H950
/people/ginger.gatling/blog/2005/12/01/link-workflow-business-objects-to-your-collaboration-tasks
http://help.sap.com/saphelp_erp2005/helpdata/en/fb/135962457311d189440000e829fbbd/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/c5/e4a930453d11d189430000e829fbbd/frameset.htm
http://help.sap.com/saphelp_erp2004/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
http://help.sap.com/saphelp_bw33/helpdata/en/92/bc26a6ec2b11d2b4b5006094b9ea0d/content.htm
http://help.sap.com/saphelp_bw31/helpdata/en/8d/25f94b454311d189430000e829fbbd/content.htm
http://www.sap-img.com/workflow/sap-workflow.htm
http://www.sapgenie.com/workflow/index.htm
http://help.sap.com/saphelp_47x200/helpdata/en/a5/172437130e0d09e10000009b38f839/frameset.htm
For examples on WorkFlow...check the below link..
http://help.sap.com/saphelp_47x200/helpdata/en/3d/6a9b3c874da309e10000000a114027/frameset.htm
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Workflow inbox is your business workplace (SAP Inbox) for where you can view or execute workitems assigned to you.
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W2 Forms on Portal

Hi All,
We are implementing SAP HR, Payroll along with Portal with ESS/MSS.
We have a trouble around making W2 Forms available in Portal.
There is no standard functionality available to make W2 Forms available over Portal.
Std SAP Process for W2 is workflow based W2 Reprint application which goes to HR of the Org Unit.
But we have a requirement that W2 should be available to employees directly on Portal in ESS for viewing and printing.
Can any one suggest solution, how this can be done?
Thanking in you in anticipation.
Regards,
Rajesh

Hello,
You can find the application under
Personnel Management->Employee Self-Service->Service-Specific
Settings->Benefits and Payment->W-2 Reprint-> Maintain Address Subtype.
Please have a look over the note 953877.
The W2 reprint ESS service is just a workflow that allows employees to
ask for a W2 reprint. This service will only initiate the Workflow and
then send out a Workflow item to the Business Workplace Inbox of the
employee's HR Administrator.
The HR Admin then executes this item to display and print the W2 reprint
which is then mailed/sent to the employee. Note 1072770 was released to
enable HR admin to take a PDF print of the W2 print based on correct
configuration.
With Regards,
S.Karthik

W2 Forms availability on Portal

Hi All,
We are implementing SAP HR, Payroll along with Portal with ESS/MSS.
We have a trouble around making W2 Forms available in Portal.
There is no standard functionality available to make W2 Forms available over Portal.
Std SAP Process for W2 is workflow based W2 Reprint application which goes to HR of the Org Unit.
But we have a requirement that W2 should be available to employees directly on Portal in ESS for viewing and printing.
Can any one suggest solution, how this can be done?
Thanking in you in anticipation.
Regards,
Rajesh

Hello,
You can find the application under
Personnel Management->Employee Self-Service->Service-Specific
Settings->Benefits and Payment->W-2 Reprint-> Maintain Address Subtype.
Please have a look over the note 953877.
The W2 reprint ESS service is just a workflow that allows employees to
ask for a W2 reprint. This service will only initiate the Workflow and
then send out a Workflow item to the Business Workplace Inbox of the
employee's HR Administrator.
The HR Admin then executes this item to display and print the W2 reprint
which is then mailed/sent to the employee. Note 1072770 was released to
enable HR admin to take a PDF print of the W2 print based on correct
configuration.
With Regards,
S.Karthik

Prerequisite of budget profile -action warning with MAIL to

Hi Expert,
What is the prerequisite of using the budget profile with action "warning with MAIL to person responsible" ? -Former budgeting
Should we use workflow to use the mail/workplace?
I ever set the budget profile with such action, however no mail receive to the user name of funds centre.
If it works, how is the impact to system performance?
Regards,
Dewi

Hi Lidwina,
Please use the t-code of20 and select the action available (3) which is mail to the person.To state the name of the person who is responsible should be maintaied in the fundcenter.FMSA at USERNAME field.You should ensure that the person mail id is filled in at SU01 and the mail process is enabled(Check SCOT t-code.Basis or Abaper will be able to help you on this) for the mails are getting triggered or not.
Profile is for two things like one profile is the main and if you want exceptions like no budget check for certain combinations of fund,fund center,commitment item (OF-23) then exception profile is required rather than the profile used in OF20.
Hope the above details helps you.
Regards
Gokul

Weird User error - Items disappear from Workflow inbox when refreshed

Hi All,
One of our end users gets this error -
He logs into business workplace, and clicks on one of the items and exits without doing anything - on refresh the item vanishes from his workflow inbox - not visible in any sub folders or Outbox (Work items exceuted by me).
Same thing occurs when he clicks on the "Reserve" or "Replace" icons for an item and does a Refresh. The item disappears from Inbox.
Tried to swtich off the Preview pane and refresh - same occurence.
Tried to refresh / reserve from another computer and the same thing occurs.
Is this a problem with the GUI / user profile?
Any pointers highly appreciated.
Rgds,
Rahul Kochhar ([email protected])

Rahul,
Welcome to SDN Forums!!
Is the user in question a selected agent for the work item(s)? Does this happen only for a specific user? If so, it could be an authorization issue. Check for any failed authorizations (SU53) for the user. What is the status of the WI when it disappears from the inbox? If in error, check for error messages in the technical display of the WF log.
Cheers,
Ramki Maley.
Please reward points if the answer is helpful.
For info on awarding points click on this link: https://www.sdn.sap.com/sdn/index.sdn?page=crp_help.htm

Workflow definitions disappear

Hi,
All my workflow definitions built over the last few hours using the standalone Workflow Builder 2.6.3 have mysteriously disappeared.
Whan I opened the wft, there was nothing there !! Even under Show/Hide Item Types, both the lists are empty.
Is it possible to recover my work ??
Please help...
Regards,
Rahul.

Hello,
We (or at least me) have not come across such a behavior before, but I do have a habit of saving often - whether it is a word document or workflow definition.
However, to understand why this may be happening - the flow definition during constructing all resides in memory. So, if the PC is running low on memory and has any other OS related issues, it may be raising some fault which are not handled by the builder.
So, adding an auto-save feature in the next generation of builder will be good idea i guess!!
Cheers,
Raja

After completing workflow execution, it was disappeared

Hi Experts,
I am using MDM 7.1.02.115 Version ,
I have problem with workflow,
I have created workflow and i have lanuched it after workflow executed it completed all the steps. afte completing all the steps I am not able to see the status of it as completed. even i am not able to see the workflow job under tasks. It is diappeared and my records was checked out.
Now i am not able to delete the records or checkin or rollback and even i am not able to find the workflow job to delete it under tasks tab. but when i try to launch new workflow on the records.. it is showing message as it was already locked by workflow. but i am not able to see any workflow job under tasks tab.
How i can overcome this ?
Thanks
Bharat

Hi Bharat,
Generally in SAP MDM you can only check the workflow for which you have been already mapped, what i mean to say is if that workflow task is assigned to your User ID then only can see it in your window or else not, now the question is that why you are not able to see that workflow is my assumptions for this are following :
1) May be you are not the owner of the workflow but you were assingned some part for approval of this workflow and once you have completed it would disappear from your data maanager workflow windows and will processed to other user.
Please let us know if you are the owner of this workflow or not and have you initiated the workflow process.
Thanks and Regards
Praful.

Workflow issue - When i execute the workitem it just disappears

Hi
i am learning workflow. i am just following some instructions on one of the tutorials and i developed a simple workflow for editing material number when a material is created. i create the material in mm01 and the event gets triggered and i get the work item in my inbox. When i execute the workitem it just disappears and comes into my outbox. I am not able to go to the edit screen of the material( mm02) what am i missing? if i only use task then it works fine without any issues, if i include the same task in a workflow and trigger it does not open mm02. plz help
~Suresh

Have you checked the workflow log ?
If not in your business work place, got to Outbox --> Work Items executed by me
The click on the workflow log button. Analyze the log.
There are various reasons why this can happen, so cant really say much about why this issue is occurring without more details.
Also you will probably get better answers if post this in the Workflow forum than in the ABAP forum.
Regards,
Srihari

Workflow to be disappear in workplace

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