Workflow Wizards

hi Friends,
can any one explain me the use of "include Call Test Procedure (CATT)" in WOrkflow Wizard.
And also i want to know CATT?
Points are assured..
Ganesh

Hi Ganesh,
Article from SAPInfo: https://websmp105.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700004274932004E
check this link:
http://www.sap-img.com/sap-catt.htm
Please check this online document.
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCCATTOL/BCCATTOL.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCCATTOL/CACATTOL.pdf
Usually from what I have seen CATT is not used for regular transactions in the productive environment. I have only seen LSMW used for the transfer of data from non-SAP systems to SAP systems. It guides you thru your data migration tasks.
http://help.sap.com/saphelp_nw04/helpdata/en/d7/e21017408e11d1896b0000e8322d00/content.htm
- SAP advise not to use CATT in productive systems.
http://www.planetsap.com/basis1.htm
- Start of CATT processes allowed: This option determines whether you want to allow the CATT (Computer Aided Test Tool) process in the client or not. Computer Aided Test Tool (CATT) is tool provided by SAP to test different functionality of the SAP system. To run the CATT tool you can execute transaction SCAT. CATT process changes the database extensively and requires lot of system resources. So we recommend not to chose this option if you are in the production environment.
There has also been some comments on LSMW on this forum:
https://www.sdn.sap.com/sdn/collaboration.sdn?contenttype=url&content=https%3A//forums.sdn.sap.com/thread.jspa%3FthreadID%3D37272%26tstart%3D135
- The Legacy System Migration Workbench (LSMW) is a tool recommended by SAP that you can use to transfer data once only or periodically from legacy systems into an R/3 System.
My 2 cent would be why not develop a solution using Batch Input, BAPI etc?
Check these links
http://help.sap.com/saphelp_nw04/helpdata/en/48/c521a8f6ec11d2bdde080009b4534c/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/ae/410b37233f7c6fe10000009b38f936/frameset.htm
http://www.thespot4sap.com/Articles/CATT.asp
Regards,
Priyanka.

Similar Messages

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Hi,
I have a RHEL4 based AS environment set up for BPEL as follows:
1. Infrastructure install of AS 10.1.2.0.2
2. Midtier install of AS 10.1.2.0.2
3. BPEL Midtier install into (2) and configured to use OID for LDAP and Metdata Repos for dehydration
4. BPEL dev install for Jdev
In workflow wizard when we get to allocate groups/users we cannot seem to populate the wizard with user data from from OID.
Someone told me its not supported. Wanted to verify this.
Thanks,Saul.

Hi Saul, I tried to install BPEL PM in midtier and my settings for installation are as follows and are like your settings:
1. Infrastructure install of AS 10.1.2.0.2
2. Midtier install of AS 10.1.2.0.2
3. BPEL Midtier install into (2)
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None of the processes works either
Configuring OID as LDAP based JAZN provider ...
ERROR: Failed to update C:\Oracle_Software\Portal\j2ee\OC4J_BPEL\application-deployments\hw_services\orion-application.xml
java.net.UnknownHostException: xmlns.oracle.com
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Deadline notification workflow wizard

Hi All,
We had set up a modeled dead line notification using the workflow wizard.
We currently want to modify the same. The system is creating a new deadline notification instead of overwriting the existing one.
Could you kindly guide us as to how we can go about rectifying the same and keeping the new change.
Cheers,
Belinda Clarke

Hi,
Try testing with a fresh new object.
Save and activate.
Regards,
Punit.

Information on Workflow wizard

Hi all.
I am new to workflow. Can you pls provide me some documents with screen shots which demonstrates the use of workflow wizard.I have seen different options in workflow wizard folder.
Pls let me know what all we can do using this workflow wizard folder option. Thanks in advance
Cheers,
sami.

hi,
Check these links...
[Workflow1|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/e0bbdb3c-d640-2a10-d3b2-e4d9b90536a6]
[Workflow2|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/30488d68-8451-2a10-d993-bb36e56a1dc8]
Thanks
Sharath

Workflow Wizard

hI,
Could anyone tell me the main use of workflow wizard ? and when we will use it purposefully ?
If possible, explain me with example.
<removed_by_moderator>
Thanks.
Venta

Hi Venkat,
The main Purpose of workflow wizards are they save time and they are ready made templates for each type of scenario.Anything which is avilable in wizards can aslo be done manually but just for perfection and time factor we can use this wizards.
Example.
To start with.
When you want to dead line monetering instead of doing it on your own you can go for deadline wizard.
Same way for adhoc agent, Dynamic parallel processing you can use them it is your own convienience like function module of class it is readymade one for you.
Regards,
Dheepak

Checkboxes-Workflow Wizard

Hi,
[Oracle 11g, Apex 4.2]
I am currently developing an apex application. I found a post at
[http://www.talkapex.com/2009/01/apex-report-with-checkboxes-advanced.html |http://www.talkapex.com/2009/01/apex-report-with-checkboxes-advanced.html ]
which helped me a lot, because I have to develop a workflow with checkboxes.
Now I would like to select all Checkboxes. I found that I should paste
+<input type="checkbox" onclick="$f_CheckFirstColumn(this)": />:+
in the first column of my report. So this does enable the checkboxes but stores the item value without seperator. When trying to access the item value after saving the application_item shows VALUE1VALUE2 while if I pick them seperately it shows :VALUE1:VALUE2:
Do you see a way to check all checkboxes to checked without losing the value?
Edited by: Thorsten on 27.02.2013 06:18

No Idea?
Or does somebody know other manuals for checkboxes value into Page Variable Value?
Thx in advance
Thorsten

Workflow Manager Configuration Wizard is not working with USER ID

Hello everyone,
I
have successfully installed Workflow Manager 1.0 (and its prerequisites) on my Server 2008 R2 SP1 machine that is hosting Sharepoint 2013. I attempt to go into the Workflow Manager Configuration. That comes up and asks me if I want to Create
new farm with Default Settings, New Farm with custom settings, or existing farm. I've tried both Default settings AND Custom settings.
            When
the configuration wizard comes up, I attempt to fill out the necessary information. It seems to connect to the SQL server without a problem. I only run into an issue when setting the USER ID. The program totally freezes up and force closes.
            I
have verified that the USERID is in the correct format and tried multiple different formats. The problem is that the moment I move the cursor from the USERID field to ANY other field, the program force closes. I'm not able to hit submit, I'm not
able to change any other options. The moment USERID is manipulated or the cursor LEAVES the USERID field, the program force closes. It won't even allow me to put in a password before it force closes.
             Customer
domain is running in Windows Server 2003 Enterprise Edittion SP2.
Any
ideas?
I have installed also cumulative update to avoid crash but still I am getting force to close workflow wizard. I have used users which are already added in administrator groups.
We are using 3 tier architecture for Sharepoint 2013.
Also we have made Alias of Domain controller. Eg:-Alias is "labs" for domain "xyz.ab.com".
And we are using labs\spadmin and labs\spservice for Workflow Manager Configuration 1.0
Is there any issue with Domain Alias "labs" as Workflow gives error "Specified RunAs account is invalid" or "Force close the application".
  I
have copied the errors from event viewer below:
APPLICATION
ERROR
Faulting
application name: Microsoft.Workflow.Deployment.ConfigWizard.exe, version: 1.0.20922.0, time stamp: 0x505e1b30
Faulting module name: KERNELBASE.dll, version: 6.1.7601.17965,
time stamp: 0x506dcae6
Exception code: 0xe0434352
Fault offset: 0x000000000000bccd
Faulting process id: 0x17f8
Faulting application start time: 0x01cddee198ece72e
Faulting application path: C:\Program Files\Workflow Manager\1.0\Microsoft.Workflow.Deployment.ConfigWizard.exe
Faulting module path: C:\Windows\system32\KERNELBASE.dll
Report Id: 22ab8b69-4ad5-11e2-af8f-005056965915
.NET
Runtime Error
Application: Microsoft.Workflow.Deployment.ConfigWizard.exe
Framework Version: v4.0.30319
Description: The process was terminated due to an unhandled exception.
Exception Info: System.Runtime.InteropServices.COMException
Stack:
at System.DirectoryServices.AccountManagement.PrincipalContext.DoLDAPDirectoryInitNoContainer()
at System.DirectoryServices.AccountManagement.PrincipalContext.DoDomainInit()
at System.DirectoryServices.AccountManagement.PrincipalContext.Initialize()
at System.DirectoryServices.AccountManagement.PrincipalContext.get_QueryCtx()
at System.DirectoryServices.AccountManagement.Principal.FindByIdentityWithTypeHelper(System.DirectoryServices.AccountManagement.PrincipalContext, System.Type, System.Nullable`1<System.DirectoryServices.AccountManagement.IdentityType>, System.String,
System.DateTime)
at System.DirectoryServices.AccountManagement.UserPrincipal.FindByIdentity(System.DirectoryServices.AccountManagement.PrincipalContext, System.String)
at Microsoft.ServiceBus.Commands.Common.SecurityHelper.IsUserValid(System.DirectoryServices.AccountManagement.PrincipalContext, System.String)
at Microsoft.ServiceBus.Commands.Common.SecurityHelper.IsDomainUserValid(System.String, System.String)
at Microsoft.ServiceBus.Commands.Common.ValidateUserAttribute.Validate(System.String)
at Microsoft.Deployment.ConfigWizard.UICommon.AccountDetailsViewModel.ValidateDomainUser()
at Microsoft.Deployment.ConfigWizard.UICommon.AccountDetailsControl.UserIdTextBox_LostFocus(System.Object, System.Windows.RoutedEventArgs)
at System.Windows.EventRoute.InvokeHandlersImpl(System.Object, System.Windows.RoutedEventArgs, Boolean)
at System.Windows.UIElement.RaiseEventImpl(System.Windows.DependencyObject, System.Windows.RoutedEventArgs)
at System.Windows.Controls.Primitives.TextBoxBase.OnLostFocus(System.Windows.RoutedEventArgs)
at System.Windows.UIElement.IsFocused_Changed(System.Windows.DependencyObject, System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.DependencyObject.OnPropertyChanged(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.FrameworkElement.OnPropertyChanged(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.Controls.TextBox.OnPropertyChanged(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.DependencyObject.NotifyPropertyChange(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.DependencyObject.UpdateEffectiveValue(System.Windows.EntryIndex, System.Windows.DependencyProperty, System.Windows.PropertyMetadata, System.Windows.EffectiveValueEntry, System.Windows.EffectiveValueEntry ByRef, Boolean, Boolean,
System.Windows.OperationType)
at System.Windows.DependencyObject.ClearValueCommon(System.Windows.EntryIndex, System.Windows.DependencyProperty, System.Windows.PropertyMetadata)
at System.Windows.DependencyObject.ClearValue(System.Windows.DependencyPropertyKey)
at System.Windows.Input.FocusManager.OnFocusedElementChanged(System.Windows.DependencyObject, System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.DependencyObject.OnPropertyChanged(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.FrameworkElement.OnPropertyChanged(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.DependencyObject.NotifyPropertyChange(System.Windows.DependencyPropertyChangedEventArgs)
at System.Windows.DependencyObject.UpdateEffectiveValue(System.Windows.EntryIndex, System.Windows.DependencyProperty, System.Windows.PropertyMetadata, System.Windows.EffectiveValueEntry, System.Windows.EffectiveValueEntry ByRef, Boolean, Boolean,
System.Windows.OperationType)
at System.Windows.DependencyObject.SetValueCommon(System.Windows.DependencyProperty, System.Object, System.Windows.PropertyMetadata, Boolean, Boolean, System.Windows.OperationType, Boolean)
at System.Windows.DependencyObject.SetValue(System.Windows.DependencyProperty, System.Object)
at System.Windows.FrameworkElement.OnGotKeyboardFocus(System.Object, System.Windows.Input.KeyboardFocusChangedEventArgs)
at System.Windows.RoutedEventArgs.InvokeHandler(System.Delegate, System.Object)
at System.Windows.EventRoute.InvokeHandlersImpl(System.Object, System.Windows.RoutedEventArgs, Boolean)
at System.Windows.UIElement.RaiseEventImpl(System.Windows.DependencyObject, System.Windows.RoutedEventArgs)
at System.Windows.UIElement.RaiseTrustedEvent(System.Windows.RoutedEventArgs)
at System.Windows.Input.InputManager.ProcessStagingArea()
at System.Windows.Input.KeyboardDevice.ChangeFocus(System.Windows.DependencyObject, Int32)
at System.Windows.Input.KeyboardDevice.Focus(System.Windows.DependencyObject, Boolean, Boolean, Boolean)
at System.Windows.Input.KeyboardDevice.Focus(System.Windows.IInputElement)
at System.Windows.UIElement.Focus()
at System.Windows.Input.KeyboardNavigation.Navigate(System.Windows.DependencyObject, System.Windows.Input.TraversalRequest, System.Windows.Input.ModifierKeys, System.Windows.DependencyObject)
at System.Windows.Input.KeyboardNavigation.Navigate(System.Windows.DependencyObject, System.Windows.Input.Key, System.Windows.Input.ModifierKeys)
at System.Windows.Input.KeyboardNavigation.ProcessInput(System.Windows.Input.InputEventArgs)
at System.Windows.Input.InputManager.RaiseProcessInputEventHandlers(System.Windows.Input.ProcessInputEventHandler, System.Windows.Input.ProcessInputEventArgs)
at System.Windows.Input.InputManager.ProcessStagingArea()
at System.Windows.Input.InputManager.ProcessInput(System.Windows.Input.InputEventArgs)
at System.Windows.Interop.HwndKeyboardInputProvider.ReportInput(IntPtr, System.Windows.Input.InputMode, Int32, System.Windows.Input.RawKeyboardActions, Int32, Boolean, Boolean, Int32)
at System.Windows.Interop.HwndKeyboardInputProvider.ProcessKeyAction(System.Windows.Interop.MSG ByRef, Boolean ByRef)
at System.Windows.Interop.HwndSource.CriticalTranslateAccelerator(System.Windows.Interop.MSG ByRef, System.Windows.Input.ModifierKeys)
at System.Windows.Interop.HwndSource.OnPreprocessMessage(System.Object)
at System.Windows.Threading.ExceptionWrapper.InternalRealCall(System.Delegate, System.Object, Int32)
at MS.Internal.Threading.ExceptionFilterHelper.TryCatchWhen(System.Object, System.Delegate, System.Object, Int32, System.Delegate)
at System.Windows.Threading.Dispatcher.LegacyInvokeImpl(System.Windows.Threading.DispatcherPriority, System.TimeSpan, System.Delegate, System.Object, Int32)
at System.Windows.Threading.Dispatcher.Invoke(System.Windows.Threading.DispatcherPriority, System.Delegate, System.Object)
at System.Windows.Interop.HwndSource.OnPreprocessMessageThunk(System.Windows.Interop.MSG ByRef, Boolean ByRef)
at System.Windows.Interop.ComponentDispatcherThread.RaiseThreadMessage(System.Windows.Interop.MSG ByRef)
at System.Windows.Threading.Dispatcher.TranslateAndDispatchMessage(System.Windows.Interop.MSG ByRef)
at System.Windows.Threading.Dispatcher.PushFrameImpl(System.Windows.Threading.DispatcherFrame)
at System.Windows.Application.RunInternal(System.Windows.Window)
at System.Windows.Application.Run()
at Microsoft.Workflow.Deployment.ConfigWizard.App.Main()
Thanks
Hansraj Rathva

Check to ensure that the user you're running the wizard as has access to the Users and Computers folders in Active Directory. I had trouble with the "specified RunAs account is invalid" message, and when I granted the AD rights, I was able to proceed.
The issue would be that the user executing the wizard isn't able to query AD to look up the specified user. The RunAs account you're specifying is probably fine.

How is an object created in a workflow ?

Hello,
When i create a task and assign an organizational business object to it along with a method. When the workflow is activated then it will call this method, but who will create the object and who will fill up the initial attributes of the object. As an example:
if my organizational business object is called CAR, and it has an attribute caller COLOR, and a methif called get_Color. Then when i start my workflow, it will call the method get_color, but will it first create the CAR object ?
-Can someone point out how the workflow works ?
-Onemore question, do you know a good resource on how to create Organizational business objects
thanks
points are rewarded.
Hassan

It is not clear my your message if you want to create a new instance of an object (i.e. a new car) or if you want to create an instance of an existing car.
If you want to create a new car, you need to see if there is a method CREATE for this object and if a task already exists for this method. If no tasks exists, then you need to create one.
My guess is that you want to create an instance of an existing car (i.e. you want car number 1234 and exectue method get_color). You will use object SYSTEM, method GENERICINSTANTIATE to accomplish this. The easiest way to do this is by using workflow wizards. Under the workflow wizards "others" folder, select wizard "Include 'Create Object reference'". It will create a background task that will create an object instance. All you need to do is bind the object key to the task and you are all set.
Mike

Workflow Pattern FYI Task Issue

Hi,
BPEL PM version 10.1.2.0.2.
I am trying to create a workflow using FYI Task pattern. I have only one action 'Acknowledge'. The task gets created and shows up in the worklist application under my group, but the status of the task is 'Withdrawn' and no action displays for that task. I want the task to be 'Assigned' to the group and let the process continue. The group user can then acknowledge the task whenever. I used the workflow wizard to create the task.
Why does the task show up as 'Withdrawn' with no action list? Has anybody encountered this issue before? Any help is appreciated!

I'm also seeing instances of tasks arriving on the worklist and then being immediately withdrawn (bpeladmin) ?
The call to InitiatTask fails :
<bindingFault>
<part name="summary" >
<summary>null</summary>
</part>
</bindingFault>
Message was edited by:
blackrob1966

10.1.2. to 10.1.3 Human workflow task migration issue

Hi all,
I am currently looking at the possibility to migrate our 10.1.2 bpel processes, containing human workflow task, to 10.1.3.1.0 Everything seems to migrate smoothly except the human workflow functionality.
The initateTask invoke action returns the following error in the 10.1.3.1 console when I ran an 10.1.2. bpel process containing a human workflow task:
[2006/12/04 03:01:00]
"{http://schemas.oracle.com/bpel/extension}remoteFault" has been thrown.
- <remoteFault xmlns="http://schemas.oracle.com/bpel/extension">
- <part name="code">
<code>
WSDLReadingError
</code>
</part>
- <part name="summary">
<summary>
Failed to read wsdl.
Failed to read wsdl at "http://xesoa1.iteye.local:8894/orabpel/default/TaskActionHandler/TaskManagerService.wsdl", because "Failed to read WSDL from http://xesoa1.iteye.local:8894/orabpel/default/TaskActionHandler/TaskManagerService.wsdl:WSDL not found".
Make sure wsdl is valid. You may need to start the OraBPEL server, or make sure the related bpel process is deployed correctly.
</summary>
</part>
</remoteFault>
I know that in 10.1.3 the human workflow mechanism is heavily changed and now is invoked by using other services (TaskService) than the services used (TaskActionHandler process)in 10.1.2. In 10.1.2 the TaskActionHandler was a separate build-in bpel process used for interaction between a bpel process and the human workflow. This process is not present in the 10.1.3.1 installation, so that is causing my error. Moreover, in 10.1.3 the interaction between a bpel process is and the human workflow is not done by invoking a separate bpel process (TaskActionHandler) but by invoking a java wsif service TaskService..(Correct me when I'm wrong or not complete)
My question now is how can I migrate my 10.1.2 human workflow task to 10.1.3.1 without manually rewrite the task scopes to 10.1.3...According to the fragment below copied from the JDeveloper 10.1.3.1 help files it should be possible. Maybe, there's is a way to deploy the needed processes manually?
Oracle BPEL Process Manager Workflow Services 10.1.2 and 10.1.3.1.0 Compatibility
For release 10.1.3.1.0, the workflow wizard has been replaced by a Human Task editor. This editor enables you to specify task settings such as task outcome, payload structure, task participants, assignment and routing policy, expiration and escalation policy, notification settings, and so on. You cannot use the Human Task editor to edit 10.1.2-based workflows. To use any new 10.1.3.1.0 functionality, the task scope of the workflow must be manually migrated to use the new workflow metadata. Note also that this is the last release in which you can deploy workflows designed with 10.1.2.
Kind regards,
Tom Hofte

Hi Clemens,
Thanks for your quick response. The Taskmanager and the Taskactionhandler are indeed not deployed so I will do that automatically.
Still one question/remark left:
You noticed that you still have to complete the tasks using the old worklist app. . So if i'm correct, you have to use the deprecated 10.1.2 worklist api or build-in worklist app. The 10.1.2 worklist app is not deployed in my 10.1.3 installation. However, 10.1.3 only contains the new worklist app. Is there also a way to deploy it manually?
Writing this down it al looks a bit clumsy to me. Is it not a better option to invest some time in migrating all tasks scopes manually to 10.1.3, because as far as I can see the human tasks are causing the main issues concerning migration? After this you have a 10.1.3 compliant system. I wonder what your opinion is on this issue.
Kind regards,
Tom

What is workflow ? What are the advantages of using workflow? What are the

what is workflow ? What are the advantages of using workflow? What are the steps for building a workflow ?

Hi Leela,
Your question is very straight question.
Better u can follow these links.
http://www.esnips.com/doc/90b7763b-f9d9-4861-a273-04674b9fe3f2/Workflow
http://www.esnips.com/doc/991843e0-8686-4949-94b9-f45d90081b22/workflow
And i'll give some theory answer for ur questions
i.e.,SAP Business Workflow can be used to define business processes that are not yet mapped in the R/3 System. These may be simple release or approval procedures, or more complex business processes such as creating a material master and the associated coordination of the departments involved. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly, or situations in which the business process requires the involvement of a large number of agents in a specific sequence.
You can also use SAP Business Workflow to respond to errors and exceptions in other, existing business processes. You can start a workflow when predefined events occur, for example an event can be triggered if particular errors are found during an automatic check.
SAP provides several workflows that map predefined business processes. These workflows do not require much implementation. For an overview of these SAP workflows, refer to Workflow Scenarios in Applications.
Integration
SAP Business Workflow uses the existing transactions and functions of the R/3 System and does not change the functions. You can combine the existing functions of the R/3 System to form new business processes with SAP Business Workflow. The workflow system takes over control of the business processes. If you are already using SAP Organizational Management, you can use the organizational structure created there to have the relevant agents carry out the individual activities. It is possible to have an activity carried out by a position. This ensures that the respective occupiers of the position can carry out the individual activities during execution of the workflow. This means that personnel changes in your organization are taken into account immediately in the execution of a workflow.
Features
SAP Business Workflow provides a number of tools for defining and analyzing workflows as well as for monitoring operation.
The Workflow Builder is for displaying and making changes to workflows. You can make small extensions directly to the original workflows supplied by SAP, such as carrying out your own agent assignments or changing deadline monitoring.
There are several Workflow Wizards to support you in the definition of workflows, with which you can create specific parts of a workflow. The Workflow Wizard Explorer gives you an overview of the existing Workflow Wizards.
In order to make the functions of the R/3 Systems available to a workflow, you use business objects, which you can define and analyze in the Business Object Builder. These business objects are made available to the workflow in reusable tasks. The Business Wizard Explorer gives you an overview of all existing tasks.
The end user receives information about the activities they are to carry out in their Business Workplace. This provides them with a central overview of all the activities that they are authorized to carry out. They can commence the activities from here.
Several tools are available to the workflow system administrator, with which they can control and analyze the current workflows. The workflow system administrator is notified of problems automatically by the system.
Workflow tutorials with step-by-step and with screenshots are available at http://www.****************/Tutorials/Workflow/Workflow.htm
This has a step by step procedure :
http://fuller.mit.edu/workflow/debugging.pdf
www.erpgenie.com/sap/workflow/debugging.htm
http://www.erpgenie.com/workflow/debugging.htm?2b5de440
Rewards if it is useful.

I want to learn about workflow any one can provide the guidence for me

i want to learn about workflow any one can provide the guidance for me

SAP Business Workflow can be used to define business processes that are not yet mapped in the R/3 System. These may be simple release or approval procedures, or more complex business processes such as creating a material master and the associated coordination of the departments involved. SAP Business Workflow is particularly suitable for situations in which work processes have to be run through repeatedly, or situations in which the business process requires the involvement of a large number of agents in a specific sequence.
Features
SAP Business Workflow provides a number of tools for defining and analyzing workflows as well as for monitoring operation.
The Workflow Builder is for displaying and making changes to workflows. You can make small extensions directly to the original workflows supplied by SAP, such as carrying out your own agent assignments or changing deadline monitoring.
There are several Workflow Wizards to support you in the definition of workflows, with which you can create specific parts of a workflow. The Workflow Wizard Explorer gives you an overview of the existing Workflow Wizards.
In order to make the functions of the R/3 Systems available to a workflow, you use business objects, which you can define and analyze in the Business Object Builder. These business objects are made available to the workflow in reusable tasks. The Business Wizard Explorer gives you an overview of all existing tasks.
You can also use SAP Business Workflow to respond to errors and exceptions in other, existing business processes. You can start a workflow when predefined events occur, for example an event can be triggered if particular errors are found during an automatic check.
Please follow the links,
http://help.sap.com/saphelp_nw04s/helpdata/en/04/926f8546f311d189470000e829fbbd/content.htm
http://help.sap.com/saphelp_46c/helpdata/en/c5/e4a930453d11d189430000e829fbbd/content.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/a1/172437130e0d09e10000009b38f839/frameset.htm
A good tutorial
http://www.thespot4sap.com/articles/Invoice_Verification_Automation_Using_SAP_Workflow.asp
http://www.sap-basis-abap.com/wf/sap-business-workflow.htm
http://www.sap-img.com/workflow/sap-workflow.htm
/people/alan.rickayzen/blog
/people/jocelyn.dart/blog/2006/06/19/why-use-abap-oo-with-workflow
a good book
http://www.sap-press.com/product.cfm?account=&product=H950
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
http://help.sap.com/saphelp_47x200/helpdata/en/4a/dac507002f11d295340000e82dec10/frameset.htm
http://www.workflowing.com/id18.htm
http://www.e-workflow.org/
http://web.mit.edu/sapr3/dev/newdevstand.html
Check the following PDF
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSTART/BCBMTWFMSTART.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMPM/BCBMTWFMPM.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/PSWFL/PSWFL.pdf
Regards,
Sai

Deadline monitoring/Escalation - Purchase Requisition Workflow WS20000077

Dear Friends,
I have read some stuff on SDN but still couldnt figure out the soultion.
Its a common problem. We have set a release strategy in Purchase Requisition and are using std workflow WS20000077.
Now the requirement is that if an approver doesnt approve in 2 days time then the PR will automatically go to the next approver for release.
I have set the deadline monitoring using the workflow wizard for model deadline monitoring. With this, The work item gets deleted from the approvers inbox. Next in the obsolete path I have set a process control which specifies the worklow step as the step in which deadline monitoring was specified.
When I check in SWI1, the work item is set as obsolete but it doesnt go to the next approver for approval.
Your replies will be highly apprecialted.
Thanks & Regards,
Fawaz

Hi
For your Requirment :
"the requirement is that if an approver doesnt approve in 2 days time then the PR will automatically go to the next approver for release."
Please follow the below steps.in copy of WS20000077.
1.For taskTS20000159:Overall release of requisition , go to
Latest END tab: put ACtion as :Modeled , Refer.date/time:Workitem creation , below time : choses: DAY, and on left add 2.
Outcome :Deadline Montoring.
2.Then come to OUTcomes tab of the same task: see there are 3 lines 1.Step executed, 2.Latest end:Deadline Montoring, 3.Processing obsolete:Processing obsolete ,, all are ACTIVE or not , if not, Activate .then all should be Green.
4.next in the OUtcome :Deadline Montoring , use a process control step. to Set missed workitem to obsolete, in Function: chose : set Work item to Obsolute. and Workflow Step : chose then step no for the above task(TS20000159:Overall release of requisition).
5.In "Processing obsolete" path, again call the same task TS20000159. in different activity . and see to the agent assignment.
I think this will slove your problem.
How it works:
1st the PR is send in a WI to the perticular agent by the 1st activity . if the agent do not execute for 2 days. then that WI will set to obsolute . and process flow to" Processing obsolete" path, then agian PR is send to the next agent using the same task but activity created in step 5.
thanks
Kakoli.

WorkFlow Tutorials with Screen Shot

HI Experts,
Can anyone send WorkFlow Tutorials with Screen Shots??..My email id is <REMOVED BY MODERATOR>.. Full points will be rewarded for this immediate help..Thanks..
Edited by: Alvaro Tejada Galindo on Jun 6, 2008 1:52 PM

Hi Satheesh,
Please find some questions related to WorkFlow
1. Is there a good book about this subject?
Yes, "Practical Workflow for SAP" by Rickayzen, Dart, Brennecke and Schneider. Available from SAP press at the end of July. A german translation of this workflow book is also available directly from Galileo-Press, the publisher.
2. How do I convince my company to use workflow?
Feedback from user groups emphasizes that although the competitive advantage gained by using workflow eclipses the financial savings, it is the financial savings that are the deciding factor when obtaining support from senior management. Projects getting the blessing at the CEO level are much easier to manage, and far more likely to reach their goal within the project time frame. So plan well, and don't neglect the business case.
Because the following questions deal with the financial case in more detail, this section will finish by listing the competitive advantages.
The quality of the process is assured by pushing the relevant information together with links to related transactions directly to the user. Managers don't have the time to search for information so give them what they need to reach the correct decision.
Cycle time is reduced by pushing the process directly to the users. The users receive notification of a task immediately and can even be prioritized by the system.
The tasks are performed consistently and diligently by the users. The workflow system pushes all the necessary information needed to perform a task, including a clear description of what has to be done, how to do it and the impact this task has on the business process for your company. At any time, the user can check the list of tasks pending and determine at a glance which are the important tasks, and which tasks can be completed the next day without any negative impact.
The process instance is transparent. Any user can check at any time how far the process has progressed and which stage the process has reached. For example the call center can immediately see the status of a purchase order, an employee requisitioning a purchase would see at a glance if a colleague has been sitting on it for too long, the ad hoc notes made when approving an engineering change request are visible long after the request has gone into production.
The process is flexible, allowing it to be changed on the fly without retraining everyone involved. The description accompanying the change takes care of on-the-fly process improvements.
Deadline handing ensures that users perform the tasks within the time planned. Escalation measures ensure that the failure to meet a deadline can be corrected by other means.
Intelligent reporting highlights the weaknesses of a process. Often there is a simple cure to such weaknesses such as reeducating the users involved in the bottleneck or providing additional information (automatically). The difficulty of a non-automated process is identifying such bottlenecks.
The process definition is transparent. You can see at a glance how the process works and who will be selected to perform the different tasks. Think of the workflow as the process book. If you can spot the pattern and define the process without headaches, you can create a workflow definition effortlessly. However, don't forget that if a company has business processes that are erratic and lack a consistent pattern, the company is very likely to be losing a lot of money in terms of lost contracts, labor intensive administration and low customer confidence. It is my personal opinion that automating exactly this type of processes will yield the best returns, but only if you limit yourself to automating the basic skeleton of the process first. Don't get bogged down in the detailed exception handling. That can be done in the next phase once you've checked the process statistics and determined which exceptions are worth tackling.
As with most software the reasons for automating business processes are primarily to increase the competitive edge of your company and to cut costs. Although the increase in competitively gained by radically reducing process times is by far the most insignificant gain from workflow, you should not ignore the cost savings. The cost saving calculations are needed by upper management in order to approve workflow projects. This upper management signature will be very useful in different phases of the project and cannot be underestimated.
3. How do I calculate the cost saved by workflow?
Calculate the cost of the manual process in terms of man hours. Don't neglect the time spent gathering information. Ask the following questions:
Is the user forced to log into different systems, or scan through printed documentation....?
Does a skilled user spend time on parts of a task, where less skilled (less expensive) user could do the groundwork? I.e. Can a single task be split into skilled and unskilled tasks to free the skilled worker for work where his/her skills are really needed?
Is time spent researching the progress of a process (usually done by someone not involved in the process directly)?
Is time spent determining who to give the task to next?
Probably the most significant cost will the be the cost of failure?
How often does the process fail?
What is the real cost of failure? Loss of a contract? Loss of a customer? Law suit?
If the failure can be rectified, how labor intensive is it?
4. What are typical costs saved by workflow?
A manually processed accounts payable invoice will cost about 25 USD. After workflow enabling about 15 USD (one example based on customer feedback from a user group meeting).
5. What are typical reductions in processing time caused by workflow?
A traditional paper based approval process involving three people will typically take seven days to complete. The automated process will take one day (results based on customer feedback).
6. What do customers say are the strengths of SAP WebFlow?
WebFlow is the internet functionality of SAP Business Workflow. Based on customer feedback from the various regional users groups, the main strengths of SAP Business Workflow are:
Robust production workflow system, (upgrade continuity with the rest of the SAP system, versioning, scalability, no gluing....)
Standard workflow templates delivered by SAP can be used out-of-the-box or tweaked to deliver the optimum business process for your company. Workflows can be up and running including training in under a day (thanks to the knowledgeware delivered as part of the template packet).
Seamlessly integrated into the SAP environment, be it R/3, Business to Business Procurement, CRM, APO, mySAP.com.... Examples of integration are:
Business Reporting (WIS),
Context sensitive availability at any time through the system menu (available anytime, anywhere)
More and more standard SAP functionality is being provided by using SAP Business Workflow so your homegrown workflows fit the landscape exactly,
More and more workflow functionality is available directly within the SAP transaction or Web MiniApp.
WebFlow is becoming more and more important because companies are no longer being judged by their own performance but by the combined performance of the company AND its partners. In other words it is not enough that the business processes within your company run smoothly and faster than your competitors. You have to ensure that the processes between you and your partners are also as fast, efficient and flexible as possible. WebFlow delivers this.
7. How are users notified about their work pending?
The users are informed by a work item which you may think of as being very like an e-mail. The difference is the work item contains intelligence and by executing the work item you will be taken to the form or SAP transaction that makes up the step in the workflow. This form or transaction could be a decision, a request for information or a request for confirmation that a particular task has been performed.
The work item is usually accompanied by a description of what has to be done, where to refer to when assistance is needed (help desk, intranet...) and a summary of information about the business object or process which enables the operator to attack the task immediately.
This work item can be received and executed in MS OutlookÒ, Lotus NotesÒ, mySAP Workflow MiniApp or the SAP integrated inbox. If this is not enough, the workflow system can transmit e-mail notifications directly to any mail system, informing the user of the need to log in to the SAP system to execute the task. The e-mail notification is done on a subscription basis so that users can de-subscribe from this service if they already check their work item inbox regularly.
8. What workflow reporting is available and is it useful?
Standard workflow reports exist which allow the administrator to check statistics such as the frequency and average duration of the workflow processes. However the real strength of the workflow reporting is that it allows reports to be configured which analyze the process statistics in combination with the data involved within the workflow process and the organizational units associated with the process. For example you can determine the average time invested in a failed contract renewal request, the time taken to create material masters in different plants or the frequency of rejected purchase requisitions on a department to department basis. Often, big reducations in cost or cycle time can be obtained without touching the workflow definitions. Reeducating a particular group of users or incorporating supplementary information in a work item description can often cause dramatic improvements on the cycle times of particularly critical subsets of the process. It is not unusual that this may have a big impact on specific products, plants or organizational units. This will show up in the WebFlow reporting in LIS or the Business Warehouse but it might not show up in traditional statistical workflow reporting. Even though the average time does not change significantly, the impact on costs and profit can be dramatic.
9. How do I choose who to distribute the tasks to?
A work item is assigned to one or more users. Whoever reserves or executes the task first wins and the work item vanishes from the other users' inboxes. This eliminates the need to assign the user to one single user. I.e. No need for complicated algorithms to determine which single user will receive the work item and no need to worry about what will happen when one user is ill for the week (also taken care of by sophisticated substitution mechanisms which can be linked to the SAP organizational model).
Tasks can be assigned to an organizational unit but the strength of the workflow system is to enable business rules which select users according to the data being processed. For example, you might have one group of users associated with one quality notification type. The workflow can be configured to query the QM module directly to determine the users. You can define fallbacks using the default role associated with a task and allow agents to be specified on the fly by a supervisor.
Tasks can be assigned to office distribution lists which is useful when you want your users to subscribe or unsubscribe to a particular task. A typical use of this would be where you have a work rote or want to reduce user maintenance to an absolute minimum. The users subscribe or unsubscribe by joining or leaving an office distribution list (one mouse click).
10. What happens when a deadline is missed?
This depends on your workflow definition. In the simplest case an e-mail is sent to another user by the system (typically your supervisor so watch out!). However in more sophisticated scenarios a missed deadline can redirect that path that the workflow takes. One customer uses deadlines to automatically make an approval if the deadline is missed (at about the eighth approval level!!!). This gives the user the chance to make rejections but does not force him/her to go into the system to approve the other 99.9% of the requests. In safety critical environments the workflow might trigger off preventative action when a deadline is missed or might put other processes on hold. There is no limit as to how you can use this functionality.
11. What deadlines can be monitored?
Many different types of deadlines can monitored. At the single workflow step level you can define deadlines which trigger when the work item has not completed within a certain time and other deadlines when no one starts working on the work item within a given time. You can specify the task deadline statically (e.g. 1 week) or dynamically (e.g. 1 week for material type A and 2 weeks for all the other materials). The offset can be related to the step (e.g. you have 1 week to complete this step) or related to the process (e.g. complete within 2 weeks of the complete process starting, irrespective of how long your colleagues have hogged the previous steps).
Last but not least, deadlines can be set for sub-processes, which is often more important than the deadline of a single step in a workflow.
12. How can I check the status of a workflow?
This is one of the very cool features of SAP Business Workflow. You can usually navigate directly from the business object to check the workflow progress. For example, while viewing a purchase order you can select "workflow" from the system menu or toolbar and you will see a list of workflows related to the purchase order. Usually just one, but if you have created a few of your own and these have been triggered you will see the status of these too. And that is not all. You also see a simplified summary of all the steps that have taken place so far including who performed them, when they were executed and which ad hoc notes were attached.
13. How are workflows triggered?
Workflows can be triggered automatically by changes in the system or manually by an operator. Manually triggered workflows are good for processes that remedy a problem the operator has noticed or for dealing with a forms-based requests (E.g. my PC won't boot). Automatically triggered workflows are useful because the operator does not even have to be aware of the workflow's existence to trigger it. In addition to triggers embedded in transactions there are also generic triggering mechanisms such as a change in the status of a business object or a change in the HR data. Irrespective of how the workflow is triggered, it is linked to the business object as described in the previous answer and can be tracked easily. Because WebFlow is part of the basis system, this triggering is reliable and easy to implement.
Workflows may be triggered by events but this is not essential. The event-handling makes it easy to trigger workflows from transactions and system changes without you having to make modifications. If you are creating your own report or transaction which triggers a workflow, avoid events and trigger the workflow directly with the WAPI function call. This is particularly important when triggering a workflow from outside the SAP system. This method reduces flexibility (the workflow ID is hard-coded) but increases performance if this is an issue (we're talking about 50 000 work items a day here!).
Any exception handling workflows that are intended to be triggered manually can be triggered from the system menu when viewing the relevant transaction. The SAP system has the intelligence to suggest workflows that can be triggered manually based on the authorization of the operator and the context that the operator is working in. No additional customizing is needed here.
14. What open interfaces are supported?
The most significant interface supported is the Wf-XML standard from the Workflow Management Coalition. This is an independent organization of which SAP is a funding member, along with most other major workflow vendors. The Wf-XML interface is based on XML and allows workflows from different vendors to communicate with each other. A detailed description of the interface is available on the WfMCs web site at www.wfmc.org.
15. What is Wf-XML used for?
Although a company is far better off workflow enabling their system with SAP WebFlow when SAP software is used anywhere within the process, a collaborative process can take place between partners using different software platforms employing different workflow systems. To support SAP customers in this situation, WebFlow offers the open interface Wf-XML. This allows Business Processes enabled using different tools to communicate and control each other. Any workflow tool offering this interface can connect up with other tools that also offer this interface.
Wf-XML is the only open interface for supporting interoperability of business processes, independent of what the business process being integrated.
16. Where does Wf-XML come from?
Wf-XML comes from the Workflow Management Coalition, an independent body of workflow vendors, customers and higher education establishments.
17. How does the workflow call procedures from non-SAP systems?
The Actional control broker integrates directly into SAP WebFlow enabling proxy objects to be called directly from the workflow step. When called, the proxy method will make a call to the outside system either as a background task or as a dialogue step. These proxy objects are generated in the SAP system using a converter which converts the objects interface (DCOM, CORBA...) to the SAP syntax. A syntax converter also lets developers view any object in any of the participating systems in the developer's preferred language.
18. How can I get the workflow initiator information in my task?
1) From your triggering event to the workflow, bind the event creator element to the workflow initiator element.
2) Create a workflow container element based on USR01.
3) Add a step based on USR01.FINDUSERFROMAGENTSTRUCTURE to convert your initiator to a USR01 object.
4) Pass the USR01 object to each task you want to display the details.
Mailing
19. What differences are there between a work item and a notification mail?
a) The work item cannot be used to notify several users.
Mails can be routed to several users, just like work items. When a mail is sent, and one recipient reads and deletes the mail, all other recipients will still have access to their own copy in their own inbox. However, when a work item is processed by one of the recipients it will automatically disappear from all the other inboxes. So you can see that a work item is unsuitable for notifying several users.
It is also worth noting that a mail can be forwarded in many different ways (fax, internet...) whereas the work item cannot.
b) The work item holds up the workflow
When the workflow sends a mail (usually as a background step) it continues with the process immediately after transmitting the mail. When a work item is generated, the workflow will not continue until the work item has been processed. This slows down the process. Occasionally this is what is intended (using the work item as an approval step without the ability to reject) but usually you will better off using mails for notifications.
Note: You can send business objects as references with the mail either as a business object reference attached to the mail or as an URL (ABAP required).
What is the difference between sending a mail to a recipient list compared to sending individual mails via a dynamic loop?
Performance. Sending 1 mail to 20 recipients will cost considerably less performance than sending 20 individual mails. If the mail is sent as a SAP Office mail (as opposed to e-mail, fax...) disk space will also be a factor because the SAP office mail will only exist once in the database, with references being created for each of the recipients.
The only time you need to consider individual mails with a dynamic loop is when the text of the mail varies from one recipient to another.
20. How do I send a standard text as an e-mail from workflow?
It is very easy sending standard text , which may include data from the workflow. You simply create a background step which sends the work item description. This may include variables which will be substituted when mail is sent.
In early releases you have to create your own task based on the method SELFITEM SendTaskDescription. In later releases a wizard is available for creating the step and in release 4.6 there is even a step type which does this all for you automatically.
Whichever path you take, there is very good online documentation describing exactly what has to be done.
21. How do I send a complex text from the workflow?
You may create mails using SAPscript. These mails can include conditions which are evaluated in order to determine which text blocks which are used in the mail. Workflow variables can be used in these conditions and workflow variables can be substituted into the body of the e-mail text.
22. How do I send really complex mails from the workflow?
If you this is not enough for you will probably want to write your own ABAP routines for generating the text and generating the attachments to go with the text.
Use the function group SO01 which contains functions of the form SO_*_API1 which are ideal for creating your own sophisticated messages. There are plenty of advantages of how these are used within the SAP system.
23. How do I send reports?
There are wizards (Release 3.1) which will create workflows for you to send reports to a distribution list. You can specify whether the results should be transmitted or evaluated at the time the recipient wishes to view the report. It is usually better to send the evaluation because this allows the recipient to see the results instantaneously, without having to wait for the report to execute first.
Deadlines
24. How can I configure the workflow so that different types of messages are sent out to different people depending on how late the processing is?
Follow these steps:
1. Specify a deadline period for the step.
2. Specify a name for the event. This adds new branch from the step.
3. Add a new step to the branch which sends a mail message.
4. Add another step to the branch which sends out the second deadline warning (see mail steps above). Use deadlines in this step to configure an earliest start so that the second message is not sent until a further time has elapsed.
5. Repeat step 5 as often as you like.
25. How can I configure the workflow so that when the deadline is missed the workflow step is simply skipped?
This is tricky to explain but easy to implement once you know how.
Follow these steps (in later releases there is a wizard which takes you through the steps):
1. In the terminating events view of the workflow step activate the "obsolete" event and give it a name.
2. Specify a deadline period for the step.
3. Specify a name for the event. This adds new branch from the step.
4. Add a new step to the deadline path. This step must be of type "process control".
5. Select the control "Make step obsolete" and use the search help to specify the workflow step that has the deadline. Only steps with obsolete paths defined will be displayed (see step 1).
26. How do I trigger a workflow with an e-mail?
You can customize the system to call a BOR method when an external mail (fax, e-mail...) arrives in the system. You BOR method should either trigger the e-mail directly or trigger an event. To customize this user exit use the transaction SCOT.
27. How can I make sure that user's access their tasks via the workflow and not via the menu or launch pad?
The routing mechanism for work items uses roles and organizational assignments to determine who receives which work item. However the routing does not provide extra authorization checks based on the routing configuration. If you want to ensure that the tasks are executed within the workflow, and not via the standard transaction, service or MiniApp, then you will have to apply your own protection.
The simplest way of doing this is to remove the standard transaction from the user's menu or Workplace role (but include it in the supervisor's role, just in case).
If you want to allow the user to execute the task from the menu if and only if they have received the work item then you should replace the standard transaction with your own custom built transaction. Your own transaction simply calls the standard transaction but performs it's own authorization check first, based on the routing mechanism used in the workflow. Tip: Add a second (ored) authorization check to make sure that a supervisor can execute the transaction in an emergency.
28. What is a workflow? What is a single-step task?
A single-step task is based on an object type from the object business repository (BOR) (for example, a purchase order) and a method for the object (for example, change). A workflow can contain several single-step tasks and activities such as loops and forks. Through a workflow, you create a logical sequence for the single-step tasks. The tool for creating or changing these types of workflows (workflow template) is the Workflow Builder (transaction SWDD).
29. What is a work item (important terms)?
A work item is the runtime object of a workflow or of a single-step task.You can execute dialog work items with the inbox (transaction SBWP). Each workflow and single-step task started is assigned a unique number known as the work item ID.
30. How is an event triggered from the application and a workflow then started?
An event can be triggered from the application in three different ways:
Directly:
Within the application, the SWE_EVENT_CREATE function module or the SWE_EVENT_CREAT_IN_UPD_TASK function module, for example, generates an event in the update.
With a change document:
Change documents are written within the application when you change application objects in the update. You can link events that have the same key with these types of change documents via transaction SWEC.
With status management:
The SWE_EVENT_CREATE_STATUS function module triggers an event in the same way as the direct method when a status is changed. This event contains the object type (for example, purchase order), the object key (for example, purchase order 4711) and other information. Using transaction PFTC, you can assign the event to a specific workflow or single-step task. More settings are available in transaction SWE2.
31. How are the responsible agents determined?
You can assign agents to a single-step task in transaction PFTC. For example, you can do this using organizational units, work center roles or positions. Within a workflow pattern, you can assign specific agents for this workflow to a single-step task. The overlap between both numbers of 'possible agents' represents the number of agents ('selected agents') who have the work item in the inbox later.
32. What is the difference of between an e-mail and a work item?
E-mails and work items are two completely separate things. They just happen to be displayed in the same inbox. An e-mail is a message sent to one or several people. However, a work item is a runtime object of a single-step task or workflow. Consequently, a work item cannot be deleted from the inbox of a user. In this case in fact, you have to adjust the agent assignment or delete the work item as described in note 49545.
33. PFAC no longer works for my role responsibility setup...
Use tx: OOCU_RESP
34. How do I transport workflow definitions and agent assignments?
When transporting workflows, you have to differentiate between the workflow definition and the agent assignment.
A workflow definition is a workbench request. When you save the workflow, a workflow version is created and a request written. Further information about the transport or about the status management is provided in note 378487 and in the notes mentioned there under related notes.
However, where the agent assignment is concerned, this is a Customizing request. To allow transport of agent assignments, the value of the semantic abbreviation CORR for the TRSP group name must be empty in table T77S0.
35. How do you debug a background workflow process?
In your method write the following code:
data exit.
Do.
if exit = 'X'.
exit.
endif.
enddo.
Run the workflow, causing an infinite loop on that step, and then go to SM50.
Here you can debug the process.
36.What is the Workflow basic Customizing?
Before you can use the Workflow module, you must first execute the basic Customizing in transaction SWU3. All of the listed points should be green (the number range for customer tasks is no longer required). A detailed description of the activities is provided in the relevant information buttons. You can also execute some (but not all) of the points using the Automatic Customizing button. See the online documentation for an exact description of what happens there. The RFC destination must work correctly and the user (usually WF BATCH) should have the SAP_ALL profile.
37.: What options do I have as a user to configure the inbox individually?
You have the following options:
You can create separate user-dependent or user-independent layouts so that you can adapt the displayed columns individually. You can access the function in the Workplace via an application function key.
You can set filters to set certain criteria for individual columns or several columns simultaneously, according to which specific work items are then filtered.
You can add dynamic columns in the layout that then display dynamic elements for certain tasks and users from the work item container. However, this is only possible if all tasks in the inbox belong to just one task. If they have several tasks in the inbox, filtering serves no useful purpose because all tasks are first completely read once. You can define these dynamic columns using transaction SWL1.
38. What does the substitute rule system look like in the workflow?
You have a choice of two different substitute rulings:
Active substitute ruling (for example, for absence due to vacations): In this case, the items belonging to the absent person are automatically assigned to the substitutes inbox (in addition to his own work items).
Passive substitution (for example, for absence due to illness): the substitute must explicitly assume the substitution and can only view the items of the absent person in this mode.
For other questions, you must also refer to note 74000.
39. How can users be automatically notified that new work items are available for processing?
Unfortunately, the dialog box that informs users of new work items which appears in SAPoffice is not available within SAP Systems.
However, the following two options are provided:
In the Workflow Builder, you can designate the item as an express item via additional data. The user then receives a corresponding express dialog box.
The RSWUWFML report (note 131795) is a more flexible option. This report sends an e-mail to an external Internet address to notify the user of new work items.
40. Can I set deadlines for the latest processing of work items?
this is where you can use deadline monitoring for work items. In the Workflow Builder, you can set dates for a requested/latest start/end date for each individual step. You must schedule the SWWDHEX job via transaction SWU3 for this. Schedule the job permanently in the production system otherwise it is difficult for the job to schedule individual deadline monitoring scenarios when workflow is heavy.
41. Can I also execute work items with external programs such as Outlook?
You can use the Web GUI for HTML instead of the Windows GUI. However, note that some functions do no work in the WEB GUI, due to technical restrictions in the browser. You must refer to note 487649 on this subject.
SAP also provides interfaces which allow you to process work items with external programs such as Lotus Notes or Microsoft Outlook. Refer to notes 77099, 98408 and 454845 for details.
More stuff on WORKFLOW
Transactions
AWUV Wizard for event creation Definition tools -> Event creation -> Set up with wizard
MCA1 Workflow Information System Reporting -> Workflow Information System (WIS)
OOAW Evaluation paths
PFAC Maintain standard roles
PFAC_CHG Change roles Definition tools -> Standard roles -> Change
PFAC_DEL Delete roles Definition tools -> Standard roles -> Delete
PFAC_DIS Display roles Definition tools -> Standard roles -> Display
PFAC_INS Create roles Definition tools -> Standard roles -> Create
PFOM Maintain assignment to SAP organizational objects Definition tools -> SAP org. objects -> Create assignments
PFOS Display assignment to SAP organizational objects Definition tools -> SAP org. objects -> Display assignments
PFSO Organizational environment of a user
PFT Maintain customer task
PFTC General task maintenance
PFTC_CHG Change tasks Definition tools -> Task/Task groups -> Change
PFTC_COP Copy tasks Definition tools -> Task/Task groups -> Copy
PFTC_DEL Delete tasks Definition tools -> Task/Task groups -> Delete
PFTC_DIS Display tasks Definition tools -> Task/Task groups -> Display
PFTC_INS Create tasks Definition tools -> Task/Task groups -> Create
PFTR Standard task for transaction
PFTS Standard task
PFWF Maintain workflow task (customer)
PFWS Maintain workflow template
PPOC Create organizational plan Definition tools -> Organizational plan -> Create
PPOM Maintain organizational plan Definition tools -> Organizational plan -> Change
PPOS Display organizational plan Definition tools -> Organizational plan -> Display
SWDA Ongoing Settings Administration -> Settings
SWDC Workflow editor administration data
SWDM Business Workflow Explorer Definition tools -> Business Workflow Explorer
SWE2 Display and maintain event type linkage Utilities -> Events -> Type linkages
SWE3 Display instance linkages Utilities -> Events -> Instance linkages
SWE4 Switch event log on/off Utilities -> Events -> Event/log -> On/Off
SWEC Link change documents to events Definition tools -> Event creation -> Change documents -> Linkage
SWED Assignment of change document objects to object types Definition tools -> Event creation -> Change documents -> Define workflow properties
SWEL Display event log Utilities -> Events -> Event log -> Display
SWF3 Workflow Wizard Explorer Definition tools -> Wizards -> Workflow Wizard Explorer
SWF4 Workflow Wizard Repository Definition tools -> Wizards -> Workflow Wizard Repository
SWI1 Selection report for workflows Utilities -> Work item selection
SWI2 Work item analysis Reporting -> Work item analysis
SWI3 Workflow outbox Runtime tools -> Workflow outbox
SWI4 Task analysis Reporting -> Task analysis
SWI5 Workload analysis Reporting -> Workload analysis
SWI6 Object links Runtime tools -> Object links
SWI7 Workflow resubmission folder From Integrated Inbox or Workflow Outbox
SWI8 Error overview Part of administration of workflow runtime system (transaction SWUF)
SWL1 Settings for dynamic columns Customizing, part of ongoing settings
SWLC Check tasks for agents Utilities -> Consistency check -> Organizational assignment
SWLD Workbench for Workflow 4.0
SWLP Copy plan version
SWLV Maintain work item views Customizing, part of ongoing settingS
SWLW Workbench for Workflow 3.0
SW01 Business Object Builder Definition tools -> Business Object Builder
SW06 Customizing object types From Business Object Builder, choose Settings -> Delegate -> System-wide
SWU0 Event simulation Utilities -> Events -> Simulate event
SWU2 RFC monitor Utilities -> Workflow RFC monitor
SWU3 Customizing consistency check Utilities -> Customizing
SWU4 Consistency check for standard tasks Utilities -> Consistency check -> Task -> Standard task
SWU5 Consistency check for customer tasks Utilities -> Consistency check -> Task -> Customer task
SWU6 Consistency check for workflow tasks Utilities -> Consistency check -> Task -> Workflow task
SWU7 Consistency check for workflow templates Utilities -> Consistency check -> Task -> Workflow template
SWU8 Switch technical trace on/off Utilities -> Technical trace -> On/off
SWU9 Display technical trace Utilities -> Technical trace -> Display
SWUD Diagnostic tools Utilities -> Diagnosis
SWUE Trigger event Utilities -> Events -> Generate event
SWUF Runtime system administration Administration -> Runtime system
SWUG Workflow start transactions Definition tools -> Workflow start transactions
SWUI Start workflows From the R/3 initial screen, choose Office -> Start Workflow
SWUS Start tasks Runtime tools -> Start workflow
SWUY Wizard for message linkage to workflow Definition tools -> Wizards -> Create "Call workflow from message"
SWX1 Create notification of absence
SWX2 Change notification of absence
SWX3 Display notification of absence
SWX4 Approve notification of absence
SWXF Form applications: Access point Environment -> Demo examples -> Fill out form
Reports
RSWWWIDE Delete work items
RHSOBJCH to fix PD Control Tables
Tables
SWW_OUTBOX - Lists Workflows in outbox together with status
SWW_CONT - Container Contents for Work Item Data Container
SWW_CONTOB- Container Cont. for Work Item Data Container (Only Objects)
SWWLOGHIST- History of a work item
SWWORGTASK- Assignment of WIs to Org.Units and Tasks
SWWUSERWI - Current Work Items Assigned to a User
SWWWIHEAD - Header Table for all Work Item Types
<REMOVED BY MODERATOR>
Regards,
Amber S
Edited by: Alvaro Tejada Galindo on Jun 6, 2008 1:51 PM

Course registration in workflow

Deal all,
As iam new to workflow, i will brief about my requirement,
logon to portal -->search for particular course -->book registration for a course
-->fetch basic employee data --> if employee position >= mangager --> automatic appoving and send notification mail to that employee .........else employee position < manager --> fetch course information --> if approval requires --> send it to line manager for approval --> he approves/rejects
>send notification mail to employee.....else approval not requires>automatic appoving and send notification mail to that employee.
if anybody is having idea on this please send ur suggestions,answers.
Regards
Arani Bhaskar

Hi:
You have given the flow like
logon to portal -->search for particular course -->book registration for a course
-->fetch basic employee data --> if employee position >= mangager --> automatic appoving and send notification mail to that employee .........else employee position < manager --> fetch course information --> if approval requires --> send it to line manager for approval --> he approves/rejects
>send notification mail to employee.....else approval not requires>automatic appoving and send notification mail to that employee.
your steps should be like
1. Find the BOR first of all , if it is not in standard SAP then you have to create your own BOR object.
2. The way to find it out as
      a. use SWELS t/code to switch on the events
      b. execute the book registration process.
      c. use SWEL t/code to disply event trace - it contains the object type like event, BOR object and
          Workflow template.
3. Create the workflow by using SWDD - workflow wizard
Hopefully it would help you.
Regards
Shashi

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