WorkItem Approval Change

hi plz help me for this task
at the monent any requisition is raised Jani, above his approval level are divereted to Poul . At the monent Poul is long term sick so we would like the requisition to default to Mikale...
how can i solve that?

You can define the Mikale as subsitute of Paul for that particular period.
<inappropriate content removed by moderator>
Thanks
Yogesh Sharma
Edited by: Mike Pokraka on Jul 1, 2008 4:41 PM

Similar Messages

BAPI for Workitem Approval

Hi Workflow Experts,
In my scenario i need to approve work items which are in SBWP and workitems either contain BOR Object type or not. Is there any bapis or function module to approve the work items.. i have searched all SCN blogs and I found few function modules below are
SAP_WAPI_EXECUTE_WORKITEM
SAP_WAPI_DECISION_COMPLETE
SAP_WAPI_WORKITEM_COMPLETE
SAP_WAPI_WRITE_CONTAINER
SAP_WAPI_READ_CONTAINER
So Can you please suggest me what is the order of bapis calling in order to approve the workitems and what are parameters required to them....
Thanks in advance..
Best Regards
Sreenivas Pachva

Hi Sreenivas,
SAP_WAPI_DECISION_COMPLETE will work for any User Decision task - even most custom ones.
For other business objects and class methods, you generally need some sort of specific approval BAPI or equivalent to be provided by the application, which will make the approval changes in the application itself, as if the user had manually launched the application. Many applications provide such options, quite a lot don't and you might need to take a slightly different approach.
Depending on how that application works, and whether the approval BAPI or equivalent raises an event such as <object>.APPROVED or <object>.REJECTED you can either use those as terminating events of your workflow task, or use SAP_WAPI_WORKITEM_COMPLETE to close the work item.
If you have a specific BOR object or ABAP Class you want to approve you need to ask that as a separate question, as different people work in different applications and will be able to advise what works best for the application in question.
Hope that helps
Rgds,
Jocelyn

Error while approving change document(TR lost project code)

Hi All,
I am having issue in change document approval, when we are approving change document for unit testing or if release management approving change for pre-production or production approval, we are getting error, I started coming from last two days only,\
when I did detail analysis, in all transports project code related to change document, disappear
although if I create new change document, project code appear,
Do we have way to solve this issue?, I even not able to decouple the transport from change document, it giving error, do we have way where we can resync change document and transport?
Dinesh

Hi All,
Do anyone have some solution for this issue?, it is bigger than I thought, I can check it impacted all systems, and all transports, all transports seems to issue they lost project code in it we rollover maintenance cycle last week and this problem started from their, we put charm master note and few other charm fixes(notes) last week,
this problem not coming any new change document, but all change document created before rollover impacted
Dinesh

Vendor name is deleted after the approver changes the product category.

Hello,
We have implemented workflow WS14000044(Completion by Purchaser) and
WS14500015(Item-Based Main WF).
At workflow WS14500015 level, when the approver changes the product
category, the vendor name is deleted.The previous validation allows the
PO creation , But the PO is created without vendor.
Furthermore under transaction process purchase orders 'BBP_POC' the
purchaser can not access in change mode to the vendor field in order to
add a vendor.
How can we give access in change mode to the vendor field for purchaser in transaction 'BBP_POC' ?
Regards,
Lina

Hi,
Which SRM version are you working on?
Please see if the foll notes help:
801591 Source determination after item change
881346 Vendor incorrectly deleted
873972 Sources of supply in the shopping cart with catalog items
908178 Transferring reference: Deleted vendor
Note 829652 - Completion workflow in shopping cart: Vendor
789087 Changed product category: Vendor not deleted
BR,
Disha.
Pls reward points for useful answers.

FA approver changes should not lead the cart to buyer

Hi all,
FA(Financial approver) changes the Product category, cart should not go back to buyers and if there is the change in Purchase types then it should redetermine approvals based on new purchase types.
In our current scenario, if FA approver changes the product category then it leads the cart to buyer for sourcing.so now the requirement is if FA approver changes the product category it should not leads to buyer.
Please suggest your thoughts to proceed.
thanks,
sibi.

Hi,
Please check the BBP_WFL_SECURITY personalization key in personalization tab of PFCG or SU01 transaction.
BBP_WFL_SECUR_BADI is also available.
No authorization
Changes to the document are not allowed while it is being approved.
Low
Changes can be made to the document. The approval workflow is restarted after every change.
Medium
Changes can be made to the document. After every change, the approval workflow either continues or is restarted.
The system evaluates the start conditions and restarts the workflow if a new approval is required as a result of the change. If this is not the case, the approval workflow continues.
High
Changes can be made to the document. The current approval process always continues. A new approval workflow is not started when the document is changed.
Regards,
Masa

Approver changes in PPOM transaction

Hi All,
Please provide inputs on this.
We are facing problem in which PPOM approver details are modified in produciton. Please let me know, how can I trace history of these approver changes. Is there any log maintained?

If By PPOM you mean the HR org. structure I think they have change documents but that is a question for the HR forum not workflow, if you mean the changes to responsibility links to the users/org. structure, they are not logged by default but you can activate the change documents for them. see Change documents for workflow rule

Workitem cannot change in Inbox SBWP

Hi All,
I used the workflow WS10000051 and WS10000052. I have customized the text of Workitem in SBWP (add the posting date). This workflow is triggered when parking. If I parked and completed the invoice document with posting date 14.11.2011. Then the text in workitem will display 14.11.2011. But when I changed the invoice to 16.11.2011 and click "Save as Completed" directly. The workitem do not change and still display 14.11.2011. I understand this condition, it is because directly we click "Save as Completed" and not click "Parked". But how I can change the triggered event? I want the posting date in workitem will update when we change and completed the invoice directly. Kindly need your help.
Thanks & Regards,
John

When you click/open the work item, it gets completed. That's why it is in the outbox. Completed work items cannot be forwarded (basically nothing can be done for them anymore). Most likely your step/task has been built in a wrong way. I have no idea what your step is supposed to do, but in 99% cases, when you have a dialog step in a workflow, there is e.g. some button that need to be pressed in order to complete the work item - for example "Approve" or something like that (depending on what kind of workflow process you are dealing with). And if you don't press that button, the work item will stay in your inbox. Steps shouldn't be completed just by clicking/opening the work item.
You need to tell more details about your step. What is it doing (what happens when you click the work item)? Or perhaps you can share the code of the method that gets executed in the task?
Regards,
Karri

Executing/accessing workitem(approv./rejects on BSPage ) from Outlook

Hi
Could you plz guide me on the following requirement.
A request should be approved by manager. And its a BSP application. Both request creation and approval is through BSP pages. I understand we have to generate(from WF_EXTSRV) a WF Task with reference to Approval BSP page. And include the same task in the workflow. So whenever a request is created, a workitem will be sent to manager's SAP-inbox. so when workitem is executed approval BSP page will be opned in a browser where manager will either approvr/rejects[he will also provide reason on the page].
But the business process is such a way that manager will execute the workitems only from outlook.
So now my question is, workitem should be availble in outlook for manager's access. How a mail can be sent to manager's inbox with links to workitem, whenever a request is created. So that when clicked on the link, work item should be executed & approval BSP page should be open in browser. Manager will either approv/reject the request which is in process. And then manger's action should be sent back to workflow.
Please let me know what configuration is required in order to achive this requirement. let me know where can i find the help(URL) for this configuration.
Regards,
KR
Message was edited by: K R
Message was edited by: K R

So if i get this right, you want to send a mail from the System to the Manager. The Manager should receive a link to the correct BSP Page. OK i use something like that...
A function module with this code:
function z_tpaf_send_14days_mail.
""Lokale Schnittstelle:
*" IMPORTING
*" REFERENCE(IWA_DATA) TYPE >(DDIC TABLE)<
*" EXCEPTIONS
*" CONTACT_ERROR
*" NO_MAIL_ADRESS
*" MESSAGE_NOT_SENT
*" SAP_CONTACT_NOT_EXIST
class cl_abap_char_utilities definition load.
data: lwa_sadrpx type sadrpx,
 lwa_sadr10 type sadr10,
 lt_mail type table of solisti1,
 lwa_mail type solisti1,
 ls_doc like sodocchgi1,
 lt_rec type table of somlreci1,
 wa_rec type somlreci1,
 lv_int type i,
 lwa_rfc type ztpa_customize,
 lwa_link type ztpa_customize,
 lt_text type table of solisti1,
 lt_vsadrp type table of v_sadrp,
 lwa_vsadrp type v_sadrp.
select single adrnr from sadrpx into corresponding fields of lwa_sadrpx
where susid = iwa_data-userid.
if sy-subrc ne 0.
 raise contact_error.
endif.
select single * from sadr10 into lwa_sadr10
 where adrnr = lwa_sadrpx-adrnr
 and lfdnr = '001'.
if lwa_sadr10-smtp_adr is initial.
 raise no_mail_adress.
endif.
select single * from ztpa_customize into lwa_rfc
 where sysid = sy-sysid
 and type = 'RFC_MAIL'.
select single * from ztpa_customize into lwa_link
 where sysid = sy-sysid
 and type = 'LINK_NOTI'.
wa_rec-receiver = lwa_sadr10-smtp_adr.
wa_rec-rec_type = 'U'.
append wa_rec to lt_rec.
 call function 'BN_USER_FETCH'
 exporting
 input = iwa_data-userid
 LEFT_COMPANY = ' '
 MULTIPLE = ' '
 no_dialog = 'X'
 SEND_EXTERN = ' '
 SEND_INTERN = 'X'
 SEND_PRIVAT = ' '
 IMPORTING
 ADDRESS =
 VOLLNAME =
 tables
 user = lt_vsadrp
 exceptions
 entry_incorrect = 1
 id_not_exist = 2
 no_entry = 3
 user_locked = 4
 user_not_exist = 5
 others = 6.
read table lt_vsadrp into lwa_vsadrp index 1.
if lwa_vsadrp is initial.
 raise sap_contact_not_exist.
endif.
***********************************START MAIL TEXT******************************
concatenate 'Dear ' lwa_vsadrp-name1 into lwa_mail separated by space.
append lwa_mail to lt_mail.
lwa_mail = '>TEXTTEXTTEXT'.
append lwa_mail to lt_mail.
lwa_mail = .'.
append lwa_mail to lt_mail.
lwa_mail = ''.
append lwa_mail to lt_mail.
 lwa_mail = ''.
append lwa_mail to lt_mail.
***********************************END TEXT******************************
ls_doc-obj_name = 'Notification'.
CONCATENATE 'Notification Change Request' wa_creq-change_id INTO ls_doc-obj_descr SEPARATED BY space.
ls_doc-obj_descr = 'Notification Third Party Access Request TIME OUT'.
ls_doc-sensitivty = 'O'.
describe table lt_mail lines lv_int.
lv_int = lv_int * 255.
ls_doc-doc_size = lv_int.
call function 'SO_NEW_DOCUMENT_SEND_API1'
 destination lwa_rfc-value
 exporting
 document_data = ls_doc
 DOCUMENT_TYPE = 'RAW'
 PUT_IN_OUTBOX = ' '
 commit_work = 'X'
IMPORTING
 SENT_TO_ALL =
 NEW_OBJECT_ID =
 tables
 OBJECT_HEADER =
 CONTENTS_HEX =
 OBJECT_PARA =
 OBJECT_PARB =
 object_content = lt_mail
 receivers = lt_rec
 exceptions
 too_many_receivers = 1
 document_not_sent = 2
 document_type_not_exist = 3
 operation_no_authorization = 4
 parameter_error = 5
 x_error = 6
 enqueue_error = 7
 others = 8.
if sy-subrc <> 0.
 raise message_not_sent.
endif.
endfunction.
I hope this helps...
Regards
Lars

Error while approving change PO

Hi Folks
While I try to approve a change PO, I get an error message 'no authorization to check purchase order'. This happens when I click on approve, reject, back to purchaser and check buttons. Note 1001990 is already in place in the system.
Any thoughts on this?
Thanks
Rajeev

Hi
Please read this carefully ->
Prerequisites before applying SAP OSS Note 1001990->
Note 1001990 - Missing authorization check in SRM purchase order
The following OSS Notes needs to be applied ->
709887 3.5-5.0: Repeat document output
733915 After 'hold' purchase order: Document still locked
861953 Error message not displayed when checking purchase order
1000413 Inconsistent error messages in PO Change Version
Other related link ->
This problem might be caused by a program error. Ensure that the authorization object - M_BBP_PO is attached to the user profile. Take help of BASIS Team.
Hope this will help.
Do let me know.
Regards
- Atul

PO approval change

Hi,
In purchase approval hierarchy, Current manager (X) has been replaced by another one (Y). But X is still in the HR roll. Now all the approval has to go to Y. Implemented Position Hiararchy setup. Now after reassinging it goes to Y but X names is appearing as approver. When we sobmit it goes to X first then routed to Y due to vocation rule. How can this be changed so that the PO directly goes to Y not thro X. Both are listed as Managers by position.
thanks.

Hi,
Did you run Fill Employee Hierarchy program? If so please do it and let us know.
This program has to be run every time when an employee leaves or position changes.
Thanks
Karthik.

Field type for approval change in shopping cart approval

Hi,
Can anyone tell me where i define the type of field where i can choose a approver when i want to change the approver of a shoppingcart?
Shoppingcart last screen before pressing order -> Approval preview -> press on the user who is to approve.
Then a screen at the bottom comes with the oppertunity to search for initials of a new approver, i am quite sure i have seen this as a drop down box at some point.
Is there someplace where i can set this field to be a drop down box instead of a search box?
Best regards
Lisa M Simonsen

Hi,
Thanks for the reply but in this badi i cannot add approvers to any list are you sure your not thinking of the badi called BBP_CHNG_AGNT_GET?
We used this badi to set the initials of the users that were in the drop down box (That now has disapeared) But now no users are sent to the badi. The badi gets hit when i put a break point in the code.
I am quite sure there is some place this is customized up cos even if i put users in the exporting table of this badi the search box is still there and the users i added to the table have dissapeard.
Best regards
Lisa M Simonsen

Unable to go ahead with an approved change request.

Hi experts,
Iam facing an issue in Solman Configuration in Charms Scenario.We have created 2 users: Requester & Change Manager.We are able to successfully create the change request. It is also successfully approved by the change manager(status authorized)
When the Change Manager approves the Change Document, Solution Manager
change the document to Authorized and Create a new Administrative Correction
Document.
The Change Manager open the Administrative Correcion (new) and should select
u201CTake In Processu201D in the TaskList.But, when we click on the action button, we get the following eror message :"No actions in the worklist ".
Roles of change manager(approver)
Y_CM_CHANGE_MANAGER_COMP
Y_CM_SMAN_CHANGE_MANAGER
Y_CM_SMAN_CHANGE_MANAGER
Thanks
Imaan

Hi,
I believe that u have checked the red icon in the Administrative correction screen. Please ensure that there is no error existing, if yes, resolve it. You wll get the actions.
If that is not the case, please assign roles SAP_CHANGEMAN_OPERATOR and SAP_CHANGEMAN_ADMIN to the change manager.
This should resolve the issue.
Regards,
Rajeev

JTF UM Approval has Serial WF Approval - change to one approver of a list.

I have a request to change the vanilla CRM Approval flow which is set for serial approval - we currently have one person with the approval role. Is there any OTHER way to modify this seeded workflow by NOT modifying the vanilla approval workflow, eg, by using ad hoc roles, "approval group" or some other way.
I don't want serial approvers, nor a list of all required to approve - just want one approver can approve or a group of say 3 approvers.
Thanks for any guidance.
Dan

Clarify: One user from a list or group could approve - not the entire group has to approve.

Approver Change

Dear Experts
I need to change the approver to release the Purchase order.
Pls guide me step by step how can i do this. Currently 3 level approver
I need to change the 2nd level approver.

Hello,
1. FInd out what workflow handles this
2. Look in the workflow and see how they determine approver.
3. Change it
regards
Rick Bakker
Hanabi Technology

Uwl Workitem approval on emails

Dear All,
We are trying to Capture Travel request approval by managers on their emails. I meant approval request should also flow throuhg emails and on approval in email will be captured back in system and it will change the status of travel request to approved and furtyher processing will follow.
Can you plase suggest how should we go about it.
Regards,
Sudhir

You can achieve this using forms in Lotus Notes, but it takes more than a bit of programming.
Send the e-mail to SAP to a mail-in inbox in Notes and create a new message to the real recipient using a special form. Then you can respond to button clicks like in any other Notes form.
However, this requires a connection to SAP from Notes if you want to make remote function calls to update the information, so you will need the user password I think, making this solution rather unusable if you are using single sign-on to SAP.
Alternatively (but I have never done any work in the area) it should be possible to return an e-mail with the user's decision and process this incoming e-mail in the SAP system.

WorkItem Approval Change

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