Workitem to outlook

Hi experts
I did so much search on outlook keyword and I found some solutions also.
1. Report RSWUWFML2
2. Extended notifications
But am not understanding how can I use that report
Actually my reqmt is what ever work items triggered by workflow of PR or PO that work item should go to concern user outlook inbox.
from there only i need to release objects that means if i click on that link it should connect to ME29N or ME54N
Can u explain me in detail

Rithwik,
I just answered a smilar question in another thread. This is about the extended notification you had asked about:
Assign a user to the work item using any of the agent assignment options (role or rule or organizational unit etc........). Then the work item will be sent to the user's SAP inbox. Then goto SWNADMIN and configure your category, selection and subscription settings. Then the user will get a email in his/her Outlook inbox.
The email will be sent to the user with the work item text (entered in the task's basic data tab) as the subject and the task description as the body of the email. The email will also have a HTTP link that starts SAP GUI for Windows. The user can click this link to be taken to the work item in his SAP Business workplace.
This will suite the solution you are searching for.
Edited by: Krisnan Kumar on Feb 19, 2008 6:42 PM

Similar Messages

Is it possible to send a Workitem to Outlook??

Hi,
I know we can send a notification mail to Microsoft Outlook.
I have this requirement for PO Release workflow. the user wants to have a workitem in Outlook inbox.
Can we send a workitem to Outlook inbox? I am working in ECC 6.0.
Thanks
Jayanthi.K

Hi Jayanthi,
If you found the solution well and good or else you can use the report RSWUWFML2 to save a variant and later schedule the report. The agents assigned to the tasks should have the email in the user master record.
The user will be able to execute the workitem from outlook.
Hope this helps!
Sudhi

Approve workitems from outlook

Dear Experts,
I want to approve workitems from outlook. I learnt that we can use Microsoft Duet for this. Can you please tell me whether Duet can be used for approval from outlook for both standard workflows as well as custom workflows. Also please tell me whether irrespective of workflow being standard or custom the features, content and process of approving workitems from outlook, will it be the same for both the case. Or will there be any features or functionality that will be missing or can't be incorporated in case of custom workflows. Will only a link be displayed in outlook clicking on which it will open the workitem or will the workitem similar to that displayed in SBWP be displayed. In caseof link then it will a round about way of approving from SBWP.
I also learnt that this can be done by extended notifications. Can workitems be approved in case of using extended notifications or just notications can be sent using this. Please highlight me in this regard.
KR,
Bharath
Edited by: bharath padmanabhan on Oct 27, 2009 8:44 AM

Hi bharath ,
You are asolutely right ,there are 2 appraoches -
1) Microsoft Duet
SAP provides Leave Management in Duet .
With duet , any SAP workflow approval step can be handled Through Microsoft outlook .
For this the prerequisites are
a) MS office client
b) MS windows server
c) SAP ERP
d) MS exchange
in Duet the user is logged on to windows and gets validated with SAP,
you can search more on leave management through duet .
2) extended notifications
In extended notification , workflow work item would be sent in MS outlook inbox .User will be asked to provide SAP login and id and password to access the workitem .This will open SBWP for them .
this can be checked using report RSWUWFML2.
http://wiki.sdn.sap.com/wiki/display/ABAP/Workitemintimationintheemail
you will find a lot on this in sdn .
hope this helps.
thanks,
sahiba

Error in sending workitem to outlook if Email id is not maintained in SU01

HI Guys,
                 Right now i am working with PCR workflows. Here the approval will go both to the SAP inbox and the Outlook Inbox. For sending workitem to outlook i had scheduled a background job RSWUWFML2.
          My problem is if the Email id is not maintained for the approving manager in SU01 Tcode, only userid is maintained, the workitem is being sent to SAP inbox and the workflow is getting errored because there is no Email Id for him.
                     How to resolve this issue i.e.workflow should also work fine if Email id is not configured.
Regards
Kumar

Sorry I read it otherwise....For the email to go to Outlook 2 approaches.
1) Maintain email in IT0105 for the manager
or
2) Maintain the email id in the userid of the manager.
Otherwise how the workflow know which email id the email has to go.
hope this helps
Regards,
Swati

Workitem in Outlook inbox

Hi,
My requirement is to send a workitem for Approval/Rejection to a user's Outlook inbox. Can any one send me the sequence of the required settings i have to do to send a workitem to a user's inbox.
Steve

Hi SD,
Yes indeed, you can Approve Reject your workitem from Outlook.
You need to do some settings in SAP and it works.
Talk to your BASIS to configure SCOT settings.
You need to schedule a report RSWUWFML2 in background which sends the workitem to Outlook.
Cheers,
Aditya

Error in SAPLogon executing a Workitem from Outlook.

Hi everyone, I have set the communication between SAPWorkflow and Outlook, SAP send the workitems to the Internet account for each user without any problem. The situation that I got is when Iu2019m executing the Workitem from Outlook and It try to make the logon to SAP, this is what happened:
. In the Outlook message I make a click over the attachment to execute the Workitem.
. The interface shows up a pop up to type the password for the user which own the Workitemu2026..Itu2019s ok so far!!
. Once when I have type the password, thereu2019s a second window which correspond to the main and first SAP window to ask for the initial information (Client, User, Password) but in the bar below, thereu2019s an error telling me that the Client is not available on this system, and the field for the client is in blank; so I have to type the client and the password again(something wrong here!!), but the user still fine.
. After typed all those fields (client and password), the system make a logon and brings me the right transaction and the rest works perfectly.
I donu2019t think the error could be in field SAPLOGON_ID in the variant for the program RSWUWFML2 because I have set this variant several times in different SAP systems with the same information and works fine, for your information, this field goes in blank.
Thanks any help to avoid this error in the logon system and be able to enter directly to SAP system.
Regards
Felipe Uribe

Hi Aditya, I really don't understand your comment, I sent you the version as I wrote you before on this forum in this topic (see *), additionally as I wrote here, I've found the solution and It wasn't related to Windows or Internet Explorer, The problem as the note that I attached says that the problem is because the standard SAP function to create the shortcut does not have the right parameter as We need (SY-MANDT).
I think this is very reasonable answer and good orientation for anyone.
Anyway, thanks a lot for all your help.
Regards
Felipe.
(* Posts: 34 Registered: 12/22/07
message Posted: Jan 13, 2009 9:19 AM in response to: Aditya Varrier
Hi Aditya, I'm using Internet Explorer 7, Winsdows Vista.
I really think Windows and my machine are not the problem because I have another Client in which It's working perfectly. So, all the fact point to the Client configuration in some place in SAP installation.
Any idea?
Thanks a lot. )

Problem in transferring the workitems into OUTLOOK

Hi,
I have configured R/3 4.7 with Outlook. The mails are floating freely from SAP to outlook.This is done through SMTP(E) configuration.To send the work items I am running the report RSWUWFML.The work items are getting displayed in outlook but with deactivated link.
Now my problem is how can a user access workitems from outlook & also how does the mail comes into SAP. For these what configurations to be done at the Exchange server side.Please guide me.
Recently My mails are also not passing to outlook. There is an error SX_GENERATE_NDR. I have gone through some of the OSS notes, they say to check with kernal patches.It's meeting the kernel requirements.So, what could be a problem.How can I resolve this issue.Appreciate if anyone can help me.
Thanks,
Kris<b></b><b></b>

I having same problem in XI 3.0 if you already got an answer please let me know
Thanks a lot
or you can eamil me [email protected]
Travis

Workflow - Error starting workitem from Outlook

Hi,
We have an issue in the workflow wherein, the workitem when started from outlook gives an error"Page cannot be displayed" ( like the one we get in a net browser).
When the same workitem is started from SAP inbox it works fine.
This one seems to be a compatibility issue between MS and SAP, but we are not sure where.
Have anyone already faced an error like this? Any help would be greatly appreciated.
Thanks and Regards,
Siva

It might be the SapConnect settings that need to be adjusted. There are number of OSS notes that might help:
3480 R/3 and MS Exchange linking
100232 SAPforms via Internet mail or MS Exchange Server
143640 Business Connector - overview
480685 SAP MAPI: Problems with Office XP
586150 SAP MAPI: Additional problems with Office XP
331207 MAPI: Forwarding attachments in Outlook (R3O)
Hope these help. If they do, please reward as appropriate.

Problem with opening Workitem from Outlook.

Hi Experts,
When I have have a workitem I receive a mail in my outlook with an SAP Icon. When I click the icon, it opens the SAP screen and I am unable to see my workitem and also cannot close my SAP. I have to close it from Task Manager by clicking End Process.
Could you please let me know, what could be the reason.
Thank you in advance.
Best Regards,
Sandipan

Hi,
The workitem is not completed, it can be viewed if logged on to the SAP system externally (not from the Icon in outlook mail).
The issue is it cannot be viewed and the SAP screen hangs when it is clicked from the Icon in the Outlook mail.
Thanks,
Sandipan

DMS workitem from outlook to portal

Hi,
I have a requirement for DMS.
Once the status is set to customer review in SAP, workflow should trigger and send the workitem to customer(he does not have SAP) outlook(external mail- this is already configured). Once he clicks in outlook,he needs to take to the portal(view of CV02N).Once he changes the status (like approve or reject), workflow should notify some couple of people.
My question is how can get the link in SAP which is used to send to customer's outlook or external system for him to review on the portal.
Thanks
Ashok

Hello,
Extended Notifications are not going to help if he doesn't have SAP. They are mostly used to inform
users that they have workitems waiting for them to execute.
regards
Rick Bakker
Hanabi Technology

Open UWL workitem from outlook mail

Hello friends,
I have a requirement to execute/open workitem of UWL, which should open from outlook...
I have searched for the same in sdn forum and SAP-WUG, but was unsuccessful to find the exact solution...
I have used 3 technique to achive the requirement, but they are not working and also don't know it is a right approach or not..
1) Maintained the UWL url in SWNCONFIG-> General setting -> INBOX_LINK_URL
2) Configured setting as suggested for Extended notification and UWL in link
http://help.sap.com/saphelp_nw70/helpdata/de/ad/d64842d59fb430e10000000a155106/content.htm
3) Maintained link in SWNCONFIG-> General setting -> WD_HOST and WG_HOST
For getting the UWL workitem link in Outlook wich program needs to be executed --> 1) RSWUWFML2 OR 2) SWN_SELSEN ?
I am not sure the requirement is possible or not...
If it is possible then please suggest the right approach and the techniques I have tried are correct or not?
Thanks and Regards,
Mihir

Dear Karri,
I am very new to workflow. So I don't know why and where webdynpro application is used in my senario... And I will be very obliged to bare with me if I don't understand any terminology of workflow.
I would like to share my complete senario with you.
I have a existing workflow on "COURSE BOOKING" which is already working on production perfectly. And the manager is approving it on UWL for it.
Now the requirement was given like this... I was told that manager has to search the workitem in UWL and had do refresh many time. So they asked me to provide a link or attachment of UWL's workitem directly in notification mail, so that he only needs to click on that link or attachment and required workitem in UWL will open and he/she could make decision.
The requirement is very similary to the notification mail generted by program RSWUWFML2, which has 3 attachements and among them 1 is of Execute Workitem, which open up SAP R/3 inbox's workitem directly. Means he doesn't need to search in SBWP...
So here in my case instead of SAP R/3 inbox workitem, he should open Portal UWL's workitem directly.
Now I come to your question about "webdynpro application launches workitem". I don't know where the webdynpro application comes into the picture...
Please guide...
Thanks & Regards,
Mihir

Workflow+attachment+office document of workitem to outlook

Hi,
in first level approver has approve in his SAP-inbox. before that he has created attachement for that workitem for the reson of approval.
after that he has approved in the decision.
after that i want send a mail . i am using a function module 'SO_NEW_DOCUMENT_ATT_SEND_API1' for sending mail.
how can i send attachment in this type of case.
pls give me your valuable reply.
Thanks
Sankar.

In your Workflow Activity in the task screen, there is an option called 'Confirm end of processing'. Check this, and each time the task is completed by the agent, he gets a popup box where there is an option to enter the attachement. This attachment will be send to the agent along with the work item.
Regards,
Anish Thomas
Reward points if found helpful

How to excute workitem in outlook with out entering SAP Logon Credentials

Hi Gurus,
is it possible for excute the work item in out look with out enteing sap logon credentials of the user ?
If possible .
Please guide me how to do ?
Regards
RameshG

i have scheduled this program its working fine .
iam getting attachment to my outlook inbox but when i click on that attachment its asking SAP credentials.
here problem is client don't want enter sap credentials here and client wants to excute the work item with out entering sap credentiols .
is there any possibiity on this requirment ?
Thanks in advance.
RameshG

Workitem execution from outlook - via citrix

Hallo,
we access SAP via Citrix and we want to execute workitems from outlook (by a decision task).
I use the report RSWUWFML2, the user receives e-mail with corresponding attachments to execute the workitem, but I don't know, how to open them.
Do I have to set up anything special?
Thank you.
Petra

Hi PB,
Are you not able to open/execute the workitem ?
Does it give you error ?
I have built scenarios of executing the workitem from Outlook,
in order to do that, you need to run the report RSWUWFML2 in background, hence create a variant for the report with following checkboxes ticked,
X New workitems only.
X One message per workitem.
X Workitem Execution.
After you run this report in background, you need to create a shortcut of your transaction to which your workitem should lead you.
I mean, say on execution of workitem, you want the user to reach transaction ME54N, then create a shortcut for this transaction, by opening your client thru SAP, going to ME54N and clicking the shortcut button on the menu.
Now, add this shortcut to your SAP GUI LogOnPad.
Note* : you should have all the valid parameters in the shortcut.
Thats all I did.
Hope it helps.
Reward if helpful.
Citrix system wouldnt create an issue I suppose.
Aditya

Workitem @ outlook - problem - Urgent.

Hi,
I have configured all the steps in SWNCONFIG. And I have maintained the email id (outlook) in user profile.
After configuring all the steps in SWNCONFIG, I expected the workitem notification might come to my outlook inbox , but it is not.
I understand, in SWNCONFIG is common for a all workflows... we dont have to specify the workflow templated id / task id in any of the configuration steps...
Do i need to configure anything else to get the workitem in outlook???
Do i have to execute the report SWN_SELSEN??? I did that also... it is not working.
please help me out...
Thanks
Jayanthi.K

Hi Jayanthi,
Please check out whether there are two background job scheduled in the server that you execute the workflow.
1. The background job which sends the workitem which is scheduled in SCOT to the external mail addresses.
2. The other job is to send the workitems frm the workflow to be scheduled in SCOT. This is done by excuting the report 'RSWUWFML2' as the background job.
if these two jobs are successfully scheduled and run, then you can get the workitem in the outlook.
Hope this will help.
Regards,
Sam

Workitem to outlook

Similar Messages

Maybe you are looking for