Wrong recipient in 'Sent' folder

Hello,
since some weeks Apples Mail.app shows some strange behavior:
When I sent a mail and then open the SENT Mail folder, it shows wrong recipients in the recipients column. When I open the sent Mail in the SENT box, the wrong recipients are shown too, even though the mail is received by the right person.
I tried to repair the access rights with disc utilitiy - but without any change of this strange behavior.
Is there something wrong with an index or spotlight?
I need some help, please.
Tanks and best regards,
Robert

Hello David Gimeno Gost,
it is a POP account! But I allready solved the problem. I searched a little bit in the discussions and I found a tip you gave another user with similar problem:
After checking/repairing the volume, I deleted the envelope index. When I restarted MAIL, everything is corrected now. The SENT folder shows the right recipients now.
Thanks a lot!
MacRobo

Similar Messages

Wrong Dates in Sent Folder

After doing a clean install of 10.5 and importing all of my mail messages from my .mac account, I noticed that many of the messages in my sent folder had the wrong date. Apparently they were marked with the date on which I first synchronized my 10.5 Mail with my .mac account. I've since tried to rebuild that folder, and when I do that, those problematic messages show up as sent "Today" at the time I rebuilt, even though many of them are nearly a year old. Any suggestions as to what might be causing this? I've read several threads regarding problems with the sent folder, but none with this specific date problem.
Thanks.
One more thing...
All sent message show up with the correct date when I access the sent folder online through .mac.
Message was edited by: James Casey1

I tried several experiments and noticed that if you move the messages in "sent messages" with wrong dates to another folder (for example to the "inbox") then they get back to their correct date.
Apparently rebuilding mail boxes at this point doesn't fix anything, as if you move the messages into "sent messages" again then the date gets wrong again.
Funny enough, when the message is back into "sent messages" and appears there with the wrong date, if you make a text search FROM THE INBOX on all folders in the search results these messages will appear as located in "sent messages" with THE RIGHT DATE!!! Doing the same search when you are in "sent messages" will show the message with the wrong date!!!
So I am now sure there is BIG BUG in Mail about this.
So unless Apple fix this, I guess the only way is to put all the messages from your "sent messages" with wrong dates in a folder where they appear with the correct date, save or export your "sent messages" folder messages, delete entirely your "sent messages" folder, and reload all you "sent messages" again.
However I have no safe procedure for this and it won't prevent the bug to reoccur later on...

Using Windows: Send to -- Mail recipient, msg is sent OK, but not saved in Sent folder, with err msg about it. Sending from within Thunderbird: msg saved OK.

When using Windows 8.1 context menu: Send to --> Mail recipient, message is sent OK, but not saved in Sent folder, with error massage: There was an error saving the message to Sent. Retry? (selecting Retry doesn't help).
Similar issue happens when I open a ".eml" file and Reply of Forward it.
When composing a new message from within Thunderbird, all is OK, including saving in the Sent folder.
Already tried:
Compacting the Sent folder.
Compacting all folders of the account.
Uninstall Thunderbird and install the latest version (31.6.0).

When using Windows 8.1 context menu: Send to --> Mail recipient, message is sent OK, but not saved in Sent folder, with error massage: There was an error saving the message to Sent. Retry? (selecting Retry doesn't help).
Similar issue happens when I open a ".eml" file and Reply of Forward it.
When composing a new message from within Thunderbird, all is OK, including saving in the Sent folder.
Already tried:
Compacting the Sent folder.
Compacting all folders of the account.
Uninstall Thunderbird and install the latest version (31.6.0).

How to list the name of recipient in Sent mail folder

In the Gmail folder in Mail, is a Sent Mail folder. It lists FROM, SUBJECT, and DATE RECEIVED. My wife is the only account using the Mail appl. She would like to know how to have the name of the mail recipient listed, rather than her name as the sender since she already knows that info.
Thanks.
Jerry

Jerry,
That should happen automatically in Mail.
Click the Gmail Sent folder. Where the names of the columns is displayed, there should be a dot next to the first column name. Right-click or control-click to get the menu. Click to check To. If you don't want to see From bring up the menu again and click it to uncheck.
Done.
-Wayne
Message was edited by: ParentalUnit

My iPhone has suddenly started sending emails in Courier New (rather than the standard Arial). They appear in Arial when I compose them, but turn to Courier new in the sent folder and when displayed to the recipient. I use Yahoo Mobile Mail. Help!

My iPhone has suddenly started sending emails in Courier New (rather than the standard Arial). They appear in Arial when I compose them, but turn to Courier new in the sent folder and when displayed to the recipient. I use Yahoo Mobile Mail. Help! How can I change the settings so that the sent emails go back to Arial? Thank you!

I'm not sure if it's a Yahoo Mobile mail or an iphone issue... have asked the Yahoo forum but no replies yet... Any help appreciated!

Mail 5.0 How To List The Name Of Recipient In Sent Mail Folder Apple Mail instead of sender name

I am using hotmail on Mail 5.0 using Lion operating system. Sent folder shows sender name only. How could i cange that to recpient name?

View > Message Attributes > Mailbox
Click 'View', Move cursor over 'Message Attributes' and check 'Mailbox'.
The above solved my problem. Now the 'Sent' mailbox shows the recipients' address instead of mine.

Is there any way to have Mail automatically use our default "Sent" folder?

We are a small college, with a fair number of users who use Macs and iOS devices, and we run an IMAP mail server. By default, our accounts are configured with Sent, Trash, Drafts, and Junk folders. Apple's Mail.app insists on "Sent Messages" and "Deleted Messages" rather than "Sent" and "Trash".
We instruct our users to use the menu command Mailbox > Use This Mailbox For > commands to select our server's folders on their desktops, and on iOS to use the Settings > Mail > Account > Advanced, but this is tedious and annoying. Most users get it about half right, so that some devices use our default "Sent", and some use "Sent Messages". (This happens with Trash as well, but most users are not concerned if their Trash differs device to device.)
Is there any server setting that can hint to Mail.app that it should use "Sent" rather than "Sent Messages"?
Apple has a support document about this issue, "Mountain Lion Mail: If messages aren't stored where expected on the server" ( http://support.apple.com/kb/PH11810 ).
However, that doc (and the similar one for Snow Leopard) merely says, "When Mail stores messages on the server, it looks for specific mailboxes, by name, in which to put the messages. If Mail doesn’t find those mailboxes on the server, it tries to create them on the server or, failing that, on your Mac."
The document does not specify what the "specific mailboxes" are, and certainly does not suggest that there is any way to have it cooperate better with our server, but perhaps there is a way?
(If I was trying to be a good IMAP client, I might look for any of "Sent", "Sent Messages", or "Sent Items", and use what I found before going to the next step of creating my own folder. Hard to imagine that any IMAP account would be initially configured without some "Sent" folder, so why not try to discover what the user has before pig-headly making your own.)

Unfortunately, I have not found a consise way to explain this to the general user, just a huge wall of text to work around something that Apple got wrong the first time they created an IMAP client, and has stubbornly persited with. Here's our documentation for this silly problem:
Special Folders on IMAP
The basic idea is that all IMAP mail programs keep all your mail on our server, so that, e.g. when you read or reply to a message, all of your devices can then show that message as read and replied to.
By convention, each IMAP program treats a few folders on the server as "Special", such as a "Trash" folder, that deleted messages get moved to, and a "Sent" folder, where each message you send gets copied. When they all pick the same special folders, all of your devices will show the same view of your mail. However, if different devices use different server folders for their "special" Sent folder, then the mail from these two devices will wind up in two different places, and be harder to find.
Unfortunately, Apple's Mail programs are particularly obscure and obtuse in the way they treat these folders: They show their special Sent and Trash folders on screen with the obvious names "Sent" and "Trash", but secretly, under the covers, they insist on using folders named, "Sent Messages" and "Deleted Messages" instead. Even if the server already has perfectly usable "Sent" and "Trash" folders, Apple clients will ignore them and create their own special case "special" folders.
If you only ever use Apple devices to look at your IMAP mail, you might never even notice their deception. But, if you sometimes use another mail client, such as webmail, you will encounter the confusing truth: When we created your account for the very first time, we add a "Sent" folder (actually named "Sent") and a Trash folder, named "Trash", and this is what everything except Apple's mail will use by default, because those folders are already their the first time the client connects to your account. However, even though Apple shows your special sent folder at the top of the list, with a paper-airplane icon, and labels it "Sent", in fact they ignore the existing "Sent" folder and make and use their own "Sent Messages."
SO, if you send some mail from webmail, it will be in your actual "Sent" folder, whereas if you send it from an Apple mail program, it will be put into your "Sent Messages" folder. If you look into either "Sent" special folder, you'll only find part of your previously sent mail.
Similarly for Trash, though most users find it more problematic to have two different Sent collections than to have multiple trash buckets.
To unify things, you can either set your non-Apple mail programs to use "Sent Messages" and "Deleted Items"; OR, you can set all of your Apple devices to use "Sent" and "Trash". Doesn't really matter which way you go, though if a majority of your devices are doing it a particular way, you should change the non-matching devices to agree with the majority.
(All clear so far? Why did Apple make this so hard? It would have been utterly simple for them to check for an existing "Sent" folder, and to use one if there is one, rather than to always stubbornly create and use a new "Sent Messages" folder. Then, they add to the problem by pretending that their new "Sent Messages" folder is really just named "Sent". Stupidity all the way down.)
Anyways, to find out what the majority of your devices are doing, check them each to see which of the "sent" folders shows up in the "normal" list of folders rather than in the "special" location, that is, what folder name is in the list at the bottom of the folder area, rather than up at the special "Sent" icon, (because the special one will always be labeled "Sent", not matter what the actual folder name is).
For example, say that on all-but-one of your mail setups, you see a "Sent Messages" folder down in the normal list, and on the other device, you see "Sent" down in the normal list.
In that case, you'd want to set the "different" device to make the folder named "Sent" be the special one, instead of the "Sent Messages" that it was currently using.
Conversely, if all but one showed "Sent" down in the regular folder area, and only one showed "Sent Messages", then you'd want to make "Sent Messages" the special folder on the odd device.
Once you have decided, see the specific sections below for the procedure to set the "special" folders for Apple's Mail.app on a Mac, Apple's Mail on an iPhone/Pad/Pod, or for RoundCube webmail, or for Thunderbird.
Once you have every device using the same sent folder, then you can move any messages from the "extra" version of the folder into your special folder, and then you can delete the extra folder. (If you delete this extra folder and it later re-appears, then it means one of your mail programs is still using it as its "special" folder, and recreating it.)
Similarly for Trash, though probably you could delete the extra trash folder without moving the files, because they are trash.
Here are the details for changing the Special Mail Folders on the systems we use:
A) iPhone, iPad, iPod:
As a first step, use Settings > Mail to set your device to read your email account, then open the Mail program so that it will read the list of all of your folders from the mail server. After that, go back to Settings > Mail to make sure it is using the desired special mailboxes on the server.
Select your IMAP account in the settings tool, and then press the button for "Advanced" settings, and find the list of special mailboxes, e.g. Sent, Trash, Drafts. For each, scroll through the list of folders on the server to choose the folder you wish to use for that function.
Note: iPhones/Pads/Pods also can be set to keep sent mail locally on the device. This is a spectacularly stupid choice for normal IMAP, as none of your other devices will be able to see the messages you send from your phone.
B) Mail.app on Mac desktops and laptops:
Set up mail so that it reads your messages and folders from the mail server.
Select the "Sent" folder that you wish to use in the list of folders at the lower left of the mail window. (On newer Macs, the folders may be hidden by default. Use the "View > Show Folder List" menu command to display them if necessary.)
Use the menu command "Mailbox > Use This Mailbox For > Sent" to specify that the selected mail box is the special folder for sent mail, and similarly for your Trash, Junk, or Drafts folders.
C) RoundCube Webmail (with the standard skin):
Login to your webmail site , and select the "Settings" icon in the upper right of the window, which has a "Gear" icon. This will display a "Settings" panel with buttons for "Preferences", "Folders", and "Identities" settings. When you first open the Settings panel, the "Section" panel shows a row of buttons for different Preferences.
Click "Special Folders" in the "Section" list to open a list of "Drafts", "Sent", "Junk", and "Trash". Each special folder is followed by a menu of all your server folders. Select the server folder to use for each special folder.
D): Thunderbird:
After you have set up your connection to your IMAP account, click "Get Mail" to fetch your existing mail and list of folders on the server.
Next, select the menu command "Options > Account Settings…" (Note that on current versions of Thunderbird, the default menu drops down from an icon of three horizontal bars, in the upper right corner of the mail window. You can use the Options command in this menu to display a menu bar at the top of the Thunderbird window if you wish. With the full menu, the menu command to access the special folders settings is "Tools > Account Settings…"
Select "Copies and Folders" in the list at the left of the Account Settings window. This panel has a section for Sent mail, Archives, Drafts, and Templates. Select "Junk Settings" in the list at left to specify the location of the Junk special folder.
For each special folder, the default choice is the the folder on the server with the "typical" name, e.g. "Sent" for sent, and "Trash" for trash. To use a different name, select the "Other:" option for the folder, and then choose the desired folder from the list of folders on the server.
Oof! That's a lot of explaining for a issue that Apple should have gotten right in the first place, or at least should have fixed in their next several tries. It would not break any existing functionality if they merely used whatever folder the server had created, and only made their own if there was none.

E72 unable to make call from Sent Folder

Instructions on how to verify absence of this feature
- send an sms to any test number
- go to SENT Folder
- Try to make a CALL to the recipient (I did not find any option, If u do, please enlighten me)
Well, This has to be a basic feature of a smart phone (infact, any phone)
if there is a number being displayed on the screen ... USER CAN MAKE A CALL TO IT.
But unfortunately NOKIA has failed to provide this BASIC FUNCTION.
Is there any hope of getting this BASIC feature in next update ???

Have you tried pressing the centre of the Dpad when reading a particular sms message, On my E63 AND E6 a menu appears with the following option "CALL". Try it, There can't be that much difference between the E63, E6 and the E72.
Nokia E6 (FW:021.014), Unbranded, Sim-Free, Unlocked.

How do I change the 'Sent' folder to display the persons name I sent to and NOT my name?

Today BT Mail told me my BT Internet account had been migrated from the old Yahoo (defunct) account to their own new BT Mail. So I am using IMAP and therefore had to delete my account on my devices and set up again in order to continue to receive my mail.
I have duly followed their instructions and done this, and synced my calendar and contacts using their 'how to' web pages....
Now I am checking everything is ok.... and note that the 'Sent' folder now lists all the emails that I have sent under MY name. So if I'm looking for an email I sent to a particular person, I can't really, as all the emails are listed in my name. I have to open each one to find out who I sent the mail to. Very time wasting.
I have yet to update my iPhone with the same instructions - dialogue box currently stating 'cannot get mail' until I update the settings.... But I can see the 'sent' folder is showing sent emails in a list displaying the recipients' name... As it should do.
Question: How can I flip the display round to list the recipients' name in the sent list? I have looked but can't see how to do it. Thanks.

Each account should have its own sent folder. Since mails may be sent from different accounts through different servers.
If you have moe than one account, and send mails from more than one of them then you will a sent folder for each account you sue to send emails from.
As to the names, it will show techncially the first recipient in the list or recipients iof there is mor ethan one. If that happens to be you then it will show you.
As to how to edit, there should be an edit link to the right of the original post.
For further posts the link appears at the bottom of the relevant post. This may not be visible if you are viewing the forum on the iPad only on a computer browser.

Sent E-mails Not Saved In Sent Folder

A while back I posted a topic about randomly sent e-mails not being saved in the Apple Mail Sent folder. At the time I thought it had something to do with AOL. BTW, I am using Apple Mail to access AOL's e-mail servers.
I am also using Apple Mail to access the e-mail servers for a web account I have with Your-Site.com. The same thing happened. I was sending an e-mail with a 6MB attachment. The Apple Mail status bar was holding steady at the half way mark. But it was not moving for about 2-3 minutes. Eventually the status bar disappeared. I checked my Sent folder and the e-mail I sent was not listed. No error messages. I did happen to bbc myself to another e-mail account that I have and it did make it there. But I have no idea if the e-mail was received by the company who I addressed it to.
I sent a follow-up e-mail to ask if they have received it but have not heard anything back.
Should I assume they got it since the bbc was successful?
Also, is it possible for randomly sent e-mails not to be saved in the Apple Mail Sent folder? And if so, why is that?

I have the same problem, and I think my mail is an older version 1.3.11 (I don't know why it's not updated though!!) Anyway... it's very frustrating, but I know that even it's not copied in the sent forder, the recipient receive the message. But We don't have any proof until the recipient reply or tell us that he had it. I could say that 97% of my message are copied in the sent folder and the other 3% is lost I don't know where... Why ? I don't understand... I there a probleme with the server .mac or the Mail app. ???
Thank you

When I send an email, it won't put a copy in my "Sent" folder, can I fix this?

I have selected to put a copy in my "Sent" folder, and occasionally it will do it just, blip, blip, almost instantly.
Then most of the time it spends a minute or two trying to put a copy in the sent folder, says there was an error in doing so do I want to "try again", but trying again doesn't work. Only way to get rid of the "write" page is to say don't try. I hope somebody knows how to fix that. I'd sure like to. It seems to have actually
sent the message, but no copy in the sent folder to assure me of that. If I put my own address with another email handler and the Bcc checked, I get the sent message, but still no copy in my sent folder. Am I doing something wrong? Thanks, D.Fox

No you're not doing anything wrong. Thunderbird looses the ability to move messages to folders on some random schedule. For me it usually only happens once every 10 days or so though I did go through a period where it was happening daily. Others have it happen all the time. There have been lots of threads spread out over months. Many people post that they did "something" and "something" it fixed it, but a few days later they come back and say "Whoops - spoke too soon!".
I think all we can do is hope someone finds it and fixes it someday.

Mail won't automatically apply rules to messages in "sent" folder

The title says it all. Is this a bug? Mail lets you set rules for items in the "sent" folder, but apple won't automatically apply the rules like it will for all other mail. You must highlight your "sent" messages and click "apply rules." This is quite annoying. Am I missing something.
Thanks,
Jake

Once you send an e-mail it gets time stamped, from what I know this timestamp can't be modified. I too have received e-mails with the wrong timestamp. In some mail clients such as Yahoo Mail and Gmail what will happen is that you will get a new message notification but the email won't be at the top of the inbox but rather somewhere down the list. This happens as e-mails are sorted by their timestamps when they arrive to your inbox.
Hope this helps!

Messages in sent folder cannot be accessed

Hello
on one of our machines messages in the sent folder cannot be accessed, we get a message which says the message is unavailable since it has not been downloaded from the server - or something like that!
It's just started happening and is very annoying. It now seems to be affecting all the sent emails from that account. The account is POP so the sent messages should be sotred on the machine, not on the server in any case, no?
Can anyone shed some light??
Thanks

Once you send an e-mail it gets time stamped, from what I know this timestamp can't be modified. I too have received e-mails with the wrong timestamp. In some mail clients such as Yahoo Mail and Gmail what will happen is that you will get a new message notification but the email won't be at the top of the inbox but rather somewhere down the list. This happens as e-mails are sorted by their timestamps when they arrive to your inbox.
Hope this helps!

When using iphoto to e-mail photos the resulting e-mail doesn't show up in sent folder of mail.

There seems to be a an incompatibility within iphoto when you share images from within Iphoto using Apple Mail. The e-mail seems to send fine but when you try to go back and look for it in the sent folder of mail, it isn't there....
Also, when the recipient of the e-mail with the photos replies to your e-mail, the resulting reply that you receive in Apple Mail is not viewable. It shows up in the list of e-mails, but can not be opened...
Anyone else seeing these issues?

Nope - have not seen that complaint here are all
Just to verify - you are using Apple Mail? It does not sound like it. You set it in the iPhoto preferences. If you are using the default iPhoto mail rather than Apple mail then there is no sent folder and people on PCs may have trouble viewing the photos
If you are using Apple mail try exporting a photo and attaching it and try doing one using the Mail media browser and see - as far as mail is concerned there is no difference between starting the mail from iPhoto and starting it from mail
LN

How to make a copy of the IMAP Sent messages when the Sent folder file can not be found?

My Thunderbird works fine. I can also see messages sent in the Sent folder but I wonder are the sent messages only saved in the IMAP server. For the backup purposes I would like to copy the file of the Sent folder but I can not find a local file for it.
In /home/me/.thunderbird/44g5fxvp.default/ImapMail/mail.[mymail].fi I do have files
Archives-1.sbd
Archives.msf
Deleted Messages
Deleted Messages.msf
Drafts.msf
INBOX
INBOX.msf
inbox_old
inbox_old.msf
msgFilterRules.dat
Sent.msf
Templates.msf
Trash.msf
Trash.sbd
I.e.the Sent.msf esists but there is not file named Sent. Am I looking from a wrong place? Are my Thunderbird settings or preferences wrong? Is there something obvious I have missed?
What is the most convenient way to make a local copy of the Sent folder messages if Thunderbird does not make a local copy of it?
Information about my system:
Application Basics
Name Thunderbird
Version 31.0
User Agent Mozilla/5.0 (X11; Linux x86_64; rv:31.0) Gecko/20100101 Thunderbird/31.0
Application Build ID 20140721092545
Enabled Plugins about:plugins
Build Configuration about:buildconfig
Memory Use about:memory
Mail and News Accounts
account3 (imap) mail.[mymail].fi:993 SSL/TLS Normal password smtpa.[mymail].fi:465 SSL/TLS Normal password true

re: the Sent.msf esists but there is not file named Sent
That is because they are not stored on your computer they are stored on the server. The Sent.msf file is just an indexing file and does not store emails.
re INBOX, INBOX.msf, inbox_old, inbox_old.msf
These subscribed folders have been synchronised to get a local copy onto your computer in your Thunderbird profile folder.
You need to do the same with the 'Sent folder.
* https://support.mozilla.org/en-US/kb/imap-synchronization#w_configuring-synchronization-and-disk-space-usage
then go into 'offline' mode to stop further synchronising.
Then you can right click on selected emails and save as .eml files in a folder external to Thunderbird.
You can also copy or move emails into a suitable folder in Local Folders. These folders keep emails on your computer, they are not modified by the server, they do not synchronise with any IMAP mail account.

Wrong recipient in 'Sent' folder

Similar Messages

Maybe you are looking for