XML Forms+Taxonomie

associate xml filter with a folder how can I do that.
I made a XML form with a combobox with two values, and I would like to related this values to a Taxonimie to separate into diferent folders.
thks

Marcus,
You create your metadata property (Global system ...so on) then in your form you must asociate this metadata to your comobobox (drag and drop operation).
After that, you must create an index and taxonomie
(to classify your xml files). Using Taxonomie query builder iview, choose your taxonomie and asociate your metadata property to your folders. In this way you can classify your information.
After that, you create iviews in order to navigate within taxonimie repository, in the folders where xml documents were classified.
Remember, after classification your xml files will be visibles in taxonimies. If you want to see this document using show form, you must associte this repository (Taxonomies) to a xml filter.
Patricio Garcia.

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Combining taxonomies + XML Forms

I would Like to use a form from "XML Forms" and Taxonomies
For Example, I made a form about Tecnology, and when a save this form, I woud like to distribute in folders, related with the subject...
How to do that ?

Hi Marcus,
It's very simple to do that you need.
You must create property metadata, after that you enter in form builder tool edit Technology form, you will see all metadata created (system, so on). Then you have to asociate this metadata with your subject field. (drag and drop on this field)
At last, you create a new taxonomy in order clasify your xml files. Don't forget to asociate xml filter to this folder, I mean when portal is going to leave xml files after clasify them. It is very importan in order to open this xml files using your form.
Patricio.

XML form frustration, please help! Points to all who help me solve this.

Hi all, I am really getting frustrated with Portals at the moment for a variety of reasons, all of which I hope, are because I have little experience. I will try and explain what I am trying to do and that might help you understand (hopefully you will have come across this before!)
Situation:
-     A user wants to publish a News story to a few groups of users not all.
-     We have a good Active Directory structure in place and want to user that as our security groups in the portal.
Solution 1:
Using Taxonomies, form custom properties and form classification
Problem 1: We have 110 groups at the moment which contains Users organised by roles, branches, departments and floors. To set this up would take too long and administration would be a nightmare!
Solution 2:
Using Permissions on KM folders News gets published into different folders
Problem 2:
As above 110 folders and 110 XML forms Serious administration headache!
The ideal would be to publish the XML News form into one folder e.g. /documents/news/ and have on the form, the ability to search and select which groups would have read permissions on the XML News Item. I have seen a similar form in Collaboration which allows you to select multiple members to a room, however I cant get access to this.
I am sure this can be done however I am getting nowhere on my own so I am asking you all for a little help. If there is anything else you need to know then I will do my best to explain.
Thanks in advance
Phil
Message was edited by: Phil Wade
Does any body know how I can submit this to SAP for their help?

Hi all, I am really getting frustrated with Portals at the moment for a variety of reasons, all of which I hope, are because I have little experience. I will try and explain what I am trying to do and that might help you understand (hopefully you will have come across this before!)
Situation:
-     A user wants to publish a News story to a few groups of users not all.
-     We have a good Active Directory structure in place and want to user that as our security groups in the portal.
Solution 1:
Using Taxonomies, form custom properties and form classification
Problem 1: We have 110 groups at the moment which contains Users organised by roles, branches, departments and floors. To set this up would take too long and administration would be a nightmare!
Solution 2:
Using Permissions on KM folders News gets published into different folders
Problem 2:
As above 110 folders and 110 XML forms Serious administration headache!
The ideal would be to publish the XML News form into one folder e.g. /documents/news/ and have on the form, the ability to search and select which groups would have read permissions on the XML News Item. I have seen a similar form in Collaboration which allows you to select multiple members to a room, however I cant get access to this.
I am sure this can be done however I am getting nowhere on my own so I am asking you all for a little help. If there is anything else you need to know then I will do my best to explain.
Thanks in advance
Phil
Message was edited by: Phil Wade
Does any body know how I can submit this to SAP for their help?

XML Form Builder User-based Publishing

Hi Gurus,
My question is like time-based publishing (Valid from/until properties), can i do user-based publishing? Think that there are announcements in the same directory, \documents\news, i want just a responsible user or groups CAN read these news. Or it can be in different directories, but i don't want to create more than 100 xml forms in the same format. How can do this? Is Collobaration room property helpful for my aim? if so, how can i do it?

Hi,
If you need to use xml form to publish news and you want to have only one folder in where the news are created, you could do:
1. In your repository for instance: documents you create a folder where the authors create the news.
   \documents\news
   The authors will have read/write permissions.
   The consumers or end users only read.
2. You create a metadata called status with theses values:   publish, archive, in progress for instance.
3. Using form builder, in your form you add this status metadata.
4. Create and index (index and classification) and taxonomies using the values of status metatada.
    you will have a directorie with this structure:
    taxonomie>name of index>name of taxonomy>publish
    taxonomie>name of index>name of taxonomy>in progress
    taxonomie>name of index>name of taxonomy>archive
5. You have to create two km navigation iviews, one to point
documents\news and the other one to taxonomy created by you.
The first iview you give (workset) to authors group and the second to consumers or end users group.
The idea is simple but not automatically, the author create a new news and then using status metadata choose some value (publish so on), and then the consumers
read this news.
Patricio.

XML form in not getting displayed in the option while assigning

Hello Experts,
I have created a XML form and now assigning it to a folder. While assigning Folder>new>forms> .. here I can see other forms but not the new one which I have recently created. Please let me know I can assign the newly created form to the folder.
Regards,
Abhi

Hi,
Please check for the Form Based Publishing for your KM folder
System Administration-->System Configuration >Knowledge Management->Form Based Pulishing>Forms Availability>Folder Settings check for the Forms to include and Exclude for your folder path. In this you can include or Exclude forms which you form by adding the XML form ID.
Regards,
Nivas209.
Edited by: Nivas209 on Jan 12, 2012 8:12 AM

How to generate a report from data entered by users in XML forms

hi,
i have a requirement to generate report from xml forms which are created using XML forms Builder and stored in Km folders. management want to see in a single report all the activities of all the users in the xml form in such a way that one row in the report presents data blongs to each user. i have no idea regarding this.
can any one help me in detail.
Thanking you in adavance
sajeer

Hi Sajeer,
You have given quite few information what data should be collected / showed in detail. Anyhow, it sounds as if you want to provide data which isn't provided within the standard portal so far (see http://help.sap.com/saphelp_nw2004s/helpdata/en/07/dad131443b314988eeece94506f861/frameset.htm for a list of existing reports).
For your needs you probably have to develop a repository service which reacts on content / property changes and then you would have to log these changes somewhere, for example in a DB. On the other side, you then could implement a report iView which accesses this data and displays it as whished.
Hope it helps
Detlev
PS: Please consider rewarding points for helpful answers on SDN. Thanks in advance!

Unable to edit the content of an XML form

Hello Experts,
I am facing a weird issue after updating my XML form.
Earlier scenario :
We were displaying only the Title of the news along with the content.
New scenario :
We had to display image also along with the title and content of the news.
Changes i did :
I have updated my XML form with adding an Image UI in the XML form.
Issue :
After adding the image UI and generating the project in the content part it is giving a message as in the image below.
Due to this message as "Loading content please wait" i am not able to save the content of the news due to which i am getting dump on the screen.
Please help.
Its an urgent issue.
Thanks in advance.
Regards,
Gazala

Hi gazala,
Hope you are doing good.
Is the portal 7.3? can you let us know the version? Trigger 5-6 thread dumps with 30 secs interval each for your server when you reproduce the issue.
More info:
http://wiki.sdn.sap.com/wiki/x/VYZ3Cw
SAP Note No. 1020246-Thread Dump Viewer for SAP Java Engine
SAP Note No. 710154-How to create a thread dump for the J2EE Engine
This will help check this further
Hope this helps.
Kind Regards,
Hemanth
SAP AGS

Flash files as images in XML Forms

Hi Crew,
Anyone had to use flash files in XML forms Based Publishing?
Have created a simple XML Project asking the user to select two images, and these are then displayed in an iView.
gifs & jpegs display no problemo. swf (flash files) do not.
Any ideas?
Paul

Hi Paul,
I need to display a .swf file in a XML form. I read the solution that you have posted about modifying the XSL file, but i have no clue how to go ahead with this.
Could you kindly provide any document, link or the solution as to how to modify the XSL file ?
Any kind of help would be truly appreciated.

XML Forms Builder - problem with checkbox

Hi,
I have created many checkboxes in XML Forms Builder and if I want to create a new document based on this "Form" I have still checked one of checkboxes. I would like to have all empty checkboxes becasue user should check the appropriate checkboxes.
Do you know how to resolve this problem?
Thaks for help!
Regards,
Andrzej Tabara

Hi,
is it always the same checkbox that is already filled in? Is this ckeckbox based on a metadata-definition?
If yes: You could maybe have a look at the metadata-definition. Is there maybe a default-value defined?
Kind reagrds
Karin

How can i convert the HTML information in XML form to a PDF?

Hi does any body know how can i convert the content of an HTML field in a XML Form in a regular text to include in a PDF in a Java program?

Hi ,
On the tool bar you have an option "Browser" which is next to "HTML Editor" .
You know that for using these elements wo have to map them with Data Schema.
Step by step
1. In data Model Under Data Schema Add a child and name it Read_More.
2. In the left hand corner ,click on tab Type and from the drop down select "rid"
3.Click on the "Browser" from the toolbar (as told earlier) and drag and drop it on the form.
4. Drag the Data schema which u have made(Read_more) and drop it on the browser on form. On right hand side u will se the mapping done.
5.Click on the "Browser" which is there in the form and on the right hand side of the form u will see the property window.
6.In property window change the value of action property to "Item Entry point"
7. Repeat step 3 and 4 in Render and show form but using "label" nad not browser.
Do not forget to add Save button in Edit Form.
This will solve your problem.
PS:Rewards Point Please.
Regards,
Naveen Gupta

How to display system property in XML forms

Hi
We are using XML forms template for publishing news in KM. In the show form we got author field (a label in the form) which is mapped to system property createdby (PropertyReference = /Properties/default:createdby).But while displaying the form author is not getting populated. When I try to edit the form in XML forms builder in data model tab under properties node no property is visible. Nothing is shown up in properties even after reload option is selected from context menu of properties node.
I cheked by manually editing PropertyReference to some other property (e.g. modifiedby) but nothing is showing up.
Can you please suggest how the createdby system property can be shown in the xml form?
Thanks & Regards
Sudip

Hi Sudeep,
Please try to open the formbuilder in another machine and try to see the properties xml form design view.
You can even directly can create a lable in show form and add the property name along with the nama space name.
For default properties namspace is default.Create a lable UI element in show form and select the datasource property and add the property value in that.
With we can show file related system generated properties in show form.
Regards,
Rudradev Devulapelli

How can you update the content of a textfield in a dynamic xml form from MSAccess and VBA

I am trying to use the code below to update a field in a dynamic xml form created by Livecycle.
I can read the field content but cannot change it.
What am I missing?
Thanks
R
Sub test()
Dim oPDF As AcroPDDoc
Dim FileDestName As String
Dim jso As Object
Dim ofld As Object
    FileSrcName = "C:\Documents and Settings\My Documents\ADOBE Forms\NoVB.pdf"
    Set oPDF = CreateObject("AcroExch.PDDoc")
    Set jso = oPDF.GetJSObject
    Set ofld = jso.getfield("form1.TopForm.Header.Subform1.Contact")
    Debug.Print ofld.Value
     ofld.Value = "HHH"
    Debug.Print ofld.Value
oPDF.Save PSsavefull, FileSrcName
oPDF.Close
Set jso = Nothing
Set oPDF = Nothing
End Sub

You need to research the difference between an AcroForm and an XFA form. You're trying to access a "Field" object, which is an AcroForm object. An XFA form does not have fields, it has nodes. The JavaScript you are using is specific to AcroForms and you are working with an XFA form.

Delete button in xml form

In the RenderListItem form, I did included two buttons :
- edit button to edit the news => work perfectly
- delete button to delete the news => the problem
When I click on the delete button, I receive the following message :
XML - Forms
Item /BvD-it SEPNews/Others/0056c04e-7c12-2a10-8185-c74e6f577c75.xml does not exist
but the file do exist.
When I click on the OK button (at the end of the message), the news is effectively deleted.
So this is functionnaly working, but it comes with a non relevant error message.
Thank you for your help
Vincent

Hi ,
there are various ways of doing it..
You can try as the previous post says or also you can try When new block instance trigger and disable the item
using set_item_property , it all depends on when and how you want to diable that item.

How to reduce a PDF document that contains an Adobe XML form?

Hi,
I have created some fillable PDF files using Adobe LiveCycle Designer and used Adobe Acrobat Pro XI to save it as Reader Extended PDF > Enable More Tools (includes form fill-in and save)…
The form includes image, text field, check box, radio button, table and other controls, as well as java scripts behind. The files are from 1 to 3 MB in size. I tried Reduced Size PDF and Optimized PDF, but I got a message: “This PDF document contains an Adobe XML form. Such files cannot be optimized.”
My questions are:
Is there a way I can reduce the file greatly, say about 100 KB?
And after the size reduced, does it still keep the original quality in format and function?
Thanks

Hi,
if you only use default fonts like Arial or Myriad don't embed fonts into the form at all.
If you have to use a specific font because of corporate identity you should check if there are fields in your fom using other fonts like Arial.
Especially floating fields are a reason for big files as they use Designers default font even if you'll never see it in the PDF.
When using images, you should not check the "embed" checkbox, as this will save the images a base64-stream into the xml-source.
If unchecked the images are stored as hex-stream in the PDF-stream which cause a smaller file size.
Also, don't use high res images, 150dpi are far enough. You also don't need 16Bit depth as Designer only supports 8Bit images with RGB colors.

Reducing the file size of an XML Form

We have created and launched a number of PDF Forms (created in LiveCycle) for our contacts to download, complete electronically, and email or fax back to us. The problem we are running into is that our email client allows us to only receive files that are 10 MB and smaller. We are finding that many of our PDF Forms that end-users are completing online cannot be emailed back to us because the file size is too large....which creates a problem.
How do we troubleshoot this? We cannot seem to optimize in Acrobat because we receive an error message that says, "This PDF contains an Adobe XML form. Such PDFs cannot be optimized."
HELP!
Thank you!

If possible, don't embed fonts.
File | Form properties | Save Options | uncheck embed fonts.

XML Forms+Taxonomie

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