XML Forms vs. Sharepoint Forms

Hello,
How do XML Forms created with Form Builder compare to forms created in Sharepoint? Is there anything we lose with Form Builder? Can we enable an approval process? How about digital signatures?
I'm think of this for HR forms, so a user would fill out the form and submit it. Then only their supervisor would have access to the filled out form, and the form would be put in a queue for them to approve. Is this possible?
Thanks,
Owen

Hi,
if you want to compare InfoPath (client, server, SharePoint, workflow) with SAP forms, you should compare InfoPath with Adobe Interactive Forms (AIF).
AIF offers a deep SAP integration (ABAP, Java, Portal), allows online / offline formulars, generates PDF, can be used via eMail, browser, etc.
br,
Tobias

Similar Messages

XML form link not opening in scrolling news

Hi,
I have created news by using XML form in that I m passing links which is opening in 'Show' form.then I have used KM Document Iview and passing ivew link of that form in 'Marquee Tag' then create par file of that which works properly(news scroller is working).But when I click on link its not opening.
Please help asap. Its urgent...
Regards,
Shraddha

Hello Raghavendra_RT,
Is that page on SharePoint, or is that on the internet?
If the second is the case I would just use a hyperlink which opens in a new tab via target blank attribute:
http://www.w3schools.com/tags/att_a_target.asp
And you can place it in a content editor web part.
Btw, with SharePoint 2013 you can use the Script Editor Web Part to embed a form from a source like Survey Monkey:
http://community.bamboosolutions.com/blogs/sharepoint-2013/archive/2013/05/20/how-to-use-script-editor-web-part-in-sharepoint-2013.aspx
- Dennis | Netherlands | Blog |
Twitter

XML form in not getting displayed in the option while assigning

Hello Experts,
I have created a XML form and now assigning it to a folder. While assigning Folder>new>forms> .. here I can see other forms but not the new one which I have recently created. Please let me know I can assign the newly created form to the folder.
Regards,
Abhi

Hi,
Please check for the Form Based Publishing for your KM folder
System Administration-->System Configuration >Knowledge Management->Form Based Pulishing>Forms Availability>Folder Settings check for the Forms to include and Exclude for your folder path. In this you can include or Exclude forms which you form by adding the XML form ID.
Regards,
Nivas209.
Edited by: Nivas209 on Jan 12, 2012 8:12 AM

How to generate a report from data entered by users in XML forms

hi,
i have a requirement to generate report from xml forms which are created using XML forms Builder and stored in Km folders. management want to see in a single report all the activities of all the users in the xml form in such a way that one row in the report presents data blongs to each user. i have no idea regarding this.
can any one help me in detail.
Thanking you in adavance
sajeer

Hi Sajeer,
You have given quite few information what data should be collected / showed in detail. Anyhow, it sounds as if you want to provide data which isn't provided within the standard portal so far (see http://help.sap.com/saphelp_nw2004s/helpdata/en/07/dad131443b314988eeece94506f861/frameset.htm for a list of existing reports).
For your needs you probably have to develop a repository service which reacts on content / property changes and then you would have to log these changes somewhere, for example in a DB. On the other side, you then could implement a report iView which accesses this data and displays it as whished.
Hope it helps
Detlev
PS: Please consider rewarding points for helpful answers on SDN. Thanks in advance!

Unable to edit the content of an XML form

Hello Experts,
I am facing a weird issue after updating my XML form.
Earlier scenario :
We were displaying only the Title of the news along with the content.
New scenario :
We had to display image also along with the title and content of the news.
Changes i did :
I have updated my XML form with adding an Image UI in the XML form.
Issue :
After adding the image UI and generating the project in the content part it is giving a message as in the image below.
Due to this message as "Loading content please wait" i am not able to save the content of the news due to which i am getting dump on the screen.
Please help.
Its an urgent issue.
Thanks in advance.
Regards,
Gazala

Hi gazala,
Hope you are doing good.
Is the portal 7.3? can you let us know the version? Trigger 5-6 thread dumps with 30 secs interval each for your server when you reproduce the issue.
More info:
http://wiki.sdn.sap.com/wiki/x/VYZ3Cw
SAP Note No. 1020246-Thread Dump Viewer for SAP Java Engine
SAP Note No. 710154-How to create a thread dump for the J2EE Engine
This will help check this further
Hope this helps.
Kind Regards,
Hemanth
SAP AGS

Flash files as images in XML Forms

Hi Crew,
Anyone had to use flash files in XML forms Based Publishing?
Have created a simple XML Project asking the user to select two images, and these are then displayed in an iView.
gifs & jpegs display no problemo. swf (flash files) do not.
Any ideas?
Paul

Hi Paul,
I need to display a .swf file in a XML form. I read the solution that you have posted about modifying the XSL file, but i have no clue how to go ahead with this.
Could you kindly provide any document, link or the solution as to how to modify the XSL file ?
Any kind of help would be truly appreciated.

XML Forms Builder - problem with checkbox

Hi,
I have created many checkboxes in XML Forms Builder and if I want to create a new document based on this "Form" I have still checked one of checkboxes. I would like to have all empty checkboxes becasue user should check the appropriate checkboxes.
Do you know how to resolve this problem?
Thaks for help!
Regards,
Andrzej Tabara

Hi,
is it always the same checkbox that is already filled in? Is this ckeckbox based on a metadata-definition?
If yes: You could maybe have a look at the metadata-definition. Is there maybe a default-value defined?
Kind reagrds
Karin

How can i convert the HTML information in XML form to a PDF?

Hi does any body know how can i convert the content of an HTML field in a XML Form in a regular text to include in a PDF in a Java program?

Hi ,
On the tool bar you have an option "Browser" which is next to "HTML Editor" .
You know that for using these elements wo have to map them with Data Schema.
Step by step
1. In data Model Under Data Schema Add a child and name it Read_More.
2. In the left hand corner ,click on tab Type and from the drop down select "rid"
3.Click on the "Browser" from the toolbar (as told earlier) and drag and drop it on the form.
4. Drag the Data schema which u have made(Read_more) and drop it on the browser on form. On right hand side u will se the mapping done.
5.Click on the "Browser" which is there in the form and on the right hand side of the form u will see the property window.
6.In property window change the value of action property to "Item Entry point"
7. Repeat step 3 and 4 in Render and show form but using "label" nad not browser.
Do not forget to add Save button in Edit Form.
This will solve your problem.
PS:Rewards Point Please.
Regards,
Naveen Gupta

How to display system property in XML forms

Hi
We are using XML forms template for publishing news in KM. In the show form we got author field (a label in the form) which is mapped to system property createdby (PropertyReference = /Properties/default:createdby).But while displaying the form author is not getting populated. When I try to edit the form in XML forms builder in data model tab under properties node no property is visible. Nothing is shown up in properties even after reload option is selected from context menu of properties node.
I cheked by manually editing PropertyReference to some other property (e.g. modifiedby) but nothing is showing up.
Can you please suggest how the createdby system property can be shown in the xml form?
Thanks & Regards
Sudip

Hi Sudeep,
Please try to open the formbuilder in another machine and try to see the properties xml form design view.
You can even directly can create a lable in show form and add the property name along with the nama space name.
For default properties namspace is default.Create a lable UI element in show form and select the datasource property and add the property value in that.
With we can show file related system generated properties in show form.
Regards,
Rudradev Devulapelli

How can you update the content of a textfield in a dynamic xml form from MSAccess and VBA

I am trying to use the code below to update a field in a dynamic xml form created by Livecycle.
I can read the field content but cannot change it.
What am I missing?
Thanks
R
Sub test()
Dim oPDF As AcroPDDoc
Dim FileDestName As String
Dim jso As Object
Dim ofld As Object
    FileSrcName = "C:\Documents and Settings\My Documents\ADOBE Forms\NoVB.pdf"
    Set oPDF = CreateObject("AcroExch.PDDoc")
    Set jso = oPDF.GetJSObject
    Set ofld = jso.getfield("form1.TopForm.Header.Subform1.Contact")
    Debug.Print ofld.Value
     ofld.Value = "HHH"
    Debug.Print ofld.Value
oPDF.Save PSsavefull, FileSrcName
oPDF.Close
Set jso = Nothing
Set oPDF = Nothing
End Sub

You need to research the difference between an AcroForm and an XFA form. You're trying to access a "Field" object, which is an AcroForm object. An XFA form does not have fields, it has nodes. The JavaScript you are using is specific to AcroForms and you are working with an XFA form.

Delete button in xml form

In the RenderListItem form, I did included two buttons :
- edit button to edit the news => work perfectly
- delete button to delete the news => the problem
When I click on the delete button, I receive the following message :
XML - Forms
Item /BvD-it SEPNews/Others/0056c04e-7c12-2a10-8185-c74e6f577c75.xml does not exist
but the file do exist.
When I click on the OK button (at the end of the message), the news is effectively deleted.
So this is functionnaly working, but it comes with a non relevant error message.
Thank you for your help
Vincent

Hi ,
there are various ways of doing it..
You can try as the previous post says or also you can try When new block instance trigger and disable the item
using set_item_property , it all depends on when and how you want to diable that item.

How to reduce a PDF document that contains an Adobe XML form?

Hi,
I have created some fillable PDF files using Adobe LiveCycle Designer and used Adobe Acrobat Pro XI to save it as Reader Extended PDF > Enable More Tools (includes form fill-in and save)…
The form includes image, text field, check box, radio button, table and other controls, as well as java scripts behind. The files are from 1 to 3 MB in size. I tried Reduced Size PDF and Optimized PDF, but I got a message: “This PDF document contains an Adobe XML form. Such files cannot be optimized.”
My questions are:
Is there a way I can reduce the file greatly, say about 100 KB?
And after the size reduced, does it still keep the original quality in format and function?
Thanks

Hi,
if you only use default fonts like Arial or Myriad don't embed fonts into the form at all.
If you have to use a specific font because of corporate identity you should check if there are fields in your fom using other fonts like Arial.
Especially floating fields are a reason for big files as they use Designers default font even if you'll never see it in the PDF.
When using images, you should not check the "embed" checkbox, as this will save the images a base64-stream into the xml-source.
If unchecked the images are stored as hex-stream in the PDF-stream which cause a smaller file size.
Also, don't use high res images, 150dpi are far enough. You also don't need 16Bit depth as Designer only supports 8Bit images with RGB colors.

Reducing the file size of an XML Form

We have created and launched a number of PDF Forms (created in LiveCycle) for our contacts to download, complete electronically, and email or fax back to us. The problem we are running into is that our email client allows us to only receive files that are 10 MB and smaller. We are finding that many of our PDF Forms that end-users are completing online cannot be emailed back to us because the file size is too large....which creates a problem.
How do we troubleshoot this? We cannot seem to optimize in Acrobat because we receive an error message that says, "This PDF contains an Adobe XML form. Such PDFs cannot be optimized."
HELP!
Thank you!

If possible, don't embed fonts.
File | Form properties | Save Options | uncheck embed fonts.

XML FORM - How to save read-only controls with a default value

Hello everybody,
I have a 3 xml forms, each one to create one type of news. I need to use 3 because each of this forms has their own controls. But the control which indicates the type of news (asociated with a KM Predefined Property) must be common in the 3 forms, in order to use it on searches.
The question is, how can I include in this forms a control:
- Visible for the user
- With a default value defined in the control properties (each form has a different value, corresponding with the type of news)
- Read-only mode
- The value showed in the control must be saved in the associated KM Predefined Property when the user clicks the Save button.
Anyone knows how to do this?
What control can I use?
I was thinking of trying with text boxes, but I don't find the way to make them unwritable (Read only mode).
It is posible using labels?
Thanks.
Kind regards

Hello Jose,
I know you responded with a question... I see it in the email, but I don't see it here! Very odd... but in response:
The first thing I do when I open the Edit.xsl file is do a 'find' for the name of the text field that I want to be read-only (in my test case, it's 'location'). Repeat the find until you see something like:
[code][/code]
Below there is where I put the new code. Mine looks like this:
[code]- <xsl:choose>
- <xsl:when test="location='' and ($editmode='create')">
- <xsl:choose>
- <xsl:when test="./xf:ValidationError/@tagname='location'">
- <input name="location" size="30" type="text" class="urEdfiTxtEnbl" id="field_1157467268006">
- <xsl:attribute name="tabindex">
- <xsl:choose>
<xsl:when test="$accessibilitymode='true'">21</xsl:when>
<xsl:otherwise>3792</xsl:otherwise>
</xsl:choose>
</xsl:attribute>
- <xsl:attribute name="value">
<xsl:value-of select="''" />
</xsl:attribute>
- <xsl:attribute name="readonly">true</xsl:attribute>
</input>
</xsl:when>
- <xsl:otherwise>
- <input name="location" size="30" type="text" tabindex="3792" class="urEdfTxtEnbl" id="field_1157467268006">
- <xsl:attribute name="value">
<xsl:value-of select="''" />
</xsl:attribute>
- <xsl:attribute name="readonly">true</xsl:attribute>
</input>
</xsl:otherwise>
</xsl:choose>[/code]
I put the <xsl:attribute name="readonly"> in both places (when test, and when not test). I'm not entirely sure if that's necessary, but that worked for me.
Hope this helps,
Fallon

Issue in Java Scipt in XML form

Hello Experts,
I have one issue in our client portal, which is really giving me hard time to resolve.
So I have come to you experts for helping me to resolve this issue.
So below are the details of the issue.
Actually it goes like that, we are using B.Texx in our Portal Environment and most of the work is done by the users in the portal, who has author rights. Please note that Authors have the right to Edit and save the content.
Most of the things are made on XML forms, with the help of Java Scripts.
Now there is one XML form(Add General Content), through which users add the general contents and there is one template provided to the user for that content. The XML forms are integrated here with the Tiny MCE editor.
Now, there is one link (Insert/edit link) in the Tiny MCE editor, when we write some text in the body and select the text, the link in the editor gets activated and when we click on the link, a pop up comes up, in which there is a browse button, through which we select the Navigation Element Link , which takes us in the navigation of the portal content(the way it is viewed by user in the portal according to the roles ), showing us different content and we select an content and press finished. Now the selected text becomes as a link in the body of xml form, then we fill up the title and there is one preview button. When we click on the preview button, the link is displayed to us.But when we click on that link nothing happens.
Please note that if we save that form, the links appears on portal and we are able to navigate through the link.
For this I have checked the js file(xmlformpreview_redirect.js) responsible.I am sharing the code of the js file below.
// @author llaegner
// Get current URL of XML Forms Preview
// This Javascript should be included in the ShowForm Formular (old XSL Style)
// in xml forms builder in a label-field in the attribute caption
// this javascript file is then called by the Preview Button on an Edit Form, because the ShowForm is launched automatically always
// @changes by ekaraca
// Add a if-Control so a redirect will work by clicking the xml file as well
var currentURL=top.location.href;
var redirectURL="";
var startOfParameters=currentURL.indexOf("?");
if (startOfParameters < 0) startOfParameters=currentURL.indexOf("%3F");
if (startOfParameters > 0) {
     // Provide all parameters for SAP original preview iview to our new iview
    redirectURL="/irj/servlet/prt/portal/prtroot/com.btexx.pct.easyWCM.customer.addons.xmlformpreview"+currentURL.substring(startOfParameters);
if(currentURL.substring(currentURL.length-4)==".xml") {
     var xmluri = currentURL.substring(currentURL.indexOf("/irj")+15, currentURL.length); /* /irj/go/km/docs <---- 15 letters */
     redirectURL="/irj/servlet/prt/portal/prtroot/com.btexx.pct.easyWCM.customer.addons.xmlformpreview?show/test="+xmluri;
     top.location.href=redirectURL;
else {
     // If we have found something to redirect
     if (redirectURL.length > 1) {
          // Change current location and switch immediately to new iview
          top.location.href=redirectURL;
I would really appreciate if any of you experts help me resolve this issue.
So I am eagerly waiting for the response from all of you.

Experts...still waiting for your comments.

XML Forms vs. Sharepoint Forms

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