Archiving List Items

I have a filtered list setup. New entries to the list will have a sequence number followed by the year. For example: 001-15. For the filtered view, this works fine. When I click the list name and view all list items (unfiltered view), what I have in the
list is the following:
001-14
001-15
002-14
002-15
Is there a way to archive the 2014 items so they don't show up in the list?

You could modify the All Items view with a Filter where your Column contains -15
Not ideal as you would have to modify it each year. So when 2016 came around you would need to change the filter to -16.
I did try to setup a dynamic filter (but didn't work for me) where the Column contains ="-"&TEXT(NOW(),"yy")
Maybe someone else could provide you with a more dynamic way so you didn't have to modify each year.

Similar Messages

List items archival with version history using powershell

HI
Is there any way to work with site and content structure in SharePoint 2010 with power-shell.
I want to run a automated task(power shell script) to move list items from source to destination in the same site with version history.
I know i can do it from site and content organizer but i have to do manually and SharePoint designer workflows doesn't retain the version history.
Please give me your valuable tips.

Hi Manikanta,
Archive ListItem with Version History in SharePoint, I suggesting you the best links for your solution here
http://techno-sharepoint.blogspot.sg/2012/10/moving-sharepoint-list-items-to-archive.html
http://get-spscripts.com/2011/10/copy-sharepoint-lists-and-document.html
For more details, reach us at
<a href="http://staygreenacademy.com/sharepoint-2013-training/">SharePoint 2013 Online Training</a>

Copy List Item Attachment for archiving using SharePoint Designer 2013

hi,
how to Copy List Item Attachment for archiving using SharePoint Designer 2013

1. You can use access:
http://viziblr.com/news/2011/11/5/batch-exporting-sharepoint-2010-list-item-attachments-using.html
Or you can try below script
You can loop through each list item, and get each attachment.
List<SPAttachment> attachments = new List<SPAttachment>();
SPList list = SPContext.Current.Web.Lists["My List"];
foreach (SPListItem item in list.Items)
attachments.AddRange(item.Attachments.Cast<SPAttachment>());
If this helped you resolve your issue, please mark it Answered

SharePoint 2010 Rest API: How to add attachment to a list item via ListData.svc

Hi
I have set up a project using the REST API in c# Visual Studio 2010.
I have added a service reference to the URL //site/_vti_bin/listdata.svc/
I can query the list and get back data, but I can't retrieve the attachments.
I can write data to the list, but I can't add attachments.
Are there any examples of how to add or retrieve attachments using the REST API services.
Thanks
Mike

Hi,
If you want to work with list attachments using REST API, here are some links will show how to do this using Javascript:
http://msdn.microsoft.com/en-us/library/office/dn292553.aspx#FileAttachments
http://chuvash.eu/2013/02/20/rest-api-add-a-plain-text-file-as-an-attachment-to-a-list-item/
http://www.dotnetmafia.com/blogs/dotnettipoftheday/archive/2013/06/27/how-to-get-list-item-attachments-using-rest-and-javascript-in-sharepoint-2013.aspx
Best regards
Patrick Liang
TechNet Community Support

Automatically create Sub site With the Name of List Item from the list of parent site ,

Hi all
I am using Share Point 2010 And
I have one task That is create new sub site automatically with the name of list item which I Am added in main site List
for Example: I have a list name "Projects" in my main site I am going to add new project as a item ,with that project name i want a new sub site will create automatically .Is there any work flow or any setup
or any feature please help me by giving guidance
Thanking You,
Arun Darly.

you can use ECMA script.
For adding a list item.
http://adicodes.com/add-update-and-delete-list-items-using-ecmascript/
Once the item has been added, on success function create a sub site
http://withinsharepoint.com/archives/285
My Blog- http://www.sharepoint-journey.com|
If a post answers your question, please click Mark As Answer on that post and Vote as Helpful

Rating a List Item using jquery with out using User profile service

Hi,
I dont have access to Central admin and i was not not able to enable USer profile service.
can i rate a list item in Sharepoint 2010 using any jquery plugin
i got the link
http://blogs.msdn.com/b/carloshm/archive/2009/08/24/jquery-rating-in-sharepoint-lists.aspx
But i am not able to find any plugin in it.
Please advice.
Thnaks,
Pallavi

Hi,
According to your post, my understanding is that you wanted to rate a list item using JQuery in SharePoint 2010.
The link you had posted above is for SharePoint 2007.
You can refer to the following articles which about using the JQuery to call the rating service.
http://blog.dennus.net/2011/08/09/using-spservices-and-jquery-to-include-social-rating-control-on-_layouts-page/
https://www.habaneroconsulting.com/insights/Calling-the-Rating-Service-using-jQuery-in-SharePoint-2010-Part-1-of-2#.UxbQxvmSz6k
You can also use the tool of the CodePlex to achieve it.
http://sptoolbasket.codeplex.com/
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Help: set the list item when scrollbar scrolls

i need help regording how to set the listbox list item to be selected (i.e. item to be highlighted) when the vertical scrollbar scrolls.

Hi Shreyas,
You can insert the code below into the NewForm.aspx page of the list via a Script Editor web part:
<script type="text/javascript">
_spBodyOnLoadFunctionNames.push("ready");
function ready()
//12/04/2015 - 18/04/2015
var sd = "";
var ed = "";
var d = new Date();
//get start date of the week
d.setDate(d.getDate() - d.getDay());
sd = convertDate(d);
//get end date of the week
d.setDate(d.getDate() + (6 - d.getDay()));
ed = convertDate(d);
//populate the string into the Title field
var title = document.querySelector("input[title='Title']");
title.value = sd+" - "+ed;
function convertDate(inputFormat) {
function pad(s) { return (s < 10) ? '0' + s : s; }
var d = new Date(inputFormat);
return [pad(d.getDate()), pad(d.getMonth()+1), d.getFullYear()].join('/');
</script>
It will populate the “Title” field with the text like “12/04/2015 - 18/04/2015” based on current date when adding a new item in this list in the NewForm.aspx page:
Here are two links about how to add code into page via Content Editor Web Part:
http://blogs.msdn.com/b/sharepointdev/archive/2011/04/14/using-the-javascript-object-model-in-a-content-editor-web-part.aspx
http://sharepointadam.com/2010/08/31/insert-javascript-into-a-content-editor-web-part-cewp/
Thanks
Patrick Liang
TechNet Community Support
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[email protected]

Merging List Items with Word Template

Hello,
I'm running SharePoint 2013, SharePoint Designer 2013 and the latest versions of Word and Windows. I'm not a programmer of any sorts.
I want to run a workflow, triggered by the addition of a new list item. The workflow needs to take the new list item data and merge it with a Word document I'm using as a template. The document them needs to be stored in a library.
There are a few posts about this but none seem to work with SP 2013 and SPD 2013. Here is one example which appears to work using SP 2010 workflows but I can't get it to work with SP 2013.
http://www.quercussolutions.com/blog/index.php/out-of-the-box-document-generation-in-sharepoint-2/
I want to use SharePoint rather than a third party addin.
I'd appreciate any assistance.

Hi,
As I understand, you would like to create word document based on SharePoint list columns, then save it to SharePoint library. We could use workflow to automate the process.
Here is an article you could refer for detail steps:
http://sharepointprojectbrad.wordpress.com/2013/06/10/create-word-2013-documents-from-sharepoint-2013-list-items/
More information:
http://blogs.technet.com/b/brenclarke/archive/2009/04/15/automatically-create-word-documents-which-include-list-fields.aspx
Regards,
Rebecca Tu
TechNet Community Support

Selected list items to Word document

I found online many posts to generate a word document with all items included in a list.
But is is possible to have the generation triggered by the user and to include only a subset of the list items?

Hi ,
According to your description, my understanding is that you want to generate a word document with selected list items in your SharePoint 2010.
You should look into the Word Control Toolkit, which uses the Open XML format SDK to achieve what you require.
The basic functionality is that you use the Edit Control Block on a selected list item to generate and populate a Word document using a template you can select from a drop-down list.
Here's some links to get you started:
Generating Documents from SharePoint Lists with Open XML Content Controls
http://blogs.msdn.com/b/ericwhite/archive/2009/10/14/generating-documents-from-sharepoint-lists-using-open-xml-content-controls.aspx
Word Content Control Toolkit (Codeplex)
http://dbe.codeplex.com/releases/view/5508
Best Regards,
Eric
Eric Tao
TechNet Community Support

Autocomplete text or list item

i'd like to perform Autocomplete property to text item or list item in forms 10g , i know that solution is using java bean but i don't know how to use it with oracle and how to import it
best regards

At runtime, display the Java console to see if there ar error raised.
Did you follow the article installation steps? Did you copy the JAR file in the /forms/java folder ? Did you add it to the archive tags in the /forms/server/formsweb.cfg file ?
Francois

Ribbon + s4-title s4-lp | Hides when clicked on the list item

Hello,
Using
SPSecurityTrimmedControl, I hide the ribbon for a user having
view only rights. Now when this user clicks on any list item (grid view), the div "s4-title" containing the logo, and title text hides too.
Please help.

Thanks for the reply Shakir.
I tried to find the div with id ms-designer-ribbon to make the changes and add the JavaScript. I failed to do so. Please helpme with me with this.
I'll try to explain a bit more:
The View Only user shouldn't have the ribbon for any editing changes. To achieve this, I followed the steps given in the article (URL below).
http://blogs.msdn.com/b/zwsong/archive/2010/04/29/how-to-hide-ribbon-from-users-without-edit-page-privilege.aspx
Now when the user clicks anywhere on "Line Item", the div containing logo i.e.
<div class="s4-title s4-lp">
gets hide. There should be some click event on the list items which onclick opens the edit option.
Any help is appreciated

Scope to search List Items

I need to create a search scope that would limit the results to only the list items in all the custom lists of a particular site.
I created a search scope and added a "Web Address" rule type, set the "Folder" to the site I need searched and set the "Behavior" to Include.
This gets me everything in the site.
Gut feeling tells me that I need to also create a "Property Query" rule type and set it to "Require" to filter out only the list items, but I'm not sure what to put for property restrictions.
Appreciate some help on this...

You may try ContentClass, info care of Dan Attis
here: http://forums.microsoft.com/MSDN/ShowPost.aspx?PostID=3255619&SiteID=1
and here: http://www.devcow.com/blogs/jdattis/archive/2007/12/20/the-contentclass-and-isdocument-properties-along-with-the-welcome-page-caveat.aspx

Using REST API: Query search box to return list items

Hey,
My goal is to create a search box which returns the items (matching to the name) from a list.
Bonus: The return would happen without requiring user to click a
Search button or such.
To achieve this I assume the SharePoint 2013's REST API should be used. I'm completely inexperienced in using the REST API so all kind of suggestions are available.

Hi,
Here are some articles about SharePoint 2013 REST API for your reference:
Get started with the SharePoint 2013 REST service
http://msdn.microsoft.com/en-us/library/office/fp142380(v=office.15).aspx
How to: Complete basic operations using SharePoint 2013 REST endpoints
http://msdn.microsoft.com/en-us/library/office/jj164022.aspx
SharePoint 2013 – CRUD on List Items Using REST Services & jQuery
http://www.plusconsulting.com/blog/2013/05/crud-on-list-items-using-rest-services-jquery/
Working with SharePoint list data - OData, REST and JavaScript
http://blogs.technet.com/b/fromthefield/archive/2013/09/05/working-with-sharepoint-list-data-odata-rest-and-javascript.aspx
Best regards
Dennis Guo
TechNet Community Support

Add list item using anonymous user in public website of shareopint 2013 office 365

Can any body know the solution to over come of following error while add list item using anonymous user using CSOM in shareopint 2013 office 365 public website.
I have tried following solution to narrow down the error from "Access permission"
http://sharepointtaproom.com/2014/08/28/anonymous-api-access-for-office-365-public-sites/#comment-2304

Try below:
http://www.codeproject.com/Articles/785099/Publish-a-Form-for-Anonymous-Users-on-a-Public-Sit
http://blogs.technet.com/b/sharepointdevelopersupport/archive/2013/06/13/how-to-allow-anonymous-users-to-add-items-to-sharepoint-list-using-client-object-model.aspx
// Allows AddItem operation using anonymous access
private
static voidAllowAnonAccess(){
Console.WriteLine("Enabling Anonymous access....");
SPWebApplication webApp =
SPWebApplication.Lookup(new
Uri(webAppUrl));
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Remove(typeof(Microsoft.SharePoint.SPList),
"GetItems");
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Remove(typeof(Microsoft.SharePoint.SPList),
"AddItem");
            webApp.Update();
Console.WriteLine("Enabled Anonymous access!");
// Revokes Add/Get Item operation using anonymous access
private static
voidRemoveAnonAccess(){
Console.WriteLine("Disabling Anonymous access....");
SPWebApplication webApp =
SPWebApplication.Lookup(new
Uri(webAppUrl));
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Add(typeof(Microsoft.SharePoint.SPList),
"GetItems");
            webApp.ClientCallableSettings.AnonymousRestrictedTypes.Add(typeof(Microsoft.SharePoint.SPList),
"AddItem");
            webApp.Update();
Console.WriteLine("Disabled Anonymous access!");
http://www.fiechter.eu/Blog/Post/12/Create-a-survey-for-anonymous-users-on-Office-365
If this helped you resolve your issue, please mark it Answered

Error while editing a list item - SharePoint 2010.

Hi ,
i have 2 site collection one is read only site and another one is authoring site. both site collection are inside single web application and referring same content database.
when i try to edit a list item using authoring site i am getting the below error message. this is for all the lists in the site.
" the item is no longer available. it may have been deleted by another user. click ok to refresh the page."
i am able to edit the list items using read only site as an administrator.
please help me on these.

This could be a permission issue, refer to the following post for more information
http://techtrainingnotes.blogspot.in/2012/02/sharepoint-error-this-item-is-no-longer.html
Cheers,

Archiving List Items

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