Best Way to Sync Lists Across Multiple Site Collections?

A quick query I'm hoping someone might be able to help me with...
Within our university intranet I am assigning each department a team site within its own Site Collection. So that departments can associate Document Library files with a set list of academic courses, I created a custom dropdown field and deployed it as a Feature. While this worked within SharePoint, when you attempted to set the document properties within the Microsoft Word environment the custom fields were rendered as empty text boxes (meaning that staff are no longer restricted in when information they can enter).
To get around this I'm considering going back-to-basics and creating a Custom List, populating it with the titles of our academic courses, and then assigning it to a Document Library via a Lookup Field. I know that Microsoft Word will then correctly display the metadata dropdown.
As I am using multiple Site Collections, I'm unsure of the "best" way to proceed.
I've already written a Console Application which can create a Custom List within a targetted site and populate it with the contents of an XML file - but I would need to run this every time I created a new Site Collection and what would I do when I wanted to update the contents of all the lists?
Other than modifying my Console Application to loop through all instances of the Custom List within Site Collections and sync it to the contents of the XML file, is there another (better) option that I am over-looking?
Its such a shame I can't create cross-collection Lookup Fields within all of the Site Collections that point to a single top-level list.
Many thanks.

My instinctive questions drifts towards why you have different site collections. If all the sites were sub sites within the same site collection, a global field would solve the issue quite nicely.
If you have legitimate reasons for keeping the sites seperated into separate site collections, I would look at using an Event Handler to trigger updates to reference values in each site collection, be they global fields or lists. Then if you wish to update the values, you only need to update the trigger list to propagate the updates across your site sollections to all your sites in question.
I trust that answers your question...
Thanks
C
http://www.cjvandyk.com/blog

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http://camldotnet.codeplex.com/
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