Budgeting for procurement system

Hi Experts,
How to make budgets for procurement system, can we set any alrets to know the status of budget availability.

Hi,
Using Project system you can do the budgeting limit for procurement materials.
Regards,
V. Suresh

Similar Messages

Block article for procurement not for STO

Hi
We want to discontinue a particular article, but we have stock of this article in Distribution Center.
How can we prevent this article for external procurement and at the same time we want to send this article to store for sale using stock transfer order.
I have tried with X-site status as blocked for procurement, system is not allowing me for external procurement but it is also not allowing me to make STO.
I want STO to happen not procurement. How?
Thanks
Manoj

Hi Manoj,
When you use X-Site status in (Basic View) Article Master, You can use this field depending upon your business requirements;
01     Blocked for procment/whse
02     Blocked for task list/BOM
03     Blocked for procurement
Bye,
Muralidhara

Urgent - Business Object for Original Budget in Project Systems

Hi,
I am working on a workflow for original budget release in Project Systems.The transactions used are CJ30 (Original budget creation) CJ32( Budget release).
I have to send a workitem fo release the original budget for a user. But I am not able to find out any business object relevant to Budget.
Can any one helo me in this...????
Thanx,
Sivagami.R

Hi,
I have tried that option already. But I could not find any.
Any update????
Thanx,
Sivagami.R

Budget for parent

Hello
We have made a Project say P/ 0919 this is at parent level
agains this pareent level we have 4 childs levels
P/0919 - Project Parent
P/09191/1 - Child 1
P/0919/2- Child 2
P/0919/3 -Child 3
P/0919/4 -Child 4
Budgets were allocated to childs 20 lacs each So total budget is 80 lacs
Howeve during procurement we have given the Parent WBS as element means P/0919 was used
Os were released ,Goods were received ok
But during the QC release of stocks system shows no budget availabe for P/0919
the issues is Parent does not has any independent Budget , it is at child level
Is some confrigation setting required to stop this check, if child level budgets are available system should not stop the transactions
Can i reallocate the budget by Reducing the Child budget and keeping some allocated at parent level
Please help its urgent

Hi Bhavesh,
System is behaving as designed. There is no budget defined at the parent level hence this issue. Please refer SAP Help once and go through the topic Budget or search the forum to understand the budget functionality in PS.
Most of your doubts will be cleared once you do this.
Regards,
Gokul

Budgeting for capital Asset Procurrement

Hi
How can we set budgets in SAP for purchase of capital assets?
Regards
SM

Hi
You can use an Internal Order for Budgeting for capital asset purchases. In your purchase order make internal order as compulsory. there after for your Controlling area, create an internal order type and set up avaiability control for the same. Then create an internal order and assign a budget in KO22. Thereafter in purchase transaction give reference of this internal order. System would do a check for budget for asset procurement.
Thanks & Regards
Sanil K Bhandari

Report Painter Drilldown on Cost Element for Project Systems

I am currently working on a report for Project Systems. I am trying to copy the functionality of the Internal Order summary (60I2-001) into report group 6P3. I was able to copy the whole layout and also the values of 6oI2-001 into a copy of 6PP4-001 but when I double click on "Balance" it is bringin up the ALV report that 6PP4-001 is using. I would like to call another report which looks like 6LS0-001 but contains Project System info made in report painter when I double click on Balance. Is this possible? Please let me know how.

Hi Avinash,
See my replies below.
1 a & B: You are planning Qty on NWA and capturing costs - labor & Equipment on NWA elements.
When you are having elaborated to NWA-Element level, split your total work on each NWA-element and post labor cost. Thus you will have planned Vs actual costs at one place.
coming to equipment cost - are you capturing using PO through GR?.
2.a : Option1- create a separate WBS elements for materials and plan cost at WBS level. That value would be your total planned cost of material procurement as estimated. Under this WBS elements create NWAs and assign the materials. With this set up you can assign material and procure so that will have actual costs coming from GR.
Option 2: Create a one General Cost activity and assign the total planned cost of material on this NWA.
When you assign the material components, diligently you have to reduce the equivalent amount from the general costs activity. Also note that on component screen, you have to check box "Cost relevant" so that material cost will add to Cost NWA. Let the different materials have their own valuation class and have default CEs accordingly. that would not be big issue.
Please discuss with your MM team to get more information. Also my suggestion is to leave blank CE field in configuration.
The option2 is very cumbersome and high risk but one have to be very cautious to reduce the value from Cost NWA in order to sustain the planned material costs whenever they added.
3. I have answered the relevance of Cost relevance check box in above.
Hope above makes sense.
Thanks,
Sudhakar

Activate carryforward of budget for commitments

Hello Gurus,
When we execute carryforward for a purch order or purch requisition,
eventhough we activated the carryforward of budget for commitments, the
system is updating only table FMBDT.
So the amount of the carryforward item does not affect the avaliability
control (table FMAVCT) so we end up having more commitment on the next
year but without the avaliability of the document carried forward.
When we sum the record type '1 Plan' minus '0 Actual' we realize that wehave less avaliable budget than before.
In table FMBDT the system creates a record for process 'CORV Carry For.
Recv' for record type 1 Plan.
We reestructure avaliability control tx FMAVCREINIT and it does nothing.
Regards,
Adriana.

Hello,
Maybe some quick check can help you trouble shoot the problem:
1. Identify the Budget Type for Carry-forward receiver:
Spro > Public sector management > Funds management government > Closing operations > Closing operations for BCS > Define budget entry documents for commitment carryforward; look for Settings for receiver lines and get the Budget Type.
2. Check whether the above Budget Type is included in the AVC Ledger:
Spro > Public sector management > Funds management government > BCS > Availarbility control > Settings for availability control leger > Define filter settings for budget values > Define the consumable budget; select ledger 9H and check whether the budget type identified in 1 is included.
Regards,
Ming

Pricing Schema for Project System

Dear Sappers,
I'm configuring Pricing Schema for Project System(PS) module.
The requirement is, the schema will be in such a way that it supports both excise, CST, VAT and service tax.
In PS module the user raises a Purchase Order having procurement of material as well as taking service from Vendor.For this in PO he will maintain both material as well as service.
I'm configuring the Pricing schema in MM - Purchasing - Condition.
My question is for materials procurement, everything is working fine.But for service respect to activity number I want to maintain service tax and other cess in condition record.
But to maintain service tax & other cess for activity number, I want the access sequence of sevice to be in Purchasing.I've taken the standard table for Plant, Vendor, Purchase Organinzation and activity number combination from External Service management and making a new access sequence in MM - Purchasing.All fields are coming but for Activity number, it not taking the document structure and showing error.
How to overcome this??
Any suggestions will be highly appreciated.
Warm Regards
PKB

Hi Pankaj,
Thanks for your suggestions.
As per you reply, the access sequence is already maintain in External Service Management.But I want to bring the same combination Plant, Vendor, Purchase Organizartion and Activity number that is Table 97 to MM - Purchasing - Conditions- Access Sequence.
I've tried to do it, but when I'm creating in MM - Purchasing, all document structure is copying except activity number.What I analyse the error is due to application area.Activity number is MS (External Service Management) area but i'm trying to do in M(Purchasing)
Even though when I enter manually MS for the access sequence system is not taking.
Suggest me.
Warm Regards
PKB
Edited by: Pranaya Barik on Dec 11, 2009 12:09 PM

Budgeting and control system

friends,
we implemented fi, co, mm, sd, pp and project systems. we want to implement budgeting and control system. what is the exact flow of BCS in between these modules,
regards,

Hi,
Prepare Funds Management Installation
When implementing the Funds Management Government component, you should take care to carry out the individual steps in a particular order. You enter the required preconfigurations and functions at different points in the SAP System.
So when implementing Funds Management, you should observe the following sequence:
1. You use the "Enterprise Structure" to create company codes, FM areas, and controlling areas. For more information, see the Enterprise structure IMG in sections:
a) "Define, Copy, Delete, Check Company Code"
b) "Maintain FM Area"
c) "Define, Copy, Delete, Check Controlling Area"
2. You then assign an FM area to each company code and controlling area relevant to Funds Management.
For more information, see sections:
a) Assign company code to FM area
b) Assign controlling area to FM area
3. You create your G/L accounts in the General Ledger Accounting menu. For more information, read the chapter: Create G/L accounts in the G/L accounting IMG (FI-GL) under G/L account master records.
4. Use Financial Accounting customizing to maintain the field status definition groups. These determine which fields in the account can accept input, must be maintained, or are hidden, when you are entering business transactions. For more information, read: "Maintain field status variants" in the Financial Accounting Basic Settings.
Note that the additional account assignments "Commitment item", "Funds center" and "Fund" will only accept input if you mark the relevant fields as required or optional entries. This applies, however, only to G/L accounts whose commitment items are assigned with the 30 such as a revenue account. G/L accounts whose commitment items are assigned with a transaction other than 30 should have the error hidden.
If you want to reference earmarked funds when posting a payment, you must define the additional account assignment "Earmarked funds" as a required or optional entry.
5. Likewise, for Materials Management purchase requisition and purchase order postings which do not go into stock, you must flag the "Commitment item", "Funds center" and "Fund" fields as required or optional entries in order to be able to make entries in them. You can find more information in the Purchasing IMG in section "Maintain account assignment types" .
6. If you want to integrate inventory management with Funds Management, there are different ways of controlling this, depending on the warehouse concept you chose. For more information, go to the Funds Management IMG and read sections Make Other Settings and Integration with Inventory Management.
7. If you want to integrate Assets Accounting, you must go to the Funds Management implementation guide and flag as budget relevant the transaction types for the individual transactions (acquisitions and retirements). You can find more information in the IMG Funds Management Government in the section Flag Transaction Types as Budget Relevant.
8. If you want to integrate Payroll Accounting with Funds Management, you must define funds centers and funds for the individual Infotypes. For more information, see the Funds Management IMG Funds Management Government in the section "Define Start Date for HR Integration (Without HR Commitments Scenario 2)".
9. If you want to integrate Travel Management with Funds Management, the "funds center", "commitment item" and "fund" fields must be ready to accept input when you post in Travel Expense Accounting. You enter these settings in the Travel Management IMG Dialogue and settlement control -> Screen layout for trip data input -> Set up variable construction for account assignment objects.
10. You switch to the Funds Management application menu, create your master data (commitment items, funds centers and funds) and then define your account assignment derivation.
For more information on account assignment derivation in Funds Management, see component Funds Management (PSM-FM) under Account Assignment Derivation as well as section Define Account Assignment Derivation.
For more information on creating master data, see the component Master data in the componentFunds Management (PSM-FM).
11. You can then subsequently make the remaining settings via the Funds Management implementation guide. For more information, read the following chapters.
Further notes
The Funds Management application component can not be used simultaneously with the components Cash Budget Management and/or Project Cash Management if you use year-dependent master data in Funds Management.
If you want to use Funds Management with Cash Budget Management and/or Project Cash Management you must note that Cash Budget Management and Project Cash Management only process 10 character commitment items.
Regards,
Eli

Budgeting for CO production order

From KOT2 we can see budget profile exists for CO production order type CP01 and CP02.
But it is not allowed to use KO22 to enter budget amount.
Can anybody tell me how to set budget for CO production order?
Thanks~

Hi Ajay.
The reason why we want to control cost of production order is because there are too many subcontract items.
Sometimes works can be done within a plant are contracted outside.
Because there is no BOM or routing for a particular product,
we have to use CO production order instead of PP production order.
Planning on the order is also not possible.
That's why we want to set a budget to limit the use of subcontracting and also control production costs.
If Project System is activated, budgeting can be used on CO production order.
Since we are not using PS, we have to use internal order to collect subcontract related costs.
Best regards,
Sharon

Close budget for previous years

Hi,
The system Iu2019m working on has commitments management active, so when I create a purchase requisition or purchase order, the budget is affected. Iu2019ve noticed that the field that determines the year relevant for budget availability is the delivery date (EEIND).
So if I make a purchase requisition today, with a delivery date of 2007, for instance, it will affect the budget from 2007 year. I donu2019t want this to happen. Is there any way to u201Ccloseu201D the year budget and donu2019t allow any more values to affect the budget for previous years?
Thanks for any help.

Hello,
Please check the budget profile.
In budget profile, you will have how many previous years or future years you can budgeted. Try to reduce one year for previous years.
Regards,
Ravi

Implementation flow PM (Catalog OCI) for a system ECC5

Hello all,
My goal is to customize this system for create purchase orders to flow PM and send this PO for a system E-procurement and not implemented a BAPI.
<b>How are implemented this customizing for send this PO by IDOC from R/3 (PM)?</b>
Also I would like create the PO from catalog.
<b>It is sufficient to customize system only for solve this problem</b> ?
Please explain me a functionnality for this process.

Hi Mady,
to be more precise :
sequence 10                 http://blabla......com/
Sequence 20                 reblabla.cgi.exe
Sequence 30   SEQNO         20
Kind regards,
Yann
PS : sequence 30 should be optional ...
Message was edited by: Yann Bouillut

Capture of bids for procurement and workflow in SRM

Dear Gurus,
I am new to SAP. I would like to ask which functionality in SRM can do the following:
1. Capture bids for procurement
2. Use workflow to automate the evaluation and approval of the bids received (Matching bid price against budgeted cost)
3. Use workflow to support the automatic routing of all submissions and evaluations for approvals in respect of u201CApproval to Negotiateu201D and u201CApproval to Awardu201D.
4. Segregate bids that meet or are lower than the budgeted cost from those that are in excess, marking the latter in different colour
5. Capture of all data, especially from the lowest bidder

Hi,
All the functionalities are there in the SAP Bidding Engine(Strategic sourcing)
Regards
Ganesh

Same vendor for Procurement and Services

Hi,
How to use the same vendor code for Both Procurement and External Services, to trigger different pricing procedures.
Please suggest.
Thanks in advance,
njs.

Hi,
Pricing procedure for Procurement depends on :
1. Schema Groups: Vendor
2. Schema Groups for Purchasing Organizations
System will look for the combination for both the schema group.
Pricing procedure for External service depends on :
1. Document category -- e.g. - RFQ , Pr or PO
2. Document type --- NB , UB
Regards,
Shailesh

Unable to post FR50 (Original Budget) for New Fund Center

Dear All,
We are in ECC6.0 and using Former Budgeting, Our business team created a new fund center and assigned it to cost center in the derivation rule.
Before they granted original budget using FR50, the business users started posting various invoices, expenses, POs, PRs against the cost center accordingly the Available Budget became Negative.
Now they are trying to post Original Budget for the new fundcenter using FR50, however system gives an error saying Payment Budget exceeded.
Please advice how to grant budget in such situations, we had an alternative to reverse all commitments and actuals posted against the fundcenter and grant budget, this worked in our test environment. However in Production we will not be able to do this due to too much volume already posted.
Is there a way to fix this, note that Availability control is active and not sure why system allowed to post without budget.
Any pointers, is this how standard SAP behaves or are we missing something.
We have also checked on master data elements of commitment item/fundcenter.. everythign looks fine.
request your inputs.
regards
Diwakar

Hi,
I believe you are using Former Budgeting. Please check below if this is not the cause for your issue:
Please check the following customizing that you have done in your system:
SPRO -> Public Sector Management -> Funds Management Government -> Former Budgeting -> Availability Control -> Define Parameters for Availability Control
See if you have set the flag: Check on lowest budget object with budget in your customizing.
Please check the documentation about this flag, specially this part:
"If you do not set the indicator, availability control runs against the first budget object, even if it has received NO BUDGET. This is the setting in the system as delivered."
You can check also report BPINDAN2_NEW.
This means that the budget is going to be checked in the first object with budget in your budget hierarchy.
If this is your case, you have only two options:
1.- Remove the negative budget you have in the combination of funds center/commitment item.
2.- Add the Combination funds center/commitment item to the exemption list of AVC.
I will prefer that you do the first option, as for me sounds strange to have negative budget, but this is one decision that you need to discuss it internally in your company.
If you choose any of the 2 options above, please do not forget to reconstruct your budget and assigned values AFTER you have done one of the options above, with the following transactions (in this order):
1.- Run transaction FMBV in order to reconstruct Budget values.
2.- Run report RFFMRC04 in Test mode in order to check if there is still some inconsistency.
3.- If RFFMRC04 shows inconsistencies, then run this report in Update Mode.
4.- Reconstruct distributed values with transaction FM9P
5.- Reconstruct Total values with transaction FM9Q
6.- Reconstruct assigned values with FMBV again.
I hope this helps.
Best Regards,
Vanessa.

Budgeting for procurement system

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