Digital signature/appending question

Got a question for y'all. I work with a medical practice who just started using Acrobat 9 to affix digital signatures to their documents. Using Acrobat, they've created a page that can be filled in with information about a patient, and then digitally signed by the doctor.
Here's the thing. We just got done scanning all of the patient charts for this practice and converting then to PDFs. So now, all the charts are electronic. Each chart is divided into seperate tabs (Patient Info, Treatment Plan, etc.). After a doctor fills out the page they've created and then digitally signs it, we would then like to save it and then append it to the corresponding tab in that patient's chart (in this case, Pateint Info). Using Acrobat, filling it out, signing it and saving it is no problm, it's when we append it that the problem surfaces.
After it's appended, the signature goes away! What can we do about this? Obviously, we don't want that signature going anywhere. Any ideas? Please help, we'd like to get this solved ASAP!

Thanks for the link! However, there is something new that has recently arisen:
Every time a patient comes into the office for an appointment, a new page is added to certain parts of the chart (such as Progress Notes) detailing their last visit. Now that all the charts are electronic, this can be done on a computer. So, for a section like, say, Progress Notes, there's all the old charts organized with the most recent one on top. However, that's not the very first page-the very first page is a blank progress note, ready for the patient's next visit.
All they want to be able to do when they fill out a chart is, after it's saved, have it go on top of the chart (as it's now the most recent page) and have a new blank page appear, ready for the next visit. It's like inserting a blank page, but they don't want to do that-they simply want a new blank page to appear and move to the front on top of the most recent page.
Does this make sense? I really could use some help ASAP!

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Does Solution Manager satisfy the following requirements for compliance?
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matcart, are you saying I could buy an adapter, at say Best Buy, and I would be able to get the SD channels without paying extra to Verizon? I don't care about the guide or HD channels. I'd be happy if I just could get my local channels. I have 2 tv's I'll be using Verizons DVR's with, but I have 5 other tv's that I don't want to pay $3.99 mo. to rent adapter boxes from Verizon.
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Question from worse than Newbie about digital signatures and Adobe Reader.

1st, thanks for taking the time to even look. 2nd, We are trying to use digital signature pads with PDF documents created by Documaker 11.4. In Adobe Pro there is a setting "Extend features in Adobe Reader" that will allow users with Adobe Reader to sign the PDF documents, however our "guy" creating the forms cannot find anything like this in Documaker. I've never used Documaker before and dont have a copy to even play with, but I was hoping there was a simple "go here, click this" answer.
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I'm not expert on Documaker, but I'm close to them and will try to find an answer if I can be sure of the question.
Documaker is capable of creating PDF signature markers in the output PDF. Those markers are compatible with tools like Acrobat which can sign the documents. Is your question about how to create the markers or are you doing that and finding that Acrobat Reader will not allow you to sign them?
I'd have to research Adobe's licensing for Acrobat and Reader to see if that was the issue. I know certain features in Acrobat Reader are locked down by Adobe so you have to have another product license from them to enable the feature. If that is the problem, then I'm pretty sure that Documaker has no mechanism to provide a license token to specifically enable the Acrobat Reader product.
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My question is technical, but has a philosophical issue driving it.
Summary:
In Livecycle Designer ES2 (9), I would like to setup a form for digital signature that, once enabled for Reader, you can apply a digital signature without having to immediately save. I know it can be done. Example: http://www.opm.gov/forms/pdf_fill/opm71.pdf
Technical:
How is this done? Is it a setting of the signature field object?
Philosophical Underpinings:
1. I don't need the digital signature to be legally defensible, so I don't care if if the document changes after applying the signature, nor will any of the fields be locked down after signing. However, the digital signature everyone at my company uses is the legally defensible type, so using it instead of digital ink is for simplcity's sake.
2. When most people sign a paper document, they usually sign, and THEN date. The problem with Adobe et al.'s implementation of digital signatures is that you have to date, and THEN sign, or else the date field will usually be locked down after you are forced to save the document after signing. I know that a date field is not required when using digital signatures, but you need to date field in case someone decides to print the form and sign the old fashioned way.
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Hence, I want to prevent Reader from forcing me to immediately save. I am approaching this philosophical conundrum all wrong?
Signed,
Befuddled

"you can apply a digital signature without having to immediately save. I know it can be done."
Whenever a signature is applied, the form gets saved. So, you can't apply a signature without having saved the form. Do some modifications in the form you have provided, save it and validate the signature. Validation would suggest that changes have been done in the form, so signature is invalidated at this stage. This effectively means that data has been changed in the form after signing making it unreliable so to say.
Since you are moving to digital signing in the form, I do not understand exactly why there's a need to manually enter the date after signing the form digitally. Once you sign the form, date automatically comes in the signature. This solves the purpose/use case that user needs to fill in the date. Ideally, you need to remove the date field from the form.
"I know that a date field is not required when using digital signatures, but you need to date field in case someone decides to print the form and sign the old fashioned way."
If you can't remove the date field from the form and want to have a simialr experience in digital world, the option is to write a simple script in the form which checks whether the date is filled in or not. If it's not filled in, abort the signing process and provide a message asking user to fill in the date.

Some questions concerning the digital signature on an interactive form

I've just finished an interactive Advertising Contract with 128-bit encryption that will enable recipients to submit CC info safely to our publishing firm. Even though form fields at the top allow typing the name of an authorized person, the signature line at the bottom is presenting problems because in order for anyone to sign, they need a digital signature.
(1) Is this necessary? If so, is there any way of automating it for clients so they don't have to go through the process of creating one?
(2) How do I create a digital signature for my partner and have the SUBMIT button on the form channel the returns to his email address instead of mine (which it is doing because of another interactive form I created in which I was the point person for returns)? I couldn't find anything in the "properties" of the OK button that allowed me to enter an email address.
Thank you so much for your help here. This is time-sensitive, as we need to get the package out ASAP.

1. If you require a digital signature, then setting up a digital ID is necessary in order to sign a digital signature field. So the question is really more fundamental: Do you require that people sign the form with a digital signature? If you say yes, what are the reasons?
2. If you are using the distribution process in Acrobat so thatt you can collect the form data in a responses file, you should distribute the form using the other person's machine that has Acrobat installed on it.
If you don't want to do this and only want to collect the returned documents without placing the data in a responses file, you can set up your own submit button using any email address you want and not use the distribution process. You will have to Reader-enable the document and then email or otherwise get it to the users. How you set up the submit button depends on how you want it to work exactly, and which version of Acrobat you're using. More information can be found here: http://acrobatusers.com/tutorials/form-submit-e-mail-demystified
If you still want to go through the distribution process and want to change the email address that it uses, you can change it in: Edit > References > Identity > Email Address
You'll then have to redistribute the form using a copy of the form as it existed prior to your first distribution. The responses file will be on your machine.

Question about digital signature

How I can create digital signature for document by some OAS tool in Java servlet? If yes, then how?
Thanks
Excuse me my English.
Maxim

you add a signature field to your form --> then watch the properties
you can define collections of fields to tell the document which fields should be regarded/disabled by signing the document
ads can check signatures (digital signatures) serverside (methods for the pdf object)
with signature pads its special, you need hardware (pads) and software (plugins for the reader) and so on...
for signatures in general:
http://help.sap.com/saphelp_nw2004s/helpdata/en/18/ecb69017ad4765855425b97f666470/frameset.htm

Adobe PDF/Acroforms & Digital signatures/Integrity/Authentication/Non repudiation

Hi folks,
I have been investigation the feasibility of using PDF as a customer-facing data collection mechanism, starting with Acroforms for a pilot, initially at least (we may consider XFA/Livecycle in a later phase).
I've got a demo application up and running using the FDF toolkit, presenting PDF forms to the web user, collecting and processing/storing the collected data etc.
My question is around how this process can be secured.
(Q1) (This may be strictly a web dev question, please ignore if considered not relevant here) : If the web application communicates over HTTPS, then the conversation between client & server is secure (encrypted at least, so that others cant sniff the content?) - but it does not necessarily authenticate the end user to the server?
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any pointers to Adobe or Third party toolkits, products etc. ?
best regards & thanks,
Aidan.

Q1. That's right. But if the form includes fields for a username/password, this could be sent along with the rest of the data and used to authenticate the user. Or you could use other common means, but as you said, this has nothing to do with Acrobat.
Q2. FDF can contain digital signature data. So the form would have to contain a signature field and the user would have to sign it. Assuming a self-signed signature, it's up to you whether to trust such a signature. The signed PDF is constructed from the original PDF that was served by concatenating the appended saves contained in the FDF. You can then validate the signature.
George

Multiple Digital Signatures on single profile.

Hello,
I have a question. Can I create multiple digital signatures on a single system.
If Yes, I can create digital signature of any "Signature required person" and I can sign for him, If I have his email id and Organization name, correct?
It means we can easily sign for any other person in the world. If so, how does this system mean to be safe ?
Thanks

Please repost this issue in Acrobat forum.This is reader forum.

Digital Signature while approving a document in KM

Dear all,
We have a an approval enabled folder in KM. My question is, can we enable digital signature for documents in that folder?
Scenario will be like this. I'm an approver. When I approve I should be allowed to digitally sign on the document.
Is this possible in KM?
We are on EP 7.0 Ehp1 SP04.
Best Regards
Aparnna Prasad

Hi GLM,
Thank you for your view on this.
I've come across the following docupaedia link
[https://cw.sdn.sap.com/docs/DOC-44165]
I'm not sure how do I integrate 3rd party solutions?
Best Regards,
Aparnna Prasad

Hide the Save As dialog in the digital signature process

Hi!
I'm searching for a way to hide the Save As dialog when digitally signing a pdf document (embedded in a website) and instead transmit the signed document back to the website without saving it locally.
(The reason for doing this is, that I can not be sure whether the user is capable of storing the signed document locally, recover it and send it back to the server.)
In the "Adobe Acrobat SDK - Developing Plug-ins and Application" documentation under "Digital signature extended API", "Understanding the process" is stated that the digital signature plug-in displays the Save As dialog box. But it's not clear to me whether there is a way to suppress it and instead call some custom code to send the document to a webservice or something like that. (btw: I'm new to the acrobat sdk api)
Could someone be a bit more specific about this?
Are there other ways to achieve my aims?
(To use submit buttons inside the document is not an option.)
Thanks and kind regards
Marcel

Hi Leonard
I'll try to explain in more detail what I'd like to do. :)
Preconditions:
- I have no controle over the forms.
- I need to build a website hosting PDF documents for clients.
- The client needs to be able to access these docs and digitally sign them.
- When the client signs them, they should be stored on the website (overwrite the unsigned ones).
Problem:
The whole process should be as simple as possible for the client. Therefore he should not have to manually download the docs, sign them and manually upload them to the website.
Possible solution:
The client selects a document to sign which is then opened inside the website (aspx / custom control) by the Adobe Reader browser plug-in.
Now, when the client signs the document I would like to catch the "Save as" dialog and instead call some custom routine to send the signed document back to the website (webservice).
As I see it:
We would have to write a Reader plug-in that would be started when the browser-plugin is called and could be passed the address of the webservice (to send the signed PDF). Maybe the address passing could be done by javascript, but the handling of the "Save as" dialog would probably have to be handled by a custom plug-in.
My question:
Is there any way to accomplish the above (if yes, how?), or are these things that are just not possible (why? ;)?
I hope this helps to clear up things a little...
Thanks for any help!
Marcel

Digital Signatures - preserving throughout the process

I have a form with 4 parts, each part requiring a digital signature.
I just read the article on preserving digital signatures (http://www.adobe.com/devnet/livecycle/workflow/articles/lc_wf_preserve_digisig_tip.pdf), but I am still a little confused. Does this only work if I am sending the form as an email attachment (is that what the routes and attachments mean)?
We want to do everything on-line (using pdf's)? We want part 1 user to fill out the form on-line, digital sign it, then it submit the form where it gets routed to part 2 user. So, is it possible for user 1 to type in the last name to look up user 2 and then selects user 2 - user gets an email with a URL to fill put part 2 on-line, but the digital signature from user 1 needs to be preserved. Then user 2 will digital sign the form and route to user 3.
So, the basic question was, can we do all this on-line (using PDFs) or do we have to involve email attachments? I wouldn't think so, but I wanted to clarify.
Thank you,
Jennifer

<[email protected]> ha scritto nel messaggio news:[email protected].. >I have a form with 4 parts, each part requiring a digital signature. > > I just read the article on preserving digital signatures > (http://www.adobe.com/devnet/livecycle/workflow/articles/lc_wf_preserve_digisig_tip.pdf), > but I am still a little confused. Does this only work if I am sending the > form as an email attachment (is that what the routes and attachments > mean)? > > We want to do everything on-line (using pdf's)? We want part 1 user to > fill out the form on-line, digital sign it, then it submit the form where > it gets routed to part 2 user. So, is it possible for user 1 to type in > the last name to look up user 2 and then selects user 2 - user gets an > email with a URL to fill put part 2 on-line, but the digital signature > from user 1 needs to be preserved. Then user 2 will digital sign the form > and route to user 3. > > So, the basic question was, can we do all this on-line (using PDFs) or do > we have to involve email attachments? I wouldn't think so, but I wanted to > clarify. > I think that in your specific case, also the process via email would not preserse digital signatures, because every step that required a new digsign would change the hash value. Bye, Alessio

Acrobat 9,10 failing to validate digital signature while Acrobat 8 validating it.

I am facing an issue while validating a digital signature. I applied a certified signature with “Annotation, form fill-in, and digital signatures” but
when I apply Redaction “find and permanently remove” on a digitally signed document, Adobe Acrobat 9 and 10 complains that signature is Invalid But Adobe 8 is validating it. I have analyzed that Adobe Acrobat applying Redaction in append mode and original content of signature remains unchanged after Redaction.
Can someone let me know what should be the actual behavior?
Why Adobe Acrobat 9 and 10 failing to verify the signature even Adobe Acrobat keep enable Redaction which means it is allow to apply in a certified signed document with “Annotation, form fill-in, and digital signatures” option.
Prompt responses are greatly appreciated!!

When you sign, you should see where you can select the signature appearance name from a dropdown in the dialog.

Digital Signatures: Multiple Tasks and Signers

Hello, All-
Context: We have a repair and overhaul operation that has several technicians performing maintenance. Basic workflow: product comes in, gets the paperwork for the specific maintenance, and then travels through the facility to be broken down, serviced, rebuilt, tested, and returned to service. We would like the "paperwork" to be all electronic (which we can do with Acrobat by using PDF documents), but there are several tasks that require a technician's signature. Not a digital signature for the WHOLE document, just a task in the document.
Objective: Multiple technicians signing off on mutilple tasks, all in one document.
Questions: Can we modify the document (i.e., add/insert pages) in Acrobat after a digital signature is applied using the Reader? Do those signing off on the tasks only need the Reader to create and apply the signature files? Can multiple signature files be stored in a centralized location, since technicians use work station machines (rather than a computer issued specifically to them)?
Doing some investigation for the best solution. Sorry for the series of long questions.

> "No. However, this can't be done in Reader under any circumstances... Reader is just that, a reader of PDF files. It can't edit them in any meaningful way, like add new pages (unless a special template was set up for this purpose)."
- I should have clarified: we would like to modify the document using the full Acrobat Suite after digital signature. Signing once locks the entire document from further edits.
> "Not 100% sure about that, but I think the answer is no. Signatures have to located on the local machine."
- That's a problem: then every technician needs a digital signature on every machine. Not suitable at an enterprise/department level.
I just found an answer to the basic concept, as it was answered just yesterday (http://forums.adobe.com/thread/1338837): I can leverge the Stamp feature and create a custom stamp to act as a signature. I can still modify the document after applying the stamp.
Now the test: can others remove my stamp?
Edit: Thanks for the help, BTW. I see you edited your answer to question #1. Again, maybe the stamp feature is sufficient?

How to do Multiple digital signatures?

I have created a form in Acrobat 9 Pro with multiple digital signatures. This is an approval form that is emailed "up the chain of command". I have enabled extended features in Adobe Reader so that users without Acrobat 9 can digitally sign the form. I created the form and did a certified signature. I then emailed it to a typical user who filled in the form and emailed it to her boss for a digital signature. Her boss digitally signed it and emailed it to the CFO. The CFO does not have Acrobat 9. When she gets it, she gets the error message "This document enabled extended features in Adobe Reader. The document has been changed since it was created and use of extended features is no longer available. Please contact the author for the original version of this document." How do I correct this?

Steve,
I wanted to test how cumbersome it would be to have the 2 staff members open with Adobe Reader instead of Creative Suite; however, I have not been able to find any option like "open with" in my outlook email. Every time I try to open it defaults to my Acrobat 9 Pro to open the document. Would the 2 staff members have to save the email and then use "open with" in order to by pass Creative Suite?
Also I am not sure if you answered my question last time - Is it possible to just upgrade the Acrobat portion of Creative Suite or do you have to upgrade the entire Creative Suite just to get the newer Acrobat? I will also be checking the upgrade link you sent. Thanks.

Issue with multiple digital signatures disabling fast web view

Hello, I'm using acrobat 9.1 pro and have some questions regarding an issue using multiple signatures on a pdf.
Why am I asking the question below? My job involves preparing pdf's for submission to FDA. The FDA requires, among other things, that electronically submitted docs have fast web view enabled.
I am currently exploring ways of using digital signatures to sign pdf reports and still make sure they are FDA spec compliant. My issue involves a document that would have multiple signature fields. What I do is create at least two signature fields in the doc and then save and optimize while enabling fast web view. When I sign the first box and save, the file retains the fast web view status. Yet, when I apply and signatures past the first one, the file is subsequently set to fast web view off without any obvious way of turning it back on. I am confused as to why it gets disabled only after the second, and not right after even the first one was signed. And, of course, I would like to know if it is possible to maintain fast web view and how to do it. I'll gladly accept "tinkering under the hood" of the file suggestions if they exist as well.
Please let me know if anything is unclear or you need further information.
Thanks for your time and help.
~Vlad

Hi Vlad,
Michael actual had the correct answer. The purpose of a "Linearized" file (i.e. a file that has been Optimized for Fast Web View) is to get the first page to display as soon as possible so you can start reading without waiting for the rest of the file to download. As an aside, the designated first page doesn't necessarily have to be page 0 (PDF's use a zero based counting system for pages), but usually it is. To quote the PDF specification, "The primary focus of Linearized PDF is optimized viewing of read-only PDF documents. It is intended that the Linearized PDF be generated once and read many times. Incremental update is still permitted, but the resulting PDF is no longer linearized and subsequently is treated as ordinary PDF."
When you sign a PDF file the first time the Save process is a "full save", that is the entire document is rewritten so there are no more than two %%EOF (end-of-file) markers in it. The first EOF designates which page to show first and the second EOF designates the end of the rest of the file (so the browser knows when to stop downloading). However, when you add a second (or subsequent) signature the file is saved as an "incremental save" and all of the new data is tacked onto the the end of the original file. This is so you can do a rollback to the previous signed version and allows Acrobat/Reader to check the integrity of each signature independent of any other signatures. It's the incremental save that breaks the linearized optimization of the file.
Steve

Digital signature/appending question

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