Email to Vendors when the payment run is executed.

Hi,
We have a set up where in a DME file is generated in F110 and sent to the bank. Now the business is looking to send email to the respective vendors who have been paid in the F110 as soon as it is made.
I am searching for any standard programs but could not find.
Is there a way to do it?
Rgds
Raj/

Hello,
Copy the SAMPLE_PROCESS_00002040 function module to ZSAMPLE_PROCESS_00002040 and make the required changes within the FM.
Please refer:
SAP NOTE 1033893, 836169.
Also see Note 521587.
We are able to trigger the email:
We have done the following:
Go to transaction code FIBF
Settings ==> Process Modules ==> of an SAP Application
Process = 00002040
Ctr: Kept Blank
Appl: Kept Blank
Function Module: ZSAMPLE_PROCESS_00002040
Hope this should work.
Regards,
Ravi

Similar Messages

Sending an email when the payment run its finished

Dear experts,
I need to generate an email to only one recipient when the payment run its finished (F110).
Can you help me with this?
Points will be rewarded.
Rgs.

Hi
If its just sending an email this can be achieved.
An ABAP program can be developed to trigger this email and the same can be attached in the print programs tab of Automatic payment run with proper variant.
But, if an workflow needs to be triggered then its a very huge task.
Check if there is any standard SAP workflow for the same, i think there isn't any like that.
Let me know if you require any further details.
Kalyan
Assign points if helpful

Automatic e-mail of remittance advice to vendors following the Payment Run

Hi,
We are implementing the Automatic e-mail of remittance advice to vendors following the Payment Run(F110) for one of our company code located at UK.
But we have already implemented this process for one of the company code located in US using the Business transaction event 00002040 and it is working fine.
Now i want to find out if we could utilitize emailing the employee reimbursement remittances for UK as we do here in the US using the same BTE.
I just want to know if our current BTE (business transaction event) can be set up for their group also along with generating the SAP script to format the remittance.
Earliest reply will be appreciated.
With regards,
Shree.J

Hi,
do you mind share with me how did you implement the Automatic email of remittnance advice to vendor after payment run?
I am in process research this solution. appreaciate if you can share with me if you have any info.
+91 9791122480
Thanks in advance.
regards
v.krishnamoorthy

FM after the Payment run is executed

Hello All,
Please can anyone let me know, which event can be used for follow up activity after the payment run (FPY1) is executed.
Regards
Charvi
Edited by: CharviS on Jan 23, 2012 8:39 AM

Hi Charvi,
If your only requirement to post a Dr\Cr line item to customer account whose payment run has been successful, then you can use event 0032.
Event 0032 can create additional line items for a document in Contract Accounts Receivable and Payable.
So, if you only want to post the incentive after a payment run, place a check initially for the origin key (i_fkkko-herkf), if i_fkkko-herkf =06, i.e a payment run, then only proceed with the posting of the Dr\Cr line item.
You can use FM FKK_COMPLETE_CHARGE_DOCUMENT for the purpose.
Hope it helps.
Thanks,
Amlan

F110 - Automatic email to vendor when payment run is carried out

Hi,
I am trying to configure automatic emails to be sent to vendor when automatic payment run is carried out.
Please note that i have already carried out the following settings:
Step 1- Define Std communication method as SMTP (Internet mail) in vendor master
Step 2 Maintain email address via FK02.
Step 3 - T-Code BERP Code to find Find event 00002040 This is a Function called SAMPLE_PROCESS_00002040, copy with another name i.e. ZSAMPLE_PROCESS_00002040
Step 4 T-Code FIBF -> Option -> Product ->a Customer, Write product name at your choice (for example ZMAIL) and make it active.
Step 5 T-Code FIBIF -> Option ->Process Function (or Module) ->. A Customer.
Process = 00002040
Module Function = ZSAMPLE_PROCESS_00002040
Product = ZMAIL (name of product define by you in step 4)
it will automatically send mail to vendor provided SCOT is configured.
However, when i carry out the payment run, email is not generated..
Can someone please help me out with the above?
Thanks in advance

Andi,
this might help....
Emailing SAP Remittance advice:
1.
For the following process to work SAP Connect needs to be configured for outgoing mail. This is carried out by the Basis team. The t-code is SCOT.
2.
<b>Vendor Master Data</b>
Define Std communication method as SMTP (Internet mail) and maintain an email address in the vendor master data.
3.
<b>T-Code BERP</b> Code to find the relevant BTE. Use the Selection Attribute to browse for your business area. In my case, it is AP-Payment Transactions hence FI-AP-AP-PT.
00002040 is the relevant process. This is a Function called SAMPLE_PROCESS_00002040. In this case, the FM only checks for an email address in the Vendor Master. If more logic is required a Z-version would need to be created.
4.
Use t-code FIBF to create the enhancement.
a)
Create a product.
A product groups together customer enhancements to BTEs developed in the customer's namespace. All customer enhancements assigned to a certain customer product can be released with the Activate Customer Product indicator. The OPEN_FI function module for a certain customer enhancement cannot find the corresponding customer function modules, until this has been done.
Create the product name (for example ZMAIL) and make it active.
FIBF->Settings->Products->of a Customer
b)
Assign the BTE to the FM:
Settings->Process Modules->of a customer
Assign the 00002040 process to the FM and Product.
5.
At the end of this process when the payment advice program is run, the event will be called and it will automatically send an email to the vendor.
6.
Assign an email address to the sap user who will be the outgoing accounting clerk. Define the Accounting Clerk for the outgoing email address:
SPRO->FI->AR/AP->Vendor Accounts->Master Data->Preparations for Creating Vendor Master Data->Define Accounting Clerks
hope it helps.

F110, reset the payment run back to payment proposal automatically.

Hi,
When payment run is carried out, some line items are being paid and others are not.The line items that are not getting paid canu2019t be selected just for the next payment run because they are already proposed for this specific but stuck payment run und canu2019t be deselected anymore. Means, the stuck payment run canu2019t be started another time, the selected not paid items canu2019t be deselected. So what are you going to do with the items that are stuck in the payment run? You canu2019t deselect them, you canu2019t pay them, you canu2019t clear the vendor open items.
Right now the solution is very manually and therefore very time intense and therefore the user is asking for a solution to automatically set back the payment run to a payment u2018proposalu2019. From this starting point we can deselect vendor line items and can run the same payment run again or delete the not paid vendor line items in the stuck payment run and transfer them to a new payment run.
Can anybody provide me a solution.
Thanks,
Vardhan

Dear Vardhan,
Your query is not very clear. Nevertheless, i would try to explain as per my understanding.
If some items are not paid in one Payment Run, then all such items will be under exception list. You have to check the exception list for the reason as to why those weren't paid. Once you know the reason of non-payment, you can go further.
I hope this answers your query, as far as my understanding goes.
Thank you.
Suresh Jayanthi.

Triggering a workflow when the payment proposal F110 is confirmed/finished.

Hi All,
Please kindly give me your good advices that how can I start to create a workflow for payment proposal F100. The requirement is that after the payment proposal has been confirmed and completed. It needs to be triggered and automatically send out an email notice for the those vendors, the vendor email address is collected from vendor master record FK03.
I guess it can use REGUH-XVORL, If "X" means that this is proposal record only. If " " means that it's not a proposal record, which should be a confirmed record yet.
Please kindly instruct me how to get this task done, since I am a fresher SAP and workflow.
Thank You Very Much.
JC

Hi,
I have exactly the same requirement. I need to trigger a workflow when the payment proposal is completed.
I've been searching for the answer on the internet. Several people have asked the same question, but I haven't seen any real answer to the question yet.
There is no standard SAP business object for payment proposal, there is one for payment request which uses F111. There is no standard workflow template, the one for payment release is only for releasing individual invoice. There are answers about restricting the authorisation, it helps, but it doesn't meet all requirements. We have people create payment proposals in UK for companies in Europe. We really need a workflow resolution. Seperating the authorisation will still require the person who created the proposal sending email to people in different countries to approve the payment.
Two technical problems that we are facing.
1. There is no existing business object. I've been told that we should should ABAP Class. And include the IF_WORKFLOW in the interface.
2. There is no event created when the payment proposal is completed. We are working on creating an event. I've been told to use SWE_EVENT_CREATE function module.
If you have more information about how this can be done, or if there is any easier way, please let me know. I will be very grateful.
Thanks,
Manlee

How to Change the PDF's that are generated once the Payment run completes

Hello All,
After the Payment run completes, it creates a bank file, and check registry etc. Our system also creates a PDF which is sent out to the vendors via email. I need to make some changes to this PDF that is being generated. Where can I do this? The pdf sits in the Business Workplace. Any ideas?
Thanks,
Rashad

It is not possible to change the PDF manually.
You need to change the form assigned for payment advice in FBZP settings.
However, these settings are uniform and across all the vendors.
You cannot put different rules for different vendors.
Regards,
Ravi

[Forum FAQ] How do I send an email to users when the data in the report have been changed in Reporting Services?

Introduction
There is a scenario that the data in the report changes infrequently, so the users want to be informed and get the most updated data once the data changes. By default, report server always run the report with the most recent data. Is there a way that we
can subscribe the report, so that we can send an email to users when the data in the report has been changed?
Solution
To achieve this requirement, we can create a subscription for the report, then create a trigger in the table which including the report data. When this table has data insert, update or delete, it will be triggered and execute the subscription to send email
to users.
In the Report Manager, create a subscription for the report and make it only execute one time.
When we create a subscription, a corresponding SQL Agent job will be created. Then we can use the query below to find out the job based on ScheduleId:
-- List all SSRS subscriptions
USE [ReportServer]; -- You may change the database name.
GO
SELECT USR.UserName AS SubscriptionOwner
      ,SUB.ModifiedDate
      ,SUB.[Description]
      ,SUB.EventType
      ,SUB.DeliveryExtension
      ,SUB.LastStatus
      ,SUB.LastRunTime
      ,SCH.NextRunTime
      ,SCH.Name AS ScheduleName
          ,RS.ScheduleId
      ,CAT.[Path] AS ReportPath
      ,CAT.[Description] AS ReportDescription
FROM dbo.Subscriptions AS SUB
     INNER JOIN dbo.Users AS USR
         ON SUB.OwnerID = USR.UserID
     INNER JOIN dbo.[Catalog] AS CAT
         ON SUB.Report_OID = CAT.ItemID
     INNER JOIN dbo.ReportSchedule AS RS
         ON SUB.Report_OID = RS.ReportID
            AND SUB.SubscriptionID = RS.SubscriptionID
     INNER JOIN dbo.Schedule AS SCH
         ON RS.ScheduleID = SCH.ScheduleID
ORDER BY USR.UserName
       ,SUB.ModifiedDate ;
Create a trigger in the table which including the report data.
CREATE TRIGGER reminder
ON test.dbo.users
AFTER INSERT, UPDATE, DELETE
AS
exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
Please note that the command ‘exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'’ is coming from the job properties. We can go to SQL Server Agent Jobs, right-click the corresponding job to open
the Steps, copy the step command, and then paste it to the query.
Then when the user table has data insert, update or delete, the trigger will be triggered and execute the subscription to send email to users.
References:
Subscriptions and Delivery (Reporting Services)
Internal Working of SSRS Subscriptions
SQL Server Agent
Applies to:
Reporting Services 2005
Reporting Services 2008
Reporting Services 2008 R2
Reporting Services 2012
Please click to vote if the post helps you. This can be beneficial to other community members reading the thread.

Thanks,
Is this a supported scenario, or does it use unsupported features?
For example, can we call exec [ReportServer].dbo.AddEvent @EventType='TimedSubscription', @EventData='b64ce7ec-d598-45cd-bbc2-ea202e0c129d'
in a supported way?
Thanks! Josh

Spool Deleted After the Payment Run

Hello SAP Guru,
My client is having one issue quite often; the problem is after running the payment run via F110 the printing spool is getting deleted specifically for one company code; however, for rest of the company codes spools don't get deleted automatically. Interestingly, the payment run is run by the same user id so why the spool gets deleted for one company code but not for others?
I've checked sp01 and there is no spool exist for that company code.
Here is the problem: Lets say when they run a payment run for over 200 checks and printer doesn't print out the checks they can't go back to locate the spool for this specific payment run. Due to this problem they have to delete each check individual and reprint via FCH7 which is really a time consuming.
Could you please let me know why the spool getting deleted or how I can print out the 200 checks again without voiding them recreating new check numbers?
Please advise,

Go to SP01 or SP02 select the request and go to properties and you will get a check box - "Do not delete the spool" deselct the same and your issue will get resolve.
This you have to do before printing the spool.
Uttam.
Edited by: Uttam Agarwala on Jul 18, 2011 10:09 AM
Edited by: Uttam Agarwala on Jul 18, 2011 10:12 AM

Cannot pay to account when the payment is to a business partner [VPM4.AcctCode][line: 1]

Hi All,
I'm trying to Add through the DI a vendor payment, and to use transfer funds account as the paying method, however I get the error "Cannot pay to account when the payment is to a business partner [VPM4.AcctCode][line: 1]" , when i tested it through the UI its working great.
anyone has an idea how to solve it?
               di.Payments payObj = (di.Payments)ClsConnection.Company.GetBusinessObject(di.BoObjectTypes.oVendorPayments);
                payObj.CardCode = "נ" + lender;
                payObj.DocType = di.BoRcptTypes.rSupplier;
                payObj.DocTypte = di.BoRcptTypes.rSupplier;
                payObj.IsPayToBank = di.BoYesNoEnum.tNO;
                payObj.ProjectCode = project;
                payObj.AccountPayments.AccountCode = lender.Replace("נ", "");
                payObj.AccountPayments.SumPaid= dicLenders[lender];
                //payObj.AccountPayments.VatGroup = ;
                payObj.AccountPayments.Add();
                payObj.Invoices.InvoiceType = di.BoRcptInvTypes.it_JournalEntry;
                payObj.Invoices.DocEntry = jdtID;
                payObj.Invoices.DocLine = LineId;
                payObj.Invoices.SumApplied = dicLenders[lender];
                payObj.Invoices.Add();
                //payObj.TransferAccount = lender;
                //payObj.TransferSum = dicLenders[lender];
                if (payObj.Add() != 0)
                    String err;
                    int errCode;
                    ClsConnection.Company.GetLastError(out errCode, out err);
                    ClsConnection.ShowMessage(err);
                    res = false;
Thanks.
Erez

Hi Erez,
You can't specify both - a BP for the payment and the accounts to pay (table VPM4) - this is a Contradiction!
If this is a payment to a vendor, then remove all line dealing with payObj.AccountPayments object.
If this is a payment to accounts, then leave objPay.CardCode empty and also set:
payObj.DocTypte = di.BoRcptTypes.rAccount;
Beni.

Reversal of the Payment Run

Dear Forum,
The users have made the Payment Run thru T Code F110, which is comprising of large number of Invoices. However, due to error at the bank side during file upload, we need to reverse the transactions. Is there a way to reverse the payments thru mass reversal? T Code FBRA allows resetting and reversal of one document at a time and using the T Code F.80 Mass Reversal we notice the system gives the error message - items alraedy cleared, mass reversal not allowed.
Would appreciate your help.
Thanks!
Regards

I dont think you can do it mass. You have to do it one after the other since SAP gives you two options - (1) Reset Only (2) Reset and Reverse.
I would suggest you to use LSMW or any let an ABAP person create a program for this and upload.
As a functional person, I would prefer LSMW.
Bye
Vijay

User cancelled the payment run by mistake

Hi friends user has cancelled the payment run by mistake.
below is what I see on status screen on R3P
Parameters have been entered
Payment proposal has been created
Payment run has been cancelled
please let me know what should I do in order to run it again.

Hi,
This is the way to delete the payment run which was cancelled, till you delete the cancelled payment run you cannot rerun the APP.
Once you press this you see a pop up press yes and proceed to delete the proposal.
Thanks
VK

Exit or badi for tcode F110, which called during the payment run.

Hi All,
We have a requirement to create a txt file in the application folder, while doing the payment run.
right we are copying the standard program RFFOEDI1, but we dont know in which part of code , we can find the values from REGUP and REGUH tables, so that we can code based that.
so if someone can get the exit name for this purpose or where to find the REGUP values, it will be great.
Regards,
Shobana.K

In program RFFOEDI1 subroutine EDI has logic of creating edi messages.
If you are replacing edi functionality with custom file creation then replace call to this form with you own form.
Program use logical database and FIELD-GROUPS to retreive and process data. I would recommend get familarise youself with FIELD-GROUPS.

Can not fiend the payment run 02.09.2009 in transaction F110

Hello Experts,
Can you solve following problem - We have a problem where the end user can not fiend the payment run 02.09.2009 in transaction F110
Tha payment run has been executed and document is shown in log SM37, But payment is not med....further user has to made the payment manually....we have also check with workflow there we have seen that order is posted to bank.
I can not find the reson why the payment run is not shown in F110...and after running the payment run successfully why the payment is not mede....
Thanx
BR
Vaibhav Dhabe...

Hello Stacy,
Thanx for reply but the print program you mention above is not there...please suggest what I can do next to this
BR
Vaibhav

Email to Vendors when the payment run is executed.

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