ESS Workflow substitution activation
Hi Experts
I need the help regarding the substitutation of Workflow on ESS. For standard leave workflow when I am activating the substituation from business workplace in R/3 its working fine. But the same thing when I had done in ESS UWL iview to activate the substitution in ESS, its showing that its activated and successful but none of the workitems are sent to the substitute approver for action.
Other thing is that for the first time when I had activate the substitution in the system and completes the leave process, and deactivate the substitution than also system is displaying the name of the substitute approver, not the actual approver on ESS leave request screen.
Do I need to do any settings for this. Plz help me in this regard.
Thanks
Sheetal Gupta
Please check the link
http://help.sap.com/erp2005_ehp_04/helpdata/EN/0b/1fc20097b74c41b38621ec2a9454bb/frameset.htm
read the documentation on how it is done
Similar Messages
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Forget to do Portal ESS workflow substitution for leaves
Dear,
In Portal workflow substitution, ESS not providing any solution if the department head forget to do a substitution in his/her workflow SAP Inbox, the leave will stop at his/her Inbox and there is no way to change it unless asking the employees to delete their submitted leaves and create another one with replacing the current leader.
is there any solution for this?
thanks
AbdulrahmanPlease check the link
http://help.sap.com/erp2005_ehp_04/helpdata/EN/0b/1fc20097b74c41b38621ec2a9454bb/frameset.htm
read the documentation on how it is done -
Workflow Substitutions in Inbox
Is it possible to set up workflow substitutions via the Office Inbox within ESS/MSS?
If so where?!Hi Stuart,
Did you get an answer on your question? I am looking for the workflow subsitution solution on ESS/MSS aswell. Please let the forum know what you did.
Thanks and best regards
Dries -
Hi everybody
can anybody plz share ESS workflow documents or any material regarding ess workflow.my email id is nehasharma.dolly at gmail.com
its urgent.No. This forum is about sharing knowledge and not documents. If you want information I suggest you start by searching SAPHelp and SDN.
Regards,
Martin -
One small info required generally about these ESS workflows.
Are the ESS workflow templates different from the standard R/3 workflow given for HR module. Does the transaction data store temporarliy in some tables especially maintained for ESS before getting stored in R/3 standard HR tables.
If we create a event in a BOR object how can we trigger it from any standard transactions, is there any fm we can include in the sourcecode to trigger event so as to invoke workflows dependent on event.
Please do help me.
--VivekThanks for you very helpful link..really i was searching somuch for these tasks in SAP and am feeling more happy to see a very hepful link for me.
Could you please help on the second part of the question of ---how to trigger event if we create a new event in the BOR object. how muhc work is involved. -
How can we find workflow templates activated ina system ?
how can we find workflow templates activated ina system ?
Could you please tell me a table name for that ?
thanksHello ,
I need the active workflow templates regardless of business object,event or template etc
So I used method suggested by Mohammad Anwar and checked the table HRS1205
Here I find a long list of active workflow templates
But further to that I need to find which workflows have been activated and implemented to meet business requirement and put to use in the system.
For this I checked the SWI1 in production system to get an idea of what all workflows are active.This will give day to day data.
But if I need to find the same in HRS1205 table then can I consider those entries of active workflows for which UNAME field is not standard SAP userID but a dialog user ID of any user ?
thank you -
What should I learn after HR ESS Workflows
Hi,
Currently I am working on HR ESS workflows and webdynpros.I had already worked on ABAP.
Now i am thinking about what to learn next.Is it better to learn HR functional or any other technical areas?
Please suggest me in this regard ..
Thanks in advance,
Regards,
Rama Krishna.Hi Rama,
You can think about going for XI.
Regards,
Raj -
ESS workflows clarification required
Hi ,
i am working on Ess workflows (ws12300111 ). i have copied standard workflo(ws12300111) and deleted loops and hr approval steps ,as our requirement is just sending notification to manager and mail to user after approval or rejection .
doubts:
1.) if we take step type 'send mail' in workflow builder will that mail reflect in portal inbox ,if not how do ?
2.)when i have applied leave in portal it is giving error stating that 'you are not possible agent' but i am using the standard one (given as general task at task level)?
please clarify these doubts.
Regards,
SreeHarshaHi Sreeharsha Reddy,
1.) if we take step type 'send mail' in workflow builder will that mail reflect in portal inbox ,if not how do ?
No. For that you have synchoronise the task with the portal application in the tcode swnconfig.
2.)when i have applied leave in portal it is giving error stating that 'you are not possible agent' but i am using the standard one (given as general task at task level)?
Yes, it is correct. When ever you are using the standard workflow check for the general forwarding allowed in the task level and try to test once again.
Thanks and Regards
Balaji E. -
ESS Workflow 10000015 Approve request for changing address thru Portal ESS
Hi Experts,
We want to implement ESS workflow 01000015 u201Cchange (infotype 0006) Address will be blocking until approved/rejected by Administratoru201D. The workflow is trigger OK from R3, user creates a new address and IT0006 is blocking till administrator approve or reject.
What we want now is to trigger this workflow from Portal, but here is the problem:
1.- I do not see any option (button) for creating a new address from Portal iView, what else is missing??? I believe creating new address from Portal could trigger this workflow, but I am not sureu2026
2.- If the first option does not work I would like to trigger this workflow by the event u201CChangeu201D, so I need to edit the address. From R3 is blocking IT0006 OK, but from portal is not blocking the address at allu2026 What else is missing??? I do not know if this could be an issue from R3 or Portalu2026.
We already check u201CNote 495971 - Workflow 01000015 is not triggered when changing addressu201D and workflow is working ok only from R3.
Regardsu2026..
David CortesHi Swamy,
I am a little confused of you requirement. The scenario here is that Person A (Any person using ESS) must not change any of his/her own personal data until Person B Approve/Reject the new Data. For example: if a user A want to change his/her address, personal data etc. must be approve or reject for another person B. This is a validation that most of the companies want to have in order to validate this information. Employees may change their personal data, but how HR area validates if this new information is real or not... One way to verify this new information is a validation for a Person B who will be to approve or reject this information. Now if you do not have this scenario I believe you will not have to do this implementation class because ESS do not have this scenario. The standard ESS functionality is available for change any data without validation and this should be working right now on your Enterprise Portal.
If you want to have a validation for a third User, Person B, you may check these points:
1. Edit 2. New Permanent address
Edit - Will change the record irrespective of dates. This will modify the current record which is valid as of today.
New Permanent address - This will create a new record effective today and previous record will be delimited.
If I use lock functionality in Edit scenario, then in the portal it will dispaly previous record which is not the correct data.
For 2nd case, this will insert the new record, so Lock may work in this case. I will check this.
I believe you will work most of the time with "Edit" button. If Person A edit address, the new register will be created and locked in PA30 Infotype 6 until person B Approve/Reject. How Person B knows if someone has edit his/her address?? You may achieve this using Universal Work List and notification. You may have to create a task for person B with email notification, so person B will be enter into Portal and check his/her new task from the UWL. This task will be ITS UI front end and from here person B decide if approve or reject. If Person B approve, the new register will be unlocked and replace the last one (Also in Portal). If person B reject, the register blocked will be gone and the last one remains.
This should work for any infotype . Check only the type of event generated for any of them in order to trigger the workflow.
Do you have any idea how to achieve this for Personal details where the Lock/Unlock functionality is not available.
Standard ESS works without any lock/unlock functionality. remove the current workflow if you have used any.
Regards
David Corté -
Hi Friends,
I am new to HR. I want to try implementing ESS. I am quite comfortable with all the activities it takes to implement ESS except for Workflows.Is there any documents available providing a sort of walkthrough of how to implement ESS workflow from Portal(UWL)?
Thanks in advance.
Regards,
Nathan.Hi Nathan,
Which Wofkflow you are looking for? There are some standard WF's (Leave) already in the system...From your Portal Content Directory you can find these Iviews under migrated content -> EP version -> Iviews -> ESS :working time -> Leave request...
And from the iview properties, you can find the workitem
WS200000081 name..You execute this Woritem in SWDD trnx...
Later you copy the workitem and the iview and do necessary modifications.
Hope it helps .
Rgds,
Jothi.
Do award pts for helpful answers. -
Dear all,
I have a question regarding the Substitution with work flow. Pleaes help !! Many thanks in advance!!
The scenario is as follow:
*Approver 2 is Approver 1's subsititue; Workflow will trigger an email notification to the approver(s) once there is a PR waiting for approval
Steps to replicate during substitutions:
1) PR creator creates the PR and saved
2) Work item sent to both Approver 1 and 2
3) Email notification (Inbox --> Document) only send to Approver 1 only but not forwarded to Approver 2.
Is is possible to use the substitution to forward both the work item and email notification to the substitute??
If yes, and How ??
Many many thanks!!
Cheers,
DragonGoto Approvers SAP Inbox and follow the following steps
1. On Menu Click SETTINGS->WorkFlow Settings-> Maintian Substitute---> (Approver2)
2. Now add the user as subsitute and mark it as Active
3. Now you Adopt this Substitute (Approver2)
Note : In the above steps we need to give the days that howe many days the substitute is valid so that he can view all the workitems and mails as the Approver1. -
BADI Workflow substitution - restrictions customization
Hello Friends,
I am currently working on a workflow approval migration Project on SAP ECC 6.0
I am trying to customize substitution process.
> I need to enforce end validity date while users are assigning substitutes.
> Based on activity groups/roles , I need to restrict substitution assignment.
End users would use : SBWP
and IT team would use RH_SUBSTITUTES_LIST program to maintain substitutes.
please suggest how this can be acheived .
Does a BADI implementation related to : WF_SUBSTITUTE would work ?
Or is there a BADI more appropriate for RH_SUBSTITUTES_LIST ?
thanks for your inputs.
Raghu V -
2 more workflow-substitution questions
hi again,
i have 2 more questions about substitution of workflow:
HOW does a user know that he has adopted substitution. i mean when he do it he knows it. but there is no information that he the adopted status is 'ON' ? am i right ? when he ends the adoption there is NO message if there even was an adoptation.
thats kind of user-unfriendly. the only way that he knows that he has adopted is when he gets mails from the workflows.
2nd question: when i have to choose adoptation substitution i always get 2 entrys for the same person to select. thats confusing. it looks to me that 1 of it is the sap-USER, the other is the PERSON in HR backend. why is this and how to avoid that ?
reg, MartinMartin,
thats kind of 'stupid', isn't it ?
i activate to substitute somebody (who is unplaned away, e.g. illness).
so far so good: i select the person with click on the checkbox !
when leaving this transaction and enter it again the checkboxes are AWAY. why ? but the substitution is of course activ.
and when i 'end' the substitution there is NO MESSAGE. it's always the same........no comment, NOTHING. it does'nt matter if subst. is ON or OFF, the function for ending subst. has
no output ! thats sap in it's best -> user unfriendly !
am i wrong ?
best regards, Martin -
How to find out the list of workflows with active event linkage?
Hi All,
I want to find out the list of workflows whoe event linkage is activated in the system.
Through SWU0, we can get a list of workflows attached to a particular event of a business object.
Thanks,
SivagamiHi,
Thanx for ur reply..
I got the list from the table...
thanks,
sivagami -
Oracle Workflow Java Activity Agent not starting up
Hi,
I am trying to start the Java Activity agent of Oracle workflow.
As specified in the installation and setup guid I am running the following script (for NT):
wfjvlsnr user/password@connectString
The activiy agent does start up but then I get a NullPointerException in the main thread of the Java Activity Agent class.
Appreciate you help.
thanks.
Here is the dump.
E:\Ora9idb\wf\admin>rem ******************************************************
E:\Ora9idb\wf\admin>rem $Header: wfjvlsnr.bat 26.5 2001/07/02 09:13:06 smayze
ship $
E:\Ora9idb\wf\admin>rem USAGE:
E:\Ora9idb\wf\admin>rem 1) Workflow Schema User/Password@Database
E:\Ora9idb\wf\admin>rem 2> "Workflow Schema User Password Database [protocol
[charset]
E:\Ora9idb\wf\admin>rem To disable output, use the jrew command instead of jre
E:\Ora9idb\wf\admin>rem ******************************************************
E:\Ora9idb\wf\admin>set WF_UN=workflow/workflow@workflow
E:\Ora9idb\wf\admin>set WF_CHARSET=
E:\Ora9idb\wf\admin>IF "" NEQ "" set WF_CHARSET=-DCHARSET=
E:\Ora9idb\wf\admin>set WF_CLASSPATH=;e:\Ora9idb\wf\java;C:\PROGRA~1\Oracle\jr
1.1.8\lib\rt.jar;e:\Ora9idb\wf\java;e:\Ora9idb\jlib\wfjava.jar;e:\Ora9idb\wf\x
\java\lib\xmlparserv2.jar;e:\Ora9idb\jlib\wfapi.jar;e:\Ora9idb\jdbc\lib\classe
11.zip;e:\Ora9idb\jlib\share.jar;e:\Ora9idb\jlib\ewt3.jar;e:\Ora9idb\jlib\ewt3
ls.jar;e:\Ora9idb\jlib\swingall-1_1_1.jar;
E:\Ora9idb\wf\admin>"C:\PROGRA~1\Oracle\jre\1.1.8\bin\jre" -classpath ";e:\Ora
db\wf\java;C:\PROGRA~1\Oracle\jre\1.1.8\lib\rt.jar;e:\Ora9idb\wf\java;e:\Ora9i
\jlib\wfjava.jar;e:\Ora9idb\wf\xml\java\lib\xmlparserv2.jar;e:\Ora9idb\jlib\wf
i.jar;e:\Ora9idb\jdbc\lib\classes111.zip;e:\Ora9idb\jlib\share.jar;e:\Ora9idb\
ib\ewt3.jar;e:\Ora9idb\jlib\ewt3-nls.jar;e:\Ora9idb\jlib\swingall-1_1_1.jar;"
nojit oracle.apps.fnd.wf.WFFALsnr workflow/workflow@workflow
Oracle Workflow 2.6.0 JAVA Function Activity Agent
Connected to workflow@workflow with character set UTF8
Listening...
Wed Aug 28 12:14:11 GMT+05:30 2002 Executing TEST_REQ/9996 test.SelectApprover
PUT APPROVER_NAME=CDOUGLAS
Wed Aug 28 12:14:11 GMT+05:30 2002 Enqueuing TEST_REQ/9996 test.SelectApprover
Wed Aug 28 12:14:11 GMT+05:30 2002 Executing TEST_REQ/9997 test.SelectApprover
PUT APPROVER_NAME=CDOUGLAS
Wed Aug 28 12:14:11 GMT+05:30 2002 Enqueuing TEST_REQ/9997 test.SelectApprover
Wed Aug 28 12:14:11 GMT+05:30 2002 Executing TEST_REQ/9998 test.SelectApprover
PUT APPROVER_NAME=CDOUGLAS
Wed Aug 28 12:14:11 GMT+05:30 2002 Enqueuing TEST_REQ/9998 test.SelectApprover
Wed Aug 28 12:14:11 GMT+05:30 2002 Executing TEST_REQ/9999 test.SelectApprover
PUT APPROVER_NAME=CDOUGLAS
Wed Aug 28 12:14:11 GMT+05:30 2002 Enqueuing TEST_REQ/9999 test.SelectApprover
Wed Aug 28 12:14:11 GMT+05:30 2002 Executing TEST_REQ/99910 test.SelectApprove
PUT APPROVER_NAME=CDOUGLAS
Wed Aug 28 12:14:12 GMT+05:30 2002 Enqueuing TEST_REQ/99910 test.SelectApprove
T
Wed Aug 28 12:14:12 GMT+05:30 2002 Executing WFEVDEME/PO3435 oracle.apps.fnd.w
XMLGetTagValue
GET ATTR=REQUESTOR
GET EVENT=EVENTMESSAGE
GET TAG=/ORDER/REQUESTOR
PUT REQUESTOR=BLEWIS
Wed Aug 28 12:14:12 GMT+05:30 2002 Enqueuing WFEVDEME/PO3435 oracle.apps.fnd.w
XMLGetTagValue
Wed Aug 28 12:14:12 GMT+05:30 2002 Executing TEAC_IT1/SYSADMIN JayTestFunction
PUT TEST_RESULT=JAVA
Wed Aug 28 12:14:12 GMT+05:30 2002 Enqueuing TEAC_IT1/SYSADMIN JayTestFunction
Wed Aug 28 12:14:12 GMT+05:30 2002 Executing TEST_REQ/9996 test.ApproveRequisi
on
PUT TEST_ATTRIBUTE=This value was set in the Approve Requisition Activity
Wed Aug 28 12:14:12 GMT+05:30 2002 Enqueuing TEST_REQ/9996 test.ApproveRequisi
on
Exception in thread "main" java.lang.NullPointerException:
at oracle.apps.fnd.wf.WFFALsnr.listen(WFFALsnr.java)
at oracle.apps.fnd.wf.WFFALsnr.main(WFFALsnr.java)
E:\Ora9idb\wf\admin>Hi,
I tried to run the same without entering password,but still i am getting error.
The error description is:
Oracle Workflow 2.6.3 JAVA Function Activity Agent
Please Enter Database Password :
ORA-06401: NETCMN: invalid driver designator
Unable to connect to nn0734.nucleussoftware.com:1521:asdb
Accepted arguments:
java <program> <user> <conStr> [oci8]
java <program> <user> <conStr> thin
Where <conStr> is in the form of <host>:<port>:<sid> for thin
and DB Service name for oci8
Please Help. Is there any problem with my tnsnames.ora or something else.
Thanx in advance,
Sarab
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