FM actuals using F-48 (Post Vendor down payment)

Dear sirs,
I would like to know if it is possible to turn a COMMITMENT posting in FM into ACTUALS, by using transaction F-48 (Post Vendor Down Payment).
Thanks a lot,
Artur Campos

Hi KK,
The long text of the error gives indication on how to define the missing
customizing:
Short Text
No special G/L acct defined for acct type K sp.G/L ind. A recon.acct
212000
Message no. F5 008
Diagnosis
You want to post via a special G/L indicator which was not maintained
completely in the system. The specification on which reconciliation
account is to be updated in the general ledger is missing.
System Response
The line item cannot be entered.
Procedure
In system configuration enter a special G/L account corresponding to
reconciliation account for account type and special G/L indicator.
Please check your setting are correct and complete via transaction
fbkp-> special g/l-> here make a new entry for
-account type K
-special g/l indicator you require
-releavnt chart of accounts
-g/l account
I hope this clarifies.
Regards,
Abhisek

Similar Messages

F-48 (post vendor down payment:header data)

Hi Experts,
Good Evening to you,
when i was posting F-48 (post vendor down payment:header data) i was getting an error of No Special G/L acct defined for acct type K sp. G/L ind B recon.acct so at that time i went to OBYR and given in Acct type-K SGL Ind-B in that given Recon account and Special GL Account both the numbers but still the erroring is coming. Later i went to FS00 and checked in Control Data that the GL Account the reconciliation account-vendor is already given but still the error is coming.
So if anybody faced the same error means let me know.
Awaiting for your golden replies & points will be assign for useful answers.
Thanks & Best Regards,
KK

Hi Rams,
The problem of "No Special G/L acct defined for acct type K ....." has been rectified when i specify the Special GL A/c in OBYR.
Now the issue is i gave a wrong Sp GL account in OBYR and posted a document later i recongnise that i gave wrong SP GL and went back to OBYR and gave the correct SP GL A/c number. So there was a posting has done earlier 1 document so can you tellme how to change from Old Sp GL to New Sp GL.
Awaiting for your golden reply.
thanks & best regards,
KK.

Error in Posting Vendor down Payment request

Hi
I am getting an error in posting vendor downpayment request. I am using the T Code F-47 and special GL indicator F.
Error: Special GL Indicator F is not defined for down payments
Message No F5053
Diagnosis: The specified GL Indicator is not classified as "Down payment" or not listed in the list of the target special GL indicators "F"
System Response: The entry is not accepted
Procedure: Enter an allowed special GL indicator or indicate a change of the default settings
I have checked the settings in FBKP. The GL Accounts and properties have been maintained there. The target GL Indicator A is also maintained in the properties. In OBXT also the GL Indicator has been defined. What could be the error?
Regards
Rahul Sharma

Hi,
What ever the special gl you are created or assigned to K in OBXT are will not allow to post down payment. in FB60 by using these special gl indicators we can post invoice.
Go to OBXR and assign F is for down payment request if it is not there. before assign in OBYR delete the assignment in OBXT. Defaulty the F is used for down payment requests only.
Hope this is clear, if yes assign points, any problem revert me
Regards,
Sankar

Issue in Posting Vendor down payment

Hi
I have an issue in which I am posting a debit to vendor account with a special GL. How can i get to display the Profit center field while posting the vendor account part of the entry.
Regards
Sanil Bhandari

Hi
I have checked the same and it is still not displayed. Suppose i make a vendor downpayment, so on the first screen when i am making entry for vendor account with special GL indicator, i would like to have a filed for profit center. How can i get the same.
REgards
RS

Re:Post vendor down payment

Hi Experts,
There was a problem for me in F-48 "No Special G/L acct defined for acct type K ....." has been rectified when i specify the Special GL A/c in OBYR.
Now the issue is i gave a wrong Sp GL account in OBYR and posted a document later i recognise that i gave wrong SP GL and went back to OBYR and gave the correct SP GL A/c number. So there was a posting has done earlier 1 document so anybody you tellme how to change from Old Sp GL to New Sp GL that document or how to reverse this docuement or what ever..
Awaiting for your golden reply & Points will be assign for the useful answers.
thanks & best regards,
KK.

Hi,
U have to reverse the earlier posted Document with t-code FB08. And post the new Document with correct GL account .
Regards,
Sreekanth

FS206 error message for vendor down payments

Hi All,
I m getting following error message while posting vendor down payment using F-48,
Down pmnts with taxes are not permitted when processing with jur.code
Message no. FS206
Diagnosis
Taxes may not be entered for down payments with the jurisdiction code taxation procedure.
Procedure
Change the master record of the reconciliation account for down payments. It may not be tax-relevant (leave tax category blank).
I made the tax category in GL master data as blank. However it is still asking for a tax code.
Kindly let me know if anyone has faced a similar issue earlier.
Thanks in advance!
Best Regards,
Aman Goel

Hi,
Change the "Alternative Reconciliation Account" master data (in FS00) for down payment assigned to your vendor reconciliation account.
Leave the tax field blank and do not check mark posting without tax allowed.
Regards,
SDNer

Error in Vendor Down payment F-48

Hello,
I got an error message during posting Vendor down payment in F-48:
" Balancing field "Profit Center" in line item 003 not filled. The field Profit Center marked as balancing is not filled with any value in line item 003, even after document splitting. "
I'm using vendor down payment using VAT code.
I think it's related to document splitting customizing.
Can someone help me on this ?
Thanks in advance
Tarek

Hi
The Concept of Document Splitting is that you must use same Profit Center in all the line items of an Document.
Not only in Down Payments , in Invoices also or in any document entry.
i will give you 1 example, suppose an Invoice is there,
31 Vendor 10000
40 expense g/l a/c 5000 x1(x1 iscost center , profit center in x1 is x)
40 expense g/l a/c 2000 x2(x2 is cost center , profit center in x2 is x)
40 expense g/l a/c 3000 x3(x3 is cost center , profit center in x3 is x)
If you give different cost centers , but they are also having different profit centers , then the total amount should be written on which profit center? this is logic , which profit center it will pick?
Regards
venkat

Vendor Down Payments

hi,
can anyone pls let me know the steps to configure down payments, the steps in configuration. and the clearing process.
thanks in advance.

Post Vendor Down Payment
1.     Double click on F-48 - Down payment
Post Vendor Down Payment: Header Data
2.     Update the following required and optional fields:
Field Name     Description     Values
Document date     Date the transaction occurred     Example: 10/01/08
Type                     Document type     Example: KZ
Company code
Posting date     Date that the business transaction occurred       Example: 10/01/08
Currency/rate     Code identifying the currency used in the transaction     Example: USD
Reference     Description of the Reference.
Account                     Vendor account     Example: 100005
Special G/L ind     Enter here required special GL transaction code     Example: A
Account                     Bank account number      Example: 114000
Amount                     Amount of the line item      Example: 20000
3.     You can use an existing down payment request to post the down payment. Click Requests Button .
Post Vendor Down Payment: Choose requests
4.     Click down payment request radio button .
5.     Click Create down payments button . The system will display a document overview:
Post Vendor Down Payment: Display Overview
6.     Click Save Button. to post the down payment.
Double click on F-54 - Down Payment Clearing
Clear Vendor Down Payment: Header Data
Clear Vendor Down Payment
Update the following required and optional fields:
Field Name     Description     Values
Document date     Date the transaction occurred     Example: 030702
Type                     Type of accounting document     Example: KA
Company code
Posting date     Date that the business transaction occurred     Example: 030702
Currency/rate     Code identifying the currency used in the transaction     Example: USD
*Reference     *                Additional document description     Example: ref
Account                     Code identifying the Vendor account      Example: 400000
Invoice                     Enter here an invoice number you want clear a down payment with     Fiscal year
3.     Click Process down pmnts Button   to process down payments.
Clear Vendor Down Payment: Choose down payments
4.     The system has displayed a list of outstanding down payments. Click on the checkbox to mark the down payments you want to process.
5.     Click Enter Button   to confirm your entries. The system will enter an amount of (2000,- USD) in the field u201CTransfer postingu201D.
6.     Click Save Button   to post a clearing document. The system will display a document overview:
Clear Vendor Down Payment: Display Overview
7.     Clear Vendor Down Payment: Correct Vendor item
8.     Update the following required and optional fields:
Field Name
Text
9.     Click Save Button. .
Clear Vendor Down Payment: Display Overview
10.     The message bar displays u201CDocument __________ was posted in company code 0100u201D
     This transaction clears only down payment posting and stores information in the system which amount of the invoice was cleared. You still need to clear the document that was posted as a result of clearing with the outstanding invoice.
11.     Display vendor open items (FBL1N). As you can see, the newly posted clearing document is still outstanding and you need to clear it with the invoice using the account clearing process (Transaction f-44).

Vendor down payment clearing without VAT posting.

Hello SAP Gurus,
I have following issue:
Currently our Vendor down payments produce VAT postings when clearing with final invoice, which is correct.
But we have some old vendor down payments which does not include VAT and needs to be cleared without any impact to VAT postings.
User is using F-44 transaction and can not define any tax code for postings, system calculates it automatically.
It is not possible to make VAT posting happen and then make reversal postings fot VAT accounts as well.I tried to check flag 'Posting without tax allowed' and uncheck 'Post automatically only' in account master data. And then make manual posting using that account via FB01 but system still requires tax code to be entered because Tax category in account master data is set to '<' I'nput Tax Account'. It is impossible to change Tax category let's say to ' * ' because account have balances on it.
Could anyone advice how can I clear these downpayments without VAT posting?
Thank you,

I have tried to enter 0% input tax code, but still I'm not able to post document because of error msg:
Tax entry not possible in this item
Message no. FF724
Diagnosis
You can not enter a tax amount in this item since, due to the posting amount entered and the tax code, a total tax amount of zero has been calculated.
This could either be due to the fact that the tax code has been defined with a value of 0%, or because the posting amount entered (that is, the tax base) is too small.
Example:
With a tax rate of 15%, a tax amount greater than zero will only be achieved with a base amount greater than 0.04. With values of 0.03 and less, it is therefore not possible to enter a tax amount.
Procedure
Only enter tax amounts in conjunction with tax codes for which a percentage rate not equal to zero has been defined. Make sure that in documents with several G/L account items you enter the total tax amount in an item with a sufficiently high posting amount.

How to post the Down payment for assets using the investment measure?

Hi,
We want to post the down payment using the investment measure for some of the assets. Please tell me how to post it and how to clear it.
I have searched the net but till now I am unable to find something with which I can do that.
Thanks in advance...
Regards
Nitin

Hi,
Please reply as I am facing problems with posting the down payments using the investment measure and I have tried and read alot but nothing as such I have been able to found.
Thanks and Reply
Nitin

Vendor Down Payment Request on WBS (F-47)

Dear Fellows:
I have came across a problem that while creating a Vendor Down Payment request (T.code: F-47) on WBS, my system is not stoping me over budget exhaust. I have Budget of 100 and i create request for 101, system allows it and post the document.
Vice Versa if i create a Vendor Down Payment request over Commitment iten, then system check the budget and generates message.
any good solution to it would highly be appreciable.
Regards.

Hi,
The budget availability check is done only against the assigned values and
Following entried does not contribute to the Assigned value
    V: Value type not relevant (<> Act./Plan/Stat.Act./Stat.Plan/Commt)
    D: Delivery
    S: Settlement to object with no budget control
    R: Revenue cost element
    C: Cost element is exempt cost element
    M: Minimum from actual + commitment and plan per order value update
    P: Plan value is not on apportioned order / network
    B: Plan Costing Single Position
    S: Funds Commitment in Balance
So the down payment is not covered for the calculation of the assigned value.
Hence no check is carried out for the Availability check.
hope its useful.
Reward points if useful.
Thanks..

Help with F-48 Vendor Down payment for Italy please

Hello,
I have a problem with the F-48 Vendor down payment process. I'm working with an Italian company, and they state that with a Pro-forma invoice, they post the down payment. The Vendor has Withholding tax, and when I use a Vendor that is setup for Withholding in the Vendor master, the Withholding tax is not being applied to the Down payment. They state that they need it to apply to the down payment.
Also, they claim that the VAT tax is not posted at the time of the down payment, but is used to help calculate the Withholding tax. When I create a F-48 down payment and use the 'Calculate Tax' box, the VAT that is calculated is actually posted at the time of the Down payment posting. They claim that it should not post until the Invoice is cleared.
Any ideas?
thanks for your help!

Hello Deepa Khatri,
Thanks for your response. I know that the Vendor is setup correctly, because when I create and FB60 Invoice for his same vendor, the Withholding tax is properly applied. When I use the F-48 transaction, the Withholding is not brought in. Is there some Down Payment configuration that might help this Withholding to be applied?
thanks again for your help!

TDS down payment at teh time of vendor down payment not working

Hi All
Can any one suggest why TDS is not getting deducted at the time of vendor down payment.
TAx type and tax code has been created for payment and GL account assigned for this for paid over. These codes are assigned to company code and vendor master data as well. In vendor masterdata it has been ticked on 'liable' also.
But when making doc with F-48 for vendor down payment, it is not populating for TDS deduction and hence no tds has been deducted.
Can anyone suggest if any more settings is required.
We are in ECC6, and using extended withholding tax for India.
Refgards
Mukta

Hi Venkat
Actually all the mentioned steps already followed. I removed tax code from vendor master , but it doesn't help.
At the time of invoice posting TDS is working fine, but at the time of advance payment it is not working.It is not populating withholding tax popup at all.
In the tax type below are the settings- (standard SAP settings)
calculation--
base amount- Gross amount
Rounding Rule- Round w/tax amnt up
Cash discount- c/disc pre w/tx
Post w/tax amount -- checked
Accumulation type-
No accumulation - selected
Control data-
W/tax base manual - checked
Manual w/tax amnt- checked
w/tax for pmnts- checked
No cert numbering- checked
Define minimum/max amounts
w/tax code level- selected
withholding tax amount-
w/tax code level- selected
Central Invoice
No cent invoice - selected
Minimum check-
Minimum check at item level- selected
Withholding tax code settings--
Base amount - 100%
Posting ind - 1
with tax rate- 2%
These all are in extended withholding tax settings.
Can you please check why at the time of advance payment it is not asking for any withholding tax.
Regards
Mukta

Vendor Down Payments Linked to POs

Hello,
I am trying to post a Vendor Down Payment linked to a PO...as follows....ME21N-PO with Advance noted on Inovice tab....ME2DP-Down Payment Monitoring...F-47-Down Payment Request...generates 1 line item, noted/non-financial...all is fine to this point. Next step is to post F-48-Down Payment...get an error message..."Offsetting Budgetary Ledger Account not Derived". We have set up a Budgetary Ledger Area called ZCA1-Budgetary Accounts-Actuals-PO Down Payments with derivation of the correct Budgetary Ledger Account and related Budgetary Ledger Offset Account for Budget Status 0040, and other Budget related criteria. No matter what I do, I can not get past this error....I have tried other derivation rules in Commitment/Actual Updates, and have tried various combinations of Commitment Items.
Does anyone out here use this functionality and have any guidance? Any help would be appreciated.
Thanks much.
Marc

Hi,
Thanks for the reply. I am aware of the trace tool, and have been using it all along. My real question is....what triggers the system to recognize a Budget Status 0040? Is it a particular transaction, i.e., Posting with Clearing, a particular Commitment Item combination, or something else....?
Any assistance you can provide is greatly appreciated.
Thanks again,
Marc

Vendor Down Payment Clearing: F-54 or F-44

Hi
I have made a down payment (with Spl. GL indicator) to a vendor, using F-48. Then I book an invoice using FB60. I kept the two amounts same and ignored WT to keep things simple.
Now i want to clear the down payment against the invoice. I use F-54. The clearing transaction is getting posted. However, the Invoice is lying open (credit entry) along with the Clearing document (debit entry). On the other hand the down payment document (debit) is getting cleared with the Clearing document (credit entry). This means I have two open line items and two cleared line items. I can clear the two open items again using F-44.
I have two questions:
1. What is the use of F-54 here since I have to use F-44 eventually?
2. While doing F-54, Posting Key for the debit line item is 26 : Payment Difference. This is could not understand.
Can anyone please help me out on this?
Thanks in advance
Aninda

Dear Aninda ,
I will explain you with following example.
Recon account(Vendor)---3000000
Advance to Vendor----
4005000
Exp a/c----
7575100
Bank a/c----
5000100
1. Advance to Vendor (spl gl -A)(F-48)
Vendor a/c    (SPL-A)( GL- 4005000)        DR   1000
                  T0 Bank a/c (GL-5000100)                  1000
2. Invoice posting
Expenditure a/c ( GL-7575100) Dr      1000
     To Vendor Account(GL-3000000)     1000
3. Clear Vendor Down Payment (F-54)
Vendor a/c (GL-3000000) DR                1000 (Posting key-26)
     To Vendor a/c (SPL-A)( GL- 4005000)          1000
It means Credited spl GL-A has converted from advance to Normal open item. Amount has been transferred from Advance to Vendor GL to Normal Recon account.By this way Advance account shows Nil Balance with debit(F-48) and Credit (F-54)
The remaining 2 line items i.e., Credit (F-43) and Debit (F-54) shows as open items. In the next step we need to knock off those line items by manual clearing or automatic clearing.
4. Normal Clearing (F-44)
It will be posted without line items.
I hope i am able to help you out to understand process

FM actuals using F-48 (Post Vendor down payment)

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