Formatted search to calculate GP%

Hi, all
I put a formatted search Query to define GP% (UDF) in Sales Order row. My query is:
SELECT (($[$38.21.NUMBER] / $[RDR1.QUANTITY.NUMBER]) - $[$38.37.NUMBER]) / $[$38.37.NUMBER] * 100
38.21.NUMBER = Open Amount
RDR1.Quantity.Number = Quantity
38.37.NUMBER = Gross Profit Base Price
I want the result is exactly same with Gross Profit of order table - GP % (right click Sales Order interface - Gross Profit...). The calculation is defining correct at GP% UDF. But when 38.37.NUMBER is 0 price, the UDF is come out 0 instead of 100 (At Gross Profit of order table, the GP % field is 100).
Reason I put formatted search is want defined GP % at alert management. Thanks.
Regards
Cheh Lu

Hi Chehlu............
Its a staandard functionality of SAP. It gives GP at Sales level based on valuation method.
You have to just right click on the form and select the Gross Profit option.
It will give you GP on Sales Order.
Regards,
Rahul

Similar Messages

Formatted search - open quantity

Hi.
Can someone please provide a formatted search that calculates the open quantity within an sales order? I know there already is a function for this, but my problem is that I have to use quotes before making the sales order. Then my open quantity will be based on what's left inside the sales quotation.
Does someone know how to calculate the open quantity when considering only the values inside the sales order?
Thanks and regards,
Runar.

Hi.
Thank you for swift reply. I think this query fetches the open quantity based on the original quote? Correct me if I'm wrong?
I need to fetch the open quantity only based on what is on the salesorder. So open quantity should be whats orignially on the salesorder minus what has been delivered.
Any ideas?
Thanks.

Formatted Search - Error in code

I have the following formatted search to calculate the Sqm Mtr Qty in SAP on my Purchase Order:
{SELECT ($[POR1.U_QTY.NUMBER] * ($[POR1.U_LEN.NUMBER]/1000)) * ($[POR1.Width1.NUMBER]/1000)}
I then tried the other way via
{SELECT (convert(float,$[POR1.U_QTY] * (convert(float,$[POR1.U_LEN]/1000)) * (convert(float,$[POR1.Width1]/1000)}
where
U_QTY = Required Qty in Metres
U_LEN = Required Length in mm's
Width1 = Width of Item in mm's
The formula works fantastically well provided the Width1.NUMBER <> 1000
when the Width1.NUMBER = 1000 the search fails for both scripts with an error message :
Internal error (8180) occured
this is extremely frustrating and I don't know why it would now fail?

Hi Suda,
The formula will work for the following:
U_QTY = 5
U_LEN = 1600
Width1 = 732
I have all measurements in mm (Width1 is a measurement standard field)
It fails when I do the following:
U_QTY = 5
U_LEN = 1600
Width1 = 1000 or greater (apologies I had saig <> 1000 previously)
I think the Width in MM is limited to <1000 I'm not sure, however if I run the script
select Width1 from POR1
and I have a width of 1200mm it returns 1200 so I'm really confused.
Cheers
Kevin

Formatted Search - Calculate GP Base Price for Non Inventory Items

Hi Experts,
On one of our customer's 8.8 PL 15 installation, requirement was to calculate GP for Non Inventory Items (on SO screen). Since SAP does not automatically calculates it we proposed and implemented following solution.
1. Have all Non Inventory Items to be costed at Standard cost so that you can manually enter the cost in the Item Master.
2. Write following formatted search on GP Base Price field so as to calculate the GP Base Price for the Non Inventory Items only. The formatted search must not make any changes to Inventory Items as we want system to calculate the GP automatically (just in case cost changes from SO to Delivery or Invoice).
DECLARE @II AS nVarchar(1)
DECLARE @COST AS Numeric(19,2)
SET @II = (SELECT OITM.InvntItem FROM OITM WHERE OITM.ItemCode = $[RDR1.ItemCode])
SET @COST = (SELECT (OITW.AVGPrice * $[RDR1.NumPerMsr]) FROM OITW WHERE OITW.ItemCode = $[RDR1.ItemCode] AND
OITW.WhsCode = $[RDR1.WhsCode])
IF (@II = 'N')
BEGIN
SELECT @COST
END
3. Formatted search achieves what was originally required however if a user overwrites the Item Code (Inventory Item) in the SO then above formatted search clears the GP Base Price field and sets the GP basis for the item as "Manual". By obverwrite means user first selected item A0001 on line 1 and then entered A0002 on same line i.e. Line 1.
My question here is what is wrong in the formatted search that is resulting in this behaviour.
Any questions please let me know.
Thanks in advance.
Regards
Devinder

Hi Gordon,
Thanks for taking out time to help me however Key requirement here is
Write formatted search on GP Base Price field so as to calculate the GP Base Price for the Non Inventory Items only.
Your query sets the base price for GP Base Price for Inventory Item to ZERO and Base Price By to Manual.
Note that my Formatted search has a problem only when an Inventory Item line is overwritten. I am not sure if this is a problem with SAP itself rather than my query.
Any other ideas please?
Regards
Devinder

Formatted Search for Sales Order

Hi,
I setup a formatted search in Sales Order unit price field.
Condition required:
If Sales Order is copied from Sales Quotation, unit price remains as per Sales Quotation unit price, else formula to calculate mininum selling price appllies.
Here's the query:
DECLARE @BASE_ENTRY INT
DECLARE @PRICE NUMERIC(19,6)
SET @BASE_ENTRY = ISNULL($[$38.45.0],0)
SET @PRICE = $[$38.14.0]
IF @BASE_ENTRY = 0
BEGIN
SELECT T0.[AvgPrice]*(1+T0.[U_SPFactor])
FROM OITM T0
WHERE T0.[ItemCode]=$[$38.1.0]
END
ELSE
BEGIN
SELECT @PRICE
END
l have no issue if the Sales Order copied from Sales Quotation, however when enter the Sales Order manually the formatted search having error message:
1). [Microsoft][SQL Server Native Client 10.0][SQL Server]Error converting data type nvarchar to numeric.
FMS execution failed on field '' with query name 'Get Minimum Selling Price (SO)'
Looks like my query has error...

Hi ,
Try this below query and let me know your feedback,
DECLARE @BASE_ENTRY INT
DECLARE @PRICE NUMERIC(19,6)
SET @BASE_ENTRY = ISNULL($[$38.45.0],0)
SET @PRICE = $[$38.14.Number]
IF @BASE_ENTRY = 0
BEGIN
SELECT T0.[AvgPrice]*(1+T0.[U_SPFactor])
FROM OITM T0
WHERE T0.[ItemCode]=$[$38.1.0]
END
ELSE
BEGIN
SELECT @PRICE
END

Extra Discount in Marketing Documents - Formatted Search

Hello All,
I am trying to add a UDF for "Extra Discount" in the marketing documents. I have tried to attach a formatted search on the document total to calculate the final value after this extra discount has been specified. However, the formatted search doesnt work and I get an "Internal Error".
The scenario mentioned underneath will explain the requirement:
Default Option in SAP:
Customer C0001
Item | Price | Discount | Tax | Total
I0001 | 100 | 10% | VAT@4 | 90
Total 90
Discount 5% 4.5
Tax Amount 3.42
Doc Total 88.92
Requirement:
Customer C0001
Item | Price | Discount | Tax | Total
I0001 | 100 | 10% | VAT@4 | 90
Total 90
Discount 5% 4.5
Extra Discount 2% 1.8
Tax Amount 3.348
Doc Total 87.048
Is it possible to have this scenario mapped in SAP Business One using formatted search without using SDK/Customization?
Regards,
Gyanesh Rupani

Hello Jimmy,
The client wants the extra cash discount to be visible on the invoice itself. I have tried creating the UDFs and assigned appropriate FS to them to change the document total. However, the issue is that the moment the document total is affected, the discount (available by default in marketing documents footer) automatically gets changed proportionally!
So, for eg. if an invoice is for 1000 USD and I give a discount (system field) of 10% to a customer and 5% as cash discount (UDF), with the help of FS, the invoice amt automatically gets changed to 850 USD but the discount field also automatically gets changed to 15%!
This is the inbuilt functionality of SBO - so if someone can help me overcome this, I will be very grateful.
Regards,
Gyanesh

Formatted Search Error - Help Needed

Hi All,
My client has a peculiar purchase process. They are into chemical trading and do their purchase as follows:
The vendor gives discount based on the volume and not on the quantities purchased. Thus, an item X if purchased in 250gm will cost $ 20 while the same item if purchased in 50gm may come to $15. So, the user wants to enter this values in the purchase order and want the unit price to be calculated based on this. Assuming the clients wants 1kg quantities of item X, he would like to fill 250 x gm @ $20 in separate UDFs and based n these values, the system should calculate the unit rice for this item.
What I did was as follows:
a) I created 3 UDFs each for the Base Quantity (U_BPQty), Base UoM(U_BPUnit), Base Price (U_BasePrice). Thus the user enters 250, gm, 20 respectively as explained in the above example.
b) I created one field (U_UnitQty) to convert the base unit into purchasing unit. For this, I am writing a query to get the conversion factor value into the PO. Thus if the Purchasing UoM is KG and the base unit in which the supplier is charging is G, then I am populating 1000 in this field.
c) One more UDF to convert the base price into the unit price is captured is created. So, if 250gm cost $20 and my client wants 1kg, I am first getting the value of 4 in this UDF. This I am getting by dividing the value obtained from the step b) with the value in U_BPQty.
Once I get this value, I then calculate the unit price by multiplying 4 with $20 which will populate $80 in my Unit Price field through another FMS.
I wrote a formatted search for converting this base unit to purchasing units. Given here is the FMS which is giving an error. For the sake of another functionality, I created a UDF for Purchasing UoM as well (U_UoM).
Declare @UQty as varchar
Declare @BPC as varchar
set @UQty = $[POR1.U_UnitQty]
set @BPC = SELECT
(Case
when $[POR1.U_UoM] = 'kg' and $[POR1.U_BPUnit] = 'kg' then 1
when $[POR1.U_UoM] = 'kg' and $[POR1.U_BPUnit] = 'g' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'kg' and $[POR1.U_BPUnit] = 'mg' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'g' and $[POR1.U_BPUnit] = 'kg' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'g' and $[POR1.U_BPUnit] = 'g' then 1
when $[POR1.U_UoM] = 'g' and $[POR1.U_BPUnit] = 'mg' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'mg' and $[POR1.U_BPUnit] = 'g' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'mg' and $[POR1.U_BPUnit] = 'kg' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'mg' and $[POR1.U_BPUnit] = 'mg' then 1
when $[POR1.U_UoM] = 'kl' and $[POR1.U_BPUnit] = 'kl' then 1
when $[POR1.U_UoM] = 'kl' and $[POR1.U_BPUnit] = 'l' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'kl' and $[POR1.U_BPUnit] = 'ml' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'l' and $[POR1.U_BPUnit] = 'kl' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'l' and $[POR1.U_BPUnit] = 'l' then 1
when $[POR1.U_UoM] = 'l' and $[POR1.U_BPUnit] = 'ml' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'ml' and $[POR1.U_BPUnit] = 'l' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'ml' and $[POR1.U_BPUnit] = 'kl' then (@UQty/$[POR1.U_BPQuantity.NUMBER])
when $[POR1.U_UoM] = 'ml' and $[POR1.U_BPUnit] = 'ml' then 1
else 1
end)
Select @BPC
I would like to know where I am going wrong or if there is any simpler method for the above scenario?
Thanks and regards,
Bharath S

Try the third line change to:
set @UQty = $[POR1.U_UnitQty.number]

Date Difference Query Syntax Formatted Search

Hi Experts,
My client renders a service(warehousing of Cargo) on time and material basis,therefore the Quantity column of the AR Invoice represents the number of days the cargo was warehoused.
I want to create a formatted search with reference to a query on this field to help me compute the number of days automatically. The number of days is normally calculated by Subtracting the the Admission date(Serial Number Details Table "OSRI", field "InDate" from the document date of the invoice) from the AR invoice document date.
Considering that the Item is serial number managed, the item serial number will connect the Serial Number details table to the AR Invoice table.
Can anybody help me with the syntax of the query that will achieve the above for me.
Waiting to hear from you .
Thanks

If you have many serial numbers for an item, there will be no way to identify which serial number was actually selected in the invoice till the time the Invoice is added.
So knowing the Serial Number that was selected on that Invoice is important and what you select in the Serial number selection window on the Invoice is stored in temporary location and cannot be referencing by looking into OSRI table.
If there are multiple serial numbers with different InDate's, how could you calculate?
Is there a Delivery Step? Delivery > Invoice
OR
Do you copy SO > AR Invoice directly
Suda

Freight Formatted Search

Dear All,
I am trying to do a formatted search on the amount field in the freight screen (Table RDR3) in a sales order (Table ORDR). I have used the below query. Basically i created 2 UDF's (UDF1. a value example 100, UDF2. a discount percentage example 20%) beside the amount field. Now I want the amount field to calculate the below which is to take the 1st UDF value multiplied by the discount percentage to get the discounted value of UDF 1. The rate and currency i need to fetch from the ORDR and i think that's where the problem is.
DECLARE @Amount AS DECIMAL(38,2)
DECLARE @Percent AS DECIMAL(38,2)
DECLARE @Cur AS nvarchar(3)
DECLARE @Rate AS DECIMAL(38,2)
SET @Amount=CAST($[rdr3.u_TransportT] AS DECIMAL(38,2))
SET @Percent=CAST($[rdr3.u_DPerc] AS DECIMAL(38,2))
set @cur = (select T0.DocCur from ORDR T0 where t0.DocEntry = $[rdr3.docentry] )
set @rate = (select T0.DocRate from ORDR T0 where t0.DocEntry = CAST($[rdr3.docentry] AS DECIMAL(38,2)))
Select case when @cur='USD' then (@Amount * ((100 -@Percent) / 100))
when @Cur='EUR' then ((@Amount * @Rate) * ((100 -@Percent) / 100))
else (@Amount / @Rate * ((100 -@Percent) / 100))
end
The result im getting is just a 0 without any errors. Any help on this would be mush appreciated.
If i only need to use one currency i used the below query and it works fine. I get the discounted value in amount field:
DECLARE @Amount AS DECIMAL(38,2)
DECLARE @Percent AS DECIMAL(38,2)
SET @Amount=CAST($[rdr3.u_Amount] AS DECIMAL(38,2))
SET @Percent=CAST($[rdr3.u_percent] AS DECIMAL(38,2))
Select (@Amount * ((100 -@Percent) / 100))
Kindest Regards
Jimmy

Beni,
Thanks for the reply.
I am not taking the local currency into account in the above query, all of them are foreign currencies.
If i remove the reference to the ORDR table and dont use the CAST or IF statement it works fine. But that would only be useful for 1 currency.

Formatted search query with variable

Hi
I am trying to create a formatted search on a purchase order document.The scenario is as follows:
The issue is that the client will on certain stock records incur a tooling cost when raising a PO. This is a once off cost when they order a particular item. For example the tooling cost on a stock item is u20AC5.50. The cost price on the item is u20AC100. If they order for example 5 of these the total cost is u20AC505.50 i.e. u20AC100*5+tooling cost of u20AC5.50.
What we are attempting to do is pull through the tooling cost and add this on to the line total using a formatted search.
-UDF created on item record table. This is set type 'Unit and totals' and structure is 'Price'. This is called ToolingCost
-UDF created on marketing doc rows for ToolingCost. Again this is set to the same type and structure as the UDF on the item record.
-We have created a UDF on marketing row for total cost and set a formatted search against this with query attached that is attempting to calculate the total cost. We cannot get this to work and the problem would appear to be that the price field is a variable and this is causing an issue on the query. Can we include a variable field in our query and if so what should the syntax be?
Our query at the moment is 'SELECT 100*($[POR1.QTY.NUMBER])+($[POR1.U_TOOLINGCOSTS.NUMBER])
Note 100 in query syntax above to be replaced by price on POR1 table.
Can anyone provide assistence please.
Derek Smith

Hi Derek........
Try this.....
declare @var1_Qty as varchar(255)
declare @var2_Pr as varchar(255)
declare @var3 as float
declare @var4 as float
set @var1_Qty=$[$38.11.0]
set @var2_Pr=$[$38.14.0]
Set @var3=$[POR1.U_TOOLINGCOSTS.0]
set @var4=cast(substring(replace(@var2_Pr,',',''),0,len(replace(@var2_Pr,',',''))-3) as float)
select (@var1 * @var4)+@var3
Hope this will help you.......
Regards,
Rahul

Formatted Search - Date Time Stamps

Hi,
We are trying to use a Date & Time Stamp for two udf's of which I will then calculate the difference in a report. I have a couple of issues. Ideally the user would enter the Start field (udf1), click Shift-F2 and that udf would be populated with a Date/Time Stamp like: 07/12/09 14:30:00 or 07/12/09 02:30PM. The user would also do the same thing for the End field (udf), so I end up with two udf's that both hold a Date/Time Stamp described above.
1 - It looks like I will either need two udf's each for both stamps, one for the Date (date field type) and one for the Time (hour field type)...or I will need to use an alphanumeric field type to hold the whole timestamp. When using the hour field type I still have some issues.
and
2 - I can't seem to get the right sql (sbo query) function to return the date/time stamp and / or I can't cast it or format it the way I would like.
-If the udf is date field, I can use the GetDate function, but it doesn't seem to get the time with it or the field isn't big enough or formatted properly.
-If the udf is an alphanumeric field, I cast the GetDate function as nvarchar and it returns the date/time stamp, but it is an alpha field and the date is Jul 21 2009 4:41PM. I don't like the Jul 21 2009 formatting
-If I use two fields, one for date (date type) and one for time (hours type), the date is formatted the way I like, but the hours field doesn't display the AM or PM and my formatted search doesn't return military time (14:00 instead of 2:00PM), so I can't tell if 2:00 is morning or afternoon.
So I guess my questions are pretty general...Am I using the correct field types? Any suggestions on what to use? Are there any other ways to format this data? Not all date functions or casts (time, smalldatetime) work in the sbo query so I am looking for options. Any suggestions on what functions or cast to use?
Thanks

Hi,
As you already aware, within B1 you may not treat datetime field easily. For one of your request: I don't like the Jul 21 2009 formatting. You could use function such as
Select CONVERT(nvarchar(30), GETDATE(),106)
to change it to 21 Jul 2009.
Thanks,
Gordon

Using a formatted search which incorporates copying data from base document

Hi
I have a user selling tiles. They sell by sq meter but will only sell whole boxes. I have a formatted search on the quantity field to calculate the number of sq meters in a box. They also sell indivudual units and will key this value directly into the quantity field. All this works fine.
However if I enter this as a sales order and copy to a delivery, then the formatted search fires and the quantity field gets refreshed. This results in the incorrect value where the user had keyed data directly into the qty field in the base document.
Therefore I need to incorporate my base document values into my query where by if there is a base document, the query will pull the quantity data from the base document. My query so far is as follows
SELECT (CAST($[$38.U_ActMtr.0] AS DECIMAL(10, 2))*CAST(T0.U_SqmBox AS DECIMAL(10, 2))) FROM OITM T0 WHERE T0.ItemCode = $[$38.1.0]
Any suggestions?
David

If I understand your requirements well, you want to save the base quantity, when the delivery is based upon a SO, and to compute it when the DLN is not copied.
Try to use this modified FS:
declare @q dec(19,6)
set @q=$[$38.11]
If $[$38.43]<>-1
Select @q
Else
SELECT (CAST($[$38.U_ActMtr.0] AS DECIMAL(10, 2))*CAST(T0.U_SqmBox AS DECIMAL(10, 2)))
FROM OITM T0 WHERE T0.ItemCode = $[$38.1.0]

DGW and formatted search

Dear expert
I have a question we make deliveries and at the end of the month we use document generating wizzard to group all deliveries per customer into one invoice.
But there are formatted search made to calculate some taxes data mandatory and wehn you use the document gerating wizzard for each invocie created you must click ok for the formatted search
Is it a way to imrove the process and not having pop up window for each invoice.
Thank you

Hi,
I think press OK is not avoidable. Have you checked if there is no FMS?
Thanks,
Gordon

Formatted Search Rounding Issue

Hi everyone,
I have a slight issue. I have defined a formatted search on the A/R Invoice that calculates the item price based on a user defined field. The problem is whenever the formatted search runs, it rounds the figure to two decimal places. For instance; the query is supposed to divide a value you put in the user defined field by 50 if you put in 2.25 the value you get is 0.04 instead of 0.045. The query i've used is as below.
Please assist.
SELECT (CAST($[$38.U_pprf.0] AS DECIMAL)/50)

Hi Duncan,
Try this FMS in UDF2. you will be get the exact value in UDF2.
for Example:
*Create 2 UDF's
UDF Type -> Unit and Total.
UDF Structure -> Price (or) Amount.
UDF1 -> U_pprf
UDF2 -> U_Item_Price
UDF1 = 2.25
UDF2 = 2.25/50 => 0.045
SORRY Last Query is not correct because that Query will not get Exact Result.
If you want exact value. Try the below Query.
First Assign the below Setup.
->> Administration.
->> System Initialization.
->> General Setting. -> Display Tab.
Assign the Decimal Places (0..6) value.
Price (or) Amount -> 3
IF you assign the setup of Price (or) Amount = 3 in Decimal Places.
Result: 0.045
IF you assign the setup of Price (or) Amount = 2 in Decimal Places.
Result: 0.05
Query: 2
declare @UDF as numeric(19,6)
set @UDF = $[PDN1.U_pprf]
select (@UDF/50)
Result: 0.045
Assign this FMS in UDF2 and Auto Refresh of U_pprf
Regards,
Madhan.

Formatted search - Price list

Hello all,
My customer need to calculate a price of a row using an his particular algoritm.
I have planned to use a formastted serch in the field price, but I need also the price list as the "Form Settings --> Document --> Table --> Price List",
but I can't select this value.
Some one can help me?
Thanks

There is no way to set the field price list visible in a row. We solved it by inserting a udf into the row level of the documents and the combination with a formated search for the price list.
In our scenario u can choose from this udf with fms the price list. There is a second fms in the item price field with auto act. If you choose a price list, the item price calculate it selfs with the info from the udf.

Formatted search to calculate GP%

Similar Messages

Maybe you are looking for