Giving BOM material as free good in Sales Order

Hi,
I have a business requirement.
I want to give a free good in Sales Oreder which is a BOM material.This should be possible by manually changing Item category for the line item in the Sales Order just like how we can change TAN to TANN in normal circumsatnces when we add free good material for any NON BOM material.
In standard functionality,the item category determined for this BOM material is TAQ but this item category field in Sales Order is non editable because of which I can not include the BOM material as free good in my sales order.
I have already defined one z Item category for free goods for this BOM material & want to use it in Sales Order.
Can you please suggest how this can be handled ?
Or is there any other work around by which will allow me to include BOM material as free good in my Sales Order ?
Thanks in advance
Regards,
BM

Hi,
Thanks everyone for the feedback.I agree with Samir Danish.It is a standard functionality of SAP which does not allow free goods for BOM material.
However, can someone suggest work around to deal with this issue.I mean if any one has been doing any work around for this issue then please let me know.It s becoming critical for me.
Regards,
BM

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Free Goods Without Sales Order

Dear Gents
We have a scenario where goods are issued for free without a sales order,it's not considered sales,they just give some materials out from the stock as gifts&issue it on a cost center , there is no sales order,invoice,etc..is it normal then that the accounting entry passed would be Dr Cost Of Goods Sold Cr Inventory or what should be the correct scenario , Thanks.

Dear Expert,
When Goods are Given as gifts or Samples it becomes an expense for the company. So in my view it has to be shown as an expense.
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Advertising A/c ....Dr
To Purchases A/c ....Cr
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Free goods in Sale order

Hi All
We have invoiced few materials but the accounting entries are not generated due to price error. Here the product hierarchy is missing for the main item and the sub item(free goods). I am not able to edit the sub item product hierarchy in invoice or in sale order. Please give me the solution for this so that I will be able to update the product hierarchy for the sub item.

Hi
I just tested it and it seems standard behavior. When there is a sub item in sale order in free goods system is doesn't allow to change any material group, material description, condition group and some other fields. This is logical because this material is now linked to main item and during order processing user shouldn't be able to make changes in order for sub item which is free.
Now what you can do is that if this is only for this one order you can delete the line items from sale order and enter product hierarchy in free good's material master data. System will fetch this information from there and it will be automatically filled.
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Hi All,
i am using the free good scenario.i have done all the necessary below settings
1.free god procedure NA0001 and assignment to sales area.
2.added condition type R100 in the pricing procedure.with requirment 55 and base value 28.
3.Item category assignment for free goods(i am using standard)
4.free good condition record in VBN1 for inclusive and exclusive.
5.in sales order i am giving correct quantity.
But in sales order the second line item for free goods (TANN) is not determining.
Kindly suggest where it went wrong ?
Regards
santosh

Hi KishorThanks for replying..
i have done the determination correctly. please find the below screens for free goods condition and sales order.

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Hi ,
Goodmorning ,
We have some requirement : In sales order free goods quantity determination by system should not be allowed to change manually , where can we do this ?
Looking for your inputs
Thanks and regards
Venkat

As per SAP Standard, when the main Item quantity is changed, the Free Goods are redetermined. In this case any manual changes to Free Goods Quantities are lost.
But your requirement is for restricting the Chages of the Quantity of Free Goods Correct?
I believe there is no SAP standard solution for this. You will have to apply a User Exit, which will check the Item category of each LIne item & if it is free goods (TANN) then changes are not permitted.
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Display Free Goods in Sales Orders

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Is their a way to display the free goods scales of product on CRM Web UI, for example if Agent enters product, the system displays the free goods conditions so that the agent offers the scales to the customer.
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Ahmed

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Free Goods for sales order

There are two sales order type standard(A) and promotion(C) defined in our business.
when we create standard order it will goods automatically capture the free goods we maintaind.
However for promotion order, the system shows below message:
Free goods could not be determined for item 000001
Document category is not from sales order category (VBTYP <> 'C')
whether it is unable to use free goods for order type "C"?
Please advice,
Many thanks,
Yang

Dear Yadav
There are two order type ZAA1 - standard ZAA2 - promotion
two item cateogry ZDC0 - standard ZDC1 - free of charge.
I made a test to change the item category assignment as ZAA1 with ZDC1 and ZAA2 with ZDC0.
Still the free goods can automatically captured with standard order but promotion failed.
So I think the difinition of item category is no problem and it may related to sales order type.
My colleague told me it is unable to use free goods for the sales order which SD document category is not "C".
I try to change the SD document categ from I to C for promotion order and the free goods appear.
So the result is if i define the SD document category as I that I can't use function of free goods?
Please advice
Many thanks,
Yang
Edited by: Jun Yang on Nov 26, 2009 9:34 AM

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Hi All,
We have an issue regarding the COGS determination for Free of cost sales order. We created a free of cost sales order. But i need to know whether this sales order items will hit to COGS or not? If so how do i check whetehr its has been charged to COGS or not? and we have an issue raised saying thst one material in this sales order has not being charged to COGS. So please help me to solve this issue. Ihave checked the account assignment in GBB-VAX. And is there anyting to do with the settlement profile for COGS determination?.
Thanks and regards
Uday

Hi,
During PGI a material document and accounting doc gets created which would hit COGS account.
You're talking about one specific sales order in which for one material it didn't hit COGS account or any order you're creating now with that material has an issue? If its a specific material which has an issue always..then something is wrong with that material master setup. Also you can go to the reported Sales order--doc flow to the PGI document and check the accounting doc and if its not posted..check the analysis why its not posted?
And if its one off then I would suggest 2 options:
1) Reverse the goods movement, cancel the delivery or if billing has already been done..cancel the billing as well. And re-do the cycle. This always ensures correct posting.--> Recommended option.
2) Manual adjustment in FI.
And settlement profile is Controlling concept..not sure you would get any help on this in this forum.
Regards
RS

COGS Detemination for Free of charge sales order

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We have created a Free of Charge sales order. And after creating this Free of charge sales order, one material is not being charged to COGS. I have already checked GBB VAX in which GL Accounts regarding FI postings are assigned. Can any one please help me in this situation how to make it possible. Please its very urgent requirement.
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Hi,
check whether the material created for the material type is valuated material or not.In the material type configuration check whether the valuation check box has been activated or not.
regards,
Saju.S

Transfer goods from sales order to own unrestricte stock

Hello,
does someone knows a way to transfer goods from sales order stock to own unrestricted stock.
MB1B is not good, because I have to transfer each material separately with 411E.
I want to transfer all materials in one step.
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Hi,
Create a LSMW and transfer
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Can I use automatic Free goods determination for QT order types.
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Sa Type ItCGr Usg. HLevelItCa DfltC
QT NORM FREE AGN AGNN

Hi
Std SAP itself doesnt support Free Goods at quotation level
Standard SAP supports Free Goods at quotation level and hence the item categories AFNN and AGNN are provided in the standard SAP. But, the Automatic determination of Free Goods is not possible for SD documents under category other than 'C'.
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We are creating return order with reference to billing document.Billing document has free goods as second line item .When I create return order only main item is getting referenced not the free goods .
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Kindly guide.........
Umesh Karanth

Dear Sir,
I have maintained for the combination of TANN TO REN as follows:
copying requirement for VBAP --153
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copying requirement --303
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Freight Conditions not populating on free of charge sales order deliveries

I need some assistance, please. I have searched SCN, but have not been able to find a solution to my problem.
We need to be able to charge freight charges on Free of Charge sales orders and am not able to get the charges to populate in the delivery. We send the product for free, but sometimes need to charge the customer shipping charges.
Below are steps I have completed:
Created custom header condition of ZFRC
Added to sales order pricing procedure as a manual condition
(the charge will be updated from external system)
Created Delivery Pricing procedure containing only my
freight conditions (also manual condition)
VTLA settings for item category KLN (free of charge item):Condition Order requirements – 1 Header
VTFL settings for item category KLN:
Pricing Type – D Copy pricing elements unchanged
Price Source – E Delivery/Order
There are times when the freight charges will be added to the sales order, but I also need to be able to add them directly on the delivery.
When charges are added directly to the sales order, they will flow thru to the invoice without an issue, but when I try to add at the delivery level, they are not populating, which results in $0 invoice.
I am not receiving any kind of error messages when trying to add the charges.
We also have this situation with standard orders, but I am not having any problems with it. I tried to mimic that set up for free of charge orders, but it is not functioning properly.
Any assistance would be much appreciated.
Thanks!

Hi Amitesh,
Yes, the condition type used in the Sales Order is the same, ZFRC and it is also a header condition.
The condition analysis is not available in the invoice because there is no condition in the invoice. Below are screen shots of the analysis from the LINE ITEM of the delivery note (there is not analysis available on the header) and the header details of the conditions from the invoice and the delivery.
Line Item Analysis:
Delivery Header Details:
Invoice Header Details:
Please let me know if you need further information.
Thank you for your assistance!

Free of Charge Sales Order to GTS

All of our sales orders pulls over the price into GTS for license assignment; except for one sales order type. This sales order type is for FOC sales orders.
I have checked the sales order type in the R/3 and the GTS system and it is listed.
Anyone have a clue why this particular order does not work with GTS

It states the following: all green
Performance of service: legal control
Active legal regulations found for determination procedure "LELDT"
Check legal regulation "EAR"
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Run Import/Export License Type Determination
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Country "KR" determined as relevant partner country
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Check objects for determination procedure ZCTY1 found
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BAPI/Function module TO block material which is mentioned in sales order

Hi All
Is there any BAPI to block material which is mationed in sales order....
I am using BAPI_MATERIAL_AVAILABILITY to check material availibility
how to block quantity if it is available whicl creating sales order via
"BAPI_SALESORDER_CREATEFROMDATA2"
..Thanks

The normal SAP ATP done in the sales orders use the figure ''committed qty'' meaning that if the ATP has been done and confirmed, that quantity will not appear in the next sales order as available.
So if You're using the normal BAPI to create the sales order, the normal ATP function will be called in the processing.
Nevertheless another solution to this issue is to have the MTO (Make-to-order) solution where the requirements are ''attached'' to one sales order/line only.....like this the problem of the stock being taken to another customer disappears.
To do this you'll have to configure the following :
- Go to SPRO and go to Sales and distribution -> Basic functions -> Availability check and transfer of requirements -> Determination of requirements using transaction - Here insert the entry with your sales order type - MRP type (from material master - you might want to consider create one only for this solution) and you should use one of the following:
- KEL      Make-to-order, mat. variants
- KELV     Make-to-ord.variant + consump
- KP      Make-to-order with project
and choose the origin of your requirement - 1 - Item category + MRP Type
- Than configure the association of the requirement type above to the requirement class (normally is the same code) transaction *OVZH*
- Than configure the requirement class (this is what will tell the system the MTO) transaction *OVZG* - On the screen in the field Special stock - E - Sales order stock and please ask for help from an FI consultant because the area of *Account assignment is very important to be well configured*
About the BAPI you're using - Its correct - That's the normal BAPI to be used, taking only into consideration the product allocation issue - MARA-KOSCH
Explaining a little the BAPI you're using :
The program should check if the selected material is allocated or non-allocated.
This information is stored in a field MARA-KOSCH.
We should check this field and if the field is not empty then material is allocated, otherwise is not:
       select kosch into l_kosch
        from mara
       where matnr = <VBAP-MATNR>. " Selected material
        if subrc = 0.
           if l_kosch is initial.
              +" Perform calculation for non-allocated materials+
           else.
              +" Perform calculation for allocated materials+
          endif.
       else.
     " Material not found, skip it ...
      endif.
For allocated materials it will be checked allocation for the netting market of that Order.
The calculation rules for allocated and non-allocated materials are different.
For Non-allocated materials
BAPI 'BAPI_MATERIAL_AVAILABILITY' should be used for getting the ATP quantity.
Bapi should be called as follows --
data: lfl_bapiwmdvs type bapiwmdvs,
lit_bapiwmdvs type standard table of bapiwmdvs,
lfl_bapiwmdve type bapiwmdve,
lit_bapiwmdve type standard table of bapiwmdve,
l_dialogflag type bapicm61v-diafl.
call function 'BAPI_MATERIAL_AVAILABILITY'
exporting
plant = <VBAP-WERKS>
material = <VBAP-MATNR>
unit = <VBAP- VRKME>
check_rule = 'A'
+* STGE_LOC =+
+* BATCH =+
+* CUSTOMER =+
importing
+* ENDLEADTME =+
+* av_qty_plt =+
DIALOGFLAG = l_dialog
+* RETURN =+
tables
wmdvsx = lit_bapiwmdvs
wmdvex = lit_bapiwmdve.
Please note that table lit_bapiwmdvs is the input table and to this following input should be passed -
lfl_bapiwmdvs-req_date = sy-datum. "Current date
lfl_bapiwmdvs- REQ_QTY = <Unconfirmed Quantity> in Sales Order Unit
append lfl_bapiwmdvs to lit_bapiwmdvs.
The return value l_dailog will be --
' ' --- Quantity can be Delivered -- Item to be displayed in the Report!
'X' --- Complete quantity cannot be delivered -- ATP failed, Item not to be displayed.
'N' --- Material not relevant for ATP --- Item not to be displayed in the Report.
For Allocated materials
For the allocated Materials, we have to first do the ATP check in same fashion as for Non-allocated Materials and then in addition to this ATP check, we have to also check for Allocation from SIS table S941.
If ATP check fails, straight away the Item should be ignored from Output display.
If ATP check passes, we further check allocation as follows --
Valid entry should select from S941 as -
data: l_period like s941-spbup,
l_BUPER LIKE T009B-POPER,
l_GJAHR LIKE T009B-BDATJ,
lfl_s941 type t_s941.
data: l_bukrs type tvko-bukrs,
l_periv type t001-periv.
* Select company code
select single bukrs into l_bukrs
from tvko
where vkorg = <VBAK-VKORG>.
* Select fiscal year variant
select single periv into l_periv
from t001
where bukrs = l_bukrs.
* Get Period
CALL FUNCTION 'DATE_TO_PERIOD_CONVERT'
EXPORTING
I_DATE = sy-datum
I_PERIV = l_periv
IMPORTING
E_BUPER = l_buper
E_GJAHR = l_gjahr
EXCEPTIONS
INPUT_FALSE = 1
T009_NOTFOUND = 2
T009B_NOTFOUND = 3
OTHERS = 4
IF SY-SUBRC <> 0.
* Ignore entry and skip further processing
ENDIF.
concatenate l_gjahr l_buper+1(2) into l_period.
select single kcqty aemenge from s941
into corresponding fields of lfl_s941
where SPBUP = l_period
and KONOB = 'OBJ_ALL_MATERIALS'
AND MATNR = <VBAP-MATNR>
and zzcnetmark = <VBAK-ZZCNETMARK>
and VRSIO EQ '000'.
IF SY-SUBRC <> 0.
*Ignore entry and skip further processing
ENDIF.
Remaining Allocation = difference between product allocation quantity and incoming order quantity
i.e. (S941-KCQTY - S941-AEMENGE). Now we have to compare this qty with the Unconfirmed qty.
Ensure same Material UOM for quantity comparison as follows --
IF <VBAP-VRKME> NE <S941-BASME>.
CALL FUNCTION 'MD_CONVERT_MATERIAL_UNIT'
EXPORTING
i_matnr = <VBAP-MATNR>
i_in_me = <VBAP-VRKME>
i_out_me = <S941-BASME>
i_menge = <Unconfirmed qty in Sales UOM>
IMPORTING
e_menge = l_menge
EXCEPTIONS
error_in_application = 1
error = 2
OTHERS = 3.
IF sy-subrc <> 0.
* Ignore entry and skip further processing
ENDIF.
ELSE.
*If both Units are same no need for conversion
l_menge = <Unconfirmed qty in Sales UOM>
ENDIF.
Then, compare if Remaining Allocation > = l_menge i.e. Unconfirmed quantity converted to S941-BASME unit, then there is enough allocation for this Material for the Unconfirmed quantity and should be displayed in the report.
Else, the Item should be ignored.

Giving BOM material as free good in Sales Order

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