Invoice Coreection request for Debit Process

hi
I wanted to use the Invoice correction Request for the Debit Process
I have invoices customer for 10 pieces instead of 12 Pieces , so I need to correct the Invoice and need to get money for the remaining 2 qtys.
Customer wants to do the same throught Invoice Correction Process.
The Standard Process Allows to create the Crdeit Memo in negative Posting in this Above case,
How could i do correct postings by debit memo
Because I tried creating new INvoice correction document and did copy control , by when i create the invoice , the debbit memo is for 22 pieces , pls
advice me on correct confoguration

the default qty shows is 10
and i need to crroect the qty to 12 in the secind line item , the amount show should be for 2 , but it sows as gross amount for 22 qtys
how could I do it
DInesh

Similar Messages

Invoice Correction Requests for Make to Order

Dear Gurus
I am creating an Invoice Correction Request for an Invoice which was generated for Make to Order material. I am using Document type RK . I can save Invoice correction Request. But when I generate a Credit Memo it gives message that
000010 "Create billing document" not allowed (Sys. status Cost, object VB0060000100000010)
000020 "Create billing document" not allowed (Sys. status Cost, object VB0060000100000020)
It should not ask for costing here in Credit memo Request.
Even if I do costing for Line 20 it copies only Line 20 in Credit note which gives wrong calculation. Because I cannot change line 10 in Invoice Correction Request.
Pl can you advise whether costing is required in Credit memo request. If not how can I handle this scenario.
Regards,
Neeraj Srivastava

Hi,
Just check if you attached status profile to either your sales order header or item.
Just release that first and try again.
Let me know if it helps.
Regards
Ravi

Could not support request for background processing

Hello,
We have a .NET 1.x application with CrystalReportViewer control.
The application is running on a windows terminal server with approximatively 5 users using the applications and 10-20 logged on doing other stuff.
When the user tries to preview the report using the CrystalReportViewer object , the following exception is "sometimes" thrown
[translated from dutch]
CrystalDecisions.CrystalReports.Engine.InternalException:
error in file C:\Users\*username*\AppData\Local\Temp\35\{B8D10435-A104-4422-A220-6DB483DFC285}.rpt:
The request could not be submitted for background processing. ---> System.Runtime.InteropServices.COMException (0x800002AD)
The application then terminates and if the user restarts the application attempts to reload the report, it usually loads with no problem .
It can not be intentionality reproduced but it does happen frequently.
I have been Googling for this problem , but havn't found any solution.
On this website however a link is provided to a BO KB article with a possible solution:
http://aspadvice.com/blogs/rjdudley/archive/2005/10/26/13443.aspx
However, the article appears to require a login, my SAP CR account i used to register on these forums does not to work.
What can we do to determine the exact cause of this problem, or are there any known solution for this problem ??
If you need any more information please do ask.
also,
We have a licence for CR 11 and so does our client, what steps would we need to undertake to get professional /payed support from SAP crystal reports for techinal issues like this, is there a way to open a support ticket ?
Thank you very much for your time, any help is appreciated !
Willem

Hello:
First I have to apologize for the troubles with CR 11.5 - not sure why that would be, but your frustration is understood. Perhaps sometime in the future we can look at this in another thread (e.g.; it should just work...).
Anyhow, there is really no compeling reason for you to go to CR 11.5 (there are reasons (see below), but 11.0 is fine with framework 1.1).
So to start off. Version 11.0.0.895 will need to be updated to SP4. See this|http://wiki.sdn.sap.com/wiki/display/BOBJ/CrystalReports2008%28and9.1%2CXIR1%2CXIR2%29-VersionandDownloadinformationforServicePacks] wiki. As you can see in the wiki, the latest version of CR 11.0 is updated to SP 4 with a version of 11.0.9500.x. Before we even start to look at this, you will have to get to SP4.
Re. preference for CR 11.5. If the issue is not resolved with CR 11 Service Packed to SP 4, all we have left is; going to CR 11.5 - with the latest SP (SP6) as that is the version I would be testing with. Note that CR 11 is completely out of support now, CR 11.5 is out of patch support (e.g.; no fixes) and any support terminates in June of this year.
And we have not even started to work the issue. Re-reading your initial post, I am starting to suspect that loading may be the root of the issue here. I'd recommend having a peek at the following:
http://www.sdn.sap.com/irj/boc/go/portal/prtroot/docs/library/uuid/d08468e2-a81d-2b10-faa9-9837f58ee1c2
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/7025839b-00d4-2b10-33b4-cf0aa9e08412
The following article specifies CR 2008, but most if not all the points will apply to CR 11.0 also:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/7025839b-00d4-2b10-33b4-cf0aa9e08412
The below will also be good to be aware of:
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/40bccdfd-88a6-2b10-1da1-c47a54b625a7
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/f0070692-01a8-2a10-4797-ff0f5f73e1e1
The following articles were written by me and may also apply:
[Crystal Reports Maximum Report Processing Jobs Limit|http://www.sdn.sap.com/irj/boc/index?rid=/library/uuid/f053713e-3e3d-2c10-2a81-f79259e54023]
[Improving Crystal Reports Performance in Visual Studio .NET Applications|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/8029cc96-6ff3-2b10-47a2-b30ea790ea5b].
I realize I've thrown a lot of info in here, but all of it may apply. In a way I feel like we've ended up across the river without crossing the bridge first, but let's see what comes out of all of this (teleporting worked for Captain Kirk ).
- Ludek
Edited by: Ludek Uher on Mar 10, 2011 7:25 AM

Queue up trigger requests for later processing?

I'm creating a trigger on multiple tables. The trigger is setup to make a utl_http.requests() to my webpage. Because the tables will have more than one change within 5 mins I would like to avoid making the HTTP requests until some time limit has passed. How do i queue up the triggers and once a specified time has elapsed make the single HTTP call?
We're using Oracle 10g. If schedules are involved (havent read up on them yet) then how do i set it up so that it is not only queued to start once in 5 mins on the first trigger but on all subseuqent triggers it doesnt harm the first trigger's newly created schedule.
Message was edited by:
quantass

You could insert your requests into a dedicated table and have a job running in the background every 5 minutes process to process the newly inserted rows.
This job could be written with also dbms_job package.

Invoice Correction Requests

Hi Friends,
As per client's requirement which is as follows
Material is sold to customer say with price of Rs 100/- per item. But my client is realised that the price of Rs 100/ per item is on lower side. So client is now wants to charge Rs 150 per item.And it also reflect in chages in Excise and taxes applicable to that. Now I can create the invoice correction request for the same. Which I created...
But I am facing following problem as
1. Instead of positives values I am getting negative values in Invoice correction request.
2. I should be able to create the debit memo..for the difference amount. i.e. Rs 50/- per item.
3. what type of copy control should I maintain in order to get the right result.
Kindly advice
thanks in advance
shailesh

Hi there,
Invoice correction Request RK is configured to trigger a credit memo. But it can be manually be over written.
When you create a invoice correction request (which is always referenced from invoice), system will create 2 line entries for each line item in the invoice.
The 1st item is a credit item, 2nd item is a debit item. It will substract the 2nd item from the 1st item. + value indicates credit memo, negative value indicates debit memo.
For eg if you have 10 items in your case, this is what happens in the system:
Credit item: 10 items X Rs 100 === Rs 1000
Debit item: 10 items X Rs 150 === Rs -1500
Difference===================Rs - 500
The minus indicates we need to receive the amount from the customer.
So against the invoice correction request we create a debit memo in this case in VF01.
Regards,
Sivanand

Invoice Correction Request- Both the lines with G2N

Hi
I am facing a problem while using a standard invoice correction request with reference to billing document.
In the standard SAP, there should be 2 line items created one with item category G2N and one with item category L2N which we can change the quantity and price.
In my system I got both line with the same item category G2N and hence I can not perform any changes to the line item.
In the Copy Control Setting, I see source item Category TAN AND TARGET G2N AND L2N which is how it should be for Invoice correction requrest.
I see the Item category determination for RK - - G2N and RK--G2N G2N (some of the SAP documents say it is standard and no need of L2N in the determination). Still, I tried with changing L2N as well in the default with header item being G2N but no luck.
Is this a bug in standard SAP? Do we need to apply some notes? Or Is there any specific config/routine to be applied?
Request your help in this.
Regards

Hi,
As you are creating a Invoice Correction request with reference to an Invoice Document.Standard SAP explains as
In most cases, an invoice correction request is created with the aim that a credit memo is generated. In the standard system, the invoice correction request is therefore characterized as a credit memo request, which means that the system creates a credit memo based on the invoice correction request.
In Customizing, you can change this, so that the invoice correction request is characterized as a debit memo request. In this case, the system creates a debit memo, based on the invoice correction request. You can change these settings in Customizing under Sales  S ales Documents  Sales document header  Define sales document types in the Sales document categ. field.
Regardless of whether the invoice correction request is a credit or debit memo, the first item is always a credit item and the second is a debit item.
The system creates two items in the invoice correction request for each item in the Invoice:
1)Credit Item- Credits
2)Debit Item-Debit
Kindly Cross check your Copy Control for your Source Billing Document type and Target Invoice Correction request.
Confirm for the ITEM Category TAN and TARGET G2N AND L2N.
Create the Invoice Correction request by referring an Invoice and notice the 2 items for each Billing Item.
Regards,
Ravi

Condition type in invoice correction request

Dear All,
I am facing an issue with one of the condition type in invoice correction request for which the sign "+" is same in both Debit and Credit lines of the document which resulted wrong effective value.
Condition value is populated through Condition formula for alternative calculation type (routine)
Condition Class: Discount or Surcharge
Thanks

Hi
See the copy control setting
T.Code : VTAF
RK To F2 and click an item details and enter item category see the item category proposal and 2nd item categoryproposal details.
Thanks.
vasu

IBase When Creating a Request for Change in Solution Manager 7.1

Hello all,
We recenlty upgraded our sandbox system to Solution Manager 7.1 SP3 and are currently investigating the new ChaRM functionality with the new CRM UI. Our company had configured ChaRM back in 2007 and has been working very well since the initial delivery.
While I was following the Request for [Change process simulation from RKT|https://websmp208.sap-ag.de/~sapidb/011000358700000478022011E/index.htm] on our sandbox system, I had noticed that the iBase and Component that we have created in transaction IB52 prior to the upgrade were not showing in our search when we were defining the Change Request Scope section. In the documentation that I have read leading up to the upgrade, there have been no mention of the iBase/Component data becoming invalid post-upgrade nor have I found a conversion process. I have done a search here on SDN and on SAP Notes to see why the iBase and Components were not showing up.
Has anybody encountered this issue since the upgrade to 7.1 or is there something I need to do in IB52 in order for the iBase/Component in the new CRM GUI?
Your assistance in this matter would be greatly appreciated.

Hi,
yes in 7.0 it worked for me too, that is because in 7.0 ChaRM searched for projects based on the IBase you selected.
If there were more than one project where this system is involved you got a pop up where to chose your project.
In 7.1 you chose the project directly, instead of let the system search for you.
And depending on what productive-systems are in this project you get your Ibase list.
If you don't select a project at all you will still get a list of all Ibases in your system.
Iif you ask the SAP, they will allways tell you that you have to have a productive system in your project, at least as you pointed out with a virtual system.
I did not read i t though and therfore ca nnot provide any sources.
This is all based on my experiences.
Best Regards
Daniel
Edited by: Daniel Titze on Nov 23, 2011 6:16 PM

Invoice correction request / condition record

Dear Gurus,
As per my client scenario they got Govt. notification regarding price, and for the same make invoice correction request for previously generated ivoice, is there any way for collective invoice correction request because volume of invoice is huge.
secondly I always have three material at order level, partially price is calculated on each material and in header shows the overall total, a condition type of PROO is remain same in all three materials, is there any way that if user manually change the the record on the particular material its have the impact on all material, or at sales order level if he incorporate the PROO value its automatically update on all the level.
regards,
Imran

regarding second issue
check OVKK here your condition type pr00 which u want to change evry time in sales order
in sales order va01 in overview screen in item details

Create a CR for multiple processing with me as the current processor

Hi
How to create a change request for multiple processing with myself as the current processor.
I have created a change request for multiple processing and the ystem throws me the error that "There are no suitable change requests"
Display help shows the below
For the upload you need a change request that has the status Considered
and Approved or To Be Revised and ideally has a type that does
not have the property Object List Is Binding. If the
change request does have this property, all the entities that are uploaded must
already be assigned to this object list.
Please can someoen guide me on how to fix this.
I found few threads related to this but cudint understand on how to assign a status to CR
Thanks,
Sharma

Hi Prateek,
Please can anyone give any pointers on how to set the status of change request (for multiple processing):-
For assigning the statuses to the change request:-
Go to t code:- MDGIMG->General settings>Process Modeling>Change Request>Edit status of change request.
the path you mentioned is to create and edit the existing Change request statuses, what I am looking for is when I create a CR for Multi record processing and try to upload a file I get the error "There are no suitable change requests". and when I check the Status of the change request I created I see that the status is Changes to be executed (Set automatically).
how can i set myself as the processor.
tcode: MDGIMG->General settings>Process Modeling>Change Request>Create Change request type. Ucheck the single object checkbox and assign your userid for that CR step.
Single object is already Unchecked and I am using BRF+ so when I am the processor First approver is say X, I am not sure if we have any place where we can set ourselves as the user. Please let me know if I missed sumting
Thanks
Hi Shephalika,
Yes I am trying to upload a file and Single object is Unchecked in the Change request type.
Thanks,
Sharma

Table growth for Async process

Hello,
Using SOA/BPEL 11g
Have deployed Async Bpel process and want to know (since this is async -- it must be saving or persisting state in some database tables ) what are the database table names THAT Async BPEL might be storing/persisting the STATE (for future use). Also, does anyone have the stats for "Table Growth" (MB) per xx number of request for BPEL process ?
thx
pp

Below are the table names were data is stored:
AUDIT_DETAILS
AUDIT_TRAIL
COMPOSITE_INSTANCE
COMPOSITE_INSTANCE_ASSOC
COMPOSITE_INSTANCE_FAULT
CUBE_INSTANCE
CUBE_SCOPE
DLV_MESSAGE
DLV_SUBSCRIPTION
DOCUMENT_CI_REF
DOCUMENT_DLV_MSG_REF
HEADERS_PROPERTIES
INSTANCE_PAYLOAD
REFERENCE_INSTANCE
REJECTED_MESSAGE
REJECTED_MSG_NATIVE_PAYLOAD
WFTASK
WI_FAULT
WORK_ITEM
XML_DOCUMENT
XML_DOCUMENT_REF
There are no fixed guidelines for the database growth. Database utilization is different for each process depending upon the payload sizes.

Excise invoice for debit memo

Hi ,
I have a problem related to excise invoice for debit memo ,problem is ,
We have created the order,delivery,billing and excise invoice for the basic price of Rs.100.
But now the basic price has increased,and its become Rs.120.
So that ,now we have created the debit memo requeste and debit memo for the balance amount of Rs.20.But as you know that there is no delivery, so we can not create the excise invoice for debit amount (Rs.20).
So for that amount I tried to create the excise invoice with t.code J1IH (other adjustment),but this amount is going in cenvat clearing account.
So can you please guide me that how can I create the excise invoice to debit the cenvat suspence account.
Please reply ASAP.
Regards
Prabudh

Hi everyone,
I am waiting for reply.
Thanks

Credit Memo Request for intercompany sales process

Hi Experts
I try to find SAP notes regardsing the credit memo request for intercompany related issue but I can
not find any nates. The customer return the goods with 2 different
scenario :-
-Return with credit
-Return with replacement.
Can anybody explain how this 2 scenario perform in the SAP
intercompany sales process. Appreciate for your help. Thanks in advance.
Regards,
Jennie Tan

Already answered
Enter IG (internal credit memo) as the billing type for intercompany
billing for order type RE.
Cust-Sales/distrib-Transactions-Billing-Intercompany billing-Order types
Intercompany billing always refers to a delivery
Processing flow will be:
1. Create returns request invoice receipt (with or w/out reference)
2. Create returns delivery and goods receipt
3. Create credit memo invoice receipt for customer for 1.
4. Create internal credit memo for 2.
Therefore you must make the following entries in the document flow
for billing documents:
Target BillType        DlvType              ItemCat
a)    IG                  LR
b)    IG                  LR                    REN
Parameters for entries:
For a) Copying requirement: 14 Dlv.-rel.header IV
      Copy item no.: x (Check and decide yourself)
For b)Copying requirement: 15 Dlv.rel. item IV
      Data VBRK/VBRP      : 1 Inv.split (sample)
      Billing quantity    : B
      Qty/itm val.pos/neg : +
      Pricing type        : G
Also, refer following SAP Notes
13160 - Returns with intercompany billing
24756 - Credit memo requests with inter-company billing
652007 - Reporting internal credit memos on arrival side
11980 - Intercompany billing with order-related billing document
164074 - Problems for internal invoices on returns
Thanks & Regards
JP

Invoice correction request -- Debit Memo

Hi,
I am able to create the Debit memo with respective RK(invoice correction request).
But the value in debit memo billing document is negative. So, accounting entry is going with negative value.
Can any body suggeest me whether it is correct process or i need to any settings.
Regar

In invoice correction request doc type is RK and
there will be two line items in Sales order
and 1st line item is the invoiced item and
2nd line item is what you need to enter with material and the quantity
now, the difference between the both will be paid to the customer in Credit memo
and in debit memo customer will pay to the company.
rule 1: you should make sure that the "reference mandatory" field should be
set to Invoice.
hope this will clarify you,
Regards,
Sailesh

Excise invoice creation for Debit Memo or Credit Memo

Dear All,
I have to create Excise Invoice J1IIN with reference to Debit Memo in Differential Invoice Senario.
When i goto J1IIN it shows Customization for Document is missing in table Billing Reference type.
How to create Excise invoice for Order related billing.Plz solve my problem.
Award Pts for useful answers.
Thx & Regards,
Pankaj

CIN Configuration for Excise Invoices in case of RETURNs
Basically CIN is divided in to two types:
1. TAXINJ - Is a Routine Based that is used in the condition types. it will work on the logic what ever is there in the Routine.
2. TAXINN: - Is a condition Record based. Means we have to create condition records for each and every condition type that you are going to use in the Pricing Procedure.
Since Version 4.7 this TAXINN came into picture and start using this.
And one of the important points is since 4.6 c CIN comes a separate package. But after introduction of 4.7 Version, CIN is coming the SAP Package itself and even in the Customer Master Record also we will find the CIN Icon.
Basically 4 types of Pricing Procedures are used in CIN and are as follows:
1.JDEPOT - Depot Sales
2.JEXPOR - Export Sales
3.JFACT - Factory Sales
4.JSTKTR - Stock Transfer
Country Version India comes with four pricing procedures as follows:
JINFAC (Sales from manufacturing plants)
JINEXP (Export sales)
JINDEP (Sales from depots)
JINSTK (Stock transfers
CIN:
IMG > Logistics - General > Tax on Goods Movement > India > Basic Settings >
Maintain Excise Registrations
Use
In this IMG activity, you maintain the data relating to your excise registrations.
Activities
enter each of your excise registrations, specifying a four-character code for each
Excise Registration IDs
In this activity, you maintain excise registration IDs. You create one ID for each of your business's excise registrations.
Activities
For each excise registration in your business create a registration ID, and state:
Which taxes the registration covers (additional excise duty, special excise duty, and cess)
Fields for any taxes that are not covered will be hidden in transactions involving excise duty.
The maximum number of items to be printed on each excise invoice
Whether you are allowed partial CENVAT credits
Maintain Registration ID NUMBER, Excise code number, excise registration number
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
ECC Number
Specifies the organization's ECC number.
Excise Registration Number
A number assigned to each premises or location that has registered as a manufacturer with the excise authorities.
Every entity with an excise registration number is required to keep its own excise books.
Excise range: Specifies the excise range in whose area the excise registration is located.
Excise Division
Specifies the excise division in whose area the excise registration is located.
Excise Collectorate
The code of the excise collectorate in whose area the excise registration is located.
Indicator for confirming AED usage
Additional Excise duty Percentage. These are leviable under the additional duties of excise act. These duties are in addition to basic excise duty and special excise duty.
Example
Additional Excise duty is leviable in case of textile products, tobacco and sugar.
Similarly for SED CESS
Number of Items in Excise Invoice
Shows the maximum number of line items that the authorities allow per excise invoice.
Dependencies
This information is used when you create an excise invoice in Sales and Distribution (SD) for factory sales and for other movements.
This information is used to split the transfer postings' items into multiple subcontracting challans.
Excise register set description
Description of the excise registers set.
Partial CENVAT Credit
Indicates that the excise registration ID is allowed to credit only a portion of its input excise duty to its CENVAT account.
Dependencies
When you post a goods receipt, the system splits the input excise duty on the material into its deductible and nondeductible amounts. It posts the deductible duty to the appropriate CENVAT account, and adds the nondeductible duty to the material value.
This information is also shown when you post the vendor's excise invoice.
Maintain Company Code Settings
Use
In this IMG activity, you maintain the data relating to your company codes.
Document Type for CENVAT Postings
It controls, which document type the system uses when making CENVAT postings in Financial Accounting (FI). Here ED is document type for cenvat posting.
Indicator for providing debit account overwriting
Debit Account Overwrite Indicator. X - Indicates debit accounts can be overwritten. Use In excise journal voucher transaction. It provides the flexibility to the user to enter the debit account of his choice depending on the nature of transaction.
Automatic balance Indicator
Excise year start month
The calendar month marking the beginning of the excise year
Use
this start month represents the month for the start of the excise invoice number range. The month 04 is entered here indicating April of the calendar year as the start month for excise invoices. Any change by the Excise authorities regarding start month should be taken care of by an entry in this field and initialization.
Excise invoice selection procedure
Excise invoice selection type. To indicate the method opted by the company for selecting the excise invoice. It can be either earliest or latest invoices that were received.
Number of excise invoices to be selected
indicates the number of excise invoices that needs to be selected in the excise invoice selection.
Days to be considered for excise invoice selection
Number of days from document date for excise invoice selection.
Example
If the value of this field is 20 and today is 28-03-97. The excise
invoice selection will show the related invoices only for the
period 08-03-97 to 28-03-97.
Document type for TDS FI posting
Financial accounting document type for TDS posting.
Document type for FI posting on Utilization
Financial accounting document type for TDS posting.
Indicator for item level excise duty round off
This indicator is to be used for deciding whether Item level excise duty amount rounding off is required during procurement cycle. If marked 'X' then the excise duty amount will be rounded off to the nearest rupee at the Purchase order level. This will not round off the CENVAT credit to be taken. If the duty amount is less than one rupee then no rounding is done
Rounding off of Excise duty for outgoing excise invoice
You can round off the Excise amount to be paid during an outgoing Excise invoice by marking this indicator as 'X'. The rounding is done at the item level for each item where the amount is greater than 1 Rupee.
Immediate Credit on Capital Goods
Instructs the system, when you verify a goods receipt for capital goods, to immediately post half of the input excise duty to the appropriate CENVAT accounts.
The rest is posted the CENVAT on hold account, for use in the following year.
CVD Clearing Account
Specifies which G/L account the system credits when you take a CENVAT credit on countervailing duty in the Incoming Excise Invoices transaction.
Exchange rate type
Key representing a type of exchange rate in the system.
Use
You enter the exchange rate type to store different exchange rates.
Example
You can use the exchange rate type to define a buying rate, selling rate, or average rate for translating foreign currency amounts. You can use the average rate for the currency translation, and the bank buying and selling rates for valuation of foreign currency amounts.
Exchange rate type to be used for Export excise duty converts
When you are creating an Excise invoice for export sales then the exchange rate for duty calculation will be picked up using this Exchange rate type.
Maintain Plant Settings
Use
In this IMG activity, you maintain excise information relating to your plants.
Plant Settings
In this activity, you maintain excise information relating to your plants.
Activities
For each plant:
Specify whether it is a manufacturing site or a depot.
Assign it an excise registration ID.
You can assign the same ID to more than one plant, if required.
Depot
indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
Number of goods receipt per excise invoice.
Multiple GR for one excise invoice, Single credit
Multiple GR for one excise invoice, multiple credits
Maintain Excise Groups
Use
In this IMG activity, you define your excise groups. For each excise group, you can also control how various excise invoice transactions will work.
Excise Groups
In this activity, you define excise groups. An excise group allows you to maintain a separate set of excise registers and excise accounts. The RG 23A, RG 23C and PLA serial numbers are created for an excise group.
Recommendation
Under normal circumstances, excise authorities require every business to maintain only one set of excise registers and one set of accounts. But through exemption from the authorities, multiple books can be maintained.
If your company has only one set of excise registers, then you need to maintain only one excise group.
Activities
1. Create one excise group for each set of registers that you need to keep.
1. Assign the excise groups to plants.
2. Maintain whether this Excise group is for a depot or not.
3. If you receive only one consignment for an Excise challan then you can leave GR's per EI as blank. If you receive multiple GR's for a given Excise challan and would like to avail multiple credit mark the GRs per EI as 'Multiple GR's for one excise invoice, multiple credit'. Alternatively if you want to avail the credit only after all the goods receipts have been made mark it as ' Multiple GR for one excise invoice, single credit'.
4. If you want to automatically create Excise invoice during Sales cycle at the time of billing the tick the indicator 'Create EI'
5. During depot sales if you do not want to do RG23D selection and posting separately and would like to complete RG23D selection in one step mark the indicator 'RG23D Auto post'. This will post the selected records into RG23D automatically. You cannot cancel the selection later.
6. If the indicator 'Default GR qty' is marked system will default the Excise challan quantity on to the Goods receipt if the Excise invoice number is given in the pop-up.
7. If the indicator 'Folio no creates' is marked system will generate Folio numbers for RG23D during receipt of excise invoice into depot.
8. 'Automatic posting' when ticked will post the Excise invoice other movements automatically along with creation in single step.
9. 'Create Part1 for Block Stock' when marked will create a Part1 during the receipt of material into Blocked stock.
10. 'Create Part1 for STO' when marked will create a Part1 during the receipt of material through inter plant transfers.
11. 'Create Part1 for consumption stock' when marked will create a Part1 during the receipt of material into consumption stock.
Excise Group
Governs which set of excise registers a business transaction will be included in.
Following is the relation between excise group, plant and registration.
Dependencies
In define excise groups in Customizing.
Then, in transactions involving excise duty, for example, when you post a vendor's excise invoice, you specify which excise group you are using. This information tells the system which G/L accounts to post the excise to.
At the end of the period, when you come to prepare your excise registers, you create different sets for each excise group.
Indicates that the plant in question is a depot.
Dependencies
Depots are required to prepare register RG 23D, and follow different procedures for goods receipt and invoice generation.
GR Per Excise Invoice
Multiple GR for one excise invoice , Multiple credit
Multiple GR for one excise invoice , Single Credit
Create Excise Invoice Automatically
Instructs the system to automatically create a Sales and Distribution (SD) excise invoice immediately you create a commercial invoice or a pro forma invoice.
The excise invoice is created in the background.
Dependencies
If you want to make use of this function, you must also define the default plant, excise group, and series groups in Customizing for Sales and Distribution (SD), by choosing Excise Group - Series Group Determination.
RG23D Sales Creation and posting option
RG23D Automatic Option if selected will create Depot excise invoice by posting the selection of excise invoices in single step.
If this is not selected then you need to separately do RG23D selection followed by PGI and then RG23D verification and posting.
If you need automatic posting of RG23D selection then the Post Goods Issue should have been completed before running RG23D selection.
Default excise qty in GR
If this indicator is ticked then while doing Goods Receipt using 'MB01' system will default the excise invoice quantity on to the Goods receipt document.
Folio number for depo
Posting
If this indicator is marked then while creating Excise invoice for other movements system automatically does the Verify and Post. You need not separately Post the excise invoice
Also we can set indicator for creation of part 1 for:
Blocked stock
Stock transport order
Consignment stock
Maintain Series Groups
Use
In this IMG activity, you define the different excise series groups within your company. Series groups allow you to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for outgoing documents. But each of these series has to be declared to the excise authorities.
Activities
Define excise series groups based on type of outgoing document
Assign series group to excise registration ID
If no financial postings are required for an Excise invoice in this seris group then you tick the 'No utilization' indicator.
If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment then mark the 'Immediate Utilization' indicator.
Example
You could define two series groups, group 001 for excise invoices, and group 002 for 57 F4 documents.
No account postings for CENVAT in sales cycle
No utilization Flag
If you do not need any CENVAT utilization for an excise invoice but would like to just generate an excise invoice then you need to mark this indicator.
IF the flag is checked then system will create an Excise invoice in the given Series group but there will not be any account postings or Part2 postings.
Immediate Utilization of CENVAT
Specifies that when you create an excise invoice, the system immediately pays the amount from CENVAT and creates the Part II entry. Such invoices will not be listed for fortnightly utilization.
If you have both fortnightly and immediate utilization for the same excise group, the account determination within CIN IMG should point to the ED interim account.
Account determination for immediate payment will be done exactly the same as being done for fortnightly utilization program.
Maintain Excise Duty Indicators
Use
In this IMG activity; you maintain the excise duty indicators.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Select Tax Calculation Procedure
Use
In this IMG activity, you specify which tax procedure you want to use for determining excise duties and sales taxes on input materials in India.
If you use condition-based excise determination, use a copy of the tax procedure TAXINN.
If you use formula-based excise determination, use a copy of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise determination, so that you can work with both concurrently.
We strongly recommend that new customers use condition-based excise determination. Note that once you have started using a tax procedure, you cannot switch to another one, otherwise you will not be able to display old documents.
Maintain Excise Defaults
Use
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes using formula-based excise determination.
Activities
If you use condition-based excise determination, fill out the CVD cond. field and leave all the others blank.
If you use formula-based excise determination, fill out all of the fields as follows:
Enter the tax procedure and the pricing conditions that are relevant for excise tax processing.
Specify the purchasing and sales conditions types used for basic excise duty, additional excise duty, special excise duty, and cess.
Specify the conditions in the sales order that are used for excise rates.
Specify the countervailing duty condition type used for import purchase orders.
See also
SAP Library -> Logistics -> Country Versions -> Asia-Pacific -> India -> Materials Management (MM) -> Condition-Based Excise Determination and -> Formula-Based Excise Determination.
IMG > Logistics - General > Tax On Goods Movement > India > Basic Settings > Determination of Excise Duty >
Condition-Based Excise Determination
Use
When you enter a purchasing document, for example, a purchase order, the R/3 System automatically calculates the applicable excise duties using the condition technique.
Features
The standard system comes with two tax calculation procedures. TAXINN is only supports condition-based excise determination, whereas TAXINJ supports condition-based excise determination and formula-based excise determination. Both tax procedures contain condition types that cover all of the excise duties and sales taxes applicable.
Since the exact rates of excise duty can vary on a large number of factors, such as which vendor you purchase a material from, or which chapter ID the vendor stocks the material under, you create condition records for every sort of excise duty.
When you come to enter a purchasing document, the system applies the excise duty at the rates you have entered in the condition records.
Activities
Customizing
IndiaMake for Logistics General, by choosing Taxes on Goodsthe settings in Customizing Basic Excise Duties Using Condition Technique and Movements Account Settings Determination.
These activities include one activity where you define a tax code for condition-based excise determination.
Master Data
Create condition records for all excise duties that apply, and enter the tax code for condition-based excise determination in each.
Day-to-Day Activities
When you enter a purchase order or other purchasing document, enter the tax code for condition-based excise determination in each line item. The system then calculates the excise duties using the condition records you have created.
When the ordered materials arrive, you post the goods receipt and the excise invoice. The system posts the excise duty to the appropriate accounts for deductible input taxes when you enter the excise invoice.
Creating Condition Records for Excise Duty
1. In the command field, enter FV11 and choose .
2. Enter the condition type that you want to create a condition record for and choose .
The Key Combination dialog box appears.
3. Select the combination of objects that you want to create the condition record for.
On the dialog box, Control Code means "chapter ID."
So, for example, to create a condition record for a tax that applies to a combination of country, plant, and chapter ID, select Country/Plant/Control Code.
4. Choose.
5. Enter data as required.
In the Tax Code field, enter the dummy tax code that you have defined.
6. Save the condition record.
Formula-Based Excise Determination
Use
When you execute a business transaction involving materials that are subject to excise duty, the system automatically calculates the duty for you.
Prerequisites
In order for the system to be able to determine which rate of excise duty to apply, you must have maintained all the data on the Maintenance screen, which you can MasterExcise Rate access from the SAP Easy Access screen by choosing Indirect Taxes Excise Rate Maintenance.Data
You maintain the following types of data:
Plant master data
You assign each of your plants an excise duty indicator. You can use the same indicator for all the plants with the same excise status from a legal point of view, such as all those that are in an exempt zone.
See also the information about manufacturers that are only entitled to deduct a certain portion of the duty (see Partial CENVAT Credit).
Vendor master data
For each of your vendors with the same excise status from a legal perspective, you define an excise duty indicator. You must also specify the vendor type for example, whether the vendor is a manufacturer, a depot, or a first-stage dealer. You must also stipulate if the vendor qualifies as a small-scale industry.
For each permutation of plant indicator and vendor indicator, you then create a final excise duty indicator.
Customer master data
similarly, you assign the same excise duty indicator to each of your customers that share the same legal excise status.
Again, for each permutation of plant indicator and customer indicator, you then create a final excise duty indicator.
Material master data
each material is assigned a chapter ID.
Excise tax rate
For every chapter ID and final excise duty indicator, you maintain the rate of excise duty.
If your business only qualifies for partial CENVAT credit, you must customize your system accordingly.
Activities
Let us consider an example to illustrate how the system determines which rate of excise duty to apply to a material. Assume you are posting a sale of ball bearings to a customer. The system automatically determines the rate of excise duty as follows:
1. Looks up the customer master data to see what status you have assigned the customer.
Let's assume you've assigned the customer status 3.
2. Looks up the plant master data to see what status you have assigned the plant.
Similarly, your plant has status 2.
3. The system looks up the table under Excise Indicator for Plant and Customer to see what the final excise duty indictor is for customer status 3 and plant status 2: It is 7.
4. The system determines the chapter ID of the ball bearing for the plant.
Lets assume the chapter ID at plant for the ball bearings is 1000.01.
5. Finally, the system looks up the table under Excise Tax Rate to see what rate of duty applies to chapter ID 1000.01 under status 7.
Define Tax Code for Purchasing Documents
Use: In this IMG activity, you define a tax code for the purposes of calculating excise duty when you enter purchasing documents.
Only carry out this activity if you use condition-based excise determination.
Activities: Create a new tax code, and set the tax code type to V (input tax). Do not make any other settings for it.
Assign Tax Code to Company Codes
Use
In this IMG activity, assign the tax code for purchasing documents to the company codes where it will be used.
Only carry out this activity if you use condition-based excise determination.
Classify Condition Types
Use
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
For taxes on purchases, use the condition types contained in the tax procedure.
For taxes on sales, use the condition types contained in the pricing procedures.
Standard settings
The standard system comes with sample settings for the tax calculation procedures and pricing procedures.
Use these settings as a basis for your own.
IMG > Logistics - General > Tax on Goods Movement > India > Account Determination
Define G/L Accounts for Taxes
Use
In this IMG activity, you specify which G/L accounts you will use to record which taxes.
Requirements
you have set up G/L accounts for each of the processing keys listed below.
Activities
Assign an account to each of the following posting keys. The accounts for VS1, VS2, and VS3 are used as clearing accounts during excise invoice verification.
VS1 (basic excise duty)
VS2 (additional excise duty)
VS3 (special excise duty)
VS5 (sales tax setoff)
MWS (central sales tax)
MW3 (local sales tax)
ESA (service tax)
ESE (service tax expense)
Specify Excise Accounts per Excise Transaction
Use
In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use sub transaction types, enter the accounts for each sub transaction type as well.
Activities
Transaction type UTLZ is used for determining accounts only while posting excise JVs and also if the payment of excise duty has to be done fortnightly.
The fortnightly CENVAT payment utility picks up the credit side accounts from the transaction types of GRPO, EWPO, and TR6C for determining the CENVAT and PLA accounts. There is no separate transaction type for fortnightly payment.
Example
Excise TT DC ind Account name
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hld account
Specify G/L Accounts per Excise Transaction
Use
In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking at the:
Excise group
Company code
Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub transaction types.
Requirements
You have already:
Defined the G/L accounts
Defined the excise groups
Maintained the transaction accounts
Activities
For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses, one set of accounts will suffice for all transactions.
Note
You need not remit the CENVAT to the excise department immediately, so maintain the credit account for transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
Config setting needed to be done in order to get the Excise Details Screen in Material Master.
Even though this functionality is available in enterprise version, a small config step has to be made in Screen Sequences for Material Master.
Following document helps you to do this configuration.
Logistics General 1. Go to IMG Define Structure ofData ScreenMaterial Master Configuring the Material master Screen Sequence.for each
2. Select your screen sequence. Usually it would be 21. Select the same and click on Data Screen in the left frame.
3. Once the data screens are exhibited, select data screen no. 15, ie. SSq. 21and Scrn 15, which is Foreign Trade: Import Data. Select the same and click on Subscreens in the left frame.
4. Go to the last sub screen i.e. 21-15-6 - SAPLMGD1- 0001 and select the same. Click on tab view subscreen and ensure that the subscreen is blank.
5. Now in the last sub screen i.e. no.6 you delete SAPLMGD1 0001 and instead add SAPLJ1I_MATERIAL_MASTER and in the screen no. 2205.
6. Save the setting.
7. Create a Material Master and check whether in Screen Foreign Trade Import, Excise related subscreen appears.
Transaction
Action
J1I2
Prepare a sales tax register
J1I3
Create outgoing excise invoices in batches
J1I5
Update the RG 1 and Part I registers
J1IEX
Incoming Excise Invoices (central transaction)
J1IEX_C
Capture an incoming excise invoice (excise clerk)
J1IEX_P
Post an incoming excise invoice (excise supervisor)
J1IF01
Create a subcontracting challan
J1IF11
Change a subcontracting challan
J1IF12
Display a subcontracting challan
J1IF13
Complete, reverse, or recredit a subcontracting challan
J1IFQ
Reconcile quantities for subcontracting challans
J1IFR
List subcontracting challans
J1IH
Make a CENVAT adjustment posting
J1IIN
Create an outgoing excise invoice
J1IJ
Assign excise invoices to a delivery for sales from depots
J1INJV
Adjust withholding tax Item
J1INREP
Reprint a withholding tax certificate for a vendor
J1IQ
Year-End Income Tax Depreciation Report
J1IR
Download register data
J1IS
Process an excise invoice (outgoing) for other movements
J1IU
Process exemption forms
J1IW
Verify and post an incoming excise invoice
J1IX
Create an incoming excise invoice (without reference to purchase order)
J2I8
Transfer excise duty to CENVAT account
J2IU
Remit excise duty fortnightly
J2I9
Monthly CENVAT return
J1IG
Excise invoice entry at depot
J1IGA
Create additional excise entry at depot
J2I5
Extract data for excise registers
J2I6
Print excise registers
rewards if it helps

Invoice Coreection request for Debit Process

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