Mandatory General Ledger Determinations

Our accounts staff are using the "How to Determine G/L Accounts for Automatic Creation of Journal Entries" manual, but have pointed out that some of the accounts deemed Mandatory by this booklet are absent from the English UK Demo companies General Ledger determinations (e.g. Reconciliation Difference, Period End Closing Account etc).
It would be appreciated if anybody could shed some light on this, so we could proceed with confidence.
Thank you.

Hi Levent
The demo database was built years ago and I am sure that this is an oversight on SAP's side in not populating all the account determination fields that have since been added. Accounts like period end are only used in one function, namely the period closing. You can specify this account at the time of running the period end closing as well, so it is not really necessary to fill it in the account determination. However, I would recommend it, as users could forget which G/L account was created for year end balance transfers, and post to a different one, or even create a new one unnecessarily. Reconciliation difference is also a new feature added in 2004 if I recall. The reconciliation difference was handled differently in older versions and if I recall was tied to tax line calculation differences.
If the manual lists any accounts as mandatory, then it typically refers to the system in its current format or a specific version, and it would be wise to follow these recommendations. I had a similar problem with the South African demo database that did not have all the account determination fields completed, and it can be frustrating when testing features and not knowing which account the system is looking for, when an error pops up.
All things considered, demo databases are not real, live databases and should be used as references only. Guidelines on implementations should therefore not be based on the setup of any demo database, but on the steps provided by SAP in their documentation.
Hope this helps clarify
Kind regards
Peter Juby

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