Organization Approach?

Hello All,
I use FCP for my profession. I work in the hunger relief field, and shoot a documentary style, capturing the thoughts of clients, donors, staff, board members, non-profit agencies, etc.
I am having some challenges figuring out how to keep things organized. As an example, I might make a short 5 minute piece on volunteers and clients. I might make a piece on staff and clients. I might make a piece on our organization, and include pieces of the aforementioned categories.
As all of these overlap, I'm not sure where and/or how to organize, store, house the raw footage, specific clips, graphics, etc.
Right now, I've created bins with titles matching the above descriptions: clients, donors, etc. Then when I shoot new footage, I cut accordingly, and drop the clips into the various bins. This works ok, except I end up with one giant file of clips with varying sequences. I think I might be missing the project component/concept.
Perhaps you can point me in the right direction. Your help would be appreciated. Thanks.
DG

Over the last 8 years I've been working on a project that involved using tape for short segments while building up to a longer doc. Here is what I did to keep all the stuff organized and it worked for me. Material I shot and logged 5 years ago could be brought right into the final doc project in minutes.
1-Give your tapes a logical and simple name. ex: for Kenya -KN_01, KN_02, etc.
2-Create a new bin for each new tape you log with the tape number. KN_01
3- Log the tape as clips or the whole tape and use markers for clip info. You can use Movie Logger for logging and get a great paper copy for you files as well. Make a rough written Tape Log for each tape.
5- After you log a tape go to you scratch disk and make a folder with the name of the tape. KN_01. Drag your clip or clips into that folder. Log the next tape, make a new folder, and drag the clips into KN_02.
6-The logging bins will be you master bins that you will use to grab and copy clips into the names of bins that you need for you current project.
7-When you are done with the current project create a new project called Archives.
8-Copy all the master bins(the ones with tape numbers) to your Archive project. Keep adding to your Archive project as you finish other projects. It will be you bin library.
9-Start a Archive HD and move the media tape folders to it. It will be your media library. If you fill up a drive start another one. Drives are cheap.
10-You Archive project will have all the logging info in the bins and the Archive HD will have all the media.
11-Six projects down the road you might start another show and need some B-roll from Kenya. Check you paper log. Open up you Archive project and do a keyword search or look through your bins for your subject. Let's say you want a market on the Kenya coast. It's on KN_02. Copy the KN_02 bin to your current project file. Connect or insert your Archive HD and connect the media in the bin to media folder KN_02. Or just copy media folder KN_02 to your current scratch disk and remove your Archive drive. No re-logging or batching. You have your own Archives.

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Message title was edited by: Brett N

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Gopala ...
That's an interesting approach you provided below. Really appreciate for the input.
Just for your background:
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AC 5.3 RAR and Organizational rules

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Andrea,
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Please, check the documents have been pointed out in this post.
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Calculation of minority interest in matrix organization structure

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We are currently implementing sem-bcs and have a matrix organization structure in place. We use company code and profit center as consolidation units. Company code being the currency carrying unit.
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Hi,
Thanks for your reply...
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To let iTunes organize, or not to organize... and problems with folders...

Okay, I have a question that I can't seem to get a good answer to.
I am a manager of a couple of local bands that are always sending me MP3's. Most of the time, its jus part of a song, with no ID tags. I have a folder on my desktop that I save all the songs to, where I customize the filename of each song so I know when it was sent to me, what the song is called (today), and what band sent it.
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If you turn off the auto-organize feature, then you can allow tracks to reside in whatever folder you want. Trouble is, iTunes doesn't do ANYTHING to display tracks by folder - only tags are used.
Overall this is a sensible approach - in my 15,500 song library I certainly don't care what the folder/file names are, that would be a horrible organizational scheme when there are so many useful parameters to use (genre, year, compilations, comments etc.)
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Organization Approach?

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