Posting of IR and GR

Question

Dear Expert,
I would like to understand the posting of GR and IR in PO.
Sample as follows:
PO amount  = MYR 4680   (1 pc)
GR amount  = MYR 4680   (1 pc)
Double entry upon posting:
Dr. Exp Ac1     MYR 4680
Cr GR/IR Ac    MYR 4680
IR amount    = MYR 4320 ( less due to discount given) (1 pc)
Double entry upon posting:
Dr. GR/IR Ac     MYR 4680
Cr  Vendor       MYR 4320
Cr  Exp Ac1     MYR  360
In term of Finance,  the entry are tally. However when I view in PO History tab in the PO itself, there is balance of MYR 360. So do at the Status tab of the PO.
In this case, may I know is this the correct posting? Or is there any other way to perform the GR? In order to close this PO, do we need to do force closing by ticking the Final Invoice indicator?
Kindly advise.
Thank you.

Answer 1

In simple step, the correct process is what ever the GR amount is posted for the PO, you should post Invoice amount as same as GR amount.
In your case, if you find the IR amount is different than GR amount, then you should cancel the GR, then again post the GR after changing the price.
Suppose, you have created a PO with amount 4680, then you have posted GR with amount 4680. But you've got invoice for amount 4320. Now you should cancel the GR and then change the PO amount as 4320 and then again do GR with amount 4320, then do invoice for amount 4320.
Then check your PO history. It will be shown as balanced.