Purchase Order Held

Dear Gurus
Problem in Purchase Order
In po screen ME23N at top of PO message is HELD PO Material Indian No.xxxxxx
created by xxxxx
Please let me know thw various prbabilities. ASAP
Manoj

Dear Manoj,
Go to held document in Me22n. Make whaever data you want fill in and save. Then that document status changes from HELD to Completed PO.
This function normally we use, if some cases certain data is incomplete or whaever data we feed in require to check to complete the PO.
GR or IR is not possible aganist the Held document untill you complete the PO.
Hope this resolved your query,
Thanks & Regards,
Krishna Reddy

Similar Messages

Purchase Order in Held status

Hi -
We are using extended classic scenario - PO created both in SRM and backend ECC. We configured one level approval for shooping cart. Shopping cart is getting created and approved by the next level approver. However after the shopping cart is approved, PO is created in SRM with held status and backend ECC PO is not created at all. We checked workflow settings and other configs etc. - everything looks great. Can someone throw some light on this issue ?
Thanks
SK

Hi
What is your source of supply ? how did you assign a vendor to the shopping card for creating purchase order?
can you tell me in bbp_pd what is the partner function existing .i think you may not have partner function 19. you may have 39 only.
are you using any BADI to change the partner function?
waht is the value of po existing in currency and item price and total value of PO?
can you create po for other sc ? are you facing this problem for only this po?
check any lock in sm12 t code/ sm58 any logs.
is anybody is holding the PO check via SM04 .
account assignment is active
for eg.cost center which you refered is inactive in the backend.
regards
muthu

Purchase Order created with status "Held"

Hi Experts,
I need your help. When SC with free text item is approved the purchase order is created in status "Held". It were previosuly created with state "Ordered" .
How I can solve this it?
Many Thanks.
Regards,
David

Hi Muthuraman,
The PO is not transfered to R3.
Debugging the FM BBP_PD_PO_CREATE I have obtained the next error:
"Error has ocurred in princing"
MSG ID: BBP_PD
MSG NO: 353
I'm in extended scenario.
Many Thanks.
Regards,
David
Edited by: David Est. on Mar 17, 2009 7:24 PM

Purchase order with HELD status

Hi,
After approval of shopping cart all my purchase order are created with held status.
When controlling the purchase order i have the error message "Select a location to which a plant has been assigned"
Could anyone please give some explanation.
Thanks

Hi
Hope it would not allow to order a cart since you don thave a plant details?
check it up. If Po created check why plant details are not copied into your PO.
regards
Muthu

Create a Purchase Order from a Shop Cart where Stock is held

A customer requires a shop cart user (Requestor) to decide that they would like to go to straight to Purchase Order for a Stocked Item rather than a reservation being created and stock being transferred from a remote storage location. The customer would like the Requstor to still have the Shop Cart availability subscreen in order to check stock but also be able to enter account (cost) assignment details within the shop cart.
Customer is on SRM_SERVER 550 SP14 with ERP ECC6 SP18.
I would appreciate if somebody could share their thoughts and ideas.
Regards, Kyle.
Edited by: Kyle Freeman on Jan 28, 2010 4:50 PM

Kyle,
We are on SRM 550 as well and although we haven't implemented any stores business process in SRM we did look into it in some detail.
If your store uses R/3 or ERP MRP processes then there is not a lot of advantage in transferring the stock replenishment to SRM, you just introduce more steps into what is already a fairly intensive process. If you do not use MRP then transferring stock replenishment to SRM may be the way to go depending on your line of business.
Basic process for using SRM with stores materials would be as follows.
1. Transfer Material codes from the back end system to SRM - needs to be done regularly especially if you are creating new materials all the time.
2. Make the store a business partner so that stock reservations process can be completed.
3. Put materials in an internal catalog and make the catalog only available to users who require goods from the store via the stock reservations process.
4. Also put the materials in another catalog where the source of supply is the external vendor who will deliver the goods to the stores for stock replenishment.
5. Only make this stock replenishment catalog available to users who are responsible for re-stocking the store.
You may already know that stores stock is normally held against a balance sheet account and not a cost center account so stores stock does not require a cost assignment unless you are generating a stock reservation for consumption against a cost center/order.
If you wanted to make both sources available to user i.e. store and external you would only have to make both catalogs available to them.
Hope these thoughts help
Allen

EBP purchase order status is comming as blank from last 5 months

Hi,
Advance thanks for BW experts.
Here is the issue I am facing.
We are extracting shopping cart data from EBP(SRM) daily.
We are using Data source as '0BBP_TD_PO_1' in SRM.
In BW it is coming to ODS '0BBP_PO' for collecting data.
Info source we are using is '0BBP_PO_TD_1'.
The problem is EBP(SRM) Purchase order status coming as blank from last 5 months, we are using every thing standard objects, no routine, i checked in BW side. I found that purchase order status field coming as blank from SRM. It seems to some problem in extractor?.
If any one experts in SRM-BW please help me on this how to proceed?.
for more information PO status filed (InfoObject) in BW is -0bbp_PROPO

hi,
take a look sap oss note 827638
check also 824410,809118
827638
Symptom
Status is blank
Other terms
0BBP_TD_PO_1, PO extractor, I1016, Status rejected
Reason and Prerequisites
The rejected status is not considered while extraction
Solution
Got a mail from customer regarding all the possible statuses which is not populated while extraction.
Status   Populated or not ?
Ordered                                             X
Awaiting Approval                                  X
In Your Inbox
Release Rejected
Held                                                X
Deleted                                             X
Outstanding Confirmations Outstanding Invoices
Transfer Failed                                    X
Confirmed by Vendor
Partly Confirmed by Vendor
Rejected by Vendor
Changes Transmitted Obviously we dont report on all these statuses in BW but release rejected might be an important status and BATA (customer no: 169433) needs this status to be extracted through the PO extractor. I am changing the extractor code for this status. In future we can enhance this note to take care of other statuses relevant for BW. For now other statuses seems to be not usufull for BW reporting.

Report for Vendor Invoices Parked against Purchase Order

Dear Team,
I want a report or table name where I can get the Parked Invoices against a Purchase order.My requirement is to know which are the invoices which are parked against a PO since ME2M shows Invoices posted, so bye anyway is it possible to get such report.
Regards,

Invioces Parked
Transaction: MIR6 & MIR5
In MIR6, Select Held/Parked and execute to get the results.
In MIR5, Select Parked and execute to get the results.
Table: RBKP
FieldS:
Status - RBSTAT
( A - Parked
    C - Parked and Held )
Inv Doc - BELNR
Fis year- GJAHR
Invoices Parked against a PO
Table: EKBE
Enter the below:
EBELN - PO Number                    (Enter the PO Number(s))
VGABE - Trans./event type         (Enter P - Invoice Parking)
BEWTP - PO History Category     (Enter T - VRe) This is optional

Status Change for Purchase order in Process Purchase order

Hi All,
We have implemented SRM 4.0 with Extended Classic scenario.
SRM does provide standard status for Process Purchase order worklist (such as Ordered, Held, Error in Process etc.). Is there any BADI i can use to overright my own status message for the PO.
To give brief background of the requirement. Client wanted status to be changed to "Cancel" For POs whose all the line items we have deleted or "Close" when Last delivery or Final Invoice check is ticked.
I am aware that i can use BBP_DOC_SAVE_BADI as structure BBP_PDS_ITEM i can get items deletion indicator. But will i able to change the standard Status message?
Presently even though all line items marked delete still shows PO as "Ordered" status.
Kindly let me know if i can acheive with anyway.
Thank you
Ritesh

Hi Masa,
Thank you for your response. I have few doubts about the configuration which you have suggested.
- Define Status schema for User status will create a status Profile in which i have to include my own status. In the document of Define Status Schema it specifies that After creating User profile you have to assign same profile to transaction types. (I.e. BUS2201 or BUS2121 etc).
My concern is will my own status profile over-write the standard status which is coming? such as Ordered, Created, Transmission fail etc.
If so then do i have to create status profile to include all the Standard Status message in it as well?
- Other thing i found that Ordering PO goes through many standard status message (COMP, CRTD, CTRA, DCOM, ORDR) and always the last status in the Hearder will display on ITS level. Is my understanding right?
- I found that there is a standard system status message I1045 (BECN Cancel) Can i use this through BADI?
Kindly let me know.
Thank you once again.
Regards
Ritesh

Delete button in process purchase order

Hi All,
I need some informaiton on the "Delete" button in process purchase order screen.
Has it been enabled only for held POs? It is disabled in case of ordered POs. Can we enable it for ordered POs?
Also, I put an ordered PO on hold and after that I could see the delete button enabled in PO. When I delete it, it is giving me the message "Your order was deleted". But still I could able to see the Po in the system.
Is there a note or SAP help describing this? Plz help.
Thanks,
ss
Edited by: SRM Stranger on Aug 25, 2009 11:27 AM

Once the PO is published, you cannot delete it. If you have created a change version for the published PO, you can delete the change version but not already published PO.

Creation of Purchase Order Instead of Purchase Requisition

Dear Gurus,
In Extended Classic Scenario we are using SRM 5.0 and ECC 6.0. we need to create only Purchase Order rather then Purchase Requisition. this is given as the development enhancement. can anyone of you tell me the procedure to go about this requirement.
In the following step : " Go to SRM --> SRM Server --> Cross Application Settings --> Define Objects in Backend System --> go to external procurement and select the function from the drop down box", it says "purchase order if item data is complete, otherwise Purchase Requsition.
So i am not sure that this will fulfill my requirement. need some help from you guys.
Thanks in Advance,
Mohit.

Hi Mohit,
I have gone through your query. It says you are working in Extended classic scenario.
If you want to create a P.O directly after creating a shopping cart in SRM, maintain the following settings
SPRO > IMG > SRM > SRM Server > SOURCING > Define sourcing for product categories
In that maintain category I.D, Source system and Sourcing never carried out in sourcing tab.
After maintaining these settings, once you create a shopping cart and assign a vendor in the shopping cart it will directly create a P.O instead of going to sourcing **** pit.
In case if you don't assign any vendor in Shopping cart it will still create a P.O but kept in held status. The P.O gets released once you assign a vendor.
In case you require further calrification feel free to ask.
Also reward points for suitable answers.
Rgds,
Teja

Default value indicator Unlimited in Purchase Order

If I create Purchase order without Material Master where the account category is K (Cost Centre) and Item Category is D (Service), the indicator Unlimited is default ticked.
But when a second line has been added to the Purchase Order without material master and only account category K the indicator Unlimited is not ticked on.
After analysing in the IMG I could not find if this can be configured.
Is it possible to configure the default setting of the indicator Unlimited in Purchase Order?

Hi,
When you create a PO with an item category of D it changes the whole use of the line item on the PO. It no longer holds the detail data because this is held at a lower level. That is why the qty defaults to 1 etc.
There should not be any problems caused by the unlimited flag because the limits are now controlled at the extra level of the service specifications etc. This level has several limits to control the entry of services and so the flag at the item level above is basically redundant.
I am not aware of any config setting to change it and as I say I don't think that you will really need to change it? Do you have a specific reason to change it or where you just curious?
Steve B

Purchase order print program error

hi experts!
am facing a problem in my purchase order print program. the problem is that when i am trying to see the print preview the following dump error is throughing, which am not able to understand.
the P.O total amount should be change into words( like one million then thousand thirty three kuwait dinars)
but the total amount is not converting into as mentioned, instead the dump is encountered.
please give me solution,
thnaks
*DUMP*
Runtime Errors         CONVT_NO_NUMBER
Exception                CX_SY_CONVERSION_NO_NUMBER
Date and Time          05.05.2008 19:04:43
Short text
Unable to interpret "1760,778.71 " as a number.
What happened?
Error in the ABAP Application Program
The current ABAP program "ZMM_SUBROUTINES" had to be terminated because it has
    come across a statement that unfortunately cannot be executed.
What can you do?
Note down which actions and inputs caused the error.
To process the problem further, contact you SAP system
    administrator.
Using Transaction ST22 for ABAP Dump Analysis, you can look
    at and manage termination messages, and you can also
    keep them for a long time.
Error analysis
An exception occurred that is explained in detail below.
    The exception, which is assigned to class 'CX_SY_CONVERSION_NO_NUMBER', was not
     caught in
procedure "GET_AMT_IN_WORDS" "(FORM)", nor was it propagated by a RAISING
     clause.
Since the caller of the procedure could not have anticipated that the
    exception would occur, the current program is terminated.
    The reason for the exception is:
    The program attempted to interpret the value "1760,778.71 " as a number, but
    since the value contravenes the rules for correct number formats,
    this was not possible.
How to correct the error
Whole numbers are represented in ABAP as a sequence of numbers, possibly
     with an algebraic sign.
    The following are the possibilities for the representation of floating
    point numbers:
[algebraic sign][mantissa]E[algebraic sign][exponent]
      [algebraic sign][whole number part].[fraction part]
    For example, -12E+34, +12E-34, 12E34, 12.34
    If the error occurred in your own ABAP program or in an SAP
    program you modified, try to remove the error.
If the error occures in a non-modified SAP program, you may be able to
    find an interim solution in an SAP Note.
    If you have access to SAP Notes, carry out a search with the following
    keywords:
"CONVT_NO_NUMBER" "CX_SY_CONVERSION_NO_NUMBER"
    "ZMM_SUBROUTINES" or "ZMM_SUBROUTINES"
    "GET_AMT_IN_WORDS"
If you cannot solve the problem yourself and want to send an error
    notification to SAP, include the following information:
1. The description of the current problem (short dump)
To save the description, choose "System->List->Save->Local File
    (Unconverted)".
2. Corresponding system log
Display the system log by calling transaction SM21.
       Restrict the time interval to 10 minutes before and five minutes
    after the short dump. Then choose "System->List->Save->Local File
    (Unconverted)".
3. If the problem occurs in a problem of your own or a modified SAP
    program: The source code of the program
       In the editor, choose "Utilities->More
    Utilities->Upload/Download->Download".
4. Details about the conditions under which the error occurred or which
    actions and input led to the error.
The exception must either be prevented, caught within proedure
    "GET_AMT_IN_WORDS" "(FORM)", or its possible occurrence must be declared in the
    RAISING clause of the procedure.
    To prevent the exception, note the following:
System environment
SAP-Release 700
Application server... "EHPAP1"
    Network address...... "10.100.150.103"
    Operating system..... "AIX"
    Release.............. "5.3"
    Hardware type........ "00C3B3F04C00"
    Character length.... 16 Bits
    Pointer length....... 64 Bits
    Work process number.. 1
    Shortdump setting.... "full"
Database server... "EHPDB"
    Database type..... "DB6"
    Database name..... "EHP"
    Database user ID.. "SAPEHP"
Char.set.... "C"
SAP kernel....... 700
    created (date)... "Mar 19 2007 20:40:49"
    create on........ "AIX 2 5 005DD9CD4C00"
    Database version. "DB6_81 "
Patch level. 102
Patch text.. " "
Database............. "DB6 08.02., DB6 09."
    SAP database version. 700
    Operating system..... "AIX 1 5, AIX 2 5, AIX 3 5"
Memory consumption
Roll.... 16192
EM...... 29328936
Heap.... 0
Page.... 1359872
MM Used. 19180992
MM Free. 1764848
User and Transaction
Client.............. 400
    User................ "FADISULAIMAN"
    Language key........ "E"
    Transaction......... "ME22N "
    Program............. "ZMM_SUBROUTINES"
    Screen.............. "SAPLMEGUI 0014"
    Screen line......... 22
Information on where terminated
    Termination occurred in the ABAP program "ZMM_SUBROUTINES" - in
     "GET_AMT_IN_WORDS".
The main program was "RM_MEPO_GUI ".
In the source code you have the termination point in line 398
    of the (Include) program "ZMM_SUBROUTINES".
    The termination is caused because exception "CX_SY_CONVERSION_NO_NUMBER"
     occurred in
procedure "GET_AMT_IN_WORDS" "(FORM)", but it was neither handled locally nor
     declared
in the RAISING clause of its signature.
The procedure is in program "ZMM_SUBROUTINES "; its source code begins in line
    358 of the (Include program "ZMM_SUBROUTINES ".
Source Code Extract
Line SourceCde
368   DATA: lt_spell LIKE spell.
369
370   READ TABLE in_tab WITH KEY 'CURR'.
371   IF sy-subrc = 0.
372     lf_curr = in_tab-value.
373   ENDIF.
374
375   READ TABLE in_tab WITH KEY 'NETWR'.
376   IF sy-subrc = 0.
377     lf_netpr_01 = in_tab-value.
378     REPLACE ',' IN lf_netpr_01 WITH ' '.
379     CONDENSE lf_netpr_01 NO-GAPS.
380
381     IF lf_curr = 'KWD'.
382       lf_netpr_kwd = lf_netpr_01.
383
384       CALL FUNCTION 'SPELL_AMOUNT'
385         EXPORTING
386           amount    = lf_netpr_kwd
387           currency = lf_curr
388           filler    = ''
389           language = sy-langu
390         IMPORTING
391           in_words = lt_spell
392         EXCEPTIONS
393           not_found = 1
394           too_large = 2
395           OTHERS    = 3.
396
397     ELSE.
>>>>>       lf_netpr = lf_netpr_01.
399       CALL FUNCTION 'SPELL_AMOUNT'
400         EXPORTING
401           amount    = lf_netpr
402           currency = lf_curr
403           filler    = ''
404           language = sy-langu
405         IMPORTING
406           in_words = lt_spell
407         EXCEPTIONS
408           not_found = 1
409           too_large = 2
410           OTHERS    = 3.
411     ENDIF.
412     IF sy-subrc <> 0.
413 *          MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
414 *          WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
415
416     ELSE.
417
Contents of system fields
Name     Val.
SY-SUBRC 0
SY-INDEX 17
SY-TABIX 1
SY-DBCNT 18
SY-FDPOS 1
SY-LSIND 0
SY-PAGNO 0
SY-LINNO 1
SY-COLNO 1
SY-PFKEY NORMAL
SY-UCOMM PREVOUTPUT
SY-TITLE Held Imp. Pur. O r - ESG 5000000021 Created by Fadi Sulaiman
SY-MSGTY A
SY-MSGID TD
SY-MSGNO 426
SY-MSGV1 NEXTPAGE
SY-MSGV2 ZMEDRUCK_PO
SY-MSGV3
SY-MSGV4
SY-MODNO 0
SY-DATUM 20080505
SY-UZEIT 190441
SY-XPROG SAPCNVE
SY-XFORM CONVERSION_EXIT

Hi Prasad,
Check the FM's
SPELL_AMOUNT --> for display in millions
HR_IN_CHG_INR_WRDS --> for display in lakhs and crores

'Preferred Vendor' and 'Vendor' in Purchase Order Partner Overview screen

Hello All,
Please can you provide me with some assistance to the following issue we have on our SRM 5.0 system......here goes.....
In 'Define Sourcing for Product Categories config' , we have set the value to 'Sourcing is never carried out'. Now, when we manually assign a Supplier to the Cart and have it automatically converted to a Purchase Order, the Purchase Order is created but only in Held Status as only the 'Preferred Vendor' in the PO Partner Overview screen is populated with the other 'Vendor' field remaining blank and requiring manual intervention by our users
Please can someone explain how we are able make the system to always have the 'Vendor' field populated, therefore not needing any manual intervention.
Your help would be appreciated,
Thanks
Steve Walsh Jnr

Hi
Implement the following method , in which you will force prefer vendor
to fixed vendor for all applicable sc.
IF_EX_BBP_DOC_CHANGE_BADI~BBP_SC_change.
You will have to work with partner function 00000039 which is the
prefered vendor to move into the partner function 00000019.
In the BBP_DOC_CHANGE_BADI we provide the business partner data
through the IT_PARTNER interface table. the prefered vendor or desired
vendor has partner type 39, the regular supplier will have partner
type 19. a switch from 39 to 19 should create a po instead of
incomplete po.
BR
Muthu

Activating conditions for Purchase Order workflows in EBP

Dear SRMer's,
I am facing the following problem:
System Info :SRM Server 5.5, ECC 6.0
Scenario 1:
All start conditions for Purchase Order in SAP Business Workflow are activated.
I created a direct procurement shopping cart (DP) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP PO.
When Ordering, the follow on Documents are created, but says the PO is waiting for approval. When I check for this PO in the Backend R/3 system in the Me22n (Display PO changes), I don't see the PO.
Scenario 2:
All Start conditions for Purchase Order in SAP Business Workflow are de-activated
I created another direct procurement shopping cart (DP2) in SRM browser and ordered it, then I logged in as proffessional purchaser, changed the Price and processed the DP2 PO (Status is held).
When Ordering, I get the Warning message, no workflow found, contact system administrator.
Please advice what needs to be configured for the PO to be ordered successfully.
Thanks in advance
Raj

Hi,
In your scenario 1, if system is saying that there the PO has to be approved, it means that you have managed the user that will receive the workitem..
Activating all PO WF is not a solution as in standard there are two many cases activated (amount, role, limit...)
I propose you to first activate only the 0 step WF and to overwrite the code inside
Just code that every PO modification should trigger O step WF thus it will be more simple to test it.
Later on, if you want to implement more complex starting conditions, you just have to modify the WF content...
Kind regards,
Yann

BBP_PDIGP-GROSS_PRICE zero in SRM purchase order

Hello All,
We are using extended classic scenarion SRM 5.0 (Server 5.5) with backend ECC 6.0
When creating a shopping cart for product (NOT direct material) on account assignment F = Order with a quantity smaller 1 the SRM purchase order hasn't got a gross price and net value in the item basic tab but has got the correct prices in the 'Prices' tab.
As there is no price in the basic tab (BBP_PDIGP-GROSS_PRICE = 0) the generated SRM purchase order is in status 'Held'.
This happens only if the quantity is less than 1. The SC has got a price maintained (from info record).
Any ideas out there?
Thanks,
Franz

Franz,
To release the PO the user has to uncheck the Invoice expected indicator in the Follow on documents tab for the item with zero price. Also they should uncheck the GR indicator or they could input a confirmation for the zero priced item and this can lead to further complications.
Hope this helps
Allen B.

Purchase Order Held

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