Report painter - create a library

i never created report painter; and i don't know the argument well.
i created a new library ( transaction GR21 ) as copy from an existing library but i am not able to add new characteristics.
can you help me ?
thanks
elena
Moderator: Please, search SDN

Hi, you need to add field to correspond structure(eg CCSS)

Similar Messages

Report Painter - creating variables - foreign currency

Hi Abap Gurus,
in Report Painter we have a customized report to print "Financial Statement" (with a specific balance structure ). I am asked to add BLART field in selection-screen. I was thinking to create variable in GS11 transaction but I don't know if it's the right solution. The "library" is linked to GLT0 table (balance account) so how can I obtain details related to BKPF-BLART "document type" ? The second question is "how to display the Financial Statement in a different currency ? "
Thanks in advance to those of you who can provide helps .
Andrew

When you create your variable first enter the variable name. Second enter the reporting "table" to use. Third enter the "field'. Press enter. Next enter a default value for your field. Save you variable. It is now ready to use in your report painter.
Using the PCA reporting tables gives you the profit center but not the cost center. You can only use one reporting table per report. you will need a cctr report for that.
First create your own libray from GLPCT. Next create your report using your new library. The report painter can do the calculations that you have shown.
You create a formula in the row or column to calculate your sub totals.
pls assign points if helpful as a way to say thanks.

Report Painter:create a transaction, transport DEV to PRD

Dear all,
I have created my first report in GRR1 (Report Painter / Writer), modifying a standard report that uses the library 8A2 (EP PCA).
In all, i created the following objects:
1) report ZRPRT (created with T. GRR1 (Report Painter / Writer))
2) report group Z8XY(created with T. GR51), that contains only this report
3) Account group Z_CO_XY (created with T. KDH1),with the GLPCT table, field RACCT. Z_CO_XY is input parameter as group account, via selection screen, of the report ZRPRT.
Now i would like:
1. Create a transaction to run this report from the mainmenu.
2 Transport everything, from DEV to PRD.
I would like to have everything in a PRD, also for maintenance reasons.
If in the future, i need to modify this report, I would be able to bring everything from PRD to DEV to make those changes (if, in the meantime, the objects were deleted from DEV, for whatever reason)
Please, can you give me an explanation step-by-step what I should do. Any advice is welcome!
Thank you in advance.

Add custom reports to an existing Report Tree (SERP)
For example:
Add custom report to: Project System/Information System/Financials/u2026
Find u201CPS91u201D from SERP
Add a report to PS91
The trick is find the existing report tree related to standard main menu.
Or create a new report tree where you house all custom or selected reports in one place.
May also consider using area menu (SE43): create a structure, for example, to house all custom reports. A useful tool to manage custom/specifc reports

Report Painter: Create variant for specific report created

Hello,
My knowledge in very weak in report painter.
In the initial screen of a report created to analyse the budget by internal order whe have the year and the period of analysis.
By default, for every user the year is 2010 and the period of analysis is from month 1 to month 1.
My question, and I am sorry to ask such a simple question, is how can we change this initial screen?
The aim is to have for every user, when connecting the report, by default the year 2011 and the period of analysis from month 1 to month 16?
Thank you.
Best Regards.
R.

Hi
1. Go to GRR3 and identify the variable used in your report
2. Go to GS12 / GS13 and check the variable definition
May be some default value is specified there / or it is formula variable... Double click on the formula variable and you can check how it is defined...
For the variable related to PERIOD - You need to specify a different variable for the From & To and specify the default value as 1 and 16
Br, Ajay M

Re : Report Painter / Creating a link among 2 variations in Report Painter

Hi everyone,
In my report painter, there are 2 variations which are 2 seperate fields of a table. I have a request which demands to link those variations to one to display as a hierarchy.
For example :
The variation 1 stands for the field of 'Company Code' (GLPCT-RBUKRS)
The variation 1 stands for the field of 'Business Area' (GLPCT-GSBER)
The new display of the variaton would be :
Company Code 1
|-- Business Area 1.1
|-- Business Area 1.2
|-- Business Area 1.3
|-- ...
I tried to create a variable for a multiple dimention set, and several settings concerning variation. But they didn't work at all.
Do you have any ideas to link those 2 different fields??
Reward points for your helpful suggestions for sure.
Many thanks,
Best regards,
Huong

Hi
Try using Sets. Create set using T.code GS01 and click on Hierarchy Maintenance and create Hierarchy.
In report painter, select edit - general selection data - select set or Hierarchy, enter the set you have created.
Next Go to Variation, select business area and select the button explode.
It is show you Hierarchy of business area in the output of report painter.
Please let me know if you need more information.
Assign points if useful.
Regards
Sridhar M

Lead column in KE34 - Report Painter:Create Form

Experts,
How can I insert row in Ke34 lead column? How can I change the display text in lead column from short text
to long text?
Thanks in advance
lui

Experts,
I would like to know how can I insert row in Ke34 LEAD COLUMN OR HEADER COLUMN? How can I change the display text in LEAD COLUMN OR HEADER COLUMN from SHORT TEXT to LONG TEXT?
Thanks in advance
lui

Report Painter using user exit U002 to create a formel variable for FI-SL

Hi,
I would like to use Report painter creating a formel variable with U002(VAR1,VAR2) for FI-SL and did following:
1. go to TCode: GS11
2. Formel: selecting U002 from Formel-Exit list and giving var1 and var2
      '#U002(VAR1, VAR2)'
3. Save
4. Erro message: U002 is not definiert.
Why???
U002 is already implementiert in
Class ZCL_IM_FI_FORMULA_EXIT
method IF_EX_G_SET_FORMULA_EXIT~EVALUATE
CASE flt_val.
    WHEN 'U002'
Could anyone help me? Thanks!
Klara Zhao

dollyb wrote:
if enter 05.2008
the volume should look like below as a vairable range.
sales volume
01.2008 - 05.2008
you want 01.2008 - 05.2008 as description , thats what your requirement right?
When 'ZTEXT2'.
DATA: ZYEAR(4)   TYPE C,
ZTEMP1(6) TYPE C,
ZLOW(14) TYPE C.
if i_step = 2.
CLEAR L_S_RANGE.
Loop at i_t_var_range into intern_range where VNAM = 'user entered variable for calmonth'.
*lets say user entered 05.2008
ZTEMP1 = INTERN_RANGE-LOW.
* now ZTEMP1 has 05.2008
ZYEAR = ZTEMP1+0(4)
* zyear = 2008
*A SLIGHT MODIFICATION TO CONCATENATION
CONCATENATE '01' ' .' ZYEAR '-' ZTEMP1 INTO ZLOW.
*SO 01. 2008 -05.2008 WILL BEN IN ZLOW
L_S_RANGE-SIGN = 'I'.
L_S_RANGE-OPT = 'EQ'.
L_S_RANGE-LOW = ZLOW.
APPEND L_S_RANGE TO E_T_RANGE.
ENDLOOP
ENDIF.
use the text variable as description then u will get the required result i.e &ztext2&
HERE I DIDN'T written any L_S_RAnGE-HIGH.
Regards,
Ranganath
Edited by: Ranganath on Nov 9, 2011 9:41 AM

Need help in Report Painter

Can anybody help me in Report Painter? I need a link.
Regards,
Subhasish

Please go through the enclosed document. This will give you step-by-step approach for Report painter:
http://www.virtuosollc.com/PDF/Get_Reporter.pdf
Check url
http://help.sap.com/saphelp_47x200/helpdata/en/da/6ada3889432f48e10000000a114084/frameset.htm
Check Report Painter Step-by-Step example under Tools->Report Painter / Report Writer->Report Painter->Creating a Report Painter Report.
Just go through These Links to learn about report Painter.
http://help.sap.com/saphelp_erp2005/helpdata/en/66/bc7d2543c211d182b30000e829fbfe/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/5b/d22cee43c611d182b30000e829fbfe/frameset.htm
I have a standard report and it uses a structure to pull the data for the report. I need to create a custom report which uses the same structure, selection screen but a different layout. Could any of u plz advice, if its doable in report painter or just plain abap program?? Also I am interested to know how the report painter stores the actual report?? as ABAP program?? Please help..urgent..
check the SAP help ..
http://help.sap.com/saphelp_47x200/helpdata/en/66/bc7d2543c211d182b30000e829fbfe/content.htm
I had made couple of SD reports in report painter 4 year ago .. as far as process is concern you have create library , but it deals with information structure which start with s0* , after defining information structure in library it take to select the fields and display them on your out put . information structure have the statistical data most of the time . As i worked on information structure , so31,32,33 .....
I t creates ABAP program like ABAP query creates in background . if you execute Customer Over due analysis or in Co02 cost analysis report or MC* ( MM stock reports ) those are in report painter .
Hope this'll give you some guide line ...
As far as I know about report painter, It create a report in background..Like when you make ABAP query (SQ01, 02, 03 ) .. It will create a report. You cant modify the report . You have to get OSS id in order to do that. if you're ready do it then you can pass it to Memory and can achieve your goal ...
I think it will give you some hint. I wish I could have authorization to use report painter on my this project so I can help you out practically.
Please see these steps , it`ll help you ...
http://www.thespot4sap.com/Articles/Code_CostCentreReport.asp
The variation objects are coming from the sets.
For example, when you read the report 'Cost Centers: Actual/Plan/Variance'(T-code : S_ALR_87013611), you can find the characteristic 'Cost Center' is set as a 'set variable'. So the cost center in the report left side are coming from the cost center group that you input.
Does any know if we could use Report Painter across two controlling areas? Any documentation available will be great. Yes. When setting up a report in CCA you can have multiple controlling areas. In the General data selection you will have the option for the CA as a selection.
You can also use standard references objects to construct your own reports: libraries, standard layouts, default columns, and row and column models, all in the standard R/3 System, are available for custom reports.
Report Painter report definition requires several Preparatory Steps, depending on the complexity of the report to be generated.
1) Create a library and pick your reporting tables.
2) Create your report
3) define your set up within the report
a)General data selections
b)Colimns
c) rows
d) formulas
Standard layouts are maintained in the IMG "Financial Accounting" under "Special Ledger -> Information System -> Maintain standard layout.
Create libraries, which means assigning the
characteristics
key figures
Predefined columns
For each of these categories you need to select the objects to be used in reports of the specific library. You define the sequence of the objects in the selection lists of the Report Painter in field "Position". Frequently used objects should be at the top of the list.
go to
http://help.sap.com/saphelp_erp2005/helpdata/en/5b/d22ba743c611d182b30000e829fbfe/frameset.htm
I have created a report through report writer/Painter(GR51). My query here is to link this report to a transaction code. Could you please suggest me how can I acheive this?
Go to SE93 and select the Transaction with Parameters ( Parameter Transaction)
Then in the Transaction field give: START_REPORT
Skip initial screen
Screen 0
In the default value for the parameters give
D_SREPOVARI-REPORTTYPE RW
D_SREPOVARI-REPORT ( Give your Report Group )
If you have any doubt pick any report painter tcode and check in SE93
Follow below steps
1) Execute report through report painter
2) From system status get the program name
3 ) go to se93 and select report transaction and assign
program name .
Is it possible to make bigger the text a I have on a text field?, Im using the screen painter and I need to put the title bigger (as a requirment).
You can define your text as any length.If you are talking about the font,i am afraid you cannot do that.
No, you can not change the size(font) of the text on the dynpro, you can hightlight it, which changes the color to "blue" to make it stand out. You can change this on the attributes tab when double-clicking on the element in screen painter.
what is the sentence that open a screen painter file
Don´t really understand what you mean with "open a screen painter file".
If you are speaking about showing a form generated with the screen painter,
Dim oXMLDoc As New MSXML2.DOMDocument
oXMLDoc.load("Form.xml")
SBO_Application.LoadBatchActions(oXMLDoc.xml)
Dim oForm As SAPbouiCOM.Form
oForm = SBO_Application.Forms.Item("YourFormID")
oForm.Visible = True
regards
vinod

Report painter report can not drilldown

Dear all,
I created a report using report painter(GRR1), the library is IVK.
however, I found that this report can not drilldown to the item details, would anyone tell me am I missing something? thanks.
Ben

The fields we have added is ZZFIELD1 ZZFIELD2 in the PRPS table. And the key figures used in the report is;
AWKG - variance/accrual costs (basic key figure) with characteristic version 0, value type 32, fiscal year and period
SWKG - cost (basic key figure) with characteristic version 0, value type 4, fiscal year and period.
SMEG - quantity (basic key figure) with characteristic version 0, value type 4, fiscal year and period.

PS project hierarhy in Report Painter

Hi,
I want to create a cost element report in Report Painter using 6P3 library.
Can I customize Lead column to view all PS project hierarhy (WBS-element -> Network -> Network activity)?
I'm using standart characteristic "Object" and variable 6-OBJNR, but I can see only WBS-element and a list of network activities under it, without network level. Is it possible to include network level in the lead column hierarhy?
Thanks & Regards,
Arseni

Hello Arseni
I think note 854774 explains addition of columns

GRCT    HOW TO ADD Z TABLES IN REPORT PAINTER

Hi Gurus
Could you please send me information about how to activate z tables in report painter ?   someone said me that i can user transaction GRCT to do that...¿ what aspects must I consider to add a table ?
mail: [email protected]
Regards
Andrés Moreno

hi Andres,
below are the steps for the Report Painter.....
Create a new report.
Menu Path: Information Systems > Ad hoc reports > Report Painter > Report > Create
On the Report Painter: Create Report screen, enter:
Library 1VK
Report RSS-A
Report Description Report w/Total Row
Hit <Create> button to move to the next screen.
Create the Rows of the Report The first four rows are cost element characteristics
Screen: Report Painter: Create Report
Type Cost Elements in the lead column cell
Double click on Row 1
In the Pop-up window 'Element definition: Row1", enter:
Note: If Pop-up window (select element type) appears, choose 'characteristics' and hit <Enter>.
Select 'Cost Element' as the characteristic in the 'Available characteristics' section
Hit <Move selected to left> button to move the characteristic 'Cost element' to the 'Selected characteristics' section
From 430000
Hit <Change short, middle and long texts> icon (at the bottom of the window)
In the Pop-up for Enter Texts, Enter:
Short Description from Table above for this Account
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close the Pop-up
Hit <Confirm/Enter> to check consistency and close.
Repeat the above steps for the other 3 accounts
Create a formula row to calculate the total of the Cost Element rows
Screen: Report Painter: Create Report
Double click on Row 5 or the next empty row.
In the Pop-up for Select Element Type select 'Formula'
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Formula'
Use the calculator buttons to create the formula Y001 + Y002 + Y003 + Y004
Hit <Enter> to close the Pop-up
In the Pop-up 'Enter Texts'
Short Total
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Enter> to close the Pop-up
Make sure your cursor is in the cell containing the word Total
Follow the Menu Path: Formatting > Row
In the Pop-up 'Row Formatting'
Overscore checked
Underscore checked
Hit <Enter> to close the Pop-up
Create the first column for actual costs
Screen: Report Painter: Create Report
Double click on the Column 1 cell.
In the Pop-up 'Select element type'
Select Predefined Key Figure radio button, and press <Enter>.
In Pop-up 'Choose predefined column'
Select Actual Costs as the predefined column, and press <Enter>.
In the Pop-up 'Element definition: Actual costs'
Press <Confirm> to check consistency and close.
Define the second column for plan costs
Screen: Report Painter: Create Report
Double click on the Column 2 cell.
In the Pop-up 'Select element type'
Select Key Figure with Characteristics as the element type, and press <Enter>.
In the Pop-up 'Element definition: Column 2'
Value Type 01   (Plan)
Version 0   (Actuals)
Valuation 0   (Legal valuation)
Hit <Change short, middle and long texts> icon
In the Pop-up for Enter Texts, Enter:
Short Plan
Click on the <Copy short text> button to copy this description to the other fields.
Hit <Confirm> to close Pop-up.
Hit <Confirm> to check consistency and close.
Create a formula column to calculate the variance between actual and plan costs
Screen: Report Painter: Create Report
Double click on the Column 3 cell
Assign the points....
Ranjit

Report Painter - Account descriptions not showing

Hi guys...I have created a balance sheet in report painter, using a library based on table FAGLFLEXT. this table does not have account descriptions in it, but only account number. The client wants to see the account description as well. Is there a way I include that in my report? Since we are using the new GL, i have used FAGLFLEXT. Please advise how I can accomplish this...can I use a view or a table join between FAGLFLEXT and SKA1?
please help
thanks
Brian

Dear Brain,
In the report painter, GRR2, select your report and go to
Formatting > Section layout
Select the lead column tab
Here in the Contents field, select "Key and description"
That would resolve the issue.
regards
Venkatesh
assign points if useful

Report Painter - Balance Sheet Accumulated Balance not shown

Dear Fellow SAP Gurus,
I'm trying to create a Balance Sheet Report using Report Painter.
The Library that I'm using is 8A2, GLCPT Table and 8A Ledger.
I have defined the General Data Selection, Characteristics, Key Figures and assigned the report to a Report Group. Making the Fiscal Year, Period and Company Code a "variable" option. Record Type and Version set at 0.
The report runs properly from Period 0 to 12 but the problem is it extracted the yearly movements (P&L) and not the accumulated balances. I have tried all sorts of combination for Fiscal Year (tried the year before system implementation) but still couldn't get it.
I would be very much appreciate it if someone would kindly shed some light on this.
Many thanks.
Regards,
CH

Dear Mustafa,
Please go to transaction code se16n, enter table FAGLFLEXT. Give the parameters which you have given in the report painter and try to execute, see whether you get any result. If you find any result, please let us know your general data characteristics and what filter you have put at the column level.
Best Regards,
Raj

Marginal Cost report through Report Painter

Hi
We have a requirement create a report for marignal cost through report painter.Client report requirement as belwo
Fixed Cost Management report by product
Fiscal year
Period
Cost center Cost center name Product Group Product Group Name sales sales profit fixed cost variable cost Marignal profit
P/V rato BEP
Please give step by step in report painter

Hi Ravi,
Could you please review note 156690 which explains how you can create a report-writer/report-painter
report for selection with WBS element groups? Please take the following into consideration:
1. A library can be a library for project reporting containing the shortcut PS. This library the must do the object selection regarding the characteristic OBJNR (object number) only ->characteristic OBJNR active. The characteristics PSPID, POSID and AUFNR must not be inactive here.
2. Or a library can be a library for generic reporting with repor-writer and report-painter. This library must not contain shortcut PS. In this library you can activate characteristics PSPID, POSID and AUFNR. Characteristic OBJNR must not be active here.
Thanks a lot and kind regards,
Enrique

Report Painter for B/S , P&L statements

Hii gurus
this is ramki...
Plssss help me in the making of Report painter for Balance Sheet and Profit And Loss Statements , as of now i didn't did Report Painter .
I have tried no.of times , i dont know the confg also...
My client is asking DR & Cr columns for the statements..
can any body plsssss forward to me report painter confg documentation...( atleat for base level confg )
helpers will b great appreciateble..
thanks in advance
regards
ramki

Hi
i am sending you a sample of how to createa report in report painter follow it,
Main Steps in Creating a Report Using Report Painter
The illustration below shows the main steps in creating a report with Report Painter:
In this section, you learn how to create a Profit Center Accounting (PCA) report with Report Painter.
For these sample reports, you should focus on the tables that correspond to the SAP application areas with which you are working. The examples shown in this section have been created in Release 4.6C.
Sample Report for Gross Profit Margin
Bungee Corporation wants to use Report Painter to create a gross margin report. This Profit Center Accounting report uses data table GLPCT. The desired PCA report displays the gross margin for each profit center.
Below is an illustration of the completed gross margin report.
Prerequisites to Creating a Report with Report Painter
Before you can create a report with Report Painter, you need to:
     Determine the table
     Find the library
     Create sets
     Create variables
The following sections explain these prerequisites.
Determine the Table
Before you can start creating the report, you must decide on the table you need to use. In this example, we use table GLPCT in Profit Center Accounting.
Find the Library
Determine the library you want to use for the desired table.
If you need to create a library, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Library → Create.
     In the Command field, enter transaction GR21 and choose .
In our example, we use existing library 8A2 for creating a report.
Create Sets
Create the required sets for your report. To create a set, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Set → Create.
     In the Command field, enter transaction GS01 and choose .
Note that this procedure is not necessary for creating the report given in the example that follows.
Create Variables
Create any variables for the fields that must be entered before the report is executed. To create a variable, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Variable → Create.
     In the Command field, enter transaction GS11 and choose .
Note that this procedure is not necessary for the sample report in the next section.
Creating a Report with Report Painter
When you are ready to create the report using Report Painter, use the following steps.
Example Task: Creating a report using Report Painter
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Create.
o     In the Command field, enter transaction GRR1 and choose .
2.     On the Report Painter: Create Report screen:
a.     In Library, enter the name of the library to be used for the report (for this example, 8A2).
b.     In the Report, enter a name for your report and a short text description.
c.     Choose Create.
1.
To help you better understand how to create a report in Report Painter, the next procedures explain the varying substeps. You can either:
o     Define the rows (or rows with a formula)
o     Define the columns (or columns with a formula)
o     Define the general data selection
Define Rows
Example Task: Defining rows (including defining a row with a formula)
To start defining the rows, on the Report Painter: Create Report screen, double click on Row
On the Element definition: Row1 dialog box:
a.     To include characteristics in the first row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From, enter the account number(s) you want to include in the row definition. Either enter to and from values or a group set (for example, the value 800000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Revenue).
b.     To copy the short text into the Medium and Long text fields, choose Copy short text.
c.     To continue, choose
On the Element definition: Row1 dialog box:
a.     To check if the selection is correct, choose Check.
b.     To transfer the selection to the row 1 definition, choose Confirm.
You have now defined the first row.
To define the second row for costs, on the Report Painter: Create Report screen, double-click on Row 2.
On the Select element type dialog box:
a.     Select Characteristics.
b.     Choose
On the Element definition Row 2 dialog box:
a.     To include characteristics in the second row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From and To, enter the account number(s) you want to include in the row definition (for example, 400000 and 490000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Costs).
b.     Choose Copy short text to copy the short text into the Medium and Long text fields.
c.     To continue, choose
On the Report Painter: Create Report screen:
a.     You can now choose to add further rows with other required characteristics. In this example, you can create a formula in the third row.
b.     Double-click on Row 3.
On the Select element type screen:
                   a. Select Formula as the row element type.
                   b. Choose
On the Enter Formula screen:
a.     Enter the formula for Row 3. You can either type it in or use your mouse and the formula components buttons. If you type the formula, do not forget the spaces. In this example, Y001 and Y002 represent Revenue and Costs respectively.
b.     To check the correctness of the formula, choose Check.
c.     Choose
On the resulting Text maintenance dialog box:
a.     In Short field, enter the text for the formula field (for example, Gross Marg).
b.     In Medium and Long fields, enter the required text (for example, Gross Margin).
c.     Choose .
You have now defined three rows (Revenue, Costs, and Gross Margin).
Define Columns
Example Task: Defining columns
On the Report Painter: Create Report screen, double-click on the first column, Column 1.
On the Select Element Type (not shown) dialog box:
a.     Select Key Figure with characteristics.
b.     Choose .
On the Element definition: Column 1 dialog box:
c.     In the Basic Key figure field, use the dropdown to select Amount in company code curr.
d.     In the Available Characteristics frame, select the desired characteristic for column 1 (for example, Fiscal Year).
If you want to be prompted for the fiscal year at the time of running the report, you must make this a variable instead of a value.
e.     Choose to move the desired characteristic to the selected characteristics frame (for example, Fiscal year).
f.     Place your cursor in the From value field and select the checkbox to the left under (variable on/off).
g.     To view the possible entries for the From field, choose .
h.     From the resulting selection dialog box:
     Select a variable from the list of available variables (for example, CYear).
     Choose .
i.     On the Element definition dialog box, choose .
j.     On the resulting Text maintenance dialog box:
     In Short, enter a text for the column header (for example, Curr Year).
     To copy the short text to Medium and Long text fields, choose the Copy short text button.
     Choose .
Now you have defined the column 1 for your report.
k.     Back on the Element definition dialog box, choose Confirm.
On the Report Painter: Create Report screen, define column 2 and all other columns you choose to define. You can define these columns either by:
o     Repeating steps for column 1
o     Copying columns
o     Entering a formula that calculates the difference between columns (for example, between Current Year and Prior Year [variable is Pyear] in a column called Variance)
Adding a column or formula is similar to adding a row formula. After defining the rows and the columns, the screen would appear as follows.
General Data Selection
After you define the rows and columns, define the general data selection screen for the report.
Example Task: Defining the general data selection screen for the report
1.     On the Report Painter: Create Report screen, from the menu bar, choose Edit → General data selection.
2.     On the Element definition: General data selection screen:
a.     From the Available characteristics frame, select the fields to add to the general data selection as shown.
b.     Choose to move the selections into the Selected characteristics frame.
c.     Enter the values for each field. (For example, the standard ledger for PCA is 8A to 8E and the U.S. company code in IDES is 3000. This example is a year-to-date report, so all 12 periods are in the range. The standard Version in PCA is 0, the Record type for actual dollars is 0, and CO is 2000).
d.     To check the selections, choose Check.
e.     To create the definition for the general data selection for the report, choose Confirm.
      3.   On the Report Painter: Change Report screen:
a.     To save the report, choose
To include the report into a report group, choose Environment → Assign report group.
      1.     On the Insert Report in Report Group dialog box:
a.     In Report group, enter a report group name (for example, ZTGR).
b.     Choose .
2.     On the Create report group dialog box, choose Yes to create and assign to a new report group.
Display and Execute the Report
Example Task: Displaying the report you created in the previous steps
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Display.
o     In the Command field, enter transaction GRR3 and choose .
2.     On the Report Painter: Display Report screen:
a.     Double-click on your report.
b.     Review the report display.
c.     To execute the report, from the application toolbar, choose execute.
On the Selection screen:
a.     Enter the variables used to execute the report (for example, Current Year 2000 and Last Fiscal Year as 1999).
b.     On the application toolbar, choose execute.
The report appears. You have successfully created a report in Report Painter.
You can also execute the report through the report group (for example, ZTGR).
1.     On the SAP Easy Access screen, choose SAP menu → Information systems → Ad hoc reports → Report Painter → Report Writer → Report group → Execute or in the Command field, enter transaction GR55 and choose
2.     On the Execute Report Group: Initial Screen:
o     In Report Group, use to select a report group.
o     Choose .
3.     On the next screen, enter appropriate values and choose .
4.     On the next screen, from the menu bar, choose:
o     Settings → Column attributes to change the column attributes such as changing the column width, setting the scaling factor, and setting decimal place numbering for number display.
o     Settings → Summation levels to specify a range of summation levels for which totals will display.
o     Settings → Print page format to change the layout of the report output.
5.     To transfer the report to Microsoft Excel or Lotus 123, from the application toolbar, choose .
6.     On the Options dialog box, select the radio button of your choice and choose . Note that for the report to open in Microsoft Excel or Lotus 123, you need to have these applications installed on your PC.
7.     To get back to the original display of the report, select Inactive on the Options dialog box.
Understanding the Report List
After executing a Report Painter report, several additional functions can be applied to the output to make your reports as meaningful as possible. You can:
     Sort on each column.
     Highlight rows that meet the threshold criteria, for example any amount greater than 6,000.
     Drill down from any line item. Drilling down you can access ABAP programs, transaction codes, SAP Queries, drilldown reports, or other Report Painter and Report Writer reports.
     Launch SAP Graphics.
     Send the report through SAP mail.
     Save as an extract to be brought up later.
     Expand and collapse rows.
     Change the layout settings.
     Display the report in Microsoft Excel with office integration.
hope this gives you an idea, and send me an email to [email protected] i will send you a doc on it,
if this was helpful then assign points ..
regards
Jay

Report painter - create a library

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