SAP Gurus....Please do help.......

Question

Hi everybody...GM....
Please clarify the following doubts....
1.System automatically dun the every 15 days for overdue bills and automatically creates notices to customers, How?
2.What is the meaning of Offset in clearing accounts?
3.What are the pre requisites in automatic clearing and what r the steps?
adv thanks
venkat

Answer 1

Hello Venkata,
Below are the point wise reply on your queries.
System automatically dun the every 15 days for overdue bills and automatically creates notices to customers, How?=== This is because it has been defined in dunning procedure in IMG settings. Dunning procedures are company code independent. They determine the dunning interval, the grace periods for the due date determination, and the number of dunning levels. You can also set the dunning level at which you want to list all due items from an account in the dunning notice.
To view this you need to go to SPRO-> Financial Accounting->Accouts Receivable & Payables->Business Transactions->Dunning->Dunning Procedures->Define Dunning Procedures.
2.What is the meaning of Offset in clearing accounts?==== Open items reflect unfinished transactions. For example, a vendor invoice that has not been settled remains in the vendor account as an open item until it is paid.The open items of an account can only be cleared once you post an identical offsetting amount to the account. In other words, the balance of the items assigned to each other must equal zero.
3.What are the pre requisites in automatic clearing and what r the steps?===
You can use the clearing program to clear open items from customer, vendor, and G/L accounts. This program uses predefined criteria to group together open items per account. If the balance of the group of open items equals zero in local, foreign, and where applicable, the parallel currency, the items are marked as cleared.
The clearing program has particular advantages over manual account clearing for clearing general ledger clearing accounts.
Features
During clearing, the program enters a clearing document number and a clearing date in the line items. It uses the document number and posting date from the most recent document (with the highest document number) that is part of the clearing process.
The program groups together those items from an account that have the same:
Business area
Trading partner ID
Reconciliation account number
Currency in which the general ledger is updated
Up to four criteria that you define
You can specify criteria for each account type based on a single account or an interval of accounts. You use these criteria to restrict the number of items that are considered together. This ensures that only those items that are based on a specific business transaction are cleared together.
To have the system post these items automatically, you have to define the accounts that should be posted to.
The clearing program carries out automatic clearing within the SAP System. However, all prerequisites for clearing open items in the SAP System must be fulfilled.
Customer and vendor accounts are always managed on an open item basis. For G/L accounts, however, you have to set the open item management option in their master record yourself. Open item management is recommended for the following G/L accounts:
Check clearing accounts (bank clearing accounts)
Goods receipt/invoice receipt.
Payroll clearing accounts.
During clearing, the system enters a clearing document number and the clearing date in these items. In this way, invoices in a vendor account are indicated as paid, and items in a bank clearing account are indicated as cleared.
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Rgds
Manish