Set the column order in document library using power shell
hi all,
am looking for a power shell script which set the column order in the document library, when i try to upload a document.
ie; i am uploading a doc to the doc lib. which has the below columns:
columnA - [choice field - mandatory ]
columnB - [lookup field - mandatory ]
columnC - [single line of text - optional ]
columnD - [choice field - optional ]
columnE - [choice field - mandatory ]
now when the end user uploads a document in my doc lib, i would like to see the mandatory columns takes up the top order and then optional fields.
columnA
columnB
columnE
columnC
columnD
so, is there any script, through which i can set the mandatory columns which will be coming in top and the optional fields as next order
This is sample PowerShell code to reorder fields in a content type of a list.
$web = Get-SPWeb http://aissp2013/sites/TestSite
$list = $web.Lists["MyList"]
$contentType = $list.ContentTypes | where {$_.Name –eq "MyTestCT"}
$ctArray = "Title","ColumnA","ColumnB","ColumnD","ColumnC"
$contentType.FieldLinks.Reorder($ctArray)
$contentType.Update()
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Adding Site Columns To Content Types Using PowerShell
The below PowerShell script will allow you to add a metadata field that is either contained at the Site Collection level, Site level, or library level, to the specified Content Type.
It also contains some optional lines that you might choose to include or exclude, such as
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Setting the status of the column to require values
01
function Add-SPContentTypeField
02
03
<#
04
.Synopsis
05
This function will allow you to add a library field to a Content
Type
06
.Description
07
This function will add the nominated site column/ library column to a nominated Content
Type within all of the 'Document Libraries'
in the given Site Collection
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.Example
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C:\PS>Add-SPContentTypeField
–SiteUrl “http://yourdomain.com/sites/Finance –FieldName
"myField" -CTypeAddedTo "myContentType"
10
.Notes
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Name: Add-SPContentTypeField
12
Author: Petro Margaritis
13
Last Edit: 19/07/2012
14
Keywords: Fields, Site Columns, Content Types
15
.Link
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http://thesharepointproject.com/
17
#>
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Param (
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[parameter(Mandatory=$true)][string]$SiteUrl,
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[parameter(Mandatory=$true)][string]$FieldName,
22
[parameter(Mandatory=$true)][string]$CTypeAddedTo
23
24
25
$site = Get-SPSite
$SiteUrl
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27
# Walk through each site in the site collection
28
$site | Get-SPWeb
-Limit all | ForEach-Object {
29
30
write-host
"Checking site:"$_.Title -Foregroundcolor
Green
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32
# Go through each document library in the site
33
foreach
($list in $_.Lists | where
{ $_.BaseTemplate -eq "DocumentLibrary" })
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35
36
# Check to see if the library contains the content type we are looking for
37
if (($list.ContentTypes |
where { $_.Name -eq $CTypeAddedTo
}) -eq $null)
38
39
Write-Host
"The Content:" $CTypeAddedTo "does not exist in the library:"
$list.Title -Foregroundcolor Red
40
41
else
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43
# Check to see if the library contains the field we are looking for
44
if (($list.Fields |
where { $_.Title -eq $FieldName
}) -ne $null)
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46
# Get the content type you want to add the field to
47
$ct
= $list.ContentTypes[$CTypeAddedTo]
48
# Get the column you want to copy
49
$field
= $list.Fields[$FieldName]
50
# Add the column to the content type
51
$ct.Fieldlinks.Add($field)
52
$ct.update()
53
54
# Add additional column settings
55
$ctFieldLinks
= $ct.FieldLinks | Where
{$_.Name -eq $field.Title}
56
# OPTIONAL: This will set the column to hidden so that it is not viewable in the edit form
57
$ctFieldLinks.Hidden =
$true
58
# Set Field to require value
59
$ctFieldLinks.Required =
$true
60
$ct.Update()
61
Write-Host
"The Field:" $field.Title "has been successfully added to the library:"
$list.Title -Foregroundcolor Cyan
62
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else
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65
Write-Host
"The Field:" $FieldName "does not exist in the library:"
$list.Title -Foregroundcolor Yellow
66
67
68
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# Dispose of the site object
71
$site.Dispose()
72
Simply copy and paste the above into Notepad and save it as a PowerShell file with the name
Add-SPContentTypeField.ps1
view sourceprint?
1
# To run the above function you'll need to do the following - go into the saved location
2
Cd C:\scripts\
3
# Then call it using the dot prefix - note that there is a space between the dots, ..\
4
. .\Add-SPContentTypeField.ps1
5
# Now we can happily run the script like so
6
Add-SPContentTypeField –SiteUrl “http://yourdomain.com/sites/Finance –FieldName
"myField" -CTypeAddedTo "myContentType" -
Dear SharePoint Developers,
Please help.
I need to know How to set the column order of a sealed column in a custom Content Type for the new item form NewDocSet.aspx?
I think this is a "sealed column", whatever that is, which is shown in SPD 2013 as a column of content type "document, folder, MyCustomContentType".
I know when I set the column order in my custom Content Type settings page, it is correct.
But, when I load the NewDocSet.aspx page, the column order that I set in the settings page is NOT used for this "sealed column" which is bad.
Can you help?
Please advise.
Thanks.
Mark Kamoski
-- Mark KamoskiHi,
According to your post, my understanding is that you want to set the column order of a sealed column in a custom Content Type for the new item form NewDocSet.aspx.
Per my knowledge, if you have Content Type management enabled for the list or library (if you see a list of content type with the option to add more), the display order of columns is set for each content type.
Drill down into one of them and you'll see the option under the list of columns for that content type.
To apply the column order in the NewDocSet.aspx page, you need to:
Select Site Settings, under Site Collection Administration, click Content type publishing. In the Refresh All Published
Content Types section, choose Refresh all published content types on next
update.
Run two timer jobs(Content Type Hub, Content Type Subscriber) in central admin(Central Administration--> Monitoring--> Review timer jobs).
More information:
http://sharepoint.stackexchange.com/questions/95028/content-types-not-refreshing-on-sp-online
Best Regards,
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Get/retreive managed metadata column value from Document Library using SharePoint 2013 JSOM
Hi,
I am trying to retrieve managed metadata column (NewsCategory) value in SharePoint 2013 Document library using JSOM.
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var newsCatId = newsCat.get_termGuid();
But, I get the error "Object doesn't support property or method get_label()"
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I have included " NewsCategory " in the load request:- context.load(items, 'Include(File, NewsCategory)');
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I added following .js files
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$.getScript(scriptbase + "SP.js", function () {
$.getScript(scriptbase + "SP.Core.js", function () {
Thanks in Advance,Hi Patrick,
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2.1.1.min.js"></script>
<script type="text/javascript">
$(document).ready(function(){
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$.getScript(scriptbase + "SP.Runtime.js", function () {
$.getScript(scriptbase + "SP.js", function () {
$.getScript(scriptbase + "SP.Core.js", function () {
function getdata() {
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But when I try to display the value it retrieved it ouputs/emits Object Object rather than actual values */
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Function.createDelegate(this, function (sender, args) {
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var listItemEnumerator = items.getEnumerator();
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var oListItem = listItemEnumerator.get_current();
var file = oListItem.get_file();
var name = file.get_name();
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alert(newsCat) //Displays [Object Object]
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var newsCatId = newsCat.get_termGuid();
} //end while
}//end if
Function.createDelegate(this, function (sender, args) {
alert('Request failed. ' + args.get_message() + '\n' + args.get_stackTrace());
ExecuteOrDelayUntilScriptLoaded(getdata, "SP.Core.js");
</script>
In the above script "var name = file.get_name(); " gets the exact file name.
But the line "var newsCat = item.get_item('NewsCategory');
alert(newsCat) //Displays [Object Object] rather than actual value.
Issue resolved replace "oListItem.get_item('NewsCategory');" with oListItem.get_item('NewsCategory').get_label();"
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How to get and set the column order in SharePoint list forms
Hi,
I want to read the column order of the SharePoint list forms in SharePoint 2003 sites using any of the available web services and need to set the same order
in the newly created list in SharePoint 2010.
I am able to read the fields from SharePoint 2003 and creating the list with same fields in SharePoint 2010, but the column order is not maintaining in
list forms.
Also, I need to created the views from 2003 site to 2010 site.
Please help me...
Thanks in advance...Hi,
Please try to use the following code to programatically change the order.
SPList list = web.Lists["Example List"];
if (list.ContentTypes.Count > 0)
SPContentType ct = list.ContentTypes[0];
string[] names = {"Example_x0020_One", "Example_x0020_Two", "Example_x0020_Three"};
ct.FieldLinks.Reorder(names);
ct.Update();
Here is a similar thread for your reference:
https://social.technet.microsoft.com/Forums/en-US/ce66fd65-2882-4bda-8142-89e116d8b90f/how-to-set-the-order-of-the-fields-in-list-forms?forum=sharepointdevelopmentprevious
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https://support.office.com/en-au/article/Set-the-tab-order-for-controls-3d7f749c-5a53-42b2-bb0e-2323fa044e2e)
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Can't change column order from document content type
Hi,
I noticed a strange error in our SharePoint 2010 environment:
We are using a SharePoint 2010 Enterprise Edition which was migrated from a MOSS 2007 Enterprise Edition with one central document library.
In this library are several content types plus the given document content type which was already there.
When I try to edit the column order in the document content type settings the following error occurs:
Server Error in '/' Application.
Object reference not set to an instance of an object.
Description:
An unhandled exception occurred during the execution of the current web request. Please review the stack trace for more information about the error and
where it originated in the code.
Exception Details:
System.NullReferenceException: Object reference not set to an instance of an object.
Source Error:
An unhandled exception was generated during the execution of the current web request. Information regarding the origin and location
of the exception can be identified using the exception stack trace below.
Stack Trace:
[NullReferenceException: Object reference not set to an instance of an object.]
Microsoft.SharePoint.ApplicationPages.ChangeFieldOrderPage.OnLoad(EventArgs e) +376
System.Web.UI.Control.LoadRecursive() +65
System.Web.UI.Page.ProcessRequestMain(Boolean includeStagesBeforeAsyncPoint, Boolean includeStagesAfterAsyncPoint) +2427
This error only occurs with the document content type. Furthermore I am not able to reproduce this error on other libraries except when
I am using a template from this library.
I tried to delete this content type but every time an error occurs which is saying that the content type is still in use. I checked the entire library and all informations from the SharePoint Manager 2010 Tool but the content type is definitely no longer in
use.
I appreciate every little bit of help regarding this problem.
PS:
There is also another error concerning every content type in this library: I can’t create a new or use the standard Microsoft document information panel template because every time I try to there also occurs an error which
states out a NullReferenceException regarding the metadata of this library. But that is another story which is next on my to-do list. First I would like to solve the first error concerning the column order.
Thanks and regards,
Thomas K.Hi TKellner,
Thanks for your post.
1.
Please try to use the code below to check whether the Content Type is in used.
http://www.learningsharepoint.com/forum/sharepoint-2007-programming/check-where-the-content-type-is-used-in-sharepoint-site/
2.
Can you open the Document Library in SharePoint Designer 2010? Also, can you open the template file correctly?
Share the result. -
Set relation between list and document library?
I have a requirement that I want to show pop up/ modal dialog when I click on list item column "upload/Edit" (in EditForm.aspx) . In Modal Dialog I have to show upload button and also existed items if any. Here the attachments will store into document
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How do I set relation between list and doc lib ?
Appreciate if suggests any links.
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pls check below
What version of SharePoint 2010 "SP 2010 Foundation or SP 2010 Server" you need to have SP 2010 server and to have the "User Profile service application".
How do you configure the "User Profile service application" did you add the "Social Tagging Database"
Create, edit, or delete a User Profile service application (SharePoint Server 2010)"
http://technet.microsoft.com/en-us/library/ee721052.aspx
When you access to "Application Management>Manage service applications>User Profile Service Application>Manage User Permissions" validate if the all authenticated users Group have the "use Social Features" checked.
Also validate in Central Administration in Farm Features if you have social tags and notes activated.
http://sharepoint.stackexchange.com/questions/17546/tagging-feature-not-working
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Please remember to click 'Mark as Answer' on the answer if it helps you -
I have a requirement to move the documents from one document library to another document library.
Source Library - DocumentLib
Destination Library - Archive
Archive document library will have folders by fiscal year.
Source documentlibrary has files from year 2012 till date.
Archive folder will have folders by fiscal year -(fiscal year starts from July1st -June 30th )
If the document is created date between 1st July 2012 -June 2013 then move the document to Archive document library and in folder Fiscal Year 2013.
If the document is created date between 1st July 2013 -June 2014 then move the document to Archive document library and in folder Fiscal Year 2014.
The structure of destination document library folder should be same as source document library.
Please find attached the screenshot of the requirement.
Files Type - Excel,pdf,microsoft outlook item
Could we use Sharepoint designer workflow to achive this task?
Any help on this will be appreaciated.Hi Asritha,
According to your description, you want to create a workflow to meet the need.
Per my knowledge, there is no built-in action which can move the documents from the current library to a folder in another library.
I recommend to use the custom activity 'Copy List Item Extended' which need to be downloaded from
http://spdactivities.codeplex.com/.
Please per the steps below to deploy the custom activity to SharePoint:
Download the activity form http://spdactivities.codeplex.com/
Open Dos command prompt.
Browse to the directory that you can access stsadm.exe. The default location in version 3.0 is C:\Program Files\Common Files\Microsoft Shared\web server extensions\14\bin
Type the stsadm commands: stsadm -o addsolution -filename C:\UsefulSPDWorkflowActivities_0.5.0\DP.Sharepoint.Workflow.wsp (“C:\UsefulSPDWorkflowActivities_0.5.0\” is the file path)
Type the stsadm commands: stsadm -o deploysolution -name DP.Sharepoint.Workflow.wsp -allowgacdeployment -force -immediate
Open the Center Administration, Click System Setting->Manage Farm Solution-> dp.sharepoint.workflow.wsp->Deploy to the Web Application.
After that, we can create a workflow to meet the need.
Here is the detailed steps to create the workflow:
Create a workflow associated with the Source Library DocumentLib and set the workflow to start when an item is created.
Select If current item field equals value, change the settings to be If Current Item: Created is greater than 7/1/2012.
Select If current item field equals value, change the settings to be If Current Item: Created is less than 6/30/2013.
Select Copy List Item Extended, change the settings to be Copy item in Current Item to list at Fiscal Year 2013 folder url.
Select Delete Item, change the settings to be Delete Item in Current Item.
Select If current item field equals value, change the settings to be If Current Item: Created is greater than 7/1/2013.
Select If current item field equals value, change the settings to be If Current Item: Created is less than 6/30/2014.
Select Copy List Item Extended, change the settings to be Copy item in Current Item to list at Fiscal Year 2014 folder url.
Select Delete Item, change the settings to be Delete Item in Current Item.
Publish the workflow.
Best regards.
Thanks -
Query a document library using Search Rest API
How can we search for a specific document library using SharePoint Search through Rest API? We have a couple of document libraries which have thousands of documents with its relevant metadata information stored. We need to create an app to search through
these document libraries and display the document and its metadata. Can someone point me in the right direction?
VTaking what Shakir said you would substitute queryText with a managed property query (KQL) to query against metadata from the Document library. So if your document library has a Owner column then you would either create or use an existing managed property
defined in the Search Schema. So your query may look like this:
https://<site URL>/_api/search/query?querytext='(owner:smith)+AND+(path:<library url>)'
Link:
https://msdn.microsoft.com/en-us/library/office/ee558911.aspx?f=255&MSPPError=-2147217396
Blog | SharePoint Field Notes Dev Tools |
SPFastDeploy | SPRemoteAPIExplorer -
I have been asked to see if it would be possible to get exchange emails downloaded and or sent to a document library .
I know of the sitemail box app. but we are not running Exchange 2013.
and setting up the lists and or document library to receive emails using the built in doesn't seem to be working...( maybe not configured correctly, i would need to see what the prior admin/developer did)
But is there a way to get the emails downloaded to a document library using a workflow and or a powershell script that is triggered via workflow?Hi,
Since workflow can only work on items in SharePoint sites, they cannot get Exchange emails, let alone download emails to SharePoint library. However, you could manually save email to local and upload it to SharePoint list/library.
I'd suggest you toubleshooting the incoming email settings in SharePoint. Please refer to the article below and check your configuration:
https://technet.microsoft.com/en-us/library/cc262947.aspx
http://blogs.technet.com/b/harmeetw/archive/2012/12/29/sharepoint-2013-configure-incoming-emails-with-exchange-server-2013.aspx
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected] -
Hi,
To achieve these are the steps that I had followed :
1. Add the document Library path into Central Admin -> Application Mgmt -> Manage Service App -> Excel Service App -> Trusted File Locations
2. Add Documnet Library link to Trusted Connection Proivder
3. Open Visual Studio as Run as Administrator
4.Create an SharePoint 2013 Empty Project.
5.Add Service Reference : http:\\<server>\_vti_bin/excelservice.asmx
6.Service added successfully
7.Create a class file and add the Service Reference namespace
There is no such class as ExcelService to call.
Please let me know if somebody knows how to open the Excel file into C#(2012) either using ExcelService or any other way to open. I tried old methods of Sharepoint 2010 server but it's not able to access classes.
Requirement is :
Need to read the excel sheet from Document Library and transfer all data into DataTable.
Please help asap.Hi,
This is the forum to discuss questions and feedback for Microsoft Office, I'll move your question to the SharePoint 2013 development forum
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/home?forum=sharepointdevelopment
The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.
George Zhao
TechNet Community Support
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