Sharepoint Out of the Box as Business Process Management (BPM) Tool

How Sharepoint out of the box can be used as Business Process Management tool? Like we have K2.

Hi Bharat,
Thanks for posting your query,
All versions of SharePoint support workflows based on windows workflow foundation. SharePoint Server includes some predefined advanced workflows such as Approval, Collect feedback, Collect signatures. WSS 3.0 and SharePoint foundation contains simple "3
steps workflow".
But all versions support custom workflows and custom worflow steps created in SharePoint Designer or Visual Studio.
You can customize forms with SharePoint Designer, Visual Studio or InfoPath.
Also, check out below mentioned URLs to know more on this functionality in SharePoint 2013
https://support.office.com/en-sg/article/Overview-of-workflows-included-with-SharePoint-d74fcceb-3a64-40fb-9904-cc33ca49da56
http://www.actsolution.net/Pages/SharePoint/Business-Process-Management.aspx
http://www.slideshare.net/SPTechConSanFrancisco/using-sharepoint-for-business-process-management-by-eugene-rosenfeld-sptechcon
http://www.slideshare.net/AndreasAschauer/sharepoint-2013-as-a-bpm-workflow-management-system
http://technet.microsoft.com/en-us/library/ee424392(v=office.15).aspx
I hope this is helpful to you, mark it as Helpful.
If this works, Please mark it as Answered.
Regards,
Dharmendra Singh (MCPD-EA | MCTS)
Blog : http://sharepoint-community.net/profile/DharmendraSingh

Similar Messages

How to disable an out of the box disable User process task from resource?

How should I disable the out of the box disable User process task that is assigned to a particular resource? If I disable this disable User process task, when the user is provisioned to the same resource will I be able to stop this disable User process from running?
My requirement: I need to disable the disable user process task from three resources x, y and z. Whenever a user is provisioned to one of these resources I should stop this disable user process task an out of the box process task from running. How can this be accomplished?? Please help me out on how to configureto remove the process task in the OIM Admin console to stop the process task.

You can avoid the disable task from triggering by removing the Disable Process Or Access to Application from the task effect drop down in the process task. But this task is triggered once the user is disabled. But still I didn't understand the exact scenario.
By the way the disable task is triggered when the user gets disabled and not when the user is provisioned.
Edited by: vindla on Aug 1, 2011 10:26 PM

Out of the box porlets for Content Management with BEA Portal

I am looking at BEA Portal for a simple Intranet site with some basic content management system capabilities. I would like to implement this without the use of a third party tool and wanted to know if there are any open source or out of the box BEA portlets/web-apps with basic CMS capabilities beyond what has been shown in the Portal tutorials around CMS. From doing the tutorials, I have learned how to manage content, and how to build a site from scratch to access the content using the <cm:> tags. However, without additional third party products such as Documentum or Interwoven, is there any free BEA/open source portlets to:
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- Allow for a simple approval workflow where content that gets added to the repository by user A has to be approved by user B before automatically exposing?
Interested to know if custom portal type development is the only way to do these kind of simple functions, or third party product.

Hi,
Did you have a chance to look into WebLogic Portal 8.1 SP3? Check out the new Library Services features, which includes versioning and simple approval:
http://e-docs.bea.com/wlp/docs81/adminportal/help/CM_MAN_LifecycleOV.html
We also provide a few ootb portlets that allow users to interact with the CM system. Let us know if you have additional questions.
Best Regards,
--alex

Business Content for Business Process Management (BPM)

Hi,
Can anyone point me in the direction for documents describing the Business Content (or SAP delivered) construction/development of BPM?
Thanks!

Hi Audrey,
You can have a look at these:
(Development of the BMP)
Cross-Component Business Process Management (CCBPM) with XI 3.0
https://sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sapportals.km.docs/documents/a1-8-4/sap netweaver rig webinar - cross-component business process management with xi 3.0.pdf
SAP XI 3.0 SP1 - Tutorial Defining a Business Process
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/xi/3.0/sap xi 3.0 sp1 - tutorial defining a business process.pdf
these below you can find at:
http://service.sap.com/nw04
SAP NetWeaver in Detail -
Process Integration -
SAP Exchange Infrastructure -
Media Library -
Miscellaneous
SAP XI 3.0 - Cross-Component BPM (Virtual Classroom)
https://websmp101.sap-ag.de/~sapdownload/011000358700005239612003E/V00512_Volmering_221003.vcm
SAP XI 3.0 - BPM Click-through 1 (SAP Tutor)
https://websmp101.sap-ag.de/~sapdownload/011000358700005237162003E/ccBPM_Lev1_MergeSplit.sim
SAP XI 3.0 - BPM Click-Through 2 (SAP Tutor)
https://websmp101.sap-ag.de/~sapdownload/011000358700005239282003E/ccBPM_MergeSplit.sim
Regards,
Michal

Business process management (BPM)

How do business process mangement implmentation related to SAP BASIS guys.

Hi,
If you are talking about Solution manager BPM(Business Process Monitoring), its upto you how much you can relate, generally we used to do configuration on based upon inputs from fuctional consultants, so in case you dont have any solution mnaager consultant , you can collect the busness scenario related information and map the business process in solman setup , finally need to configre monitring based on scopes.Maximum input should come from business users to map.
Hope it will clear ,
Regards,

Best Practices in SharePoint 2010 ( Out of the box feature vs Custom Web Part, development )

Hi
How do we differentiate on when to allow custom web parts and when to use out of the box.
What are the performance issues involved when we deploy a custom web part into the SharePoint server.
Why do some companies prefer to allow only out of the box features, and no custom work is done?

SharePoint is a powerful, flexible server product that can provide a wealth collaboration environment right out of box.
Best answer for your question is depend upon your requirement. Sometime Out of Box features will solve all the problem with little designing. But sometime your requirement need a Custom Web part / solution.
With OOTB implementation the big advantage is easy to trouble shoot & fix the issues. You will also found tons of blogs on internet for OOTB features. In custom development, its hard to troubleshoot & identifying whether its SharePoint issue or Custom
code issue.
check the below article for more ideas.
http://social.technet.microsoft.com/Forums/sharepoint/en-US/1e7845ef-61e0-4d01-bb6c-92519e6d7139/sharepoint-2010-outofbox-best-practices?forum=sharepointgeneralprevious
http://www.cdh.com/media/articles/Pages/SharePoint-out-of-the-box---To-customize-or-not-to-customize.aspx
Master List of SharePoint 2010 On-Premises Custom Development Best Practices
http://i.zdnet.com/whitepapers/Quest_WPW_SharepointDev_Custom_US_KS_v3.pdf
Please remember to mark your question as answered &Vote helpful,if this solves/helps your problem. ****************************************************************************************** Thanks -WS MCITP(SharePoint 2010, 2013) Blog: http://wscheema.com/blog

Business Process Management use cases within an SAP Environment

Check out the [BPM use case wiki |http://wiki.sdn.sap.com/wiki/display/BPX/BusinessProcessManagementUseCases]to learn how many SAP customers are profoundly transforming their companies by leveraging the discipline of Business Process Management to optimize, monitor, and measure their business operations. Join us as we survey over 20 industry and cross-industry use cases where BPM methodologies and tools were applied to help align business goals with IT implementation to rapidly achieve measurable business improvements. See how other companies got started with BPM and get ideas of how you can begin delivering business value rapidly with a BPM approach in your own company.
Become part of this effort by providing your feedback in this forum or adding your insight and help grow the knowledge base by becoming a contributor the BPM use case wiki by sending a request to the wiki owners.

Hi,
Thanks a Ton for the info. Just to let you know that the link has been changed...
Here is the new link...
http://wiki.sdn.sap.com/wiki/display/BPMUC/BusinessProcessManagementUseCases
Regards,
SrinivaS

Webinar: Unified Business Process Management

SAP NetWeaver Know-How Network Webinar:
Unified Business Process Management
Wednesday 28 July 2004
11 a.m. EDT
On Wednesday 28 July, George Yu hosts the webinar titled Unified Business Process Management as part of the ongoing SAP NetWeaver Know-How Network Webinar Series.
Heres how George describes his webinar presentation:
In the famous SAP NetWeaver refrigerator, we have seen two Business Process Management (BPM) execution products: the Ad-hoc Workflow for People Integration and Cross-Component BPM for Process Integration. In addition, we have business process monitoring in SAP Solution Manager and business process modeling in ARIS for SAP NetWeaver (just released). SAP has a plan to form a BPM lifecycle including modeling, model-based configuration, execution and monitoring, with a shared repository and a consistent appearance. This is our Unified BPM. We will give a detailed discussion on this subject in the coming Webinar on July 28, 2004.
SDN invites you to post your questions to the presenter prior to the webinar and continue the online discussion afterward.
How to Participate
(Please go to the SDN Events page to see the article and download the PDF presentation)
Dial-in Information:
Date: Wednesday 28 July 2004
Time: 11 a.m. EDT
Within the U.S., call: +1.888.428.4473
Outside the U.S., call: +1.651.291.0618
Password: NetWeaver04
WebEx Information:
Topic: SAP NetWeaver Know-How Network
Date: Wednesday 28 July 2004
Time: 11 a.m. EDT
Meeting Number: 742391500
Meeting Password: netweaver04 (lowercase)
WebEx Link: sap.webex.com
Replay Information:
A recorded replay of this call will be available for approximately three months after the webinar. Access this recording by dialing the appropriate number and using the replay access code 720151.
Toll-free: +1.800.475.6701
International: +1.320.365.3844
About the SAP NetWeaver Know-How Webinar Series
The SAP NetWeaver Know-How Webinar Series is driven by the SAP NetWeaver Regional Implementation Group (RIG), part of the SAP Development organization. The mission of the SAP NetWeaver RIG is to enable customers, employees, and partners to successfully implement the SAP NetWeaver solution. This SAP RIG has expertise in BI, EP, XI, and WebAS. They contribute their implementation expertise to the SDN implementation forums as well as to the SAP NetWeaver Know-How Webinar Series.
Disclaimer
SDN is not responsible for any changes to the webinar schedule. The webinar schedule may be changed or cancelled without prior notice.

Sasmit wrote:
can any1 please reply to this questionWell I couldn;t reply sensibly so i didnt .....
Patience is a virtue
Virtue Makes a saint
Saints are a football team
Who think Pompey ain't.
Brandye is probably best suited to answer this ..... and it is currently the weekend......
So please make the hard working Brandye have the weekend for her enjoyment!
(Of course she may be on vacations for all I know and you will have a 2 week wait!)
In practice this will come live 10 to 13 weeks after the beta ( I think 13 or just over is more common ...) ... could be a little later due to it being the holiday season for most people.

Script to hide out of the box form field in SharePoint 2013

Can someone post a script to hide the fields on the out of the box New form of a particular list ?

You can still edit form pages within SPO. Embedding that script should work. Have you tested it?
As an alternative, you can set some of the column properties (such as
ShowInEditForm) to No via the SPO Manager but this is a paid product - http://office.microsoft.com/en-us/store/sharepoint-manager-2013-online-WA104025157.aspx?queryid=6e5f213e%2D1ae8%2D4d5c%2D85f0%2D83712736e194&css=sharepoint%20manager&CTT=1
Steven Andrews
SharePoint Business Analyst: LiveNation Entertainment
Blog: baron72.wordpress.com
Twitter: Follow @backpackerd00d
My Wiki Articles:
CodePlex Corner Series
Please remember to mark your question as "answered" if this solves (or helps) your problem.

Add javascript to Out of the box Modal Dialogue Box in Sharepoint 2010.

Hi,
We have Sharepoint and Project Server 2010 SP-2 enviroment. We are using Project Server Timesheet for our managing Time logging.
Project Server 2010 has "Add existing task" Modal Dialogue box in which I want to add "Javascript" code in order to sort the Project Server Timesheet Line Claasification listbox control in Ascending order.
As you can see from below screenshot "Standard" the Out of the box timesheet line classification is coming at top and then our custom line classification coming.
But I want to sort this list in ascending order so that this "Standard line classification can come at the bottom of the listbox control.
Please suggest me how can I achieve this.
Thanks much !!!
Sachin Vashishth MCTS

Thanks SaiRam from input, I can get JQuery for sorting the control over the internet no issue. I have to pass the ControlId in J-Query to sor the items in that control and I am not able to get the control id as it;s modalk dialogue box.
Can you please explain further here, also let me know in case I am wrong in my understanding.
Thanks !!!
Sachin Vashishth MCTS

Out of the box sharepoint online 2013 workflow

Hi All,
I have a workflow that sends a email to a user after creating a new document.
Now a want to attach a document to this email but this is not possible with the out of the box SharePoint 2013 solution. I use the SP 2010 workflow because I need to send a email to an external user.
Is there a solution that I can use to attach a document to a email in a workflow?

Not possible out of the box. Just curious why would you want to email someone files over the email? I think the logical way is to simply send the item link. This will show user the item details and attachments.
Anyways, If that's the way you want to do it then check the following codeplex solution out.
http://spdactivities.codeplex.com/
I would still recommend you to send the current Item URL in the email instead of sending document as an attachment.
If this helped you resolve your issue, please mark it Answered

After the in place upgrade from SharePoint server 2007 to 2010, the out of the box approval workflow does not prompt for additional information after check in of a major version.

I think it has to do with the interaction between Word, InfoPath, IIS, and /or SharePoint, but I cannot put my finger on it. Maybe client integration or authentication settings? I have looked at it in wireshark
and have not seen anything glaring.
Steps to reproduce the (working) behavior:
Set up a document library in SharePoint 2010.
Under versioning settings, make the following changes:
Set Require Content Approval for submitted Items to Yes
Select Create Major and Minor (draft) versions
Set require checkout to Yes
Create an out of the box “approval” workflow with the following settings:
Start this workflow to approve publishing a major version of an item.
I then create a new document. Save it. check it in. it is now version 0.1.
I then open it again. check it out. Make a change. Close and save it.
Check it in.
Publish major version:
At this point a screen is presented to me to enter workflow parameters. This screen comes up in Enterprise 2013 and MOSS 2007, but not the migrated version of 2010:
This is what I need help with. It should come up in 2010. To fix it in 2013, I had to change the IIS bindings to only have 1 entry for a port. I did this for 2010 and it did not work.
Any help or ideas is very appreciated. Thanks very much in advance.

Hi Chris,
According to your description, my understanding is that the approval workflow cannot work when the workflow was set to start to approve publishing a major version of an item after upgrading to SharePoint 2010.
I recommend to check the approval workflow in Workflow settings of the corresponding library to see if the Start this workflow to approve publishing a major version of an item is checked.
For test, I recommend to create a new OOB approval workflow and set it to start to approve publishing a major version of an item in the same library to see if the workflow can work.
Thanks
Victoria
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Victoria Xia
TechNet Community Support

What are the possibilities and limitation of using Out of the box content search webpart on SharePoint Online 2013/O365 ?

Hi All,
We are migrating from on-premise SharPoint 2010 to SharePoint online 2013.
I have few questions below:
What are the possibilities and limitations of using Out of the box content search webpart?
Also, how the cross site publishing will work in SharePoint online something with managed navigations and product catalog apporach? if it is not supported, then what are the alternatives to acheive the same?
Appriciate any commnets/clarifications.Thanks in advance.
Thanks,
Dhananjay.

Here are the possibilities of Content search webparts
http://office.microsoft.com/en-in/office365-sharepoint-online-enterprise-help/configure-a-content-search-web-part-in-sharepoint-HA104119042.aspx
http://office.microsoft.com/en-in/office365-sharepoint-online-enterprise-help/when-to-use-the-content-query-web-part-or-the-content-search-web-part-in-sharepoint-HA104206662.aspx
Compare the strengths and limitations of the Web Parts
It’s important that you understand the strengths and limitations of the two Web Parts because if you choose the wrong one, your site could run into performance problems. You can use both Web Parts to show content that is based on a query. In a simplified
world, here’s how you can decide between the two:
Use the CQWP when you have a limited amount of content, your query is simple, and you don’t expect your content to grow much in the future.
Use the CSWP in all other scenarios when you want to show content that is based on a query.
The table below gives a comparison of the two Web Parts:
Web Part behavior
Content Query Web Part
Content Search Web Part
Query configuration
Easy
You’ll need to know about certain search features such as
managed properties.
Query across large amounts of content
Limited
Yes
Handle complex queries
Limited
Yes
Scale to handle future content growth
Limited
Yes
Display content from other site collections
No
Yes (see
section below)
Design of query results can be customized
Yes, by using XSLT.
Yes, by using HTML.
Maintenance cost in a complex site architecture
High
Small (see
section below)
Narrow down the query results that are displayed in the Web Part
No
Yes, in combination with the
Refinement Web Part.
It was not there previously but then it was added to Office 365
http://blogs.office.com/2013/10/29/search-innovations-for-site-and-portal-design-in-sharepoint-online/
If this helped you resolve your issue, please mark it Answered

In search of assistance learning how to modify the mail message from an out of the box SP2010 approval workflow.

So, I have found the article
http://punaro.com/2012/01/derek/modifying-a-sharepoint-2010-workflow-email/comment-page-1/ which appears to walk through the process of modifying an out of the box workflow's mail message.
However, there is a basic problem that I run into before I get started.
I am logged into the system as a regular user (ie not a farm admin, etc.).
I do, however, have full control on the site on which I am working.
I create a custom list.
I create a simple one step approval - sharepoint 2010 out of the box workflow.
I start SharePoint designer and give it the URL of the list. It opens up and I see the various objects on the left side of the screen.
I click right on the Workflows object - which is where the article says I will find the ability to copy and modify the workflow.
All I see is "open", "open in a new tab" and "Pin".
I selecdt open in a new tab - and I get a blank screen labeled workflows that says "There are no items to show in this view".
So, I click on Lists and Libraries, then on the name of my custom list.
When the list displays, the Workflows section of the page has a "Modified Workflow" displayed.
When I right click on it, no menu is shown. When I click on the modified workflow, I get the workflow settings page for that workflow.
I am trying to figure out how to create the copy of the workflow so that I can modify one of the mail messages in SharePoint designer.
Is there someone who has some advice on how to find this copy and modify option? Or perhaps a web site, web forum, article series, or book covering the topic?
Thank you!

Hi lwvirden,
According to your description, my understanding is that you want to modify the OOB approval workflow in SharePoint Designer.
After opening the site in SharePoint Designer, just click Workflows in the left panel and then the workflows in the site will load in the right part.
If you want to copy and modify the OOB approval workflow, then you need to right the approval workflow
Approval – SharePoint 2010 under Globally Reusable Workflow. After that you will see the
Copy and Modify button.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Out of the box approval workflow suddenly failed on start (retrying)

SharePoint 2010. I've been using out of the box approval workflow for several month now. I did some minor changes to it, like to who and when emails should be send, but that's all.
Then out of a sudden it stopped working. New request status is "Failed on start (retrying)". Sometimes (!) status is "In Progress", but no tasks are created. In both cases there is nothing on workflow history and error report is also empty
(it even cause an error "Report contains no data").
I'm sure that I didn't change anything in a workflow. The only think that I changed was an InfoPath form, but I only added there field "Created By", so I would see in calendar later who created this request. I couldn't see how this might affect workflow
process.
I'm confused as I don't even know where to start searching for the solution. Why this might happen? Any ideas are very welcome!

In my list I have a multiple choice field which is not required. When it was
blank my workflow was failing on start! This field was not involved in a workflow directly, I included it only in the email to approver. When I deleted it from an email everything was fine.

Sharepoint Out of the Box as Business Process Management (BPM) Tool

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