Site collections and quicklaunch

I'm new to Sharepoint and have a basic design question. On the homepage quick launch I would like a link to each department. If I create each dept as a site I can simply inherit the parent quick launch, great. But it has been recommended that I create each
dept as a site collection instead to allow flexibility and growth. Problem is that there is no integration with the parent quicklaunch- it's just independent. Any suggestions on design?
-John

Hi John,
Yes its good to have site collection at each department level with separate content database, but the moment you have this structure it will be difficult for you to navigate across site collections. The alternate approach to have the please navigation
across site collection is to create Site Map xml and use site map provider. For more details on how to implement this please go though below links
http://www.ericjochens.com/2013/04/consistent-top-navigation-menu-across.html
http://www.fusecollaboration.com/Blog/archive/2012/03/14/sharepoint-cross-site-collection-common-top-navigation.aspx
http://blah.winsmarts.com/2008-1-implementing_consistent_navigation_across_site_collections.aspx
Raghavendra Shanbhag | Blog: www.SharePointColumn.com
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Similar Messages

Best Practice for Host Named Site Collections and Web Apps

Looking for advice on setting up the host named site collections. If I am reading many of the technet articles and blogs correctly I should 1) have only 1 top level web app for host named site collections and 2) not have a host header for that web
app. If that's correct I am looking for advice. We have 7 separate domains that we support in our farm. Currently each of those domains is divided into web applications based on the domain, *.contoso, *.trains.com, *.bakers.com, etc.
Is the concept now that all of the host named site collections fall under that one web app? How do we deal with the SSL for each of those separate domains which all have their own certificates?
Thanks in advance for your comments.
NLewis

Yes, for creating host named site collections, first you create a host header less web app and then create host named site collections under that web app. However this is only for the cases where all the host named site collections ends in one domain. So
you can create host named site collections as intranet.contoso.com, my.contoso.com, portal.contoso.com etc as they are all ending in *.contoso.com.
As per your environment, if you have web apps which caters to different domains like *.contoso.com, *.trains.com, *.bakers.com, you need to create separate web apps as they are all ending in different domains. Then you can have a separate wildcard SSL certificate
for each of those web apps.
Hope this helps.
Thanks
Mohit

Search does not crawl new site collection and documents

We have the following situation. We have two locations with different farms sharing the same databases (using AlwaysOn for the content databases). Everything works fine, the second site is also read-only while having the primary farm online. For existing
databases the search crawler on the second site is able to crawl existing site collections.
For new site collections created on the first farm the crawler on the first farm indexes the content proberly. The second farm though is not knowledgable of the content unless you force him to reiterate the content database. After this procedure the sites
are available on the second site as well (showing them in the web browser), but the search farm still is not able to see the new site collection and data created within.
Is there any additional iteration we have to go through making the crawler aware of the new structure / content ?
Thanks in advance, Jens

Nope.
Change log wipes are real, that's how incremental crawls work in SharePoint.
Site A is created and modified. Changes are mirrored to the second AG, content is added, logged in the changes log and then removed as the crawler on the primary farm indexes it.
This continues until you make farm 2 aware of the changes. At that point farm 2 will look for any changes to the content in the change logs on the newly added sites. Which will be empty, or at least not contain any changes since the primary farm's last crawl.
That explains why you don't get sites indexed properly when they are added but would explain why some content is indexed afterwards which i believe is the case?
The second issue you'll find is that the crawls won't synchronise. Assuming continuous crawls kicking off at the same time you'll end up in a race between the two. If the primary farm is quicker then the second farm will continuously fall behind then catch
up and go ahead of the primary indexing process, but if the secondary farm is faster then it'll race off into the distance and then any changes that occur between the secondary farm indexing a site and the primary indexing the site will be lost on the secondary
farm.
You'll have to run full crawls. Unless MS have done a lot of work on the supporting infrastructure incremental or continuous crawls of AOAGs won't work well.

Creation of dynamic site collection and sub-sites

We are having an enterprise system where organization wide operations are maintained. Recently we decided to provide collaboration features for each operation maintained in the system using SharePoint 2013, since that enterprise system did not provide
any social/collaboration features.
Assumptions/constraints -
1. Every year 2500 operations are created
2. Each operation can have documents and other content scaling upto 5 GB.
3. Only SharePoint provider hosted apps are allowed to build the solution
For seamless integration, we are creating an automation component which will a SharePoint provision site automatically when an Operation is created in the enterprise system (we will get the trigger through web services)
Proposed solution -
After going through
Software boundaries and limits for SharePoint 2013, I'm thinking of proposing this architecture -
1. A windows service will be created which will accept the trigger to create a site and take care of provisioning the entire site
2. A maximum of 700 sites will be created per site collection (based on the size calculations and keeping some buffer)
3. Once a site collection hits 700 sub-sites, a new site collection is automatically created for provisioning the new sites
4. Provision the apps and add them to site pages using powershell/CSOM
Kindly let me know if this approach is effective or any major road-blocks we need to take care of in this.
NLV - MCTS - Blog -
Twitter - In

Hi Margriet,
We are looking at the SharePoint 2013 limitations and trying to devise the best possible solution. We are open to create multiple content databases for multiple site collections or with single contentdatabase having multiple site collections (which doesn't
look like feasible). So it is a matter of deciding which will best suit this scenario.
NLV - MCTS - Blog -
Twitter - In

Granting users Site admin to All site collections and/or Adding an o365 group by email to site admin group on all Site collections

We will have 1000s of site collections.
Why doesn't SharePoint Online 2013 offer a way to grant a user or a group Site admin rights to all site collections?
And.. if we must add the user to every single site, can this be done by an o365 or ADFS group using it's email?
We'd like to run this script to add a group to site collection admin on all sites, but Groups can't be referenced by an email?
Get-SPOSite|foreach{Set-SPOUser -Site $_.Url -LoginName [email protected] -IsSiteCollectionAdmin $True}
produces an error. And if we try to add the group by email manually through the UI it can't find it either. We've tried this with o365 groups and ADFS groups.
Any way to reference these groups from PowerShell?
Is this limitation there for a reason?

bump.. anybody?

Granting permissions to manage my sites site collections and user profiles

We currently have no governance in place to deal with user profiles and my site site collections.
So the farm has quite a large number of both profiles and site collections which are orphaned. We do not currently run the timer job that deletes my site site
I have a few questions about handling this kind of thing.
1. We have administrative staff who handle the "off boarding" process. They send out mail to people asking whether project folders continue to be needed, etc. and give project members a month to make copies of the important info. Right now, there
are a few of these staff which have site collection admin rights on normal projects.
Is there a way that a powershell script could be constructed to give them the ability to delete obsolete user profiles and site collections without giving them full farm admin rights?
2. Is there a way to set up an AD or SharePoint group and then use that group as a secondary site collection admin on the my site site collections?
3. With appropriate permissions, would they be able to grant someone else permission to look at data in the my site collection to determine whether any of it needed to be kept?
I have been requested as a sharepoint admin to work with the offboarding process staff so that they include the sharepoint my site data in the data that they recommend people check before deleting the data.
I would like to automate as much of the dealings they have to have with the system as possible, just to reduce unrelated accidental actions.

1. We have administrative staff who handle the "off boarding" process. They send out mail to people asking whether project folders continue to be needed, etc. and give project members a month to make copies of the important info. Right now, there
are a few of these staff which have site collection admin rights on normal projects.
Is there a way that a powershell script could be constructed to give them the ability to delete obsolete user profiles and site collections without giving them full farm admin rights?
Inder :
http://blogs.msdn.com/b/kaevans/archive/2012/06/25/top-recommendations-for-managing-the-my-site-cleanup-timer-job.aspx
http://www.harbar.net/archive/2011/02/10/account-deletion-and-sharepoint-2010-user-profile-synchronization.aspx
http://blogs.technet.com/b/seanearp/archive/2009/03/04/sharepoint-profile-cleanup.aspx
2. Is there a way to set up an AD or SharePoint group and then use that group as a secondary site collection admin on the my site site collections?
Inder: NO, it has to be a user. But you can go to site action > site settings > site collection administrator > Add that group here.
3. With appropriate permissions, would they be able to grant someone else permission to look at data in the my site collection to determine whether any of it needed to be kept?
Inder: Yes
If this helped you resolve your issue, please mark it Answered

How to publish an Admin-Approved InfoPath template to 2 different site collections, and retain same internal column names

Hi,
I am wondering how best to publish an InfoPath form as an Admin-Approved template, to both Site Collection 1 (SC1) and Site Collection 2 (SC2). Some fields are promoted to SharePoint columns.
I have already published my form to SC1, by choosing Publish to SharePoint Server > chose SC1 > Admin-approved > chose to publish to columns I had created manually on SC1 (these columns had relatively user-friendly internal names such
as 'Form_x0020_Status' etc, which I reference in xsl + code). I then uploaded the template in Central Admin as Admin-Approved, and activated the feature on SC1. This all worked fine.
However, if I then go to activate the feature on SC2, it creates columns with different internal names (GUIDs), which means my xsl + code won't work. If I try creating columns manually on SC2 before publishing, it still creates new GUID columns.
This of course must be because on feature activation on SC2, it cannot find the exact columns specified in the template (which was published to SC1), so it creates new ones.
In that case, what is the best way to publish an Admin-Approved template to 2 different site collections? One option is to create the columns using code, and deploy them to both sites as a feature, ensuring all IDs are the same. But should this be necessary, is
there any option available using only InfoPath and SharePoint?
Thanks for reading.

Check these similar threads
Republish
existing InfoPath Form to a different SharePoint Site
How
to Programmatically Publish an InfoPath 2010 Template (.xsn) to Multiple SharePoint Sites
Hope it will help
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Host Header Site Collection and Web App Setup - Thoughts

I am trying to understand relation between AAM and web app extension .Please share your expert opinion. I have not seen any TechNet article talking about it clearly.
Here it goes: in 2010 it was recommended Not to use AAM with IIS bindings without extending the web application. This was mentioned in several TechNet articles also its a known “Mistake #4” on TechNet articles.
So question is, is that still the same case in 2013?
Most of the times it is recommended to remove web app host header from IIS if you are using this web app for HHSC, otherwise sites will not be accessible. I have find no issues by leaving web app host header and adding more bindings for host header site
collections any thoughts on this ?
Thanks.

Hi,
I found some articles for helping understand Extend web application and
Alternate access mappings.
“If you want to expose the same content in a Web application to different types of users by using additional URLs or authentication methods, you can extend an existing Web application into a new zone. When you extend the Web application into a new zone,
you create a separate Internet Information Services (IIS) Web site to serve the same content, but with a unique URL and authentication type. An extended Web application can use up to five network zones (Default, Intranet, Internet, Custom, and Extranet). For
example, if you want to extend a Web application so that customers can access content from the Internet, you select the Internet zone and choose to allow anonymous access and grant anonymous users read-only permissions. Customers can then access the same Web
application as internal users, but through different URLs and authentication settings..”
After you extend web application, there is a new site created in IIS but the content are the same. We extend it to a new zone for different authentication methods, so that we could support different security between Internet site, Intranet site and Extranet
site.
“Alternate access mappings direct users to the correct URLs during their interaction with SharePoint 2013. Alternate access mappings enable SharePoint 2013 to map web requests to the correct web applications and sites, and they enable SharePoint 2013 to
serve the correct content back to the user.”
AAM is to offer different urls to users to access one site. Sometimes the url of a site is not easy to remember , we could use AAM to create simple url.
Regards,
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected] .
Rebecca Tu
TechNet Community Support

Splitting Site Collection and Changing the Managed Paths

Hi there,
I was hoping for some advice. We are planning the upgrade our SP 2010 to SP 2013. We have one Site Collection whose DB is nearing 180GB and growing so we are going to "split" it up into four.
So, the logical thing would be to export sites/subsites and import them into their own site collection. What I have found though is that when doing this, the workflow history is not kept - we need the workflow history so this is not an option.
My other thought was to restore the DB, move the contents to a new Content DB, delete out of there what I don't want and do that four times. That could work but then I get the problem of the URL. I'm assuming by restoring this same DB four times
it will be using the same URL?
So, if anybody knows of a tool out there that can do an export/import that will keep the workflow history that would be perfect (it would have to be free...) - or, how can I restore the DB's to new URL/Managed Paths? Or maybe you have a better
solution? Any help would be appreciated.

Rebecca, thanks for the suggestion - I just think that could get a bit messy for my users.
Alex, the Workflow Cleanup job is disabled as we need to keep a record of who approved the task items. I cannot lose the history.
What I have done, and have only just started testing, was to backup and restore in Powershell the "Root site" and delete the three subsites. Then, do the same again but this time, restore to a new URL
http://blogs.msdn.com/b/erica/archive/2013/11/26/customer-question-renaming-site-collections-in-sharepoint-2013.aspx
So, I've the done the following:-
Backup-SPSite http://domain/sites/HR –Path E:\Backup\HRBackup.bak -UseSqlSnapshot
Restore-SPSite http://sp.contoso.net/sites/HR/Subsite1 –Path E:\Backup\HRBackup.bak -ContentDatabase SPS_HRSite1
Restore-SPSite http://sp.contoso.net/sites/HR/Subsite2 –Path E:\Backup\HRBackup.bak -ContentDatabase SPS_HRSite2
Restore-SPSite http://sp.contoso.net/sites/HR/Subsite3 –Path E:\Backup\HRBackup.bak -ContentDatabase SPS_HRSite3
Obviously space could be an issue. Not a perfect solution but workflow history is kept and I've been able to split my Site Collection. My next challenge is moving the subsite into the root of that new site collection. I added a comment here if
anybody has any answers -
https://social.technet.microsoft.com/forums/sharepoint/en-US/1dbd3d7c-ccd3-42e2-ba48-ad5731f38a58/change-subsite-to-toplevel-site-without-changing-the-link?prof=required

2013 SP Site Collection and Farm Admin permissions and cannot access site

I am Farm Admin and Site Collection admin on my 2013 SP server and CAN access Central Admin, but CANNOT open the site without being promted for user name and password. When I enter the user name and password they are not accepted.
This is on my production server. I have NO PROBLEMs with the staging server. The 2 are set up exactly the same.
Any suggestions?

Discussion
Farm Administrators are not automatically able to access site collections. They can however add themselves to the site collection administrators group. Additional detail:
Permissions for site collection administrators - scroll down to the
SharePoint farm administrators section (midway down) and look for the
Note.
Resolution
Add your farm administrators account to the site collection administrators group. You can do this two ways:
Go: Central administration > Application Management > Site Collections > Change site collection administrators
Go: [your site collection] > Site Settings > Users and Permissions > Site collection administrators.

Host Named Site Collections and www

I currently have a hostnamed webapp that uses Windows Auth(Claims) in the default zone and it is extended for anonymous
access(Internet Zone)
I have siteinternal.com and www.sitexternal.com
The users also want to use siteexternal.com without the www.
There is no way to add the site again to the Internet Zone.
Adding it to another zone results in it using windows auth and prompts, as per the default zone.
Is there a way to handle this? is the www handled as a different site in SP eyes?
themush

This adds a AAM to the HNSC teams.contoso.com of teamsites.contoso.com.
So if you have siteexternal.com and want to add www.siteexternal.com, run:
Set-SPSiteUrl (Get-SPSite ‘http://siteexternal.com') –Url ‘http://www.siteexternal.com' –Zone Internet
Make sure DNS is properly configured with the "www" A record in the siteexternal.com zone.
Trevor Seward, MCC
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

How to find which authentication used to site collection and site using powershell

Hi,
How to find how-many web app, sitecollection, site used Windows authentication,claim authentication and classic, secure store authention , adfs authentication using powershell code in sharepoint 2013.
If sites are used adfs authentication how to find which email id used for that.
Thanks,

Authentication is only defined at the Web Application level, and the only valid auth methods are Classic (Windows (Basic/NTLM/Kerberos)), Claims (Windows (Basic/NTLM/Kerberos)), FBA Claims, , SAML Claims (ADFS), and Anonymous.
You can find out what authentication scheme(s) are enabled via:
$wa = Get-SPWebApplication http://webApp1$wa.IisSettings["Default"] #replace with the zone name you're interested in
The output will look similar to this:
PS C:\Users\trevor> $wa.IisSettings["Default"]
AuthenticationMode : Forms
MembershipProvider : i
RoleManager : c
AllowAnonymous : False
EnableClientIntegration : True
ServerBindings : {Microsoft.SharePoint.Admini
stration.SPServerBinding}
SecureBindings : {}
UseWindowsIntegratedAuthentication : True
UseBasicAuthentication : False
DisableKerberos : True
ServerComment : SharePoint
Path : C:\inetpub\wwwroot\wss\Virtu
alDirectories\spwebapp180
PreferredInstanceId : 42768054
UseClaimsAuthentication : True
ClaimsAuthenticationRedirectionUrl :
UseFormsClaimsAuthenticationProvider : False
FormsClaimsAuthenticationProvider :
UseTrustedClaimsAuthenticationProvider : False
UseWindowsClaimsAuthenticationProvider : True
OnlyUseWindowsClaimsAuthenticationProvider : True
WindowsClaimsAuthenticationProvider : Microsoft.SharePoint.Adminis
tration.SPWindowsAuthenticat
ionProvider
ClaimsAuthenticationProviders : {Windows Authentication}
ClaimsProviders : {}
ClientObjectModelRequiresUseRemoteAPIsPermission : True
UpgradedPersistedProperties : {}
So on this Web Application in the Default Zone you can tell I have Windows Claims enabled, not using Kerberos (so using NTLM), and Trusted (SAML/ADFS) is not enabled, neither is Forms or Anonymous.
Trevor Seward
Follow or contact me at...
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

How to get the list of site collections in wss 2.0 and wss 3.0

Hi,
How to get the list of site collections in wss 2.0 and wss 3.0
Please provide related articles to me
Thanks in advance

Use 11 for wss 2.0 and 12 for wss 3.0
Go to :\Program Files\Common Files\Microsoft Shared\web server extensions\11\BIN\”
stsadm.exe -o enumsites -url <root url>
to get the list of site collections and
stsadm.exe -o enumsubwebs -url <root url>
to get the list of sub sites.
http://support.microsoft.com/kb/832807
http://ServerName/_layouts/1033/Siteusrs.aspx to manage permissions

Get site collection url, site url and list url from a full uri?

If I have incoming: only URI's of the format http://a.b.c/d/e/f/g/h/i/j/k/l/m/n/o/p.docx
(And these are coming from multiple farms and multiple site collections) (and i have a web api on some remote server) (and have all the authentication details)
And I want to query just the single the item via csom : check one column and if value="yes" then download the doc:
a. how do i get the absolute site url out of it for " clientcontext ctx = new clientcontext(THISURL) "
b. how do i then get the list uri out of it to push a caml query to to then retrieve it
I could :
a. strip off the filename, that is the easy part :)
b. I could paste "/_api/contextinfo" behind it and POST it first as a httprequest. Then first get the site and web url and later on
find a way to find the list url (which is probably the first item behind the fullWebUrl), but it seems weird to mix this in the mix
Basically im looking for something that tells me what is what in http://a.b.c/d/e/f/g/h/i/j/k/l/m/n/o/p.docx

Sorry, GetList is only available in the O365 version of Microsoft.SharePoint.Client. If you could test for a root site collection and if there is not one then take the scheme ... + Uri.segments[0] and then get the context. After that you can use
the GetFileByServerRelativeUrl. The following demonstrates this.
public static void GetFileList()
string fileUrl = "http://basesmc15/teamonesubone/teamsubonesubone/Shared%20Documents/folderholder/newauthor6.pdf";
Uri fileUri = new Uri(fileUrl);
Uri webUrl;
ClientContext rootContext = new ClientContext(fileUri.Scheme + Uri.SchemeDelimiter + fileUri.Host);
webUrl = Web.WebUrlFromPageUrlDirect(rootContext, fileUri);
ClientContext subContext = new ClientContext(webUrl.ToString());
File file = subContext.Web.GetFileByServerRelativeUrl(fileUri.AbsolutePath);
List list = file.ListItemAllFields.ParentList;
subContext.Load(list);
subContext.ExecuteQuery();
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SPFastDeploy | SPRemoteAPIExplorer

Is there any REST API to get all the Site and site Collections from Sharepoint Online

Hi,
I have one SharePoint Online tenant. We are using REST API to integrate SharePoint to our internal System.
For my use case I need to get all the SharePoint sites ans Sitecollections. From each SiteCollection I need all the subsites under this.
I have used below REST Query
http://<Base site url>/_api/web
This doesn't give me all the Site collections
Could any one please give me some way to get all the Site collections and sites from my sharepoint tenant through REST API.
Thanks,

Hi Abhiram,
There seems no such endpoint in SharePoint REST API can retrieve a list of site collections in a SharePoint Online tenant:
https://msdn.microsoft.com/en-us/library/office/jj860569.aspx#Reference
If Client Object Model can be an option for you, you can use Tenant object to achieve what you want:
http://social.technet.microsoft.com/wiki/contents/articles/24050.perform-basic-admin-operations-using-csom-in-sharepoint-online.aspx#Scenario_3_Fetch_All_Site_Collections
Anyway, I would suggest you submit a feedback to the Office Developer Platform if there any expectation about the future version of REST API of Office 365 SharePoint
Online:
http://officespdev.uservoice.com/
It
is a place for customers provide feedback about Microsoft Office products. What’s more, if a feedback is high voted there by other customers, it will be promising that Microsoft
Product Team will take it into consideration when designing the next version in the future.
Thanks
Patrick Liang
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Site collections and quicklaunch

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