Transfering Documents (mostly .jpg) from Services for Object to DMS

Hi,
We are presently in the process of finalizing document attachments via DMS system. We still have a high quantity of documents that were attached through the "Services for object" function (mostly .jpg ) and would like to transfer these to DMS without having to export them for every single object (mostly equipments). Is there any way to do this i.e. mass export of these attachments with their link (ex. at the top of the dialog box: AttachmentFor0000000...) so that they remain .jpg to be able to re-upload quickly in DMS system ?
Thanks for your help !

we have in the current system merger project a developer from SAP who is programming this feature for us, so I am pretty certain that there is nothing in standard that can do this job.

Similar Messages

Accessing attachments from 'services for object'

I have been tasked with extracting data from external attachments from the 'services for object' button. I am working in an sap ecc 6.0 environment. I have not found any tips on how to do this from google searches.
Here is an example. If you look at most of the major documents (purchase order, invoice, delivery, etc.) there will be a little dropdown icon in the upper left corner of the screen
That icon is the 'Services for Object' button. Clicking on it will display a small popup window with several options including one for attached documents.
If an attachment (could be word, excel, pdf, URL, etc.) exists it will show up and can be viewed by double clicking on it. Does anyone know how to access
that attachment programatically?
Thank you very much in advance.
deepak

Hi,
Create a subroutine in your program and call the FM: SWU_OBJECT_PUBLISH as below:
CALL FUNCTION 'SWU_OBJECT_PUBLISH'
    EXPORTING
      objtype           = gc_businessobj
      objkey            = gw_header-vbeln
    EXCEPTIONS
      objtype_not_found = 1
      OTHERS            = 2.
This will automatically display your Services for Object ICON on your report. Here in the FM, gc_businessobj is a global business object = BUS2031(defined as a constant inside the pgm) and gw_header-vbeln can be any valid document no like a sale order, inquiry, quotation etc.
Use this code snippet and this will work.
Regards,
JLN

Forward PO as pdf attachment from Services for Object to external emails.

Hi, I am trying to forward PO to external email address from PO services for objects. I could not send as pdf document to external email address. SAP users are receving as SAP object in inbox. I can achieve this trough Message Determination for vendors. However my requirement is to forward to muliple external parties and internal users who do not have SAP access. Please advise any configuration or development need to be carried out to forward PO as pdf attachment. Advance thanks for your valuable inputs.

check answer given by Soumyaprakash in below thread:
http://forums.sdn.sap.com/thread.jspa?threadID=2111142 and
also have a look at below thread
http://forums.sdn.sap.com/thread.jspa?threadID=1324971
but i would like to know why you need to send PO to anybody but supplier?
yogesh
Edited by: Yogesh Lohiya on Feb 8, 2012 7:25 PM

Attaching a document to notification using service for object

hellow members,
i look for a table to let me know if a document
is attached to specific object (in my case it"s
a notification).
best regards,
avi
Edited by: avi koren on Jul 16, 2008 9:40 AM

Hellow Johannes,
thank you for your repling.
i don"t think that this is the direction.
In lots of objects in the SAP like a notification or a material,a button call "service for object" is available provide
some functions like
document attaching.
How i can see this attachments?
I think that the answer should be close to the table SOOD.
regards,
avi

Send Smartform and Attachments from "Services for Object" in one Mail

Dear all,
We create a sales activity with transaction VC01n. We create a Smartform formluar and send the sales activity via E-Mail to the customer, this is working. Additionally we have some attachments in "Services for object".
How is it possible to send the formular and the attachments in one mail to the customer?
Thank you
Michael

Hi,
Unfortunaltly there is no standard solution to send forms and attachement in a mail.
you have to develop it .
If you need more help tell me .
regards

Creating attachments from Services for Objects

Hi,
I am trying to create an attachment using the FM BDS_BUSINESSDOCUMENT_CREATEF. But it is giving me sy-subrc 4(ERROR_KPRO). Can anyone explain how to correct this and if u have any better code to attach files to BO's pls post it here.
This is my code:
DATA : files LIkE BAPIFILES OCCURS 1 WITH header line.
files-doc_count = '1'.
files-directory = 'C:\Documents and Settings\e529015\Desktop\'.
files-filename = 'layout.jpeg'.
APPEND files.
data: lv_logsys type TBDLS-LOGSYS.
CALL FUNCTION 'OWN_LOGICAL_SYSTEM_GET'
IMPORTING
 OWN_LOGICAL_SYSTEM = lv_logsys
EXCEPTIONS
 OWN_LOGICAL_SYSTEM_NOT_DEFINED = 1
 OTHERS = 2
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
CALL FUNCTION 'BDS_BUSINESSDOCUMENT_CREATEF'
EXPORTING
 LOGICAL_SYSTEM = lv_logsys
 classname = 'BUS2038'
 classtype = 'BO'
 CLIENT = SY-MANDT
 OBJECT_KEY = '300023662'
tables
 files = files
SIGNATURE =
EXCEPTIONS
 NOTHING_FOUND = 1
 PARAMETER_ERROR = 2
 NOT_ALLOWED = 3
 ERROR_KPRO = 4
 INTERNAL_ERROR = 5
 NOT_AUTHORIZED = 6
 OTHERS = 7
IF sy-subrc <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
Best Regards,
Pavan Jhawar.

Hi,
Check this code...
DATA: NUMBER_ATTACH TYPE i.
Data Declaration for attachment ********
data: go_myobject type ref to cl_gos_manager.
data: lo_container type ref to cl_gui_custom_container,
 ls_object type borident.
MODULE ATTACH_FILE input.
if ok_code = 'CATC'.
IF ZQTHD-JNAME is not initial.
*******Number Ranges For ATTACHMENT ********
if zqthd-objectkey is initial.
CALL FUNCTION 'NUMBER_GET_NEXT'
EXPORTING
 NR_RANGE_NR = '1'
 OBJECT = 'ZATTACH_NR'
QUANTITY = '1'
SUBOBJECT = ' '
TOYEAR = '0000'
IGNORE_BUFFER = ' '
IMPORTING
 NUMBER = NUMBER_ATTACH
QUANTITY =
RETURNCODE =
EXCEPTIONS
INTERVAL_NOT_FOUND = 1
NUMBER_RANGE_NOT_INTERN = 2
OBJECT_NOT_FOUND = 3
QUANTITY_IS_0 = 4
QUANTITY_IS_NOT_1 = 5
INTERVAL_OVERFLOW = 6
BUFFER_OVERFLOW = 7
OTHERS = 8
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
 endif.
zqthd-objectkey = NUMBER_ATTACH.
ls_object-objtype = 'ZQUOTATION'.
ls_object-objkey = zqthd-objectkey.
call method go_myobject->start_service_direct
 exporting
 ip_service = 'PCATTA_CREA'
 is_object = ls_object
 io_container = lo_container.
ENDIF.
endif.

Check while MIGO, to check document is attched through SERVICE FOR OBJECT

Hi,
While creating a document through MIGO,
I want to apply a check that during 101 movement type if document is not attached , system should throw a error message
'Attach document first'.
Is it possible ?
If yes , then through which progess BADI or user-exit ?

Hi
The authorization objects for attachment to material are as following:
Object Class BC_Z Basis - Central Functions
Authorization Object: S_BDS_DS
Authorizations for Document Set
Authorization Field ACTVT : 30
Authorization Field CLASSNAME:BUS1001
Authorization Field CLASSTYPE:BO
other ACTVT
01     Create or generate
02     Change
03     Display
04     Print, edit messages
05     Lock
06     Delete
24     Archive
25     Reload
30     Determine
70     Administer
78     Assign
82     Supplement
Note: That to be able to attach user should have MM02 authorization..
Best Regards
Hope it helps

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Services for object buttons randomly disappearing from FB03

Hello SAP Experts,
We display an FI document via tcode FB03 (Display Document) and use the "services for object" buttons to attach documents via the "create attachment" button and also to view attached documents via the "attachment list" button.
However, quite often when displaying the FI document after a document has been attached, the "services for objects" buttons are not displayed. Just a blank toolbar appears.
Later on the when the FI document is displayed again via tcode FB03 (Display Document), the "services for objects" buttons do appear and the attachments can then be displayed.
As the attachments can be viewed sometimes, I would say that this issue is not related to security.
Any idea's what maybe causing the "services for objects" buttons randomly disappearing???
Regards,
SAP Muppet

Hello SAP Experts,
Any ideas or comments here???
Regards,
SAP Muppet

How to get "Services for Object".

Hi,
We are on SAP R/3 4.6C with SAP GUI 6.40.
I don't know much about "Services for Object". In fact, I just noticed the feature.
Some of our user do not see the feature even though they are on SAP R/3 4.6C with SAP GUI 6.40. While others see the feature but not all the time (ex. see in VA22 but not in ME22N)
Is the "Services for Object" some thing individual need to set in the user profile? Or in the SAP GUI or durring SAP GUI installation or is at via roles.
Thanks in advance.
Naing Zaw-Tun

You can do it yourself without basis help. Follow the following steps.
From the VA22 go to System -> User Profile -> Own Data
You will reach a new screen. Select the 3rd view "Parameters"
Add one more line with Parameter ID as SD_SWU_ACTIVE and parameter value as "X". Save
Now when you go to any document with VA22. Services for Objects will appear to the left of "CHANGE Quotation xxxxx : OVERVIEW".
Award points if its is helpful

Need to find table for dispute case attachments in service for objects

Hi All,
I have a requirement where i need to find some tables which will hold details of dispute case attachments. After a dispute case is created using UDM_DISPUTE transaction, the concerned person may open that dispute case and can attach some documents/any attachments using services for objects icon at the top left corner of the screen. All i want to know is, in which table (tables related to service object) this attachment details will be stored. Even if the attachments details are stored in service objects related tables, there should be some link for this attachment and dispute case. Please let me know if any of you have some pointers and it would be highly appreciated.
Thanks in advance,
Srilakshmi.

Hi a®s,
Thanks for your reply. An entry is getting created in this table SRGBTBREL whenever an attachment/URL/notes is attached to a dispute case using services for object and the link between this table and dispute case table SCMG_T_CASE_ATTR is INSTID_A. This field holds the value of CASE GUID from SCMG_T_CASE_ATTR. Now my requirement is whenever an attachment is present in a dispute case i need to set a customized checkbox present in UDM_DISPUTE screen so that when an user opens the dispute case he/she can understand some attachment is present for this case by seeing the checkbox. I found the SCMG* badi's are not helpful to set the checkbox. Please let me know if you have any idea on how to implement it.
Thanks in advance,
Srilakshmi.

Services for object in sap

Hi,
When I am enclosing some document or file in services for object in sap in me23n, how can I know that some object is attached without seeing the attachement list. Secondly if anyone want to delete the attachement he can delete, we want that the person who has attached the attachment should delete the attachement not anyother person. How to achive this.
Regards
Ishu

Hi, There is no standard report or transaction to get this other than looking at the object through the transaction that creates those attachments, also you can go through SAP OSS note 530792
Refer below link for creating a report for your requirement
http://it.toolbox.com/wiki/index.php/GOS_Finding_Attachments_or_Links_to_an_Object_in_SAP/ABAP
For second requirement it can be handled by Authorization, discuss with your basis guys

Attachments with services for object in ME42 along with RFQ via 'ME9A' .

Hello Guys,
I have a MM requirement where the user attaches some document in ME42 via services for object functionality to a particular RFQ. Here the user wants to attach this document during sending of mail with ME9A to the vendor.
As by SAP standards we are only able to send RFQ in PDF format to vendors.
Thanks in advance
Regards

Hi,
You can attach an attachment to RFQ IN ME9Avia E-mail. Communication strategy need to define in CS01. E-mail address need to maintain in vendor master record. Codition records need to maintain in NACE or IN mn04. Use sap note 191470. This is for PO, the same can be used for RFQ. Please refer below link for step by step assistance. Thanking you.
RFQ send by mail through SAP server

Where does the Services for Object (GOS) store data?

I have a requirement that I need to upload a Blocking Reason document for any blocked vendor.
The normal process we follow for blocking is XK02->Extras-> Blocked Data or XK05.
We want to check before the Vendor is saved with blocked data whether he/she (who is blocking the vendor) has uploaded the Blocking Reason Document .
I found out that we have an option in Vendor screen for uploading a document under 'Services for Object' in XK02 as shown in the below (in the red box).
After uploading the attachment it will show the uploaded document in the Attachment List as shown below.
I don't know where this entry is stored. I checked in the table SOOD (SAPoffice: Object definition), but there is no entry in there.
I would like to know on how to check whether the file has been uploaded at the time of saving the vendor.
If anyone knows the table in which this data is stored, kindly point it out.
Thank You,
Sreejith Babu.

Hi Sreehith,
Please refer the following document: http://wiki.scn.sap.com/wiki/x/yIEEBQ
These attachments can be downloaded using FM BDS_GOS_CONNECTIONS_GET
Refer the following document: Printing or Downloading Service For Object Attachments to local desktop
Regards,
Vijay

Services for object - authorization/customization

When you enter an employeenumber in eg. PA30, you get access to "Services for object" where you can add comments, files etc. to the employee object (PREL I guess). The problem is that these services are not object to any kind of authorization control. So even if our users are limited both via P_ORGIN and structural authorizations, they can enter any employee number (if they know it) and read all information about the employee they don't have access to (and enter comments, attachments etc.)
We don't want this option to be open, so we removed authorizations. But I have 2 questions:
1. Is there a standard way to hide services for objects. Customers never like to have access to a feature and be stopped by authorization.
2. Is there a way to ensure authorization so that if you do not have access to the employee-number, you cannot enter or read anything from services for object.
/kirsten

Hi,
This may help:
http://help.sap.com/erp2005_ehp_05/helpdata/EN/4f/993844446d11d189700000e8322d00/frameset.htm
SAP also has an Employee File Management solution in partnership with OpenText. A good white paper is this:
http://www.insidesap.com.au/Files/White%20paper%20-%20An%20Introduction%20to%20SAP%20Employee%20File%20Management.pdf
Source: help.sap.com
www.insidesap.com.au
Donnie

Transfering Documents (mostly .jpg) from Services for Object to DMS

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