Transferring music to an external hard drive while keeping play counts
Hello all.
I received a 250 GB external hard drive for my birthday yesterday as my internal one was getting very full. I decided that I would transfer my 3000+ songs on to it in hopes of clearing some room. Now, I know that once you move a file from its original destination (I did not have the "Copy to iTunes Music Folder" setting enabled) but I have consolidated my library and now everything is in that folder.
I've been having a lot of trouble getting the songs to actually be recognized from my external hard drive even though the whole iTunes folder had been copied there (I was too afraid to delete the original incase it didn't work). I have also went into the iTunes preferences and changed the location of the folder to where it is on my external hard drive, and it updates the library but when it is done nothing is different. When I look at the "info" for songs, they are still shown as on my internal drive.
How do I make iTunes see that my music is on my external drive and for it to start looking there instead of internally while keeping my play counts and playlists?
Hi,
here is the correct procedure for moving your music to an external drive - http://support.apple.com/kb/HT1364
Regards
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Migrating music to an external hard drive for access by Windows & Mac
Hey folks
I recently migrated my collection of music to an external hard drive by:
1) changing the iTunes music folder location from the default (Music/iTunes/iTunes Music) to my external hard drive through iTunes Preferences.
2) Selecting "Consolidate library" from the Advanced drop-down menu.
Afterwards, I moved my library file to the same parent directory I put my iTunes music folder in on the external (in fact, I moved my entire iTunes folder excl the music folder which was obviously already on the hard drive). When I restarted iTunes I held down OPTION and then chose the library file on my external as the iTunes library file to be used. This was all done on a Mac.
No problems - all swell. But... I moved the library file to the external because I want to be able to use the external with multiple computers from which I can import music that will automatically be copied to the same folder (the music folder on my external) and managed accordingly. When I tried to open the library from my Windows laptop at home nothing happened. The library file I copied from my Mac had no extension, so I renamed it .itl so the Windows version of iTunes would pick it up, but selecting it as the new library did nothing.
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Q2: Is my method wrong? Is there a different procedure for getting multiple copies of iTunes on different computers and operating systems to all use the same library, saved on an external hard drive, which itself references music from the same external hard drive? Is this goal even possible?
Q3: Is it possible to have 2 or more libraries for a given installation of iTunes?
Bonus Q4: How is the album artwork saved? When I consolidated my music on the external, did this move the artwork across with it (integrated with each music file?) or was it still sitting on my Mac hard drive in the Album Artwork directory? I have since moved this folder to my external as well, when I moved the entire directory including library file across, and album artwork is visible when the library is open on my Mac, but I don't know whether its getting the images from the hard drive or the external hard drive.
Okay last one - I swear! Q5: When I couldn't get the laptop version of Itunes to open my Mac library file, I imported all my music into the default laptop library which references the music files still all located on the external. Considering the 130GB of music I'm dealing with, this took a while, but what took even longer was "Processing album artwork", which dragged on for ages. What is actually happening during this procedure - is iTunes accessing an online database to find the artwork, or is it working with the artwork already processed and saved in the album on the external?
Thanks very much in advance! Sorry for all the questions but I'd like to crack this thing once and for all.The procedure for sharing a library between a Mac and Wintel PC on an external drive is quite simple. I did this myself so that I would have my music available to me when I worked in my lab.
First before you transfer anything to your external hard drive, the music library on your Mac should already be consolidated. Once that is done, transfer the iTunes folder (./Music/iTunes) to the external drive. Unless your music files are in a folder outside the iTunes folder—for instance, my music files are on a separate, larger volume on my Mac from the iTunes folder that is on the boot volume—copying your iTunes folder will put everything that iTunes needs onto the external drive.
Now you have two options for using your library on two machines. The first, which I prefer, is to leave your Mac’s iTunes library in place and use the external strictly for the Wintel PC. In this instance, you would need to add the .itl extension to the iTunes Library database file. When you attach your external to the Wintel PC at work and choose the library, your should be taken into iTunes with your music library intact.
In this instance, your external drive can also serve as a backup of your iTunes library because it is highly improbable that both your external drive and Mac Pro’s iTunes folders will go bad simultaneously. For backup purposes, you will need to place another copy of your iTunes Library database file on the external drive, without the extension, for your Mac; I have had issues with Macs recognizing .itl files. Of note, the content of your library on the external drive will be the same if you need to recover from the external drive, but as the Wintel PC will not update the database file without the .itl extension, any settings you change or playlists you add in Windows will not be transferred to the Mac unless you recover the Mac’s library from the iTunes Music Library.xml file that the PC would have kept current.
In the second instance, if you wish to run your library off of the external drive for both your Mac and Wintel PC, you would follow the same procedure described above, but you would need to have both an iTunes Library (Mac) and iTunes Library.itl (Windows) database files. Effectively, this would mean that once a change is made on either system, it will not be reflected on the other. As you are most likely to add new songs via your home computer, you will need to replace the .itl file with a copy of the Mac database file whenever you add music, playlists, etc.
Given the storage capacity of my Power Mac G5 and the logistics involved in managing a library stored solely on an external volume going between a Mac and PC, I find the second option to be more trouble than it is worth. For me, it is easier to maintain my Mac’s iTunes library then copy the iTunes folder over to the external drive overnight when I wish to make any updates (e.g., new content, playlists, etc.) available to my work computer. In the morning, I just add the .itl extension to database file before disconnecting the external drive and taking it to work.
Now that your first two questions are answered, yes you can have more than one library, but doing so is poor database management. You should have all of your content in a single database and use iTunes to separate content. iTunes already separates music, movies, podcasts, audiobooks, etc., but further division of content is up to the user. iTunes has had playlists and folders for a few versions now, so it is quite easy to organize your library’s content in as simple or complex a folder/playlist structure as you please.
How album artwork is saved depends on how you acquired your music. Music you purchase from the iTunes Store has its artwork placed into a separate artwork database built in the Album Artwork folder in your iTunes folder. I believe that the same occurs if you allow iTunes to find and import album covers. If you rip CDs or acquire music from other sources, you manually add the artwork, in which case the images are stored in the music files.
Lastly, when iTunes has to build a library it can take a while. Your library is twice as large as mine and on a slow(er) laptop drive the time to built a library will be excessive. Unless iTunes is crashing or freezing, let it runs its course until the library build is completed. Also, if you have copied your music files to your laptop’s internal hard drive, you should not leave iTunes referencing the external drive. In the worst case, you would want to copy your iTunes folder from the external to the laptop’s internal drive’s default iTunes folder location. Remove the iTunes Library file and allow iTunes on your laptop to rebuild the library from the XML file. -
My mac air says hard drive full and 90% is full of 'other' which I cant work out what 'other' is as i Have transferred most to my external hard drive.
Do you know how I can tell how large each file is taking up and what my 'other' category could be?
thanksInitial easy steps to gain disk space:
- Delete all files in the Downloads folder.
Empty the Trash.
- Start iPhoto.
Empty its trash.
Restart.
Backup:
Run a Time Machine (or other) backup since you are about to delete and move files and you may need to recover from any inadvertent mistakes or decisions. You will need one external hard drive for your Time Machine (or other) backup and a second if you plan to offload some files. (See suggestions for where to purchase hard drives at the end of this message.)
For more about backups:
Time Machine Basics: http://support.apple.com/kb/ht1427
Most commonly used backup methods:
https://discussions.apple.com/docs/DOC-3045
Methodology to protect your data. Backups vs. Archives. Long-term data protection:
https://discussions.apple.com/docs/DOC-6031
Deleting files:
Then use the free application OmniDiskSweeper http://www.omnigroup.com/more to explore your volume in descending order by size so you can attack the problem from the top down, deleting the largest unwanted files first. Delete with caution and do not delete any system files. Remember to empty the trash after trashing the files.
Additional reference on freeing disk space:
http://pondini.org/OSX/DiskSpace.html
Offloading files:
Consider moving some of the no-often-used large files or directories to an external disk. Use ODS again to find them. This will be at least your second hard drive. Your first one(s) is/are for your Time Machine (or other) backup(s). Do not offload files onto a Time Machine disk.
Format the second drive as Mac OS Extended (journaled). Using OWS to find large files/folders and copy them from the system drive to the external hard drive and delete them from your internal drive.
Then > System Preferences > Time Machine > Options… > Remove the offload HD name from the exclusions list.
Now both your system disk and your external offload disk will be backed up onto your Time Machine disk.
From: http://www.thexlab.com/faqs/freeingspace.html
To move your iTunes Music folder to another disk or partition:
To change the location of your iTunes Music folder, carefully follow the instructions in the AppleCare® Knowledge Base document "iTunes for Mac: Moving your iTunes Music folder."Additional information can be found in iTunes Help.
http://webcache.googleusercontent.com/search?q=cache:http://www.thexlab.com/105/ 00000849.html
Laptop users may want to consider having two iTunes libraries: a small library of current favorites on their computer, while their complete library resides on an external hard drive. Utilities like iTunes Library Manager enable you to easily have multiple iTunes libraries you can use with your account. https://www.macupdate.com/app/mac/7689/itunes-library-manager
To move your iPhoto Library folder to another disk or partition:
To move the iPhoto Library folder to a new location, employ the instructions in the AppleCare Knowledge Base document from http://support.apple.com/kb/PH2506 corresponding to the version of iPhoto you are using. Additional information can be found in iPhoto Help.
Laptop users may want to consider having two iPhoto libraries: a small library of current, favorite photographs on their computer, while their complete library, or archives of older photos are saved on an external hard drive. Utilities such as iPhoto Buddy and iPhoto Library Manager enable you to have multiple iPhoto libraries that you can use with your account.
https://www.macupdate.com/app/mac/12175/iphoto-buddy
https://www.macupdate.com/app/mac/7158/iphoto-library-manager
Hardware — Bigger disk/SSD:
OWC sells 120, 240 and 480 GB SSD upgrades for MacBook Airs. A 240 GB upgrade costs $265. http://eshop.macsales.com/shop/SSD/OWC/ . If your Mac is under warranty or AppleCare replacing the SSD will void the warranty. -
I have all my music on my external hard drive when I try to add it to iTunes it is automatically added to my MacBook Pro's hard drive. How do I stop this from happening? I just want the music to stay on the external hard drive. Thanks!
This is true of course, but doesn't cover the situation where some files are in the iTunes Media folder and others are on an external drive. In my case I keep my music in the Media folder and all my films on an external drive (there are too many to have on the internal drive). In iTunes 11, and before, it was easy to add those external files by holding down the alt/opt key while dragging to the sidebar. In iTunes 12 this is no longer possible. There are several workarounds: use TuneSpan to move the file after it's been added; delete the file from the Media folder and empty the trash then use iTunes Get Info which will report the file is missing and allow you to locate it; constantly switch the Add to iTunes toggle on and off as required. All of these require a lot more work than just holding down the alt/opt key while adding.
It constantly gets harder. -
Can I play my movies and music from my external hard drive or do I have to reinstall it on my computer?
Hello B3NN13,
If you would like to add the music from your external hard drive to iTunes without copying it to the iTunes Library on your internal hard drive, you may find the following article helpful:
Add files to your library without adding them to your iTunes folder
When you add an item already on your computer to your iTunes library, iTunes places a copy of the file in your iTunes folder. The original file remains in its current location.
You can change this setting so that files are added to your iTunes library without being added to the iTunes folder. You might want to do this, for example, if you prefer to store video files on an external disk but still want to view them in iTunes.
Choose iTunes > Preferences, and click Advanced.
Deselect the checkbox next to “Copy files to iTunes Media folder when adding to library.”
From now on, when you drag a file to your library or choose File > Add to Library, the item appears in iTunes, but the actual file isn’t copied or moved.
Tip: You can temporarily reverse this setting by holding down the Option key while you drag files to the iTunes window.
iTunes 12 for Mac: Change where your iTunes files are stored
Sincerely,
- Brenden -
I have more music than I can keep on my Macbook hard drive by over 200GB. I'm hoping to be able to show and play all music from my external hard drive in iTunes without having to add any of it to my Macbook Hard Drive
Hello B3NN13,
If you would like to add the music from your external hard drive to iTunes without copying it to the iTunes Library on your internal hard drive, you may find the following article helpful:
Add files to your library without adding them to your iTunes folder
When you add an item already on your computer to your iTunes library, iTunes places a copy of the file in your iTunes folder. The original file remains in its current location.
You can change this setting so that files are added to your iTunes library without being added to the iTunes folder. You might want to do this, for example, if you prefer to store video files on an external disk but still want to view them in iTunes.
Choose iTunes > Preferences, and click Advanced.
Deselect the checkbox next to “Copy files to iTunes Media folder when adding to library.”
From now on, when you drag a file to your library or choose File > Add to Library, the item appears in iTunes, but the actual file isn’t copied or moved.
Tip: You can temporarily reverse this setting by holding down the Option key while you drag files to the iTunes window.
iTunes 12 for Mac: Change where your iTunes files are stored
Sincerely,
- Brenden -
Moving music files via external hard drive-- Can you keep ratings/playlists
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It looks like it should, thanks. One other bit that I'm wondering about is how do I load that Library list once I've installed itunes on comp B? Is it just a matter of going file>import or file>add new file to library? Thanks again
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Hard Drive Crash--Restoring music files from External Hard Drive
My hard disk crashed, but I think (at least I hope) that I'm backed up. I had copied all of my Itunes music onto an external hard disk before the crash, although I'm not sure I copied everything that you are supposed for a full backup (i.e. all files in the Itunes folder). I'm uncertain as to the process to get everything restored.
Right now, Itunes is not installed on the new hard disk. Obviously I need to download and reinstall Itunes, which I'll do. But from here I'm confused, and I haven't seen a straightforward explanation of the next steps. Is it then as easy as copying all the old music from the external hard drive into the new Itunes music folder once Itunes is reinstalled, then synching? Or, do install itunes, then reopen it while the external hard drive is attached, and "consolidate" the old library into the new? Or do I first have to plug in the Ipod, authorize the new drive, and move the purchased music from the Ipod to the new drive through the manually managing music process that I've read about? Is there a relatively straightforward "step by step" process someone can point me at?
I'd appreciate any guidance anyone can provide, or any directions to some materials that I can read. Thanks very much.If you copied the entire iTunes folder to the external, then all you have to do is install iTunes like normal, then start up with these instructions and point it to your backup on the external...
How to open an alternate iTunes Library file or create a new one
http://docs.info.apple.com/article.html?artnum=304447
Assuming that works, you can either leave everything as is and continue to use it directly off the external. Or close iTunes, then again copy the entire iTunes folder back to your internal drive, then reopen iTunes with those instructions again and re-point it back to your internal drive's copy.
Patrick -
How to route iTunes to music folders on external hard drive?
Here's my story: Three years ago, I successfully rerouted iTunes so that the program would find my music library on external hard drive. Two days ago, my Apple MacBook computer was updated to the Lion operating system. iTunes was also updated.
Now I have to go back into iTunes and give the program new instruction to go find the music files on external hard drive.
Details:
My folder on external hard drive, called "iTunes Music," contains various music files and also, I notice, a folder called "iTunes."
Within that "iTunes" folder, the following folders or files are located:
FOLDER: Album Artwork
FOLDER: Automatically Add to iTunes
FILE: iTunes Library Extras.itdb
FILE: iTunes Library Genius.itdb
FILE: iTunes Library.itl
FILE: iTunes Linrary.xml
FOLDER: iTunes Media
None of this makes any sense to me!
Meanwhile, on the computer's hard drive, following this routing, in the folder called "iTunes," the following folders and files are located:
Users -- Hard Drive -- Music -- iTunes
FOLDER: Album Artwork
FOLDER: Album Artwork 6.29.26 PM
FOLDER: Automatically Add to iTunes
FILE: iTunes Library 6.29.26 PM
FILE: iTunes Library Extras.itdb
FILE: iTunes Library Extras.itdb 6.29.26 PM
FILE: iTunes Library Genius.itdb
FILE: iTunes Library Genius.itdb 6.29.26 PM
FILE: iTunes Library.itl
FOLDER: iTunes Media
FOLDER: iTunes Media 6.29.26 PM
FILE: iTunes Music Library 6.29.26 PM.xml
FILE: iTunes Music Library.xml
I do not understand any of this. I do not understand WHICH FILE OR FOLDER I should instruct iTunes to go to in order to find the desired music files.
Once the desired files are found, they should appear in the iTunes window on screen. This is not happening.
I have tried holding down the Option key while starting iTunes, which yields a window that asks for me to CHOOSE LIBRARY. I choose the iTunes library file ( iTunes Library.itl) that is located on external hard drive. However, NOTHING HAPPENS. iTunes does not do anything. When the program opens, nothing is visible in the iTunes window, where normally songs are listed. No playlists on the lefthand side. NOTHING.
Thanks for your attention and for any insight you might be able to share.Just so people know, there's already been several posts on this in this forum: https://discussions.apple.com/message/18642460
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