Trip Approver without checking workflow table

Hi,
I'm running an ABAP query that returns trip expenses. I've some code in it that searches the swwwihead table for the trip number and from there I get agent who approved the trip. however, one business unit doesn't use workflow so their trip details aren't in swwwihead.
Does anyone know where I can get the trip approver from?

Hello,
"After the last user approves the travel request, there are background jobs to update ceratin infotypes.When we see the Log . It shows the background jobs under the last user's name instaed of WF-BATCH."
Sure, it can do that for the first background job, but not for any after that. Not that I've ever seen.
I can't imagine auditors would care about background jobs being run under usernames - what ends up in the data tables is more important.
regards
Rick Bakker
hanabi technology

Similar Messages

Pre trip approval workflow

Hi Experts ,
I am working on Pre trip approval workflow.
Functionality : Employee signs in the portal and send the request for trip plan . Manager has 3 options
1. approve 2. reject 3. send back for correction .
Issue :
approve and reject is working fine . but when the manager sends back for correction it is not going to employees inbox.
it goes back to managers inbox
2. if we check the workitem in manager inbox , he has three options 1. change 2. delete
neither delete nor chnage is working .
Please suggest
thanks in advance

hi Sankar ,
thanks for the reply .
I am using BUS2089 for the workflow .
The issue is when manager clicks on send back option the manager and employee both recieve the workitem .
But i guess only employee should be able to recieve the workitem.
Best Regards
Abhijeet Chitale

Approver & approval date from Requisition & PO Approval workflow tables

Dear All,
My req is to create a report that calculates the lead time taken by a Purchase Requisition to be converted into a PO and released. In the output they want the APPROVER NAME, DATE APPROVED against the REQUISITION NUMBER (EBAN-BANFN) and also they want APPROVER NAME, DATE APPROVED against the Purchase Order (so all in all 2 fields of approvers & 2 fields of approval dates). But the thing is they want these APPROVER NAME, DATE APPROVED from the Requisition Approval Workflow tables.
Please update the table & fields that will have the Approver and date approved from workflow corresponding to the Purchase Requisition Number and Purchase Order. or What is the link between the "Approver, approval date & Purchase Requisition Number" and "Approver, approval date & Purchase Order".
Thanks in advance. The solution will be rewarded the points.
Warm Regards,
Farooq.

We have HR/Payroll and Purchasing working fine for 6 years with the following schedule settings. 0.1 seems too frequent:
A. Schedule one concurrent request to process deferred activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : No
6. Process Stuck : No
(Once every five minutes)
B. Schedule one concurrent request to process timeout activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : Yes
6. Process Stuck : No
(Once every six hours)
C. Run for stuck activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : No
6. Process Stuck : Yes
(Once every day)
D. Run forall three activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : Yes
6. Process Stuck : Yes
(Once every day)
By the way, we also have Synchronize WF Local Tables run once every 24 hours
Hope this helps.
Edited by: DBA115102 on Feb 1, 2011 10:41 AM

GL Approval Action History from Workflow tables

Hi All,
I have prepared the query to retrieve the Journal Approval Action History from Workflow tables. Below is the Query. This is the Form Personalization. In the Journal Screen i have attached the Menu Action History and placed this query for form personalization.
Now the problem is in GL_JE_BATCHES i have 80 thousand records. In the query which i have written i am getting only 1000 records. How can i achieve all the records.
SELECT DISTINCT gjb.NAME batch, default_period_name period,
                   wn.recipient_role approver,
                   DECODE (gjb.approval_status_code,
                           'A', 'Approved',
                           'I', 'In Process',
                           'J', 'Rejected',
                           'R', 'Required',
                           'V', 'Validation Failed',
                           'Z', 'N/A'
                          ) status,
                   wn.begin_date approval_start_date,
                   wn.end_date approval_end_date,
                   wn.due_date approval_due_date
              FROM wf_notifications wn, wf_items wi, gl_je_batches gjb
             WHERE wn.CONTEXT LIKE
                         'GLBATCH%'
                      || (SELECT item_key
                            FROM wf_items a
                           WHERE a.user_key = wi.user_key
                             AND a.item_type = 'GLBATCH'
                             AND ROWNUM = 1)
                      || '%'
               AND wi.item_type = wn.MESSAGE_TYPE
               AND wi.user_key = gjb.NAME;
Can any one please suggest me how to proceed on this issue ASAP?
Regards,
Anjan.

Hi Anjan,
You can try to set the FND: View Object Max Fetch Size to a value that would allow more data to be returned. However, be aware that this can cause performance issues.
Cheryl

Initiating workflows - without check in

Hi,
Is there any way to initiate or start a workflow without check in a file or document.
I know, there is a criteria based workflows and basic workflows which starts only upon checking in a new document or creating a revision of the existing document.
But, our requirement is for having a Problem Reporting... where in, if there is any problem in an existing document (already checked in) then the user should be able to start a workflow with the existing document and in further processing of the workflow, the other users may change the document.
So, how to start a workflow without creating a new version or checking in the document.
Please help

Hi ,
You can check at creating a WF by change of metadata which can be done by the reviewing user . This will entail you to create a custom component that would create / initiate a workflow based on the metadata (custom one) which will act as trigger . This metadata can be a boolean one as well which would trigger a wf or be added to a existing workflow (if already started) when it is set to Yes .
Hope this helps .
Thanks
Srinath

Layout and output S_AHR_61016403 - trip receipts without general trip data

Hello all,
in the report S_AHR_61016403 - trip receipts without general trip data you can't select field name 'location' and 'business partner'. You can select it through a dynamic selection: shift + F4.
Nonetheless, when you run the report (F8) you still have to change the layout to have a display of 'location' and 'business partner'.
My question is why after altering all those settings, the fields are blank in the report.
I have checked with PR05 and table V_PTRV_SREC to see if those field were actually filled in. They were filled in and had values. So, i would like to know why this report doesn't take into account 'location' and 'business partner'? Are there more settings I have to alter?
Thanks for looking into this.
Regards,
Pamela

Hello Pamela,
If the values are there, it should also be there in the report.
Here is what you need to do:
Start the report -> select the fields in the layout -> save the layout list -> run the report again and this time under the "layout field" enter the layout name you have save on which the new fields are define.
Regards,
Raynard

Trip Approver

Hi,
This is related to Travel Expense Management in ESS/MSS.
We don't have any workflow set up for trip approval. Rather it is done through POWL of portal.
We are receiving lot of queries regarding the name of the approver with whom expense claims are pending. (something like SWI5 in workflow environment)
In this case how can we see the list of expense claims waiting for approval in the approvers POWL / UWL.
Regards
Krunal

there is no such report, ie use prap etc
let me explain
standard report that would allow values to return on manager trip
approval, in fact in all the standard reports, it is only possible
to report on employee number selection or else trip selection. The cost
centre selection screen of this report is for the employee selection
according to cost center in infotype 1 and not the trip selection
according to cost center in table PTRV_SCOS. This report is not
based on the logical database PTRVP (travel) but on the logical
database PNP (personal admin). So the logical database for travel is
not touched and for this reason you cannot using the standard delivered
reports use them in the manner of manager with specific trip approval
requests.
You would need to make your own adhoc query here, perhaps based on
the PTRV_SCOS or on the rpr_trip_cost_assignment_data or PTRVP.

Pre-Approved Credit Check Problem

Okay. This is really a god awful nightmare. I am from Washington D.C. and I bought my phone in Boise, ID. At the store the gentleman asked me if i wanted to do the credit check there to save me a trip if I didn't get approved.
I agreed and was approved with no deposit. They gave me a pre-approved credit check number.
Upon filling out my billing information in iTunes I enter in the Pre-Approved code and the SAME address I gave the man at the store. I then get an error saying that they will NOT accept this code because the addresses do NOT match up. Therefore I have been unable to even begin the activation process.
I called the number they gave me. They told me I had to go to the store to fix it. I went. The people at the store looked at me like I had broccoli coming out of my ears. I was there for three hours (having been there for three hours for the phone) when they eventually told me to come back tomorrow.
I called the support line again. We hit a brick wall. All in all I have been transferred atleast five times for a total of five hours on the phone. I want to return this blasted device but they are demanding a 10% restocking fee for SOMEONE ELSES mess up.
So let's do the math. I waited three hours. Had a credit inquiry posted to my report. Paid $600. Talked to support for over five hours. And made a 20 mile drive three times.
I DO NOT WANT THIS PHONE ANYMORE. However. I would rather eat the $600 then pay the %10 percent return fee. A big EFF YOU to apple and at&t.
Now if I finally do get it activated I look forward to waiting another four days for it to work.

Well all the information I am putting in is valid, not made up. And still nothing!
Anyone successful with this?
Also, if I just skip putting in the code I get further in the activation, up to the point where it tells me my three options with AT&T. At this point there is a LINK that says "I have a pre-approved credit code", but that link just returns you to the very beginning page (same as starting over)... wonder if it's broken or supposed to work that way?...

Problem to open VISIO in workflow table

Hi All,
I opened the workflow table by getting by going to view -> select table-> workflow as i was not able to open it in drop down list. Once opening the workflow when I am trying to open the Visio document in workflow field, i cannot open I got the error
"There is no path information for workflow.vsl in registry"
Then I configured the Advanced and Security Tabs of VISIO. The configuration done Advanced tab is Set both Add-Ons and Start-Up to the folder where the MDM VSL is installed in Security Tab *Enabled the Automation Events Check box * and restarted the VISIO to get changes effected.
But still I am not able to open the Visio and get the following error.
*The add-on listed below could not be loaded because the security level is high, and the add-on has not been digitally signed or verified as safe. To enable the add-on, you can either have the add-on signed or change your security level.
C:\SAP MDM\Workflow\VSL\Workflow.vsl*
Thanks,
MS

Hello MS
Please load you MS Visio and check :
"Tools->Trust center->Macro settings" set to "disable all macros with notifications"
and "Trust acces to VBA project object model" should be empty
Regards
Kanstantsin

N level-Approval for contract workflow (WS14000148) in SRM

Hi SDN'rs
I want to activate N level-Approval for contract workflow (WS14000148) in SRM
When I am creating the contract in SRM I can see the approvers in the approval preview.
But when I release the contract and look at the approval privew there are no approvers
and the status of the contract is released.
We are on SRM Server 5.5 and SP 07.
Here what I did
1. I implemented the BADI 'BBP_WFL_APPROV_BADI' using the sample implementation and populated the approvers.
2. I activated events SAVED,CHANGEVERSIONSAVED for WS14000148 in OOCU transaction.
3. I see event linkages for WS14000148 for both events SAVED,CHANGEVERSIONSAVED in SWE2 transaction.
4. I assigned role SAP_EC_BBP_PURCHASER to for subworkflow N step for contract WS14000147.
( User who is creating contract has this role)
5. Consistency check for WS14000148 is green and WS14000147 is yellow in SWUD
6. Event simulation for BUS2000113 and events SAVED,CHANGEVERSIONSAVED shows WS14000148 successfully started.
I see dump in ST22 with errors TSV_TNEW_PAGE_ALLOC_FAILED and SYSTEM_NO_SHM_MEMORY with WF-BATCH is this any thing to do with that?
If any one know what are the steps I am missing please let me know.
Thanks
A S

Hi
Please refer to these OSS notes which might help.
Refer to following OSS Notes ->
Note 735026 - Memory problems at BBP_GETLIST_INDEX_FILL
Note 932836 - BBP_GETLIST_INDEX_FILL: Activation not possible
879528 WS14000148: Send mail to initiator incorrect
901200 WS14000148 dia wrk item despite NO_FURTHER_APPROVAL_NEEDED=X
879873 BUS2000113: The Object_ID attribute may be empty
903015 BAdI Workflows: Events and parallel steps
901068 BAdI Workflows: Enhancement of Note 896556
769458 Dynamic workflows: No adjustment after document change
972757 Occurence of the SYSTEM_NO_SHM_MEMORY runtime error
741864 FinBasis: Termination TSV_TNEW_PAGE_ALLOC_FAILED
864473 Deactivating the shared memory when searching by prefix
928642 Container factory: Shared memory dump update
Refer to these links.
http://help.sap.com/saphelp_srm50/helpdata/en/2c/e68d406b305537e10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/26/0f8b41ed891609e10000000a155106/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/6b/eca441eea7ef0be10000000a1550b0/frameset.htm

Also raise an OSS message with SAP as well.
Regards
- Atul

Work Item redirected to different approver without substitution

Hi All,
We are facing an issue for Purchase Order Approval Workflow whereas Work Items are going to different approver without substitution is activated.
Regards
Chayan

Hello,
Look in the workflow log (SWI1), it will tell you exactly what happened.
Is it possible they were forwarded?
regards
Rick Bakker

Input Check in Table Control

A table control is created in screen painter and an internal table was used to store particular data in ABAP program.
Information were entered into the table through ABAP program(insert value into internal table). The input check generated by data dictionary do not work due to data not inserted from screen field. How can I solved the problem?
Do I need to manually program the input check using module as following:
FIELD f Module m.
But how can I make the whole row ready for input and with cursor on particular column just like what was done with normal data dictionary input check?
Message class 00 number 058 with text
Entry & & & does not exist in &4 - check your entry
can be used for compute the message.

What are those conditions that will trigger the input check for my situation?
I can only do that for those fields with check table.
Here are what I had done:
Flow Logic
 field EBAN-EKGRP MODULE CHECK_EKGRP. " Purchasing Group
Module code
MODULE CHECK_EKGRP INPUT.
TABLES: T024.
CHECK: EBAN-EKGRP IS NOT INITIAL.
SELECT SINGLE * FROM T024 WHERE EKGRP = EBAN-EKGRP.
IF SY-SUBRC NE 0.
 MESSAGE E058(00) WITH EBAN-EKGRP '' '' 'T024'.
ENDIF.
ENDMODULE. " CHECK_EKGRP INPUT
However, this is not applicable for those without check table.
Please help. Points will be awarded for helpful answers.

Workflow tables to verify that customised wf migration was successful

Hi,
We have a requirement like, we need to migrate customized workflows from one test instance to another test instance in R12.1.3,We are doing it through shell scripts(automated)
But the issue is we need to validate if they were migrated successfully or not and for that we need to check some tables into which entries goes for the first time when the wf is just uploaded...
Kindly let me know if there are some tables to check through timestamp or something.
Or any other way to validate the wf migration success.
Help is appreciated.
Thanks,
Vishal

depends on what is being changed in the workflow. If activities/processes are changed then check WF_ACTIVITIES, for items WF_ITEMS and so on. These tables would have begin date which would point to the upload date.
Thanks
Shree

Difference in workflow tables for the versions 4.6C and ECC

Hello,
Could someone please let me know as to what changes have been made by SAP in the workflow tables from 4.6c to ECC version?
Thanks,
Samson

Hi
Check these Tables
SWW_OUTBOX - Lists Workflows in outbox together with status
SWW_CONT - Container Contents for Work Item Data Container
SWW_CONTOB - Container Cont. for Work Item Data Container (Only Objects)
SWWLOGHIST - History of a work item
SWWORGTASK - Assignment of WIs to Org.Units and Tasks
SWWUSERWI - Current Work Items Assigned to a User
SWWWIHEAD - Header Table for all Work Item Types
SWW_WI2OBJ - Workflow Runtime: Relation of Work Item to Object
Regards,
Surjith

Workflow Tables for Report

Hi
I need to develop a report with following information. The report should have current status. For example if 5 approvers have to approve the document then the report should show at the end all 5 approvers and the status.
Approver name , Approval status (Approved / rejected) , Approval date (Workitem execution date).
I looked in several tables but i dont find the approval status and approval date. Can anyone help me in finding the exact workflow table were i can find this informations.
Thanks
Shree

Hi,
Refer the below link,
[Workflow Tables|Workflow Table;
[Workflow User Substitution Utility|https://wiki.sdn.sap.com/wiki/x/0j0]
[WORKFLOW TRACKING|https://wiki.sdn.sap.com/wiki/x/OIADAw ]
[Workflow - Display users assigned to Rules|https://wiki.sdn.sap.com/wiki/x/GYGWAw ]
Regards,
Surjith

Trip Approver without checking workflow table

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