Unique document

Hi friends this is shyam, I faced a queastion u201C unique document number ranges are required for plant and billing document types u201C actually I cannot understand the queastion. In which scenario we use this type of situation. Please explain me about this.
regards

Shyam,
Generally the SAP standard number ranges are different for materials documents (Plant) type and billing document types. So if the same settings are respected both document numbers would be unique.
Probably the person who asked the question, used to work in a system that have a central numbering serie and all the transactions executed follow the same consecutive of numbers.
Hope this helps.
GG

Similar Messages

Locking problem - unique documents with external numbers

Hello,
I have following problem:
In external system documents are generated with unique numbers. When they come to SAP (via RFC calls) corresponding documents in SAP are created with internal SAP numbering (the external document number is saved in "Ref. Doc No." field).
Recently we had a situation when the external documents were posted twice (with two different internal SAP numbers). There is a check if the document with "Ref. Doc No." already exists in database table but it doesn't work when double posting is performed in very short period of time (the document from first posting is not yet written in DB while the second posting checks if it is already there - in result the second posting is also performed).
I thought about using ENQUEUE/DEQUEUE mechanism but it seems to work only on records which are already in DB table.
Do you have any idea what "lock mechanism" could be used in this case?

Boinjour,
You said :
"I thought about using ENQUEUE/DEQUEUE mechanism but it seems to work only on records which are already in DB table."
My point of view is that you can lock an entry that is not already existing in the DB.
Example : in the transaction code se11 try to create a LOCK OBJECT named eztest. During this creation and before saving, open an other sap session and try to create the same object. You will have an error message because a lock already exist.
The entry is locked but does not exist in DB.
"Do you have any idea what "lock mechanism" could be used in this case?"
Create a specific lock object with Lock parameter = a sap field to will correspond to the external number.
==> It will generate 2 function modules (ENQUEUE and DEQUEUE).
In the abap that is integrating incoming data :
add a CALL to the "ENQUEUE" function module ===> try to lock an entry
If the lock was OK (return code of enqueue function module is 0)
Then you continue
Else.
The entry that you are trying to lock is already locked.
ENDIF.
Cordialement,
Chaouki.
It is easy to test :
Cordialement,
Chaouki.

Getting a COUNT of unique document numbers loaded

What do i need to use in the Mapping in order to get the following results :-
I am loading from a Purchase Order Item table (with Purch.Ord. number as the key). As this is an item detail table, there will be multiple records for 1 purchase order no. the result i need is a COUNT of the unique list of PO numbers loaded from this table. how can i achieve this ?
even if i load from the PO header table (which will give me unique PO numbers for each record), how do i get the COUNT of records loaded from the table and use that result to put into my data warehouse target ?
thanks for any replies in advance !

thanks for the answer Igor. you have partially answered my question (as i am a newbie to OWB, i have to test out your suggestion to see if i can achieve the results you mentioned).
maybe an example will make my question clearer.
Assume 1 have records for 2 POs in table PURCHORD:-
PONUM POITEMNO PRDCODE QTY
10000 001 PRD_A 10
10000 002 PRD_B 2
10001 001 PRD_A 5
10001 002 PRD_B 1
10001 003 PRD_C 10
the result i expect if i extract records from this table i => 2 unique Purchase Orders (my measure in the Cube is count of POs)! it is basically a COUNT on the "DISTINCT (GROUP by PONUM)". i just can't figure out how to implement this in OWB.
thanks again

How to generate unique document number ?

Hi All,
We need to generate Document Number where there should be any gap, so that we cannot use sequence. For example : Invoice Number.
one possible approach like : Select MAX(InvoiceNumber)+1 from invoice, what if that table has millions of rows, is this reliable enough ?
How to avoid two user do the same query at same time that lead to dupplicate number ?
Anybody has done it this way in production? or any other approach ?
Thank you for your info,
xtanto

I strongly second Justin's strong suggestion about re-considering the requirement.
Be aware that for any of the schemes suggested to have a chance of working, all access to the table must be through stored procedures that use a SELECT FOR UPDATE on the counter table. No user in the database can have insert privileges on the document table except the owner. The owner's password should be kept in a locked safe and be unknown to anyone. If for some reason the owner needs access to the database, then remove the password from the safe, do what needs to be done, then get some guy off the street to set a new password, write it down and lock it in the safe again.
If you really need a gap-free number, it needsto be another column, separate from the PK. Use a sequence to generate the pk gaps and all, then create a procedure that runs periodically to update the gap free column. Soemthing like:
SQL> CREATE PROCEDURE fix_gap_free AS
2     l_v NUMBER;
3     TYPE id_tbl IS TABLE OF number INDEX BY BINARY_INTEGER;
4     l_ids id_tbl;
5     l_id2s id_tbl;
6 BEGIN
7     SELECT MAX(NVL(id2,0)) INTO l_v FROM t;
8     SELECT id, ROW_NUMBER() OVER (ORDER BY id)
9     BULK COLLECT INTO l_ids, l_id2s
10     FROM t
11     WHERE id2 IS NULL;
12
13     FORALL i IN 1 .. l_ids.COUNT
14        UPDATE t
15        SET id2 = l_id2s(i) + l_v
16        WHERE id = l_ids(i);
17     COMMIT;
18 END;
19 /
Procedure created.
SQL> SELECT * FROM t;
        ID        ID2
         1
         2
         5
         7So, id2 is going to be the gap-free column.
SQL> exec fix_gap_free;
PL/SQL procedure successfully completed.
SQL> SELECT * FROM t;
        ID        ID2
         1          1
         2          2
         5          3
         7          4So first pass is fine. Now lets add a few rows, so the table now looks like:
SQL> SELECT * FROM t;
        ID        ID2
         1          1
         2          2
         5          3
         7          4
         8
         9
        25and generate more gap free number:
SQL> exec fix_gap_free;
PL/SQL procedure successfully completed.
SQL> SELECT * FROM t;
        ID        ID2
         1          1
         2          2
         5          3
         7          4
         8          5
         9          6
        25          7If there may be deletions in the table, and you need to maintain the gap free nature, then just skip the WHERE id2 IS NULL predicate.
John

Resetting of FI document number during the same year

Hi,
Our permit for a computerized books of accounts using SAP has been issued by our Tax agency effective March 01, 2009. Relative to this, we need to reset FI document number effective March 01, 2009.
Our problem is we already used up document number from January 01, 2009-up to present. Is resetting possible for the same year?
Thanks for the help.

Hi,
SAP is not suggested these kind of activities, since it causes a inconsistancy in the database.
A document in the database will identified with a unique document number, company code, and fiscal year. This is the basic logic.
Eventhough there is a way to sort out this issue.
For Ex: We will discuss about document number range interval 02, which is assigned to document type SA.(I think your fiscal year starts from 01.01.2009)
in FBN1 transcation code, you will find the below intervals for the above said object.
Obj    Year        From No.                 To number        Current Number
01     2007        1000000000     to     1999999999       1000007890
01     2008        1000000000     to     1999999999       1000005463
01     2009        1000000000     to     1999999999       1000004821
Here you have to change the current number for the all the above intervals to 0, and then delete all the above intervals.
Change current number---menu->interval->change numbermake 0 for the 02 object and save it and come back--again go to fbn1 and delete the objects
Again create a number range interval for the same object with different series, as shown below
Click on Add interval, and enter the following
01     2009      7000000000      to      7999999999           (Any Different Series of numbers)
save it and try to post the documents with document type SA.
Prerequisites for the above solution:
1) You need to complete all the transactions pertaining till the end of FEB with the old number series.
2) Close the posting Periods for the company code upto FEB
3) For all the number range objects use a new number series, which should not been used before for any other number range object.
I think this will helps you a lot.
Thanks,
Srinu

Automatic PO for document type

Hi..
i have a requirement where i need to generate automatic PO from PR for a unique document type.
I have created PR document type ZNB from NB, and also PO document type ZNB from standard doc type NB..
i am able to create automatic PO from PR for PR doc type ZNB to PO document type ZNB BY ME59
but when i have PR for document typeNB am not able to create automatic PO.
is there any settings where i can specify that for PR document ZNB only PO for document type ZNB will be created.

YOU JUST NEED TO GO TO TCODE OLME>PO>DEFINE DOCUMENT TYPE >SELCT YOUR DOCUMENT TYPE AND CLIK ON THE FOLDER LINK WITH DOCUMENTS
here u ca maintian the zb pr as u r source document thenm only with refrence to this document type u will be able to create the po
do the above activity for pr also
in pr document type maintain the target document type as znb (po)

Get jQuery Document Ready to work in a Custom Layout Page

Hi
Working with a branding company I have placed my Bootstrap and JQuery files at the bottom of my custom Master page
</footer>

<script type="text/javascript" src="https://code.jquery.com/jquery-1.10.2.min.js">//<![CDATA[
//]]>
</script>
<script type="text/javascript" src="/Style%20Library/Client/js/bootstrap.min.js">//<![CDATA[
//]]>
</script>
<script type="text/javascript" src="/Style%20Library/Client/js/bootstrap-datepicker.js">//<![CDATA[
//]]>
</script>
All good! Now if I add a $(document).ready(function() below the above definitions and say have a date picker widget marked up this
works.
I have noticed that in my case I am unable to run document ready function at the custom page layout level- only the one in the custom master file is ever executed - I have tried moving the above definition files into the header as per the sample in
Bootstrap2.html but SharePoint simply removes them during the conversion. Moving the same document ready function out of the master into the layout page doesn't work
I guess my question is am I am have a unique document ready function at the page layout level as this I would have thought this would be possible - In my case I need my JQuery functon to perform some runtime branding that is unique per page
Daniel
Freelance consultant

for a quick and dirty implementation, I coded this up which works. I will see about the other implementation as suggested by Hugh as I am not entirely happy about loading the document ready as there is a slight delays as the body class is set and the
page is rendered
var bodyCSS ;
function SetBodyCSS()
var ctx = new SP.ClientContext();
var site = ctx.get_site();
var web = ctx.get_web();
// construct a json object
ctx.load(web);
ctx.executeQueryAsync(function(s, a){
var siteBodyContainerCSS = {
"Sales": "Pink",
"IT": "burgundy"
// lookup the class to set from the title
bodyCSS = siteBodyContainerCSS[web.get_title()];
// only bother to set if not null , undefined or empty
if (bodyCSS)
$('#s4-bodyContainer').removeClass("default");
$('#s4-bodyContainer').addClass(bodyCSS);
else
alert( ' no body css class defined for ' + web.get_title()) ;
// now call this to get the body css class
//]]>
</script>
</a>
<script type="text/javascript">//<![CDATA[
$(document).ready(function() {
ExecuteOrDelayUntilScriptLoaded(function () {
/* your code here */
SetBodyCSS();
}, "sp.js");
$('#dp6').datepicker();

Combining 2 fill in form pdf's into one document

I have created several fill in forms for my quality system in my business.
I open an empty form as a template, fill it in with data, then save it under a unique file name. For example, form1.pdf would be filled in and then saved as completedform1.pdf, then refilled in with different data and saved as completedform2.pdf. Each form contains the same fields but different, unique, data.
I would like to take completedform1 and completedform2 and merge them together into one master file. This file would be named, for example, as masterform1.pdf
When I insert completedform1.pdf into masterform.pdf, everything works fine. However, the problem occurs when I insert completedform2.pdf. As soon as the second form inserts, all of the data in the fields of completedform2 switches to match that of completedform1. I believe this is because the fields have the same names (obviously) and so Adobe thinks the data should match. However, I do not want it to change, each form (once filled out) becomes it;s own unique document. I would have thought doing a save as and giving it a unique name would take care of this, but apparently not.
What do I have to do to "cement" the data on each form so that I can combine them yet maintain their individual data integrity?

The 'flattening' `graffiti is refering to is the Acrobat JavaScirpt action and not the prepress flatten. This JavaScript method was added with version 7 of Acrobat and it will not work with any version of Reader.
Converts all annotations in a page range to page contents. If a page range is not specified, all annotations in the document are converted.Note:
Great care must be used when using this method. All annotations—including form fields, comments, and links—on the specified range of pages are flattened. They may have appearances, but they will no longer be annotations.
You can download a 'Flatten Pages' automation tool from Free Acrobat Automation Tools. You will have to read the included text file and JS file to learn about installing this code..
You can add the following code to the downloaded code to add a new menu item under the 'Document' option:
//</JSCodeSnippet>
//<JSCodeSnippet name="AddMenuItem">
// add menu item to docuemnt option gtk
try{ app.addMenuItem({ cName: '*Flatten Pages',
cUser: 'FlattenPages',
cParent: 'Document',
cExec: 'PDFScript_DoFlatten()',
cEnable: 'event.rc = (event.target != null);',
cMarked: 'event.rc = false'});
//</JSCodeSnippet>
} catch(e) {}
//</JSCodeSnippet>

Document number range object

Hi
Please tell document number range object . T-code :FBN1
PLEASE URGENT
Thanks
Krishna

Hello
A number range must be assigned to each document type in the SAP System. Via the document types, you distinguish the postings according to the different business transactions, for example customer payment, vendor credit memo, and so on. To store documents separately according to document types, you must assign a separate number range to each document type, for example to invoices or to credit memos.
In the following activities:
You define your document number ranges.
You can determine which intervals of document number ranges are to be copied from one company code into another.
You can determine which intervals of document number ranges are to be copied from one fiscal year into another.
Define Document Number Ranges
In this IMG activity you create number ranges for documents. For each number range you specify (among other things):
a number interval from which document numbers are selected
the type of number assignment (internal or external)
You assign one or more document types to each number range. The number range becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate documents by document type but combine them again for filing the original documents, provided you store your original documents under the EDP document number.
Note
The type of number assignment is of special importance. For each document type you should check whether a separate number range must be used and which type of number assignment is most appropriate.
One example of a case where external number assignment would be suitable is when you transfer documents into your SAP system from a non-SAP system. The numbers must be unique. The number range is not displayed with external numbers. You must therefore ensure that you do not skip any numbers when entering numbers manually (for organizational reasons).
You should use internal number assignment if the original documents do not have a unique document number. This is the case, for example, with vendor invoices.
Number ranges for documents are company code-dependent. You must therefore create your number ranges for each company code in which the document type is used, namely with the same number range key.
The number intervals must not overlap. If you use year-dependent number ranges, you can specify the same interval with the same key several times for different to- fiscal years (the limit up to which a number range is still valid). If you want to define number ranges which are independent of the to-fiscal year, enter 9999 in the to- fiscal year field.
Caution
For sample documents, use a number range with key X2, for recurring entry documents with key X1. These keys may not be used for other number ranges.
Recommendation
Store your original documents (paper documents) under the EDP number of the SAP System. You should write the EDP document number on the original document. In this way, the original document for a business transaction can be found at any time.
Activities
1. Determine how document filing is to be carried out in your company codes.
2. Define your number ranges accordingly.
3. Make sure that the number ranges are assigned to the corresponding document types.
Copy to Company Code
In this activity, you can copy intervals of document number ranges from one company code to other company codes. To do this, you have to store the following information:
Intervals which are copied
To fiscal year(s) (validity limit up until which the number range is valid)
Company code from which you copy (source company code)
Company code(s) into which you copy (target company code(s))
Activities
Make all necessary specifications for copying the number ranges.
Note
The number ranges are only copied into a target company code if no number ranges exist there within the selected "To fiscal year" interval.
Notes on transporting
The documentation for the step "Define document number ranges" describes how to transport document number ranges.
Copy to Fiscal Year
In this activity, you can determine which intervals of document number ranges are to be copied from one fiscal year into another per company code. To do this, you have to define the following information:
Company code(s) within which you copy
Number range number(s) which are copied
Fiscal year from which you copy (source fiscal year)
Fiscal year into which you copy (target fiscal year)
Activities
Make all necessary specifications for copying the fiscal years.
Note
The number ranges are only copied per company code into the target fiscal year if no intervals exist there for this fiscal year.
Reg
*assign points if useful

Reapeating Table with Full Document URL in column

All,
SP 2010 + InfoPath 2010
I can easily connect to a library or list on my SP library from an InfoPath form.
I can pull into a repeating table the SP library Name column, yet the Name field doesn't appear. (thus you don't get the full path of a document).
I want to be able to open a document up by clicking a url from the InfoPath repeating table.
I don't want to add another column to my library or list as I want to replicate this functionality across multiple libraries/lists. This would mean I'd have to write a 2nd workflow for each library/and or update all my existing workflows.
Thus how can I retrieve the full path of a document and have it in a repeating table and make it clickable?
Thanks
W

Hi W,
How about using Document ID as workaround? Document ID for a document is unique and could be used to access the document.
Add document ID into data connection and display it as a column, it should display as hyperlink in the repeating table.
For reference to enable and configure document id in SharePoint Server 2010:
http://office.microsoft.com/en-in/sharepoint-server-help/enable-and-configure-unique-document-ids-HA101790471.aspx
Regards,
Rebecca Tu
TechNet Community Support

Document Count when Condition is Active

Hi Experts
I have the following scenario
I have a Calculated Key Figure which by formula variable *1 calculates the number documents.
The count works correctly as it gives me the proper count of the documents that make up the amount on that line. Let suppose it was 180 documents and that 175 of these have amount =0.
However after applying a condition that would not display the records whose amount = 0, I would expect the count to change to 5, but still gives me 180. The document number is not a field in the default view of the report. If I bring the docuemnt number with my condition active, it displays the 5 reports. Puts a one in the counter and the result row display 5.
If document number is not in the view, I get 180 when its supposed to be 5.
Am I missing a setting on the Calculated Key Figure. I have calculate single values as Total, I have reference characteristic: Document Number, and the CKF has Aggregation: After
Thanks in advance.

Thanks Ananda
But what I am really looking for is an unique document number counter.
I have several records (updates, etc.) that roll up in the document level to make up my amount.
I dont want a record count. I want a document number counter that will work when the condition is applied.

Excel Quick Parts - Document ID to Cell

A co-worker of mine came to me to ask an excel 2013 question and I found that it closely mirrors some already here. This one in particular is very similar:
"Excel and Quick Parts / Document ID
We've deployed SharePoint 2010 using the unique Document ID feature to uniquely identify every document. Now embedding this ID in word document is easy enough, using Quick Parts, but amazingly, this feature is completely missing in Excel... I'm scared to
try the other Office products."
Question is: How do you add the SharePoint unique Document ID into a cell in an Excel sheet?
Which was asked in the threads around 2011.
Seeing as it was a top result for the search query: "excel 2013 quick parts". I'm assuming it is the latest information?
Is the feature (quick parts in excel) just something that is not being implemented?
Thanks for any help someone may offer.

Correct, Quick Parts is a Word feature and not present in Excel.
Trevor Seward, MCC
Follow or contact me at...
&nbsp&nbsp
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

SPD List serial WorkFlow attach Dynamic approvers, Document Sets attached to List

SPD Workflow:
System : SharePoint 2013
1. Approver's should be fetched from a people picker item of another List based on condition (Filter with department)
2. Workflow should be serial & approvers should be dynamic from above list item people picker based on department condition
3. As it is a List workflow i.e., Custom List is associated to Workflow but I need to upload a document set as a List item
4. When ever user creates a New List Item, Initiation page should allow him to attach multiple documents, while uploading first document into list from Intiation page, it should create a unique document set with a sequence number and other documents
should be added in the same document set & that document set should be attached to list item.
5. Action from Email should reflect the workflow approval.
/*below point is not Important to achieve in SPD*/
6. I would like to create a separate List or New List after 1000 document sets are uploaded to workflow list & workflow should be associated automatically when a New List is created
*I know how to achieve It from server or client side coding..
suggest optimized way to achieve above points in SPD 2013 & OOB only?
V

Hi,
I had tested again with multi workflows which are assigned to three users, they all worked well.
At first, the workflow would send an email to the first approver, when the first approver approved; then send an email to the second approver, when the second approver approved; then send an email to the third approver.
When the third approver approved, the workflow would completed, then the assigner who started the workflow would receive an email that the workflow has been completed.
You can create a simple workflow to check whether it works.
Such as you can just only use the “Start Approval Process” one action to check whether it works.
Did the issue occur in other lists or libraries?
You can create a new list or library, then create an approval workflow to check whether it works.
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Ultrasearch doesn't index documents processed by remote crawler

Hi,
My Oracle9i 9.2 database is on Solaris. I have a remote crawler on Windows 2000. The remote crawler seems working fine. No error message is in log file. Every file has been processed. However, I can't query the documents processed by remote crawler. $ORACLE_HOME/ctx/log/ultrasearch_log reads:
Oracle Text, 9.2.0.1.0
15:24:45 07/12/02 begin logging
15:31:04 07/12/02 sync index: LING.WK$DOC_PATH_IDX
15:31:04 07/12/02 Begin document indexing
15:31:05 07/12/02 End of document indexing. 0 documents indexed.
The last part of the log file is:
=================== Crawling results ===================^M
Crawling started at 7/12/02 3:25 PM^M
Crawling stopped at 7/12/02 3:32 PM^M
Total crawling time = 0:6:31^M
^M
Total number of documents fetched = 179^M
Document fetch failures = 0^M
Document conversion failures = 0^M
Total number of unique documents indexed = 178^M
Total data collected = 1,975,751 bytes^M
Total number of non-indexable documents = 0^M
Average size of fetched document = 11,099 bytes^M
^M
Total indexing time = 0:0:0 for 1,975,751 bytes of data^M
Number of documents collected/indexed per hour = 1,638^M
^M
Number of times disk cache is full = 0^M
I have another crawler on the database host. It works fine. I can query the documents processed by this crawler.
Any idea?
Ling Niu

More Information about my question.
I used samba to share a directory /ling on Solaris to my Windows 2000, and map it to a drive on Windows NT, say, E:. This directory is used as both log and temp directory. I have a account on Solaris with same name/password as the my Widnows 2000 account. When the schedule is executing, I can see crawler create a directory inso_tmp on shared directory, and I believe it is used to filter. To my knowledge, after filtering, Oracle or crawler will copy the filtered file in inso_tmp to temp directory, which is /ling or E:\ in my case. But I failed to catch the temporary file which I know is transient files. I've given the write privilege on /ling to Oracle. I checked the table WK$DOC and WK$URL. In these tables, my temporary file's name is E:\****. If Oracle Server use this table to get the name of temporary file, it will fail because Oracle on Solaris doesn't know where is E:\. I can't get any log message to prove my guess. And if this is the case, it will be difficult to set up a remote crawler on Windows/Unix mixed enviroment, Right?
Any leads would be welcome,
Ling
Hi,
My Oracle9i 9.2 database is on Solaris. I have a remote crawler on Windows 2000. The remote crawler seems working fine. No error message is in log file. Every file has been processed. However, I can't query the documents processed by remote crawler. $ORACLE_HOME/ctx/log/ultrasearch_log reads:
Oracle Text, 9.2.0.1.0
15:24:45 07/12/02 begin logging
15:31:04 07/12/02 sync index: LING.WK$DOC_PATH_IDX
15:31:04 07/12/02 Begin document indexing
15:31:05 07/12/02 End of document indexing. 0 documents indexed.
The last part of the log file is:
=================== Crawling results ===================^M
Crawling started at 7/12/02 3:25 PM^M
Crawling stopped at 7/12/02 3:32 PM^M
Total crawling time = 0:6:31^M
^M
Total number of documents fetched = 179^M
Document fetch failures = 0^M
Document conversion failures = 0^M
Total number of unique documents indexed = 178^M
Total data collected = 1,975,751 bytes^M
Total number of non-indexable documents = 0^M
Average size of fetched document = 11,099 bytes^M
^M
Total indexing time = 0:0:0 for 1,975,751 bytes of data^M
Number of documents collected/indexed per hour = 1,638^M
^M
Number of times disk cache is full = 0^M
I have another crawler on the database host. It works fine. I can query the documents processed by this crawler.
Any idea?
Ling Niu

Configuring Document Types by Ledger

There are 3 configuration steps for configuring document types:
1) Define Document Types in Entry View
2) Define Document Types in Entry View by Ledger
3) Define Dcoument Types in General Ledger View
What is the purpose of each step and how would I go about creating unique document types that would only be posted to in specific ledgers and have their own unique number ranges?
If I needed to create a document that posts across all ledgers can I just do step 1 and skip steps 2-3 for those document types?

Hai Hari
Define Document Types for General Ledger View
In this IMG activity, you define for Non-leading ledgers the document types for the documents in the General Ledger view. At the same time, you assign for each document type a number range to be applied in the assignment of document numbers:
u2022     You do not need to make these settings for your leading ledger because, in the case of this ledger, the document number in the entry view always corresponds to the document number in the general ledger view.
u2022     You only have to make these settings for any non-leading ledgers that have a fiscal year variant that differs in at least one company code from the fiscal year variant of the leading ledger in this company code. In this case, the document number in the entry view does not correspond to the document number in the general ledger view and you have to define a separate document type with document number assignment for the general ledger view.
For all non-leading ledgers that, in the company code to which the postings are made, have a fiscal year variant corresponding to the fiscal year variant of the leading ledger in this company code, the document number in the entry view always corresponds to the document number in the general ledger view.
Note
The need to define a document type for documents in the general ledger view depends only on whether the fiscal year variant of the non-leading ledger in the company code (to which the postings are made) differs from the fiscal year variant of the leading ledger in this company code. On the other hand, document type definition is independent of which the type of ledger group to which postings are made, that is, regardless of
o     Whether postings are made without a ledger group
o     Whether postings are made to a ledger group with a leading ledger as the representative ledger
o     Whether postings are made to a ledger group with a non-leading ledger as the representative ledger
Define Document Types for Entry View in a Ledger
Here, you make the settings specifying the document type for postings to non-leading ledgers.
Under Define Document Types for Entry View, you make the document type settings for postings in the entry view that effect all ledgers and for postings to the leading ledger.
Requirements
You work with a leading ledger and with non-leading ledgers.
Activities
To define document types for postings to non-leading ledgers, proceed as follows:
Set up a separate document type for these postings. Assign a unique number range to this document type for each ledger.
Example:
Document Type SX, Closing Postings, Ledger L2, Number Range FI
Document Type SX, Closing Postings, Ledger L3, Number Range FI
Note
By segregating the ledger-related postings (here, for the non-leading ledgers) in a separate number range, you ensure the contiguous assignment of document numbers at the ledger level for each number range.
Within a ledger group, the representative ledger determines the document types and number ranges applied. For this reason, you cannot perform this IMG activity for a ledger group.
If you use a ledger group to make account assignments for postings, it is only possible to verify that document numbers are assigned contiguously at the ledger level for the representative ledger.
Regards
Madhu I

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