Using email to vendor

Hi all,
I just need to double check if I want to send email to my vendor, the "Transmission medium" setup for my output condition in MN04 is "7" or "5"?
5     External send
6     EDI
7     Simple Mail
Further, I need to maintain the email address in the vendor master right?
thanks.
Edited by: Csaba Szommer on Jun 15, 2011 7:50 AM

Hi,
Not sure what are setting for e-mail done by you. Just check the links & do the explained setting:
http://www.sap-basis-abap.com/mm/sending-po-by-mail-to-vendor.htm
http://www.sap-img.com/materials/external-send-sending-po-by-email.htm
Regards,
Biju K

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PO email to vendor

Hi All,
I have done the following settings to send Po as email to vendor:
PO as an email to Vendor:
When using external mail, the following basic settings are required:
1. You must maintain an e-mail address in the address in the vendor master.
2. The same applies to your own user master. You also have to specify an e-mail address there in order to identify the sender.
Note that it is not possible to change the e-mail address of the vendor via the SAP purchase order transaction (ME21N, ME22N, and so on).
The system only uses the e-mail address of the vendor that is maintained in the vendor master!
3. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path: (SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy). As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
4. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
5. In the condition records for the output type NEU (for example, Transaction MN04), use medium '5' (External send). Then in Transaction M/34 for the output type NEU add the medium '5' (External send) in Partner functions & Processing routines.
6.Then Create a POGo to Messages>select the output type & medium '5' (External send). Then communication method > Comm Strategy CS01. Remoce Print immediately if it is ticked.
7. Then go back ,Select message>Further data>Dispatch time>Select 'Send immediately (when saving application)'
Back and save PO.
But still am not able to see it in SCOT.
and when I am displaying that PO and then into messages it gives error,
when i select that and go into Furthur Data then there its showing Incorrectly processed.
Please tell me wether there is any more setting required for this.
Is there any setting related to mail server configuration ???
Regards,
Bharat.

Hi Bharat,
Please check this link where you will find the configuration for mail sever.
http://help.sap.com/SAPHELP_NWPI71/helpdata/EN/af/73563c1e734f0fe10000000a114084/content.htm
I don't know whether this site is allowed in SCN but please do check the site.
http://www.saptechies.com/configuration-of-email-fax-paging-or-sms-using-smtp/

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Hi Expert,
Please help me.........................
I want to send a PO (Smartform) as Email to Vendor.
In SAPScript the PO send by Email is working fine, but in Smartforms it is not working.
Normally, I will use via Smartforms the Program = YBAA_FM06P, FORM routine = ENTRY_NEU, PDF/Smartform Form = ZYBAA_MMPO1.
A communication strategy has communication type as INT has been defined.
This communication strategy has been set as default in the output type ZNEU. The transmission medium has been set to 5 (External Send) and the partner function as VN (Vendor).
The e-mail address of the vendor has also been maintained.
In transaction MN04, i have also made an entry for output type ZNEU and set the document type as NB.
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How to send a smartform PDF by Email to vendor?
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Hi,
I can convert the PO output in to PDF from SOST I can sent it to external vendor using the Mail triggering configuration settings but meassage output do not create.
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External send PO email to vendor

Hi experts,
I have one requirement to add additional text in the email content for external send email to vendor, can anyone show me how to do this?
Also, is there anyway to get acknowledgement from vendor when they receive the auto PO email?
Thanks and regards,
JT

HI,
In order to send PO, your Basis team must configure the system first so that external email can be sending out from SAP. If it is not configured, no settings you do on MM will work.
1. You must maintain email address in vendor master data.
2. The same applies to your user master data. For the output type for default values, a communication strategy needs to be maintained in the Customizing that supports the e-mail. You can find the definition of the communication strategy in the Customizing via the following path:
(SPRO -> IMG -> SAP Web Application Server -> Basic Services -> Message Control -> Define Communication Strategy).
As a default, communication strategy CS01 is delivered. This already contains the necessary entry for the external communication. Bear in mind that without a suitable communication strategy it is not possible to communicate with a partner via Medium 5 (external sending).
3. Use the standard SAP environment (program 'SAPFM06P', FORM routine 'ENTRY_NEU' and form 'MEDRUCK') as the processing routines.
4. In the condition records for the output type (for example, Transaction MN04), use medium '5' (External send).
5. You can use Transaction SCOT to trigger the output manually. The prerequisite for a correct sending is that the node is set correctly. This is not described here, but it must have already been carried out.
6. To be able to display, for example, the e-mail in Outlook, enter PDF as the format in the node.
try this link
Re: Email PO's
Hope Help U !
Regards,
Pardeep Malik

Automatic email to vendor in Pdf based on Po approval

Dear Experts,
we have a requirement to trigger automatic email of PO in PDF fromat to vendor based on final code PO approval. Please let me know how best it can be done. Can we use email ID in communication area of address view in vendor to do this ?
Please tell us what other steps are required.
Edited by: Raghavendrams on Mar 16, 2011 5:05 PM

Setting for SOST, should be maintained by BASIS consultant for external sent
Maintain separate Out put type.
now as per ur requirement u have to set immediate out put in NACE >EF >output types NEU
here in default tab just Dispatch time make it as immediate
Discuss with ABAPER for PDF form also.
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-Now while creating a new purchase order , change the medium to External Send .
-Then go to Communication Method and select CS01. ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
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Hi All,
Auto Email to vendor for followup balance quantity deliver,
I have an requirement that Auto email to vendor for reminder with some fixed days (example : 10 days),
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Reminders and Urging Letters (Expediters) - Purchasing (MM-PUR) - SAP Library

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Hi All
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Hi,
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Env:
Win XP SP2
SOA Dev Preview 10.1.3.1
Jdev
Prob: Am trying to send an email notification to my email id. I create a new BPEL Synchronous process and drag and drop the email activity into the process. I set the details into "to", "subject" and "body" parameters.
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<?xml version = "1.0" encoding = "UTF-8" ?>

<process name="SendEmailNotification"
targetNamespace="http://xmlns.oracle.com/SendEmailNotification"
xmlns="http://schemas.xmlsoap.org/ws/2003/03/business-process/"
xmlns:xp20="http://www.oracle.com/XSL/Transform/java/oracle.tip.pc.services.functions.Xpath20"
xmlns:bpws="http://schemas.xmlsoap.org/ws/2003/03/business-process/"
xmlns:ns1="http://xmlns.oracle.com/ias/pcbpel/NotificationService"
xmlns:ldap="http://schemas.oracle.com/xpath/extension/ldap"
xmlns:xsd="http://www.w3.org/2001/XMLSchema"
xmlns:client="http://xmlns.oracle.com/SendEmailNotification"
xmlns:bpelx="http://schemas.oracle.com/bpel/extension"
xmlns:ora="http://schemas.oracle.com/xpath/extension"
xmlns:orcl="http://www.oracle.com/XSL/Transform/java/oracle.tip.pc.services.functions.ExtFunc">

<partnerLinks>

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myRole="SendEmailNotificationProvider"/>
<partnerLink name="NotificationService"
partnerRole="NotificationServiceProvider"
partnerLinkType="ns1:NotificationServiceLink"/>
</partnerLinks>

<variables>

<variable name="inputVariable"
messageType="client:SendEmailNotificationRequestMessage"/>

<variable name="outputVariable"
messageType="client:SendEmailNotificationResponseMessage"/>
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<sequence name="main">

<receive name="receiveInput" partnerLink="client"
portType="client:SendEmailNotification" operation="process"
variable="inputVariable" createInstance="yes"/>

<scope name="Email_1">
<bpelx:annotation>
<bpelx:pattern patternName="bpelx:email"></bpelx:pattern>
</bpelx:annotation>
<variables>
<variable name="varNotificationReq"
messageType="ns1:EmailNotificationRequest"/>
<variable name="varNotificationResponse"
messageType="ns1:ArrayOfResponse"/>
<variable name="NotificationServiceFaultVariable"
messageType="ns1:NotificationServiceErrorMessage"/>
</variables>
<sequence name="Sequence_1">
<assign name="EmailParamsAssign">
<copy>
<from expression="string('Default')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:FromAccountName"/>
</copy>
<copy>
<from expression="string('')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:Bcc"/>
</copy>
<copy>
<from expression="string('')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:Cc"/>
</copy>
<copy>
<from expression="string('')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:ReplyToAddress"/>
</copy>
<copy>
<from expression="string('hi')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:Subject"/>
</copy>
<copy>
<from expression="string('[email protected]')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:To"/>
</copy>
<copy>
<from expression="string('checking mail from bpel pm')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:Content/ns1:ContentBody"/>
</copy>
<copy>
<from expression="string('text/html; charset=UTF-8')"/>
<to variable="varNotificationReq" part="EmailPayload"
query="/EmailPayload/ns1:Content/ns1:MimeType"/>
</copy>
</assign>
<invoke name="InvokeNotificationService"
partnerLink="NotificationService"
portType="ns1:NotificationService"
operation="sendEmailNotification"
inputVariable="varNotificationReq"
outputVariable="varNotificationResponse"/>
</sequence>
</scope>
<assign name="Assign_1">
<copy>
<from expression="'Mail Sent'"/>
<to variable="outputVariable" part="payload"
query="/client:SendEmailNotificationProcessResponse/client:result"/>
</copy>
</assign>
<reply name="replyOutput" partnerLink="client"
portType="client:SendEmailNotification" operation="process"
variable="outputVariable"/>
</sequence>
</process>

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<< Personal information removed >>
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