What is T code for return money of advance payment.

Question

hello Gurus.
in our comapany, we gives advance money to our site engineer. and site engineer is define as vendor in our comany.
now some money is not spent by site engineer. and They want to revoke it back  to account department.
so how acount department take entry of that money.
which t code is use to collect that money back.
we are waiting your reply.
Regard,
Riten patel

Answer 1

Dear,
Create one special G/L for advance payment to site engineer. For e.g. you have create special G/L T - Advance to site engineer.
Whenever you make advance payment of Rs. 1000 to site engineer the entry will be - Use transaction F-02
PK              Account                 Sp G/L          Amount
29               Vendor a/c                 T                 1000
50               Cash a/c                                       1000
When engineer returns Rs. 200. then - Use transaction F-02
PK              Account                 Sp G/L          Amount
39               Vendor a/c                 T                 200
40               Bank a/c                                       200
It is better if you create your own document type for e.g. ZR - Return of adv payment from engineer so that this transaction will identified very easily.
Regards,
Chintan Joshi.