Collections v folders

I keep all my image folders in one Master Catalog on one disk.
My system of filing is to have a main folder, say "Airshows", with sub folders named "Original-RAW Files" and "Finished Files".
Each sub folder is then further sub divided into "Show 1", "Show 2", "Show 3", etc.
This system also enable me to duplicate my files in such a way that they can be accessed by programmes other than Lightroom.
I also like to make Collections of specific planes which appear and therefore the Collections can include images taken at any number of individual shows but as LR3 keeps the Folders and the Collections in different sections, this entails looking in two different locations for any images taken at Airshows.Another disadvantage is that I believe LR Collections cannot be accessed by other third party programmes should I wish to change from Adobe.
I would like maintain my current filing system (which suits my purposes), but wish to find a way to file say,"Spitfire" Collection as "Airshow\Finished Files\Spitfire" so that all files are kept together.
Is there a way to achieve this without resorting to making duplicate image files ?

I would like maintain my current filing system (which suits my purposes), but wish to find a way to file say,"Spitfire" Collection as "Airshow\Finished Files\Spitfire" so that all files are kept together.
Is there a way to achieve this without resorting to making duplicate image files ?
This is one of Lightroom's great strengths. You do not need duplicate image files to achieve a "Spitfire" collection (or keyword), so photos from many different folders can become part of the "Spitfire" collection. However, if your requirement is that you want this Spitfire collection to be in its own folder, then you will necessarily have to create duplicates.
Your problem illustrates the limitation of organizing via folders, and cannot be overcome unless you eliminate the requirement that "Spitfire" be in its own folders. Some people create, temporarily, a Spitfire folder, export the collection to this Spitfire folder, display the photos via whatever mechanism you want, and when it is not longer needed, eliminate the folder. Of course, another option is to browse/display your Spitfire photos inside of Lightroom, thus eliminating the need for a new folder containing duplicates of your photos.
I believe LR Collections cannot be accessed by other third party programmes should I wish to change from Adobe
This is correct, and in my opinion, is a good reason to use keywords instead of collections for this purpose. Keywords can be transferred to any other photographic software, and can stay with the photo.

Similar Messages

Images in collections and folders

Just upgraded to Lightroom4. Previosuly, if I selected a collection and a folder in a catalgue, only the images found in both the collection and the folder would appear on screen. Now all the images from either the collection or the folder are shown. Is there a way to get the old way back?
Thanks.

Nope.
Sent from phone.

Adding new files to the existing Keyword Collections

Hi,
I have been using Keyword Collections as folders when importing files - not sure if there is a "normal" way of creating folders for clips/audio/other files?
Anyway, when I start a project and import a folder with a few files, I create Keyword Collection. Later on, when I add more files into that folder in Finder and try to import the same folder as keyword collection again, the "new" files will not be assigned with that keyword collection. They're thrown straight into the event and the keyword collection only shows files from the first import.
In other words, having a Keyword Collection created when importing a folder - is there a way to assign more files to it later on? Sorry if it's a stupid question.
Thanks,
Kamil

YYou can drag them into the keyword collection once you've imported them. Another simple way is to pick up the files in the Finder, use Cmd-tab to switch to FCP, and drag them directly to the collection. The clips will import using your import preference.

When editing an image in ps from a lr 4.2 smart collections image not shown back in smart collection

Hi all,
I have noticed at LR 4.2, that if you edit an image of a smart collection using PS (edit in PS function threw LR) and then save, the image is not appearing in the specific smart collection. Instead image appears in the parent folder from where the smart collections retrieves images.
Has anyone notice that as well??
Forgot to mention that my parent folder with files is a collection created with virtual copies of seleveted files. If i edit in Photoshop directly threw this virtual copies collection then the files appears in smart collections as well. but if i edit in PS directly from smart collections then files dont appear into smart collections neither at the virtual copies collection!!

"obviously you use virtual copies when creating those collections" - why? It seems to me that this just increases the number of images in your Library for no benefit, unless you want to independently edit the two image versions, one inside the Event collection and one outside the collection. If you ever wanted to see an unedited version of a particular image, LR retains the history (and before/after view) needed to show that, within the single thumbnail.
It is not necessary to make a Smart Collection in order to show only picked images from a particular event. You can use a Filter to show just the picked images and hide the rest. That means you can work inside the collection, and that means that when you edit an image to PS, the new LR version WILL inherit the collection membership as well as the Pick status, and therefore will immediately show next to the image it is based on.
I think this is going to be simpler and easier - BTW you don't have to go back to Library Grid view in order to apply filters, only in order to configure them in the first place. By saving Filter presets with a name, you can then select between these directly [from the menu at the right end of the Filmstrip] while you work, even in Develop- for example, "no filter", "picked", "unpicked", "rated two or more", whatever you want. Also you can switch between the recently-viewed collections and folders [from a menu when you click on the image details text toward the left end of the Filmstrip], to change the underlying content of the Filmstrip, to which you are applying these filters.
By "using selection criteria other than membership in a manual collection", I just meant: a special keyword, or a particular folder, or some combination of such things. But if you prefer to put images into a Collection, you can just use that directly and IMO you don't need the SC.
I personally like to have some kind of sufficiently identifying keywords on the image anyway, so that Exported copies will also show this information automatically... since an exported image will not reveal what collection its master image belonged to, that classification alone is not enough IMO.

Messages from POP account not showing up in IMAP account folders

I've posted on this already, but I'm a little clearer about what the issue is, so I'm gonna try again.
I'm using Mac Mail. Recently my ISP assigned me an IMAP account. [Customer service says "we only use POP," but I can't get a POP account.] Messages in my mailboxes show up fine. I'm having difficulty with the mailboxes directly associated with the account---Inbox, Sent, Draft, etc.
I have only one Inbox. There are three Sent folders---the one that is always at the top of the sidebar, and two in an IMAP-specific set of folders. I coped the older messages from the POP account into what I thought were the corresponding folders of the IMAP account. Copied messages appear only in one of the IMAP Sent folders. However, when opened, they have no content. In some cases there is an indication that the content is "loading" but nothing ever appears.
Is it possible to get the older messages from the POP to show up with content in the IMAP folders? I gather from reading related threads from the archive that copying messages between account types should not be a problem, but it is for me.
Thanks,

Well, I thought I found a solution in the archives here: Import the old messages from within Mail. Had no doubt that would work. Well, it didn't. Though all the old messages were Apple Mail messages, when I tried to import Mail said, "No valid Apple Mail files were found." Tried importing them as mbox files. Same result.
IMAP has advantages for people who check mail from more than one device, or for multiple users of an account. Not having been forwarned by AT&T that I was going to be switched from POP to IMAP, it has been a big headache for me. And it clutters up the sidebar with a changing collection of folders, including many that seem redundant, and some whose purpose I can't, in my ignorance, imagine.
Supposed to get a call today or tomorrow from a unit in AT&T that is "specially trained" to handle problems like mine. We'll see.
I sure would like to get help from somewhere.

Create new Collection by simply dragging a "Folder" into "Collections"

Ability to create new Collection by simply dragging a "Folder" into "Collections". Currently the collection name has to be created manually and files dragged into it.
Note: Collections are important because this is the only way you can have "virtual copies" separated into different folders. For example I wanted to have set of virtual B&W images in its own folder (and the original color images in a different folder). You could only do this in "Collections". "Folders" does not allow you to separate a virtual copy from its original (because the virt copy is not really a file).
Joe

Thanks Sean, Good analogy! I'll have to give your method a try.
However, I'm finding that in LR1.0 I'll probably need to create a "Collection" of almost all my "Folders" (past and future) because of the ability to have virtual copies separated into sub collections. To do so, even in the way you describe, seems to require too much typing. It would be nice to be able to simply drag folders (which I've already gone to the trouble of naming) into a Collection and have it keep the name. In Beta 4 you only had "Shoots" to deal with, hence it wasn't an issue. Now you have "Folders" and "Collections". That in itself is a little confusing; but I understand why it was done (i.e. the "why no folders?" complaints of beta testers).
Speaking of not liking to type; I've already typed too much here... : )
-Joe

How to Interleave photos from different folders to Create a Slideshow.

I have LR 1.4.1 and am trying to create a slide show from photos collected in folders marked by the day they were taken. In addition there is a folder loaded with jpeg Title Pages intended to be inserted to mark the beginning of a new day in the slide show.
I am having trouble figuring out whether I should be in Library to interleave all these photos and title pages or in Slideshow. I am not able to reorder or compile into a new order in any mode I can detect. Should I be in a Quick Collection or just a Collection or somewhere else to order all the slides. Should I be in Grid view or Loupe view? Can I see the order and alter it in the Film Strip perhaps? I need to be able to SEE the slides from a source and the resulting ordered slides for a slide show to accomplish this.
Has anyone had this problem and solved it? I tried to accomplish this in iPhoto with no luck. Is what I am trying to do outside the norm for creating slide shows?
Any and all suggestions are appreciated.
Raymond Zachary

Ray,
It sounds like you tried to open a new catalog, not create a collection.
Go under the file menu and click open recent. You should see your old catalog listed. Once you have that opened, go through and mark all the photos you want. You can use color labels, or some nonsence keyword, like qwqw or any method you like. Once you have them all marked, be sure you have all photos selected, then filter for your keyword or color lable, or whatever you marked them with. Then select all those photos. Then go down the right panel until you see Collections. Click on the + icon. In the dialog box that opens, give your collection a name and be sure the box "Add selected photos to this collection" is checked. Then click OK. Now you'll have a collection of the photos you want to use. If you want to add any to the collection, you can just drag them into the collection name. Be sure you're dragging from the thumbnail, and not from the border around the thumbnail. If you want to remove a photo from the collection, just right click it and check remove selected photo from collection.
You can then take your collection, and reorder them anyway you like. And then go to the slideshow module and there you go.
Hope this makes sense.

Can I share smart collections with other users across different machines ?

My requirement is to create a smart collection on one machine and share it with other team members. Is this possible in Bridge CS4.
Any help would be appreciated.

the collections should be stored in c:\Users\<username>\AppData\Roaming\Adobe\Bridge CS4\Collections\ (hidden folders and it's also different for xp) though i never tried to see if they still work on different machines but they reference the local files so you'll need to have the same files in the same locations on those machines for them to work.

Suggestions to improve Bridge CS4 Collections feature

The new "Collections" feature in Bridge CS4 is Great! It's pretty close to what I've been missing in CS3. In working with the new feature I've discovered several areas where it could be made even more useful.
1. It appears folders get added to Smart Collections but cannot be dragged to regular Collections. I'd like to be able to drag a folder from the Content or Folders panes into a Collection. When I try, I see a "can not do this" icon symbol.
2. I'd like to be able to drag Stacks into Collections. As it is now, I can expand the stack and drag the individual photos into a Collection. But then I have to re-stack the images in the Collection. Since the photos were already stacked in their original (real) folder, this seems redundant.
3. I'd like to be able to create Collections of Collections. Since it seems the Collections pane can only contain a single level of entries, I envision this pane becoming unwieldy over time.
4. When working with Collections, and viewing the contents of a specific collection, the Folders pane "resets" to the top level. So I then need to re-navigate to where I was working in the filesystem to add items to Collections. While I understand the rationale for this, it's a hassle. It'd be nice to be able to maintain my position in the Folders view, grab some files, view the contents of a Collection, and be able to flip back to the Folders pane to continue exploring the filesystem where I left off, without having to remember where I was and re-navigate to that location.
Thanks for reading :)
-Bill

I second your #3.
I use non-smart Collections as a way to organise customer initial enquiries and subsequent choice of image to take from the selection I offer. In this respect, CS4 is a real imprvement over CS3. But keeping lots of current collections for many customers in a flat file system isn't a viable long-term solution.
Folders within Collections would therefore be a real boon for me, too.
The 4th top row icon from the left generates a drop-down list of recent folders. Could this be an answer to your #4?

Query Folders

Hi,
I am trying to retrieve a collection of folders and process any Query Folders that exist among them.
Right now, I am retrieving a folder named "Actions" that resides in the Cabinet folder, and then getting a list of subfolders under the "Actions" folder.
I am unable to cast the folder object in the getFolderListResponse object as QueryFolders. In addition, the Folder class seems to be missing a way to determine the type of each of the folders in the collection. (Oddly, there is are "type" and "folderType" members in the QueryFolder and SystemFolder classes, but if I have a QueryFolder or SystemFolder object, I already know the type, so they don't help...)
What's the best way to retrieve query folders and modify/process their query objects and targets?
Thanks.
--sk.

Sorry, I can't recreate the problem.
When you look at the folders using the GroupWise Client,
are the "Authored" and "Default Library" under the
"Documents Library" folder (as well as you normal folders)?
I'm able to see the query folders, plus the normal folders.
>>> On Monday, August 24, 2009 at 1:46 AM, Reji
s<[email protected]>
wrote:
> Good day,
>
> When I check the SOAP Trace everything is pretty normal but, query
> folders are just not retrieved, on the getFolderListRequest they are not
> even visible when I use groupwise 8, the SOAP trace looks normal it just
> looks like there are no queryFolders, it just skips them. this trace is
> the Document Folder and it is supposed to get two query folders that are
> "Authored" and "Default Library" and tow normal folders but it just
> displays the two normal folders I created.
>
> SOAP Trace for getFoldersRequest
>
> Request:
> ‑‑‑‑‑‑‑‑‑‑‑‑‑
>
> <SOAP‑ENV:Envelope
> xmlns:SOAP‑ENV="http://schemas.xmlsoap.org/soap/envelope/"
> xmlns:SOAP‑ENC="http://schemas.xmlsoap.org/soap/encoding/"
> xmlns:xsi="http://www.w3.org/2001/XMLSchema‑instance"
> xmlns:xsd="http://www.w3.org/2001/XMLSchema"
> xmlns:ns3="http://schemas.novell.com/2005/01/GroupWise/types"
>
xmlns:ns6="http://schemas.novell.com/2005/01/GroupWise/groupwise.wsdl/GroupW
> iseBinding"
> xmlns:ns4="http://schemas.novell.com/2005/01/GroupWise/methods"
>
xmlns:ns7="http://schemas.novell.com/2005/01/GroupWise/groupwise.wsdl/GroupW
> iseEventsBinding"
> xmlns:ns5="http://schemas.novell.com/2005/01/GroupWise/events">
> <SOAP‑ENV:Header>
> <ns3:session>
> hVz4V90BIehMhI_e
> </ns3:session>
>
> </SOAP‑ENV:Header>
> <SOAP‑ENV:Body>
> <ns4:getFolderListRequest>
> <ns4:parent>
> 10.NetCB.NetCBPO.100.0.1.0.1@23
> </ns4:parent>
> <ns4:recurse>
> true
> </ns4:recurse>
> <ns4:imap>
> false
> </ns4:imap>
> <ns4:nntp>
> false
> </ns4:nntp>
>
> </ns4:getFolderListRequest>
>
> </SOAP‑ENV:Body>
>
> </SOAP‑ENV:Envelope>
>
>
>
>
> Response:
>
> <gwm:getFolderListResponse
> xmlns:gwm="http://schemas.novell.com/2005/01/GroupWise/methods"
> xmlns:gwt="http://schemas.novell.com/2005/01/GroupWise/types"
> xmlns:gwe="http://schemas.novell.com/2005/01/GroupWise/events">
> <gwm:folders>
> <gwt:folder xmlns:xsi="http://www.w3.org/2001/XMLSchema‑instance"
> xsi:type="gwt:Folder">
> <gwt:id>
> 4A925D92.NetCB.NetCBPO.100.1686637.1.1396.1@13
> </gwt:id>
> <gwt:name>
> CSS
> </gwt:name>
> <gwt:modified>
> 2009‑08‑24T07:30:15Z
> </gwt:modified>
> <gwt:parent>
> 10.NetCB.NetCBPO.100.0.1.0.1@23
> </gwt:parent>
> <gwt:sequence>
> 0
> </gwt:sequence>
>
> </gwt:folder>
> <gwt:folder xmlns:xsi="http://www.w3.org/2001/XMLSchema‑instance"
> xsi:type="gwt:Folder">
> <gwt:id>
> 4A925D80.NetCB.NetCBPO.100.1686637.1.1395.1@13
> </gwt:id>
> <gwt:name>
> SysDMS
> </gwt:name>
> <gwt:modified>
> 2009‑08‑24T07:30:15Z
> </gwt:modified>
> <gwt:parent>
> 10.NetCB.NetCBPO.100.0.1.0.1@23
> </gwt:parent>
> <gwt:sequence>
> 1
> </gwt:sequence>
>
> </gwt:folder>
>
> </gwm:folders>
> <gwm:status>
> <gwt:code>
> 0
> </gwt:code>
>
> </gwm:status>
>
> </gwm:getFolderListResponse>
>
> </SOAP‑ENV:Body>
>
> </SOAP‑ENV:Envelope>
>
>
> Any help will be greatly appreciated,
>
> Reji.

BIG oops - left with only Alias folders/files. What now?

I save my working files (ok, almost everything) in a collection of folders on my desktop. Used my MBP for last two days as the computer for presentations at a workshop so pulled all Desktop folders into a new folder called Everything - this left my on-screen 'look' much cleaner. When I went to move everything out of Everything and back to my version of normal, I stupidly emptied my trash before I tested the files. Folders are there but empty; files are there but empty ... when I click to open they all say: Kind: Alias, and it appears all are 1 MB on disk.
I used Time Machine earlier this week but have never had to restore from that. Before I make another move, I'm looking for the expertise of the community. Is restoring from Time Machine the right move? Does 'Alias' mean it's all there somewhere and I just need to understand where to look?
Many thanks,
Sabrina

An alias is just kind of like directions to tell where the original item is. I'm unclear on what you did, but if you put aliases to those files on the desktop and then deleted the Everything folder, you will have deleted all that data. The aliases are now pointing to something that no longer exists.
To restore from Time Machine, open a window in the Finder and navigate to your Desktop folder (which is in your user folder). With that window frontmost, enter Time Machine (either using the Dock icon or by choosing Enter Time Machine from the Time Machine menu). Time Machine will show you the latest backup of the contents of that folder. If the files you want aren't there, go to the previous backup. Continue until you find the files you want, then restore them.

Pre-defined search / Collections / How can these be customized?

Hello there,
Lion has the new pre-defined searches, or collection of folders, how can these be customized? Is it possible to add a new collection?
Thanks for all and any replies.
Joe

They're just Smart Folders in Finder. Go ahead and make some of your own to see how they work
Regards,
Colin R.

How Can I Export Our WIki in a CSV Format?

Victims of our own success: what was originally created as internal content on our private OS X Server wiki now is being requested for presentation on an externally hosted web service. Management wants this content to be accessible to constituents on the outside in a searchable database on a completely different service not administered by us on the inside.
The developer building the database has asked for this content to be exported in CSV for easy import into the new database: page title, tags (a.k.a. keywords, not to be confused with HTML formatting tags), and page content.
Sadly, according to the Wiki Server Admin Guide (p. 73), the Wiki service does not appear to store page content in any kind of database, but rather in separate files. Thus I can't see a way to provide the requested data short of copying and pasting content from each individual wiki page on the OS X Server.
Considering that we're talking about ~200 pages of content, I'd like to avoid a manual process of that kind. I've been through the official Wiki Server Admin Guide, but it offered no help for exporting content in the way I need.
I'm fairly comfortable with AppleScript, less so with shell/bash scripting. Since I'm trying to save time, I'm not sure that's my answer on this scale. Debugging a script (for me) might take longer than a simple copy/paste of 200 items (maybe I'm wrong).
Does anyone have a different way of looking at this I haven't thought of? Am I missing something?
Thanks in advance,
Axiom

Unfortunately, exporting the wiki data into a format that databases can understand is not a trivial process. Pages are stored as a collection of folders that contain the wiki text, the HTML for display, the change history, the comments, and the attachments.
In a default setup, the page folders are under /Library/Collaboration/Groups/{groupname}/wiki . All folders under Groups can only be viewed by using root access permissions.
For example, for a wiki page accessed by:
http://yourserver.com/groups/general/wiki/abc12/mywikipage.html
Under /Library/Collaboration/Groups/general/wiki
abc12.page - folder for wiki page
!- attachments - folder for attachments
!- images - folder for images
! page.html - html (probably a cache) for display
! page.plist - property list file with all notes on the
! revisions.db - SQLite database file that contains all the revisions.
You would need a script that runs as the _teamserver user to read every .page directory, parse the .plist files, and generate a SQL statement to preserve all the text, markup, and quotations. If you program really well, you could search for the URLs in every .plist file and record the embedded attachments and images, and copy them to another location.
For my first project, I parsed the .plist files just to get a map of the random page URL and the title. I also found out about "deleted" and "tombstoned" states, and elected to ignore those.
If I get a moment I'll write about that next.

Questions on organizing/sharing music files on 3 PC networked drive

I just added 1Tb network drive to 3 pc home network... I am planning on moving my iTunes music folder from the older, smaller network drive. I exceeded the 160GB size of the old drive when converting all of the WMA losselss files to Apple lossless while maintaining the old WMA files(I still think the Windows Media Player system is superior). With the new addition to our network, I am planning on the 3 pcs sharing music files... (my wife has been using iTunes for a while, I have just recently went over to the dark side)
What is the best way to organize the files??
-How to shuffle all without the folder of Christmas & Holiday music playing.
-Segregate each users individual files.
Any advice or suggestions are appreciated, I know it would save a lot of time and pain instead of the trial and error method.

Thanks, Jason & Mike. This is how I resolved the problem. Turned out the disk with the data was in NTFS format. Neither my eMac nor my wife's Carbon iMac (prehistoric, in other words) was able to read it, on repeated attempts. In process I discovered (to my surprise) that the external hard drive attached to my eMac (a 320 Gig My Book) was formatted in FAT 32 format, and that the PC laptop (Thinkpad) read from it, and wrote to it, without any problem. (Is FAT 32 less than optimal for use with a pre-Intel Mac?). So I just copied the needed files from the NTFS disk to the FAT 32 disk, via the Thinkpad. When I reconnected the FAT 32 drive to the eMac, it turned out that it was easy [with some fiddling] to put the titles of the new music into the iTunes Library, without having to copy the music itself into iTunes. Making playlists does still seem to have to go manually. Sometimes the "New Playlist from Selection" option automatically gives a name (the original name) to the album from which the music came, sometimes it doesn't. Rationale not clear to me. Other problem: often the sequence is jumbled (this is after I added the whole collection of folders containing music to my iTunes Library in one fell swoop). Usually it was possible to correct this by copying track names for albums one album at a time from the external HD (in Columns view, selecting all the tracks in each folder simultaneously) directly into the playlist; the playlist name then always had to be copied or typed in separately. I don't know if I'm missing an easier route. Also, I see that I have version 4.7.1 of iTunes - I'll download a newer version! Don't know whether newer version will affect what I want to do in a positive sense.

Missing fonts in InDesign CS4 - even when 'open' in Suitcase Fusion 3

Hi all, I'm running InDesign CS4 on a Intel Mac Pro (tower), about 4 years old, running OSX Snow Leopard (all updates applied).
Using Suitcase Fusion V3 for font management.
I have a document that previously had no font issues at all. Now when I open it InDesign throws up a 'Missing font' error.
I have the correct fonts installed and 'open' in Suitcase Fusion.
The font is available in Simpletext and Pages, but not InDesign and Illustrator.
The troublesome font was OK the other day and has been since it was installed.
I've not changed anything that I'm aware of... but now InDesign won't 'see' the font.
In the 'Find Font' dialogue box the 'Path' says it's 'Unkown or missing'.
InDesign can see the other weights in the font family (bold, italic etc) but not regular. And yet the entire font family is in the same folder on my hard drive.
I've tried deleting all the' Adobe.lst' files. No Joy.
I've run Font Doctor on the whole font family, its says it's OK.
I've tried re-installing the font from a back-up. Nada.
If anyone has any suggestions..... feel free to let rip!
As ever, I await your expertise and unstinting knowledge in these matters And, needless to say, I'll be mighty appreciative for it!
RP

Hi Bob, strangely... I've put the troublesome font, Dax (T1) Regular, in the Applications/Adobe InDesign CS4/Fonts folder and it seems to be working.
Never had to do that before.
Would be great to get back to 'normal'. If possible.
Although I have many duplicates spread across back-up drives and collected artwork folders, I've also tried to eliminate any duplicate 'open' versions. But the above solution is the only one that works at the moment.
RP
p.s. I also tried removing any AdobeFNT**.lst files, (where ** is a number) before the above work around. That didn't work either.

Collections v folders

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