Importing Multiple Word Documents into RH

I know that RH allows users to import word documents, however
I was wondering if there was a way to import multiple word
documents (ala batch style import) instead of importing each
document one at a time.

Colum has good advice. Also, since you're new to this, there
are a few curiosities that occur that can be puzzling to newcomers.
If you have graphics in your Word docs (screenshots, etc.) a new
folder will automatically be created. So if the name of your Word
doc is MYDOC.DOC, graphics will be placed in a new folder called
MYDOC_Files.
Another "hitchhiker" to the process is the creation of a CSS
file automatically created for each Word doc. After the import you
have the choice to reassign any style sheet you like, regardless of
the CSS originally linked.
Another tip if you're new to importing, go to Peter Grainge's
excellent site.
http://www.grainge.org/
Follow the links: RoboHelp > Importing from Word for some
excellent ideas.

Similar Messages

Importing multiple Word docs into InDesign

Hi there
Is it possible to import multiple Word documents into a single InDesign text frame all at once?
I have 20 files that all flow sequentially so was wondering if -- by selecting them all in Place window -- they would all be brought in one after the other, without each one creating its own new text frame.
Any help gratefully received.
Thanks
Dan

I use the script, below, for that. It's a bit scruffy, it should be tarted up. But it works fine. When you start it you type a path/file mask, using the formats illustrated in the dialog.
It sets a few import preferences, these are the only ones I'm interested in. But it'll pick up the other options from their current settings.
Peter
// Description: Place multiple textfiles as one story
#target indesign
preset = '/d/test/*.rtf';
app.wordRTFImportPreferences.useTypographersQuotes = true;
app.wordRTFImportPreferences.convertPageBreaks = ConvertPageBreaks.none;
app.wordRTFImportPreferences.importEndnotes = true;
app.wordRTFImportPreferences.importFootnotes = true;
app.wordRTFImportPreferences.importIndex = true;
app.wordRTFImportPreferences.importTOC = false;
app.wordRTFImportPreferences.importUnusedStyles = false;
mask = prompt ('Enter a file path/mask.\r\r' +
    'Examples:\r' +
    'd:\\books\\test\\*.rtf   /d/books/test/*.rtf', preset);
if (mask == null) exit(); // Cancel pressed
ff = Folder (File (mask).path).getFiles (File (mask).name);
if (ff.length > 0)
    placed = [];
    missed = [];
    tframe = app.documents.add().textFrames.add({geometricBounds : [36, 36, 400, 400]});
    placedstory = tframe.parentStory;
    app.scriptPreferences.userInteractionLevel =
        UserInteractionLevels.neverInteract;
    pb = initprogressbar (ff.length, 'Loading');
    for (i = 0; i < ff.length; i++)
        pb.value = i;
        try
            placedstory.insertionPoints[-1].place (ff[i]);
            placedstory.insertionPoints[-1].contents = '\r\r';
            placed.push (ff[i].name);
        catch (_)
            missed.push( ff[i].name );
    app.scriptPreferences.userInteractionLevel =
        UserInteractionLevels.interactWithAll;
    inform = '';
    if (placed.length > 0)
        inform = 'Placed ' + ff.length + ' files (in this order):\r\r' + placed.join ('\r');
    if (missed.length > 0)
        inform += '\r\rCould not place:\r\r' + missed.join ('\r');
    delete_empty_frames ();
    alert( inform );
else
    alert (mask + ' not found.');
// End
function delete_empty_frames ()
    app.findGrepPreferences = app.changeGrepPreferences = null;
    app.findGrepPreferences.findWhat = '\\A\\Z';
    var empties = app.activeDocument.findGrep (true);
    for (var i = 0; i < empties.length; i++)
        empties[i].parentTextFrames[0].remove()
function initprogressbar (stop, title)
    progresswindow = new Window('palette', title);
    progressbar = progresswindow.add ('progressbar', undefined, 1, stop);
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Concatenate multiple word documents into 1 long document in APEX

I have a requirement to concatenate multiple word documents into 1 long document in APEX but I'm not sure if it can be done
or where to begin.
I've been able to upload/download files in APEX and generate Word docs using BI Publisher, but I can't seem to find anyway to carryout the above.
Any feedback greatly received.
Thanks in advance.
Keith

Thanks for your reply Jari.
The files are never actually stored in the database as a BLOB or CLOB.
I'm basically trying to do the following:-
I have a third party Document Management System that stores a number of templates (.doc and .dot).
The files are stored in a directory on a file sever.
I have been tasked with the job of creating a Document Generator type app in APEX that will allow the users to select a number of these files and concatenate them together into 1 large 'Master' Document.
I was hoping to be able to do this without having to go down the line of using external software functions like Java but I'll check out your suggestion.
Cheers
Keith

Can I covert multiple Word Documents into a single PDF using Acrobat Pro

I'm using Acrobat Pro X version 10.1.10...I'm trying to select multiple Word Document files (Mac Version 14.4.3) but when choosing the files, Word Documents I cannot select them as a convertible file format. If I drag them into the conversion box it says they are not a recognised file format....any ideas?

Can you open any WORD file in Acrobat? If not, it is likely a limitation of Acrobat on the MAC. On the PC, you can simply use the Combine option in the file menu to create a new PDF. The conversion of the WORD document uses the PDF Maker option installed in WORD that must work, but this is the same process as opening a DOC or DOCX file directly in Acrobat. There are limitation with the compatibility of various versions of OFFICE and Acrobat that could be another issue you are having, but I don't know the combinations for a MAC. This only gives you some thoughts to consider. Some of the MAC users may be by later to give further thoughts.
The alternative is to create a PDF for each of the WORD files and then use the combine feature to combine the PDFs.

Can I import a Word document into Creative Suites?

I have a Word document I would like to work on in Creative Suites for all the added capabilities. The only way I found was thru Cut and Paste....is there a quicker way to import the whole document.

You can use File --> Place in InDesign to import Word and Excel files and retain quite a lot of the formatting. Otherwise, no, they are simply two different worlds and copy&paste is as good as it gets for most programs.
Mylenium

Import text / word documents into a Crystal Report

Good morning,
I need to import a Text file/Word Doc. into a crystal report, these files are based on a field, i mean
The data in the field is "alr-finclk", then the file to import is alr-finclk. if the data is "alr-pro" the file is alr-pro and so on..
Have we any way of getting this report ?
Thks for your help
Jose Marin

I have found the following formula which is running when the file isn't a big one...,
StringVar sFile;
NumberVar i;
i := 1;
while FileGetText( "c:\file.txt", i) <>"" Do
sFile := sFile + FileGetText( "c:\file.txt", i);
i := i + 1
sFile;
but when the file is big i get
A STRING CAN BE AT MOST 65534 CHARACTERS LONG
Any way of solving this?
Thks
Jose Marin

Need help importing large word document into CS2

I am using ID CS2. I am putting together a document that has 120 pages that's 11.625 wide by 21.25 tall (newspaper) and will be in 8 columns. I want to place a text document using the autoflow method. My problem is, there are so many words, characters, etc. that my ID freezes up. I have changed the original document to a Word Doc, Excel file and a text document. Changing the type document seemed to make a difference. What is the best way to place the text and format it?

Technically, you don't need to draw the text box first. If you already have your margins and columns correct (which I assume you have set up on the master so it automatically applies to all pages), ID will create the textbox when you autoflow (shift click or alt click with a loaded curser). Just click with your loaded curser in the top left of the first column. Another way to do this is to create an 8 column text box on your master and click over it on the actual page. The advantage to this is that you don't have 8 text boxes across your page, but one single text box divided into eight columns. There are pros and cons to both work flows, though it appears that the new CS5 has more pros to the single text box with columns than the eight text boxes.
You should only remove the styles and formatting if you want all the formatting stripped from the file as you place it. Otherwise, you can actually map the styles in the placed document to the ones in the ID file from that dialog box, and that might save you a lot of formatting time with such a large document--assuming that the file you are placing is correctly styled and formatted (which is not always the case).
Since I'm now not sure what you meant by ID "freezing" in your original post--if ID actually crashes (closes itself with or without an error message) when you try this import, you might try opening the final text doc and breaking it up into smaller segments to place. However, there should be no problem placing a text document of that length into ID. If ID is just pausing for a while, do give it time to actually process all those pages.

Importing Word Document into RH HTML

I'm trying to Import a Word Document into RoboHelp HTML and I
receive this message.
"Import Session Failed 0x80004005. "
What can I do to Import the document properly?

This is a permissions issue. Click
here for
information on how to fix this.

Re-importing word document into existing project

2. I imported a Word (Windows XP) doc to create my robohelp
project.
I am new to RoboHelp, so please bear with me...
I had imported a word document into a project for HTML Help.
I had mapped some IDs to create context sensitive help to work with
our application. When the word doc is updated and I re-import it,
the topics are duplicated in the TOC. (I normally get updates of
this document from another department and we need to convert it to
HMTL help for our application).
How do I fix this or prevent this from happening? (Other than
delete the old project, create a new project, and import updated
word document since I would have to remap all the IDs again.)
Thank you for your help.

Sorry, I have to disagree with your estimate, for the main
reason that all those reviewers will be manipulating the Word
document with their own formatting quirks, which will only serve to
corrupt the doc file and make its repeated importation increasingly
problematic.
Remember, you're looking to convert a binary file with tons
of macros into HTML code, essentially a flat text file. I suspect
that remapping the IDs will end up being the least of your problems
as you go further into repeated review cycles.
Good luck,
Leon

Importing the word document in RoboHelp

Hi,
I am importing a word document into Robohelp 7 HTML. But after the import is completed, the entire word document is converted into a single HTML page. My requirement is that each chapter should be created into seperate HTML file based on the heading level. This will help in creating the book based on the heading level. I was able to do this task successfully with RoboHelp X5 but not with any other higher versions!!!!!

Hi there
The key to this is to ensure the Word document has been styled consistently with headings and other formatting. If it's one of the garden variety where folks just painted across text all willy nilly you will indeed see mixed results.
Pay careful attention to the intermediate dialogs you see when importing the document. The second one should offer a way to split on style.
Cheers... Rick
Click here for Adobe Authorized Captivate and RoboHelp HTML Training
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Click here for RoboHelp and Captivate eBooks

Importing Microsoft word documents that already have paragraph styles

Hello. I have been trying to figure out how to do this for months, this was taught to me many months ago but for some odd reason when I tried it myself it didn't work . I have my paragraph styles all set up in my indesign document. I have to import text that another person is giving me. The document that this person is giving me is a Microsoft word document. Someone showed me that you can customize the document in microsoft word, with styles for example: Selecting a part of text and customizing it (making it big and bold for example), then naming that style Heading, and then doing the same for lets say...a subheading. Well after you save the document (the microsoft word document), you are able to import the word document into your indesign file and it's supposed to override the styles from Microsoft Word and customize itself with your own paragraph or character styles that you already have in your indesign document, as long as the name of the styles are the same as the ones you had in microsoft word(which in this case would be heading and subheading). Any help would be greatly appreciated.
Thanks!

Convert Word styles to InDesign styles
Here's the info you need. I found it in the InDesign Help section. I needed it, too. The "Show Import Options" is a little box in the lower left hand corner of the screen that comes up when you choose the file you want to place in InDesign. It's easy to miss.
While importing a Microsoft Word document into InDesign or InCopy, you can map each style used in Word to a corresponding style in InDesign or InCopy. By doing so, you specify which styles format the imported text. A disk icon appears next to each imported Word style until you edit the style in InDesign or InCopy.
Do one of the following:
To add the Word document to existing text in InDesign or InCopy, choose File > Place. Select Show Import Options, and then double-click the Word document.
To open the Word document in a stand-alone InCopy document, start InCopy, choose File > Open, and then double-click the Word file.
Select Preserve Styles and Formatting From Text and Tables.
Select Customized Style Import, and then click Style Mapping.
In the Style Mapping dialog box, select the Word style, and then select an option from the menu under InDesign style. You can choose the following options:
If there is no style name conflict, choose New Paragraph Style, New Character Style, or choose an existing InDesign style.
If there is a style name conflict, choose Redefine InDesign Style to format the imported style text with the Word style. Choose an existing InDesign style to format the imported style text with the InDesign style. Choose Auto Rename to rename the Word style.
Click OK to close the Style Mapping dialog box, and then click OK to import the document.
Marilyn

Can Fireworks CS5 import a Word document?

I just watched a Fireworks CS5 tutorial where the author imported a Word document into Fireworks. The import dialog showed "All readable files" and Word documents just showed up in the list view. When he chose a Word document, he got the "place" cursor and when placed, a new text object was created with text from the imported doc.
I thought that was cool so I wanted to try it myself. When I opened the Import dialog, Word documents don't display in my listview, and the "Files of type" menu doesn't contain "Word" as any of the options. If I choose to show "All files", then choose a Word doc, I get "Could not import the file. Unknown file type."
I'm wondering if I'm missing a converter? Or maybe the tutorial author was using a third-party extension?
FWIW, I'm using Fireworks CS5 and Office 2010 32-bit (although I tried some older docs authored in Word 2003 and 2007 and they don't work either).

Oh, Hi Jim.
First of all, you are one of my favorite Lynda.com teachers. Thanks for working so hard to share this knowledge with us in such a carefully thought out way.
Secondly, the file is "Tour Spotlight.rtf" from Chapter 03 of Fireworks CS5 Rapid Prototyping Exercise Files. Or I should say 'was'.. I've just tried it again on my CS5 install on my other laptop and it imported just fine. I'm not sure why I had an error on the other one...
So, no worries, thanks for your timely response, that is very appreciated, but the problem was on my end.
-Christopher

How do I import a word document without format errors?

I am trying to import a word document into Dreamweaver to turn it into HTML so I can enter it into an email. I don't want to send the email with an attachment, I want to be able to insert it into the body. Dreamweaverclaims to be able to do this successfully. How do I import without error and make it editable?

Word formatted text injects MS junk code into your web pages that you don't want. For best results, only paste unformatted text into DW. Then, use DW's CSS editor to style your text and layout however you wish.
Nancy O.

Convert Multiple Word Documents to Multiple PDFs

Hi, I'm looking for a way to convert multiple word documents into PDF files. I'm running Adobe Acrobat 3D Version 8.1.2. It seems as if going to Advanced > Document Processing > Batch Processing and then using the Print All sequence will allow this to happen, but when I have selected the word documents I want to turn into PDFs, after I click "Run Sequence" I get a message in the progress window saying "Starting the application in which the file was created..." then Acrobat shuts down and nothing happens. Does anybody have any ideas as to why this is happening?
Thanks!

Hi "jhaystead",
Apologies for making an incorrect suggestion. "Batch Conversion" is a feature in Acrobat 9 and above.
I'd suggest you use the "Open All" sequence > Double-click it to EDIT > For "2. Run Command On:" choose "Selected Folder" and BROWSE to the input folder. Similarly for "3. Select Output Location", you can choose "Same Folder as Original(s)", click OK and then "Run Sequence".
This would invoke the PDFMaker for conversion of Word documents to PDF and save the output PDF(s) at the folder mentioned, instead of printing and prompting to save the output each time Adobe PDF Printer is called.
Plus, could you please check if the Adobe PDF toolbar/menu options are there in Word and working fine?
When you said,
"The only way I can get PDFs produced is to manually open each word document, then save it as a PDF. I haven't had any luck with multiple PDF creation." Were you printing the Word documents to Adobe PDF Printer or using the PDFMaker options?
Thanks!

Importing multipage Word document w/hyperlinks into InDesign

I am new to InDesign and I am trying to import a 11 page Word document with hyperlinks into InDesign. For the life of me, I can not figure this out. I try to "put" the file into InDesign but it just imports as a tiny box. Two questions:
1. Does anyone know how to import a Word document where everything is left intact - formatting, line spacing and hyperlinks?
2. Can anyone recommend a good resource for beginners? Trying to learn the software is very challenging.
Thanks in advance for our help!

Matt: The 11 pages of information from Word still have to be laid out to 11 pages (or whatever) in InDesign. The little box you're talking about is a text box you either created before the Place command (with the text cursor waiting inside it) or created when you clicked the "loaded" cursor after the Place command.
You need to resize the box and link it to other boxes for the text to flow from one box to another. This can be a fairly automated procedure once you understand how to work in InDesign; it would require that you have your document designed with, say, a Master Page design, and then different choices of click, shift-click, cmd-click do different things: fill a single text box, fill "threaded" (connected) text boxes on pages you've created, or automatically create new pages as necessary to accommodate all the info you've brought in with the Place command.
s.

Importing Multiple Word Documents into RH

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